Loading...
HomeMy WebLinkAboutResolutions - 1979.06.07 - 11362I HER EOst APPROVE THE FOREGOING RESOLUTION June 7, 1979 Miscellaneous Resolution 3002 BY: PUBLIC SERVICES COMMITTEE - Henry William Hoot, Chairman RE: Summer Youth Employment Program-Classroom Training FY-1979 TO: OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners by Miscellaneous Resolution #6546 applied for and was granted the designation as prime sponsor by the U. S. Department of Labor to administer the provisions of the Comprehensive Employment and Training Act of 1973; and WHEREAS the Oakland County Board of Commissioners by resolution 8818 authorized the CETA fiscal year 1979 short form summer youth plan; and WHEREAS the Oakland County Board of Commissioners by resolution 8967 has accepted the 1979 allocation for the Summer Youth Employment Program and approved the utilization of the 1979 allocation and carry forward balance from 1978 according to a program design and budget which includes classroom training; and WHEREAS a request for classroom training proposals was issued and responses received. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Com- missioners approve the recommended proposals for classroom training for negotiation of contracts and the utilization of funds designated for classroom training in resolution 8967 according to the attached list of classes contingent upon appropriations from the U. S. Department of Labor. BE IT FURTHER RESOLVED that a monthly written report for review of progress toward performance objectives will be submitted to the Public Services Committee and the Oakland County Board of Commissioners. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commis- sioners be and is hereby authorized to execute said contracts for amounts not to exceed those indicated in the attached allocations. The Public Services Committee, by William Hoot, Chairman, moves the adoption of the foregoing resolution. PuaL/i SERVICES COMMITTEE Henry William Hoot, Chairman 0A=D COLY e';t:aaTVE Fali ,iNT AND TRATNLZ ACT, TlTLE lv, PRT C SuMYE'-', YOUTH 1=LOY:ILNT PLORAM CLASSROM 1PAINING FY-1979 the County of Oakland, a constitutional corporation, hereinafter referred to as the contractor, has entered into a contract, said contract designated as contract nu:!:;ber 20-9315-32 with the United States Department of Labor to provide for the planning delivery of manpower services under its authority as a prime sponsor under the Co:rprehensive Employment and Training Act of 1973 as amended and reauthorized in 1q78 for the jurisdiction of Oakland County and; FREAS, it. has been determined that delivery of activities authorized in the prime sPonaor's grant requires the competent performance of manpower services of classroom training for economically disadvantaged youth as a secondary activity under the con- Lractor'e manpower system, an agreement is entered into between the contractor, an represented by the contracting officer, executing this agreement on behalf of Oakland County as prime sponsor and as an agent of the Secretary of Labor and the following aqencv hereinafter referred to as the subcontractor. name nn ndlclress of Subcontractor STi!.TE -ENT 07 PURPOSE - PROGRAM DESCRIPTION The classroom training funded as a secondary activity to work experience will provide (number) economically disadvantaged youth with (number) weeks of cless size classroom training (not to exceed 15 hours per week) in (remedial education or vocational exploration). The component parts type of training are (reading, mathematics, or soecification of occupations to be explored). Youth who are enrolled in work exn,i,rience and are selected according to interest and/or need to enroll in classroom naining as a secondary activity will be paid wages at $2.90 per hour and benefiees (eTployer's contribution under the Federal Insurance Contributions Act and workman's compensation) for their participation in both classroom training and work experience. Remedial Training Only This training program will provide economically disadvantaged youth an opportunity ile-arove their reading and/or mathematical skill level to a measurable degree as -:ascribed in the attached proposal. -ocational Exploration Only •:nis training program will provide economically disadvantaged youth an opportunity t...o become better able to make knowledgeable career choices and seek and be selected foa occupational positions they desire. Employability skills training is a required :-)mnonent of the vocational exploration program. e:=a2irements for participation are that the youth be 14-21 years, Oakland County 3eaidents, unemployed, economically disadvantaged, and enrolled in work experience as a orimery activity. Unless specifically dealt with in other sections of this subcontract, the attached p-eDPo-Fal from the subcontractor will be considered as further defining the scope of ahi subcontract only and is incorporated and made part of this subcontract. IW:-R=SA'TION she conaractor will reimburse the subcontractor for the identifiable costs of manpower serviees in an amount not to exceed , contingent upon receipt by the con- erector of the United States Department of Labor CETA funds. The attached budget coaaained in the Proposal identifying staff classifications and salaries, supplies, ec4u1;emert , and the number of training positions to be filled by participants and funded by this subcontract will further define the provisions for compensation. Since tha work experience employers will pay wages at $2.90 per hour and benefits (employer's contribution under the Federal Insurance Contributions Act and work- man's compensation) to the enrollees for their participation in both work experi- enoe• and classroom training, no provision for compensation to enrollees for hours woTaled or trained is inelude0 in his auheont7.rdct. Compenaation will not be paid for expenses due to classroom training activity in excess of 15 hours per week. No participant will he paid for time abent from work experience or classroom training. The subcontractor agrees to provide adequate Lime and atten- dance reports for each partieIpant enrolled in the classroom training program to the eployer generating the payroll for that participant's work exp,,rie:;,,:e. • 2 2.I I ,:ts may include co,its of good and services wh direeLly and i.7mdiaely atiect ptaaetam participants in a classroom training setting. AllowHie tiah.ing costs in,:lude salaries, fringe benefits, equipment and supplies of prsonne! enTrjed in providng training. In addition, books, teaching aids, equipment and materiali; used in providing training to participants, classroom space, and utilfty cc:; Lc are properly chargeable to training. The compensation of individual bt.h inslruct and supervise other instructors must be prorated among the training ci adminisrra- tion cost categories on the basis of time records. 3. Client nervTces may include services to applicants (outreach and intar2) and man- power services (orientation, counseling, employability assessment, job development, job placement, and transportation). Allowable services costs include salaries and fringe benefits and travel costs of personnel engaged in providing services to participants. Transportation of participants is properly chargeable to services. Costs not properly chargeable to services include administrative costs of the ser- vices provided, suPervision and clerical support not directly involved in providing services, travel of supervisory staff, and costs of supplies, materials, and equip- ment not used directly in providing services to participants. 