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Home My WebLink AboutResolutions - 1979.06.07 - 11355am Hoot, Chbirman 'PP Fi Miscellaneous Resolution# 8999 June 7, 1979 BY PUBLIC SERVICES COMMITTEE; HENRY WILLIAM HOOT, CHAIRMAN IN RE: RULES OF PROCEDURE - OAKLAND COUNTY CULTURAL COUNCIL TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairperson, Ladies and Gentlemen: WHEREAS, the Oakland County Cultural Council has been in operation since 1975; and WHEREAS, to more effectively perform the duties of developing and advancing all of the cultural resources of our County as a means to improve the quality of life in this County, the Oakland County Cultural Council has found the need for the establishment of Rules of Procedures; and WHEREAS, to that end the Oakland County Cultural Council has approved and submitted the attached Rules and Procedures to the Public Services Committee; and WHEREAS, your committee has reviewed the attached rules. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the Rules and Procedures for the Oakland County Cultural Council consistent with the attached document. The Public Services Committee,by Henry William Hoot, Chairman, moves the adoption of the foregoing resolution. PUBLICSERVICES COMMITTEE . . (DA1.7,AND COUNTY CULTURAL COUNCIL RULES OF PP:7)C7.DITRE ARTTCT„T' r The name of the organization shall be kno!:;n he Oakland CDmty Cultural Council. ARTICLE II Purpose It is the purpose of the Oakland County Cultural Council to sponsor and encourage cultural and educational activities in Oakland County. The Council shall promote and encourage cooperative planning, research, fund raising and public education programs, administer objects of art and other cultural artifactsrecommend to the Board of Commissioners fee schedules and undertake such other services and crograms deemed necessary to encourage Participation and appreciation of arts by all citizens of the County and shall undertake such other :-..-_Jtural related purposes as may be determined from ti7le to time by Board of Commissioners. The C.:)ncil shall cooperate with other cuI .,7 -:r'd educatiorol _-;anizat1c.):15 in the County and shaL' ,-ncourage The :o!opnent of groups in tho arts within the Cmmty and in L -ighing areas, encoL,I.aging talent and appreciation of thE: 7::he number Y7 hers Of the Lioa_'d nf ARTICLE TIT Membership ihe membership fl council apointej of the Oaklal con -qty Board of ::.-issioners , ; rc of office of Council b.e determined by L;h= Board of Comrj.::::ers. ARTICLE IV Powers All of the powers of the Council shall be vested in the Council as a body who shall determine all policies and cond.uct the business of the Council, and approve all expenditures, except those under $50.00 which may be approved by the Chairman of the Board of Commissioners or his designee, provided that such expenditures are reported to the next meeting of the Council.A11 expenditures must be countersigned by the Chairman of the Board or his designee. ARTICLE V Meetings Regular meetings shall be held once in each cale:1,ar Quarter. , date and plac-_, :hall be established by the Chair= E -Decial '___-,-s may be cal -1 -1 by the Chairran Y' by petition DT I , of the ,:s in writing. .,:.1 members 1.:'J be --tified of e:_—. . z=i,:ing at 5 days prior he she meeting. Tn,--- shall be an . . i 7ieetins on thr ,'3fti Tue:3 -12. of January of - h year for tho -se of zing the officees than toe -1Irman) and the •:. .Ht-jve -A. At such 17:--:.-12- a general r-z : of the acti - * ..; of the n.• 2 cil for the year preceding sh a ll be =;Ivan. Minues ot rdsting shall be taken by the secre:.5.ar:,- =.7_ber:-, prior to the next meeting. Each reinber shall 'Jo vote on issues arising at ea,-111 metins. A majorit;:: norbership shall constltte a cv.lor ane! the Rules for Dalland County Board of •Ommissioners shall govern at 1,1 1 meetings exc.eT:,,t as otherwise herein stated. A RTICLE VI Officers The officers of the Council shall be a Chairman, Vice- Chairman, Treasurer a-md=a9t7. The Chairman of the Council shall be appointed by the Chairman of the Board of Commissioners, with the concurrence of the Board of Commissioners. The Secretary of the Council shall be the person from time to time designated by the Board Chairman or his designee from the administrative offices of the Board of Commissioners. The terms of office for all officers except the Secretary shall be for one year ending at 12 o'clock midnight on December 31 of' each year. Vacancies in the position of the Vice Chairman and Treasurer shall be filled by a majority vote of the mernbers of t;:u.D,. Council. ARTICLE VII Duties of Officrs. The Cairman shall presie at all meetings, anrl a:. -nual rep or t of the Council activitl.::s at the annua l a.ohall oar term ail functions usualL, performed by t1 -1 ,=f 7hair:7,an organiation. .n••• 3 The staff ,:_;eary shall i<eo :ccurate rec: all ai proceedir4;s, I:-1:luding -a opy of the ..y-asurer's The Treasurce di maintain or cause records of eli Council fiils, and shall reports as e required by an annual report at The annual meeting. The Vice Chairitan shall preside at all meetings In the absence of the hairman and be ex—officio member of all o=ittees. ARTICLE VIII ommittees Committees of the Council shall be appointed by the Chairman for special projects of the Council. Committee appoint- ments will be for a specific time but in no case longer than until the expiration of the term of the Chairman. Each Committee shall be given a written outline of their duties and authority. There shall be an executive Board which shall consist of 3E -en members, including the Chairman, Vice Chairman and Treasurer and four members to be elected by the Council. The Exec,-.1 7e C --:1;tee shall mee - en. least once in ceob month. The place of tea :-eting shall be•,abllsned by [* 'ilrman. - shall act for burcil and The .arry ' -he duties of the bunchl provid.2J ::t any action - 2y -,Leousive shall be re-ec.-1 to the memb-_:r next subsequent tirterly meetin-T. f',I.TICLE IX c)7::dinator Thr may be a ordinator who shall Of and who Lihall be of the CuLltural Council as sp e cified in : c.7ntract between a Coordinator and the CJunty, A RTICLE X Fiscal Year ' The fiscal year of the Council shall be the sane as that of the County of Oakland. A RTICLE XI Amendments • These Rules of Procedure may be altered or amended by a 2/3 vote of the total members of the Council at any meeting. Notice of any proposed amendment shall be submitted in wrIting to the Council members and to the Board of ConrYssioners days prior to the meeting at which that amendment is ,:ated upon. ii amendments must be approved by the Board of Commizslers. ARTICLE XII A ctionsin Conflict Rules sn a il not permit the Cou_ to any policies or -r'escins arcl corard 3 -` 5 - . • ,.. #8999 June 7, 1979 Moved by Hoot supported by Moffitt the resolution be adopted. AYES: Gorsline, Hobart, Hoot, Kasper, Kelly, Lewand, McConnell, McDonald, Moffitt, Montante, Moore, Moxley, Murphy, Page, Patterson, Perinoff, Pernick, Peterson, Price, Roth, Wilcox, Aaron, Doyon, Dunaskiss, Fortino, Gabler. (26) NAYS: None A sufficient majority having voted therefor, the resolution was adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) 1, Lynn D. Allen, Clerk of the County of Oakland and having a seal, do hereby certify that I have compared the annexed copy of Miscellaneous Resolution #8999 adopted by the Oakland County Board of Commissioners at their meeting held on June 7, 1979 with the original record thereof now remaining in my office, and that it is a true and correct transcript therefrom, and of the whole thereof. In Testimony Whereof, I have hereunto set my hand and affixed the seal of said County at Pontiac, Michigan this 7th day of June Lynn D. Allen Clerk By Deputy Clerk