4. Administrative costs are not to exceed 9% of the total contract amount. Administra- tive costs are to be limited to those necessary to effectively operate the program. Allowable administrative costs include salaries and fringe benefits of personnel engaged in executive, fiscal, personnel, and legal functions and related supplies. Salaries and benefits of such administrative positions as supervisors and project directors may be included as administrative costs. In addition, costs of clerical personnel, materials, supplies, and travel which are identifiable with these pro- gram administration positions may be charged to administration. Administrative costs may also include the salary of a clerical assistant to a supervisor and desk top supplies used by supervisors. Services normally charged to administration when performed by staff personnel shall be charged to wages or fringe benefits, as appropriate, when performed by program participants. Purchase of equipment is not an allowable cost under this subcontract. Costs incurred be leasing equipment through methods of comparison pricing are allowable. All planned costs under training, client services, and administration, will be itemized as paIt of the budget included with this subcontract. All costs incurred by the subcontractor for which reimbursement is requested must be documented as actual expenditures by the subcontractor. Costs for training, client services, and administration may be incurred in accordance with allowable costs as specified above by the subcontractor beginning the day follow- ing the date this subcontract is signed by both the contractor and subcontractor. Any costs incurred by the subcontractor prior to the signing of the subcontract by both the contractor and the subcontractor or after September 30, 1979 are not allowable. The payment under this subcontract shall be made monthly to the subcontractor by the contractor upon receipt of the subcontractor's reimbursement request. Reimbursement requests not received within 45 days of the end of the month in which the costs were incurred may not be honored. Any funds planned for expenditure under this subcontract but unobligated by the sub- contractor on October 1, 1979 and unexpended by November 15, 1979 will be forfeited to the contractor. GENERAL PROVISIONS The subcontractor will abide by all applicable terms and conditions imposed and te- quired by any such contract between the contractor and the United States Department of Labor, to be known as the prime contract, and further, will abide by all subse- quent revisions and modifications of the prime contract, as published, to set forth administrative and statutory changes imposed on or by the United States Department of Labor. The subcontractor agrees to perform as a subcontractor and acknowledges that the contractor is not free to divest responsibility for the performance called for by the prime contract. This subcontract in no manner affects the subcontractor's obligation to comply with all applicable laws, ordinances, and codes of the federal, state, or local governments. AScURANCES AND CERTIFICATIONS The assurances and certifications enclosed with this subcontract are incorporated and made part of this subcontract, and the subcontractor agrees to comply with the require- ments and provisions contained therein. The names and qualifications of the subcontractor's officers, directors, and managing personnel including the names and qualifications of officers, directors, and managing personnel of any affiliate or subsidiary who have operational or fiscal responsibilities for the summer program are enclosed with this subcontract and incorporated and made part of this subcontract. Copies of resumes for each of these officers, directors, and managing personnel will be determined to meet this requirement. The subcontractor assures that none of the aforementioned officers, directors, or managing employees have been convicted of defrauding the federal government or of obstructing an investigation with respect to such fraud during the past three years. It should be noted that nothing herein will prohibit the participation of otherwise eligible ex-offenders in the program. A list of all United States Department of Labor, Department of Health, Education, and Welfare, and Department of Agriculture programs under which the subcontractor has received financial assistance during the last three years is enclosed with this sub- contract and made part of this subcontract. The subcontractor, to the best of its knowledge, has substantially complied with the requirements, procedures, and objectives of such programs. The subcontractor will provide written notice to the contractor of any exception to this statement. The subcontractor assures that no information is available to them showing substantial noncompliance with the Comprehensive Employment and Training Act and regulations in operation during the terms of the previous year's summer program for which corrective action has not been taken. The subcontractor assures that all its personnel will have had basic training in the program and regulations before the summer program begins. The subcontractor assures that a responsible trained staff person will administer the Metropolitan Achievement Test and Wide Range Achievement Test to remedial training enrollees and score the tests. The subcontractor assures that no hands-on training or experience will be provided to youth in a profit oriented setting as part of the training funded by this subcontract. The subcontractor assures that no participant will enroll in classroom training who is not concurrently enrolled in work experience nor will any participant be enrolled in more than one classroom training program. The subcontractor will inform each participant of the purposes of the program, the conditions, and standards (including such items as hours of training, pay provisions, and complaint procedures) for classroom training activities in the program. The subcontractor will not continue the enrollment of a participant in the Summer Youth Employment Program who has been enrolled in a subsidized program in Oakland County for more than 18 months. The subcontractor will receive approval from the contractor prior to departure for any field trips planned for participants for which they will receive payment, trans- portation, or for which program staff receive payment from funds authorized by this subcontract. If field trips are made to profit oriented businesses, youth will be involved only in observation of the business operations and will in no way assist in the production or operation of the business. MODIFICATIONS All modifications to this subcontract shall be in writing. Requests from the subcontractor for interpretations, modifications, or changes must be made in writing to the contractor. In the event of any failure of the subcontractor to achieve the performance objectives set forth the contractor reserves the right to require replanning or modifications, or other corrective action within ten (10) business days of receipt of written notice from the contractor. shell coopera:.. t'ailly and promptly in sncl aforementioner:, pro:7 n a.iod may he required by the contract.or. C;V:!:.:+cT01; HARML•S5 J. Tae !-;uhconLractor agree:.; to indemnify and save harmless the contractor, its officer, agents, and emuloyee.-; from any and all claims and losses accru or rosultinq to the subcontractor in connection with the performance of this sub- contract, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the subcontract in the performance of this subcontract. Such indemnity shall include, but not necessarily be limited to, attorneys' fees and administrative costs. 2. The federal government, represented by the United States Department of Labor, is not a party hereto, and that no legal liability on the part of the federal govern- ment is implied under the terms and conditions of this subcontract. PERFORMANCE OBJECTIVES 1. The subcontractor will be responsible for providing outreach, recruitment, intake, assessment, eligibility determination, counseling, orientation and labor market information to youth eligible for participation in classroom training as funded by this subcontract. In addition, the subcontractor will select the instructor (s) provide the training according to the proposal submitted by the subcontractor and incorporated and made part of this subcontract, provide adequate time and atten- dance reports for each participant enrolled in the classroom training program to the employer generating the payroll for that participant's work experience, and provide general administration of the classroom training activity developed by the subcontractor and described in this subcontract. Requirements for participation are that the youth be 14-21 years, Oakland County residents, unemployed, economically disadvantaged, and enrolled in work experi- ence as a primary activity. Unemployed shall mean a person who is (1) without a job for at least seven consecutive days prior to application for participation or (2)(a) a client of a sheltered workshop, (b) institutionalized in a hospital, prison or similar institution whose status is documented by a letter from the workshop or institution, or (3) eighteen years of age or older whose family receives public assistance, or (4) a veteran who has not obtained permanent un- subsidized employment since being released from active duty. Economically dis- advantaged shall mean a person who (1) is a member of a family which receives public assistance (2) is a member of a family whose income during the previous six months on an annualized basis does not exceed the poverty level or 70% of the lower living standard income level whichever is higher (3) a foster child on whose behalf state or local government payments are made (4) where such status presents significant barriers to employment, (a) a client of a sheltered work- shop whose status is documented by a letter from the workshop (b) a handicapped individual whose status is documented by state certification (c) a person residing in an institution or facility providing 24 hour support such as a prison or a hospital, or (d) a regular out patient of a mental hospital, rehabilitation facility or similar institution whose status is documented by a letter from the institution. The following charts indicate the poverty level and 70% of the lower living stan- dard income level for various family sizes for Oakland County. Poverty Income Guidelines for All States Except Alaska and Hawaii Family Size Nonfarm Family Farm Family $3,400 $2,910 2 4,500 3,840 3 5,600 4,770 4 6,700 5,700 5 7,800 6,630 6 8,900 7,560 For family units with more than six members, add $1,100 for each additional mem- ber in a nonfarm family and $930 for each additional member in a farm family. Lower Living Standard Income Level 70% Lower Living Standard Family Size Income Level 2,640 2 4,320 3 . 5,930 4 7,320 5 8,640 6 10,100 5 ! .d1:'1 than ::ix persons, add $1,460• tor each addiLional 1._!C!;(111 fr of k•.y.,,,:r living :d.andard income level. u:y (1 .1.111q(2 or visions in the definition of economically dis:Advantar:._!d oi tne gui,Aelines will be torordod in writing to the subconractor. tech youth enrolled in the claroom training funded by thi !-1'ibcontraet7ill nd 95 7, of all scheduled training sessions. methodo that will be used to insure cci .:nrollee attendance are descried in the proposal submitted by the subcontractor and incorporated and nude part of this subcontract. Daily attendance record:: will be Aaintained for each enrollee. 3. A minimum of 90. of the youth initially enrolled in classroom training funded by this F .Jbcontiact will. complete the training. Those youth who will be considered aE con- ol at irig the training are those that attended 95% of the scheduled training seions and completed the training assignments and tests. This will be measured by prime sponsor review of enrollee records (entry and termination), attendance records, and progr ess of enrollees as described by the instructional staff. 4. Additional qualitative and quantitative performance objectives are included in the attached proposal which was submitted by the subcontractor and incorporated and made part of this subcontract. RECORDS AND REPORTS 1. The subcontractor must maintain such records as are required by CETA legislation, the United States Department of Labor, and the contractor to insure the integrity of financial transactions, to provide the ability for the contractor to evaluate the effectiveness of program activities, and to meet federal reporting requirements. 2. The subcontractor must maintain financial records as follows: a. The subcontractor must maintain a special account for this youth classroom training activity and identify expenditures by the appropriate cost categories for each service activity provided under this subcontract. b. The subcontractor staff shall record all costs incurred in the discharge of this agreement, as incurred, and report these costs monthly, on or before the fifth business day of the subsequent month, in the manner and format prescribed by the contractor and in conformance with applicable CETA require- ments. Reimbursement requests not received within 45 days of the end of the month in which the costs were incurred may not be honored. c. Upon termination of this subcontract, the subcontractor will provide the contractor with a final accounting of all expenditures made in performance of this subcontract within thirty (30) calendar days of the termination of this agreement. d. The subcontractor agrees to maintain books, records, documents, and other evidence pertaining to all costs and expenses of this subcontract to the extent and in such detail as will properly reflect all net costs and expenses of whatever nature for which payment is claimed under the provisions of this subcontract. e. The subcontractor's accounting procedures and internal financial controls must be determined to be acceptable to the contractor, and said procedures and controls must conform to generally accepted accounting practices in order that the costs properly applicable to this subcontract can be readily ascer- tainable therefrom. f. Daily attendance records must be maintained for each enrollee. g. The subcontractor will provide adequate time and attendance reports for each participant enrolled in the classroom training program to the employer generating the payroll lor that participant's work experience. h. The subcontractor shall maintain applicant and enrollee records and other records consistent with CETA requirements. A participant activity change record must be completed and submitted to the contractor to enroll each youth in the classroom training program. The total number of completed participant activity change records received by the contractor prior to the start of the class must be equal to or greater than the number of persons to he trained as specified in the program design section of the proposal submitted by the subcontractor and incorporated and made part of this subcontract. A partic- ipant activity change or termination record must be completed and submitted to the contractor to record each enrollee's exit from classroom training. I. All records pertaining to the classroom training program funded by this sub- contract will be maintained at Name and Address of Location of Records j. All records shall be open to the inspection and audit by the contractor and/ or contractor's representative, and the United States Department of Labor. k. The subcontractor shall preserve and make available its records for a perioa of three years or a period of time established by the United States Depd=ent of Labor from the date of the final accounting submitted by the subcontractor 0 the cont -iactor afteE completion of the worT: under this snhcL -hitrac'Sd leienatd by the subontractor as the final accounting. : STA MEMtiERS of lia2 and Title of Subcontractor Staff Member Name of Subcontractor will be responsible for meeting the performance objectives and reporting requirements of this subcontract and submitting reports to Sharon Whiting or Tim Soave of the contractor staff. If changes occur in the assignment of the responsible staff members as specified in this section of the subcontract, written notification will be provided to id e ntify the newly assigned people. It will be the responsibility of the subcon- tractor to notify the contractor of any change in the assignment of the subcontractor staff member. It will be the responsibility of the contractor to notify the subcon- tractor of any change in the assignment of the contractor staff member that may affect the responsibilities as specified in this section of the subcontract. MONITORING AND CORRECTIVE ACTION Performance by the subcontractor will be measured monthly against goals and perfor- mance standards as described. Measured performance which does not meet allowable CETA variance criteria (within. 10% of plan) will constitute noncompliance with the terms of this subcontract. However, it is the responsibility of the contractor, immediately upon receipt of such a monthly performance report to bring any performance not within the allowable variance to the attention of the subcontractor, and to request in writing that the subcontractor either develop a corrective action plan or provide a written report that justifies modification of goal and performance standards within ten (10) business days of receipt of the written notice. If an adjustment in standards or goals is deemed appropriate by the contractor, such modification will be made in accordance with the modification section of the subcontract. TERN:NATION This subcontract may be terminated for default or noncompliance on the part of the subcontractor and said termination may be exercised by the contractor whenever the subcontractor shall default in performance of this subcontract in accordance with its terms and shall fail to remedy such default within a period of ten (10) business days after receipt from the contractor of a notice specifying default or noncompliance. The Secretary of the United States Department of Labor, for good cause, may order this subcontract suspended or terminated in whole or in part effective on the date of the Secretary's order or on such other date as the Secretary determines. In case of ter- mination, the Secretary may allow the subcontractor to expend further funds only for purposes of closing out the subcontract, including the transfer of participants into another subcontractor's summer program in accordance with the Secretary's directions. Whenever the Secretary orders a termination or suspension of a subcontract, the Sec- retary may take whatever action is necessary including direct legal action against the subcontractor, or issue an order to the prime sponsor that it take such legal action, to reclaim misspent funds or to otherwise protect the integrity of the funds or ensure the proper operation of the summer program. Where a subcontract is suspended or terminated in whole or in part, the Secretary shall offer the contractor or subcontractor an opportunity for a hearing. IN WITNESS WHEREOF, the foregoing provisions of the subcontract have been examined by the undersigned and the parties have caused this subcontract to be executed by their duly authorized agents. Typed Name of Authorized Officer Name and Address of Subcontractor Date Signed Authorized Signature Witness Witness June 7, 1979 Miscellaneous Resolution 9002 BY: PUBLIC SERVICES COMMITTEE - Henry William Hoot, Chairman RE: Summer Youth Employment Program-Classroom Training FY-1979 TO: OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners by Miscellaneous Resolution #6546 applied for and was granted the designation as prime sponsor by the U. S. Department of Labor to administer the provisions of the Comprehensive Employment and Training Act of 1973; and WHEREAS the Oakland County Board of Commissioners by resolution 8818 authorized the CETA fiscal year 1979 short form summer youth plan; and WHEREAS the Oakland County Board of Commissioners by resolution 8967 has accepted the 1979 allocation for the Summer Youth Employment Program and approved the utilization of the 1979 allocation and carry forward balance from 1978 according to a program design and budget which includes classroom training; and WHEREAS a request for classroom training proposals was issued and responses received. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Com- missioners approve the recommended proposals for classroom training for negotiation of contracts and the utilization of funds designated for classroom training in resolution 8967 according to the attached list of classes contingent upon appropriations from the U. S. Department of Labor. BE IT FURTHER RESOLVED that a monthly written report for review of progress toward performance objectives will be submitted to the Public Services Committee and the Oakland County Board of Commissioners. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commis- sioners be and is hereby authorized to execute said contracts for amounts not to exceed those indicated in the attached allocations. The Public Services Committee, by William Hoot, Chairman, moves the adoption of the foregoing resolution. PLJBL4 SERVICES COMMITTEE Henry WIlliam Hoot, Chairman APPROVE THE FOREGOING RESOLUTION OAKLAND COrNPY KM_Pir•KNT AND TRT,TNTNG ACT, TITLE IV, PART C SUMY YOTR EMPLOYMKNT PR(-.:GRAM CLASSROOM TPAIKTNG YY-1979 W!:FrYAS, the County of Oakland, a constitutional corporation, hereinafter referred to as the connractor, has entered into a contract, said contract designated as contract nurrer 26-9315-32 with the United States Department of Labor to provide for the planning cnni ,:lelivery of manpower services under its authority as a prime sponsor under the CePrehensive Employment and Training Act of 1973 as amended and reauthorized in 1(178 for the jurisdiction of Oakland County and; it has been determined that delivery of activities authorized in the prime sponsor's grant requires the competent performance of manpower services of classroom training for economically disadvantaged youth as a secondary activity under the coo- t ractor 's manpower system, an agreement is entered into between the contractor, as repreentd by the contracting officer, executing this agreement on behalf of Oakland County as prime sponsor and as an agent of the Secretary of Labor and the following agency hereinafter referred to as the subcontractor. name an9. Address of Subcontractor STZ:=ElrENT OF PURPOSE - PROGRAM DESCRIPTION The o:.assroom training funded as a secondary activity to work experience will provide _ (number) economically disadvantaged youth with (number) weeks of class size classroom training (not to exceed 15 hours per week) in (remedial education or vocational exploration). The comooneut parts • tnis type of training are (reading, mathematics, or seecification of occupations to be explored). Youth who are enrolled in work e r.'errence and are selected according to interest and/or need to enroll in classroom training as a secondary activity will be paid wages at $2.90 per hour and henefiLs (emnloyer's contribution under the Federal Insurance Contributions Act and workman's comPersation) for their participation in both classroom training and work experience. .:emedial Training Only This training program will provide economically disadvantaged youth an opportunity to irrove their reading and/or mathematical skill level to a measurable degree ;:;s -:aEcribed in the attached proposal. \;r:oational Exploration Only • training program will provide economically disadvantaged youth an opportunity no become better able to make knowledgeable career choices and seek and be selected for occupational positions they desire. Employability skills training is a required :-Irponent of the vocational exploration program. :=.,'.pirements for participation are that the youth be 14-21 years, Oakland County -.residents, unemployed, economically disadvantaged, and enrolled in work experience as a primary activity. iniess specifically dealt with in other sections of this subcontract, the attached petcsal from tha subcontractor will be considered as further defining the scope of this subcontract only and is incorporated and made part of this subcontract. CLJ"D72JSAgION • cprinractor will reimburse the subcontractor for the identifiable costs of manpower servies in an amount not to exceed , contingent upon receipt by the con- rractor of the United States Department of Labor CETA funds. The attached budget conained in the proposal identifying staff classifications and salaries, supplies, cruipment, and the number of training positions to be filled by participants flci funded by this subcontract will further define the provisions for compensation. Since the work experience employers will pay wages at $2.90 per hour and benefits (employnr's contribution under the Federal Insurance Contributions Act and wort- man's compensation) to the enrollees for their participation in both work experi- e- and classroom training, no provision for compensation to enrollees for honrs wrInd or trained in in ,,:ludecl in thi ,; subcontract. Gompe:Isation will not be paid for expenses due to classroom training activity in excess of 15 hours pot wc%. No narticipant will he paid for time ab s ent from work experience or classrc,em training. The subcontractor agrees to provide adequate Lime and atten- c'ance reports for each partic.ipant enrolled in the classroom training program to the employer generating to e payroll for that participant's work experie:1,,:e. ' 2 2. 'Hel]niee mey include costs of goods and services whi 11 directly and immediately f. lect orogeem participants in a classroom training setting. Allowable training cohts inelude salaries, fringe benefits, equipment and supplies of personnel engaged in providing training. in addition, books, teaching aids, equipment end materials use(7. in providing training to participants, classroom !pace, and utility coste are properly chargeable to training. The compensation of individuals who both iestruet and supervise other instructors must be prorated among the training Eeol administra- tion cost categories on the basis of time records. 3. Client services may include services to applicants (outreach and intae) and man- power services (orientation, counseling, employability assessment, job development, job placement, and transportation). Allowable services costs include salaries and fringe benefits and travel costs of personnel engaged in providing services to participants. Transportation of participants is properly chargeable to services. Costs not properly chargeable to services include administrative costs of the ser- vices provided, supervision and clerical support not directly involved in providing services, travel of supervisory staff, and costs of supplies, materials, and equip- ment not used directly in providing services to participants. 4. Administrative costs are not to exceed 9% of the total contract amount. Administra- tive costs are to be limited to those necessary to effectively operate the program. Allowable administrative costs include salaries and fringe benefits of personnel engaged in executive, fiscal, personnel, and legal functions and related supplies. Salaries and benefits of such administrative positions as supervisors and project directors may be included as administrative costs. In addition, costs of clerical personnel, materials, supplies, and travel which are identifiable with these pro- gram administration positions may be charged to administration. Administrative costs may also include the salary of a clerical assistant to a supervisor and desk top supplies used by supervisors. Services normally charged to administration when performed by staff personnel shall be charged to wages or fringe benefits, as appropriate, when performed by program participants. Purchase of equipment is not an allowable cost under this subcontract. Costs incurred be leasing equipment through methods of comparison pricing are allowable. All planned costs under training, client services, and administration, will be itemized as part of the budget included with this subcontract. All costs incurred by the subcontractor for which reimbursement is requested must be documented as actual expenditures by the subcontractor. Costs for training, client services, and administration may be incurred in accordance with allowable costs as specified above by the subcontractor beginning the day follow- ing the date this subcontract is signed by both the contractor and subcontractor. Any costs incurred by the subcontractor prior to the signing of the subcontract by both the contractor and the subcontractor or after September 30, 1979 are not allowable. The payment under this subcontract shall he made monthly to the subcontractor by the contractor upon receipt of the subcontractor's reimbursement request. Reimbursement requests not received within 45 days of the end of the month in which the costs were incurred may not be honored. Any funds planned for expenditure under this subcontract but unobligated by the sub- contractor on October 1, 1979 and unexpended by November 15, 1979 will be forfeited to the contractor. GENERAL PROVISIONS The subcontractor will abide by all applicable terms and conditions imposed and re- quired by any such contract between the contractor and the United States Department of Labor, to be known as the prime contract, and further, will abide by all subse- quent revisions and modifications of the prime contract, as published, to set forth administrative and statutory changes imposed on or by the United States Department of Labor. The subcontractor agrees to perform as a subcontractor and acknowledges that the contractor is not free to divest responsibility for the performance called for by the prime contract. This subcontract in no manner affects the subcontractor's obligation to comply with all applicable laws, ordinances, and codes of the federal, state, or local governments. AScURANCES AND CERTIFICATIONS The assurances and certifications enclosed with this subcontract are incorporated and made part of this subcontract, and the subcontractor agrees to comply with the require- ments and provisions contained therein. The names and qualifications of the subcontractor's officers, directors, and managing personnel including the names and qualifications of officers, directors, and managing personnel of any affiliate or subsidiary who have operational or fiscal responsibilities for the summer program are enclosed with this subcontract and incorporated and made part of this subcontract. Copies of resumes for each of these officers, directors, and managing personnel will be determined to meet this requirement. The subcontractor assures that none of the aforementioned officers, directors, or managing employees have been convicted of defrauding the federal government or of obstructing an investigation with respect to such fraud during the past three years. It should be noted that nothing herein will prohibit the participation of otherwise eligible ex-offenders in the program. A list of all United States Department of Labor, Department of Health, Education, and Welfare, and Department of Agriculture programs under which the subcontractor has received financial assistance during the last three years is enclosed with this sub- contract and made part of this subcontract. The subcontractor, to the best of its knowledge, has substantially complied with the requirements, procedures, and objectives of such programs. The subcontractor will provide written notice to the contractor of any exception to this statement. The subcontractor assures that no information is available to them showing substantial noncompliance with the Comprehensive Employment and Training Act and regulations in operation during the terms of the previous year's summer program for which corrective action has not been taken. The subcontractor assures that all its personnel will have had basic training in the program and regulations before the summer program begins. The subcontractor assures that a responsible trained staff person will administer the Metropolitan Achievement Test and Wide Range Achievement Test to remedial training enrollees and score the tests. The subcontractor assures that no hands-on training or experience will be provided to youth in a profit oriented setting as part of the training funded by this subcontract. The subcontractor assures that no participant will enroll in classroom training who is not concurrently enrolled in work experience nor will any participant be enrolled in more than one classroom training program. The subcontractor will inform each participant of the purposes of the program, the conditions, and standards (including such items as hours of training, pay provisions, and complaint procedures) for classroom training activities in the program. The subcontractor will not continue the enrollment of a participant in the Summer Youth Employment Program who has been enrolled in a subsidized program in Oakland County for more than 18 months. The subcontractor will receive approval from the contractor prior to departure for any field trips planned for participants for which they will receive payment, trans- portation, or for which program staff receive payment from funds authorized by this subcontract. If field trips are made to profit oriented businesses, youth will be involved only in observation of the business operations and will in no way assist in the production or operation of the business. MODIFICATIONS All modifications to this subcontract shall be in writing. Requests from the subcontractor for interpretations, modifications, or changes must be made in writing to the contractor. In the event of any failure of the subcontractor to achieve the performance objectives set forth the contractor reserves the right to require replanning or modifications, or other corrective action within ten (10) business days of receipt of written notice from the contractor. 4 Tb sit Y... roe Lor silt .' 1 eeopera: . fully :cad am.tly swell of 0 repie n pr,,e may be required by the contrae;or. ii1.1L1) 1. lhe subcontractor agrees to indemnify and save harmles the contractor, officers, agents, and employees from any and all claims and losses accruing Of resulting to the subcontractor in connection with the performance of this sub- contract, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the subcontractor in the performance of this subcontract. Such indemnity shall include, but not necessarily be limited to, attorneys' fees and administrative costs. 2. The federal government, represented by the United States Department of Labor, is not a party hereto, and that no legal liability on the part of the federal govern- ment is implied under the terms and conditions of this subcontract. PERFORMANCE OBJECTIVES 1. The subcontractor will be responsible for providing outreach, recruitment, intake, assessment, eligibility determination, counseling, orientation and labor market information to youth eligible for participation in classroom training as funded by this subcontract. In addition, the subcontractor will select the instructor H) provide the training according to the proposal submitted by the subcontractor and incorporated and made part of this subcontract, provide adequate time and atten- dance reports for each participant enrolled in the classroom training program to the employer generating the payroll for that participant's work experience, and provide general administration of the classroom training activity developed by the subcontractor and described in this subcontract. Requirements for participation are that the youth be 14-21 years, Oakland County residents, unemployed, economically disadvantaged, and enrolled in work experi- ence as a primary activity. Unemployed shall mean a person who is (1) without a job for at least seven consecutive days prior to application for participation or (2)(a) a client of a sheltered workshop, (b) institutionalized in a hospital, prison or similar institution whose status is documented by a letter from the workshop or institution, or (3) eighteen years of age or older whose family receives public assistance, or (4) a veteran who has not obtained permanent un- subsidized employment since being released from active duty. Economically dis- advantaged shall mean a person who (1) is a member of a family which receives public assistance (2) is a member of a family whose income during the previous six months on an annualized basis does not exceed the poverty level or 70% of the lower living standard income level whichever is higher (3) a foster child on whose behalf state or local government payments are made (4) where such status presents significant barriers to employment, (a) a client of a sheltered work- shop whose status is documented by a letter from the workshop (b) a handicapped individual whose status is documented by state certification (c) a person residing in an institution or facility providing 24 hour support such as a prison or a hospital, or (d) a regular out patient of a mental hospital, rehabilitation facility or similar institution whose status is documented by a letter from the institution. The following charts indicate the poverty level and 70% of the lower living stan- dard income level for various family sizes for Oakland County. Poverty Income Guidelines for All States Except Alaska and Hawaii Family Size Nonfarm Family Farm Family 1 $3,400 $2,910 2 4,500 3,840 3 5,600 4,770 4 6,700 5,700 5 7,800 6,630 6 8,900 7,560 For family units with more than six members, add $1,100 for each additional mem- ber in a nonfarm family and $930 for each additional member in a farm family. Lower Living Standard Income Level 70% Lower Living Standard Family Size Income Level 1 $ 2,640 2 4,320 3 5,930 4 7,320 5 8,640 6 10,100 - 5 r tfmllies ',Irer than ni.>: p,..7sons, add $1,460 for each additional pr!;on f;.f oI fhe lower living stand,:rd income level. ehane,e:; Or revision S in the definition of economically disadvantaried oi the incom quelines wjll be forwarded in writing to the subcontractor. 'Th._.7h youth enrolled in the classroom training funded by this tra ct 9:=Y: of all scheduled traning sessions. Methods that will be used to insure :_od nrollce attendance are described in the proposal submitted by the subcontract9r inorporated and made part of this !-nbcontract. Daily at recorch; cc .11 Us f,iaintained for each enrollee. 3. minimam of OM of the youth initially enrolled in classroom training funded by this will complete the training. Those youth who will be considered af com- pleting the training are those that attended 95cA of the scheduled training se-dons and completed the training assignments and tests. This will be measured by prime sponsor review of enrollee records (entry and termination), attendance records, and progress of enrollees as described by the instructional staff. 4. Additional qualitative and quantitative performance objectives are included in the attached proposal which was submitted by the subcontractor and incorporated and made part of this subcontract. RECORDS AND REPORTS 1. The subcontractor must maintain such records as are required by CETA legislation, the United States Department of Labor, and the contractor to insure the integrity of financial transactions, to provide the ability for the contractor to evaluate the effectiveness of program activities, and to meet federal reporting requirements. 2. The subcontractor must maintain financial records as follows: a. The subcontractor must maintain a special account for this youth classroom training activity and identify expenditures by the appropriate cost categories for each service activity provided under this subcontract. b. The subcontractor staff shall record all costs incurred in the discharge of this agreement, as incurred, and report these costs monthly, on or before the fifth business day of the subsequent month, in the manner and format prescribed by the contractor and in conformance with applicable CETA require- ments. Reimbursement requests not received within 45 days of the end of the month in which the costs were incurred may not be honored. c. Upon termination of this subcontract, the subcontractor will provide the contractor with a final accounting of all expenditures made in performance of this subcontract within thirty (30) calendar days of the termination of this agreement. d. The subcontractor agrees to maintain books, records, documents, and other evidence pertaining to all costs and expenses of this subcontract to the extent and in such detail as will properly reflect all net costs and expenses of whatever nature for which payment is claimed under the provisions of this subcontract. e. The subcontractor's accounting procedures and internal financial controls must be determined to be acceptable to the contractor, and said procedures and controls must conform to generally accepted accounting practices in order that the costs properly applicable to this subcontract can be readily ascer- tainable therefrom. f. Daily attendance records must be maintained for each enrollee. g. The subcontractor will provide adequate time and attendance reports for each participant enrolled in the classroom training program to the employer generating the payroll or that participant's work experience. h. The subcontractor shall maintain applicant and enrollee records and other records consistent with CETA requirements. A participant activity change record must be completed and submitted to the contractor to enroll each youth in the classroom training program. The total number of completed participant activity change records received by the contractor prior to the start of the class must be equal to or greater than the number of persons to be trained as specified in the program design section of the proposal submitted by the subcontractor and incorporated and made part of this subcontract. A partic- ipant activity change or termination record must be completed and submitted to the contractor to record each enrollee's exit from classroom training. i. Al]. records pertaining to the classroom training program funded by this sub- contract will he maintained at Name and Address of Location of Records j. All records shall be open to the inspection and audit by the contractor and/ or contractor's representative, and the United States Department of Labor. k. The subcontractor shall preserve and make available its records for a period of three years or a period of time established by the United States Deparent of Labor from the date of the final accounting submitted by the subcontractor to the conttactor after completion of the worl: undor this oubcontrac' Hgn[od by the subcontractor as tho final a000unting. Uhu STAF NT,O1':IHRS of and Thtle of Subcontractor Staff Member Name of Subcontractor will be responsible for meeting the performance objectives and reporting requirements of this subcontract and submitting reports to Sharon Whiting or Tim Soave of the contractor staff. If changes occur in the assignment of the responsible staff members as :opecified in this section of the subcontract, written notification will be provided to identify the newly assigned people. It will be the responsibility of the subcon- tractor to notify the contractor of any change in the assignment of the subcontractor staff member. It will be the responsibility of the contractor to notify the subcon- tractor of any change in the assignment of the contractor staff member that may affect the responsibilities as specified in this section of the subcontract. MONITORING AND CORRECTIVE ACTION Performance, by the subcontractor will be measured monthly against goals and perfor- mance standards as described. Measured performance which does not meet allowable CETA variance criteria (within 10% of plan) will constitute noncompliance with the terms of this subcontract. However, it is the responsibility of the contractor, immediately upon receipt of such a monthly performance report to bring any performance not within the allowable variance to th2 attention of the subcontractor, and to request in writing that the subcontractor either develop a corrective action plan or provide a written report that justifies modification of goal and performance standards within ten (10) business days of receipt of the written notice. If an adjustment in standards or goals is deemed appropriate by the contractor, such modification will be made in accordance with the modification section of the subcontract. TERNINATION This subcontract may be terminated for default or noncompliance on the part of the subcontractor and said termination may be exercised by the contractor whenever the subcontractor shall default in performance of this subcontract in accordance with its terms and shall fail to remedy such default within a period of ten (10) business days after receipt from the contractor of a notice specifying default or noncompliance. The Secretary of the United States Department of Labor, for good cause, may order this subcontract suspended or terminated in whole or in part effective on the date of the Secretary's order or on such other date as the Secretary determines. In case of ter- mination, the Secretary may allow the subcontractor to expend further funds only for purposes of closing out the subcontract, including the transfer of participants into another subcontractor's summer program in accordance with the Secretary's directions. Whenever the Secretary orders a termination or suspension of a subcontract, the Sec- retary may take whatever action is necessary including direct legal action against the subcontractor, or issue an order to the prime sponsor that it take such legal action, to reclaim misspent funds or to otherwise protect the integrity of the funds or ensure the proper operation of the summer program. Where a subcontract is suspended or terminated in whole or in part, the Secretary shall offer the contractor or subcontractor an opportunity for a hearing. IN WITNESS WHEREOF, the foregoing provisions of the subcontract have been examined by the undersigned and the parties have caused this subcontract to be executed by their duly authorized agents. Typed Name of Authorized Officer Name and Address of Subcontractor Date Signed Authorized Signature Witness Witness June 7, 1979 Miscellaneous Resolution 9002 BY: PUBLIC SERVICES COMMITTEE - Henry William Hoot, Chairman RE: Summer Youth Employment Program-Classroom Training FY-1979 TO: OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners by Miscellaneous Resolution #6546 applied for and was granted the designation as prime sponsor by the Ti. S. Department of Labor to administer the provisions of the Comprehensive Employment and Training Act of 1973; and WHEREAS the Oakland County Board of Commissioners by resolution 8818 authorized the CETA fiscal year 1979 short form summer youth plan; and WHEREAS the Oakland County Board of Commissioners by resolution 8967 has accepted the 1979 allocation for the Summer Youth Employment Program and approved the utilization of the 1979 allocation and carry forward balance from 1978 according to a program design and budget which includes classroom training; and WHEREAS a request for classroom training proposals was issued and responses received. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Com- missioners approve the recommended proposals for classroom training for negotiation of contracts and the utilization of funds designated for classroom training in resolution 8967 according to the attached list of classes contingent upon appropriations from the U. S. Department of Labor. BE IT FURTHER RESOLVED that a monthly written report for review of progress toward performance objectives will be submitted to the Public Services Committee and the Oakland County Board of Commissioners. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commis- sioners be and is hereby authorized to execute said contracts for amounts not to exceed those indicated in the attached allocations. The Public Services Committee, by William Hoot, Chairman, moves the adoption of the foregoing resolution. PUBLW SERVICES COMMITTEE Henry William Hoot, Chairman I HEREBY APPROVE THE FOREGOING RESOLUTION (72.%; (Wli;V:JD COoNT7 1:'.12J.:NNT AND TF.7,TNI.NG ACT, T1TLI.: IV, Pi\RT C• SHM YOUTH EMLOY:lKNT PO'NRAM CFASSPOOM '1P.A11lLNG FY-1979 L11 ,, County of Oakland, a constitutional cori)oration, hereinafter referred to as the contraotor, has entered into a contract, said contract desiunated as contrct ni=be .. 26-9315-32 with the United States Department of Labor to provide for the planning aio: delivery of manpower services under its authority as a prime sponsor under the Co=rehensive Employment and Training Act of 1973 as amended and reauthorized in 1 ,)78 for the jurisdiction of Oakland County and; 'v=Z_F-AS, it has been determined that delivery of activities authorized in the prime spon:;or's grant requires the competent performance of manpower services of classroom training for economically disadvantaged youth as a secondary activity under the con- 'cractor's manpower system, an agreement is entered into between the contractor, as repreoanted ho the contracting officer, executing this agreement on behalf of Oakland County as prime sponsor and as an agent of the Secretary of Labor and the following agenoy hereinafter referred to as the subcontractor. :ame an:': Address of Subcontractor STANT OF PURPOSE - PROGRAM DESCRIPTION The classroom training funded as a secondary activity to work experience will provide (number) economically disadvantaged youth with (number) weeks of class size classroom training (not to exceed 15 hours per week) in (remedial education or vocational exploration). The component parts 077 type of training are (reading, mathematics, or soecification of occupations to be explored). Youth who are enrolled in work ep ,.2rLence and are selected according to interest and/or need to enroll in classroom training as a secondary activity will be paid wages at $2.90 per hour and benefits (=loloyer's contribution under the Federal Insurance Contributions Act and workman's compensation) for their participation in both classroom training and work experience. Remedial Training Only This training program will provide economically disadvantaged youth an opportunity to improve their reading and/or mathematical skill level to a measurable degree as -ascribed in the attached proposal. vocational Exploration Only This training program will provide economically disadvantaged youth an opportunity c.o become better able to make knowledgeable career choices and seek and be selected fof occupational positions they desire. Employability skills training is a required :-1:-.7o .:)ent of the vocational exploration program. :21,-irements for participation are that the youth be 14-21 years, Oakland County residents, unemployed, economically disadvantaged, and enrolled in work experience as a primary activity. Dn'less specifically dealt with in other sections of this subcontract, the attached poposal from the subcontractor will be considered as further defining the scope of .tf!r_is subcontract only and is incorporated and made part of this subcontract. CoSATION rho con!iractor will reimburse the subcontractor for the identifiable costs of manpower services in an amount not to exceed , contingent upon receipt by the con- !:::c`Jor of the United States Department of Labor CETA funds. The attached budget co -ained in the proposal identifying staff classifications and salaries, supplies, and the number of training positions to be filled by participants and L'unded by this subcontract will further define the provisions for compensation. Since the work experience employers will pay wages at $2.90 per hour and benefits (ployer's contribution und:-. the Federal Insurance Contributions Act and woCI- an's compensation) to the enrollees for their participation in both work exFeri- . and classroom training, no provision for compensation to enrollees for hoses wurkod or traiJ:ed jnjudu0_ in Lii.i a .suhdontrdct. CYmpensation will not br. paid for expenses due to classroom training activity in excess of 15 hour per No T)articipant 1.2111 be paid for time ab sent from work exp e rience or classroom training. The subcontractor agrees to provide adequate L.L7,:' and at.ten- r.:'ance reorrs for each participant enrolled in the classroom training program to the erployr cjonerating the payroll for that participant's work experience. 2 rd a mAy include costs of goods and service wh directly and i=edia'!_ely pp7am pai7ticipants in a classroom training setting. Allowable traininq costs inslnde salaries, fringe benefits, equipment and supplies of .1.-:•ronnel en!-;aged in providing training. In addition, book-is, teaching aids, equipment and materials uKiyd in providing training to participants, classroom space, and utili!:y ernit.s are properly chargeable to training. The compensation of individuals WI ia Mth instruc. and supervise other instructors must be prorated among the training ad administra- tion cost categories on the basis of time records. 3. Client ,:ervices may include services to applicants (outreach and intak:2) and man- power services (orientation, counseling, employability assessment, job development, job placement, and transportation). Allowable services costs include salaries and fringe benefits and travel costs of personnel engaged in providing services to participants. Transportation of participants is properly chargeable to services. Costs not properly chargeable to services include administrative colit of the ser- vices provided, supervision and clerical support not directly involved in providing services, travel of supervisory staff, and costs of supplies, materials, and equip- ment not used directly in providing services to participants. 4. Administrative costs are not to exceed 9% of the total contract amount. Administra- tive costs are to be limited to those necessary to effectively operate the program. Allowable administrative costs include salaries and fringe benefits of personnel engaged in executive, fiscal, personnel, and legal functions and related supplies. Salaries and benefits of such administrative positions as supervisors and project directors may be included as administrative costs. In addition, costs of clerical personnel, materials, supplies, and travel which are identifiable with these pro- gram administration positions may be charged to administration. Administrative costs may also include the salary of a clerical assistant to a supervisor and desk top supplies used by supervisors. Services normally charged to administration when performed by staff personnel shall be charged to wages or fringe benefits, as appropriate, when performed by program participants. Purchase of equipment is not an allowable cost under this subcontract. Costs incurred be leasing equipment through methods of comparison pricing are allowable. All planned costs under training, client services, and administration, will be itemized as part of the budget included with this subcontract. All costs incurred by the subcontractor for which reimbursement is requested must be documented as actual expenditures by the subcontractor. Costs for training, client services, and administration may be incurred in accordance with allowable costs as specified above by the subcontractor beginning the day follow- ing the date this subcontract is signed by both the contractor and subcontractor. Any costs incurred by the subcontractor prior to the signing of the subcontract by both the contractor and the subcontractor or after September 30, 1979 are not allowable. The payment under this subcontract shall be made monthly to the subcontractor by the contractor upon receipt of the subcontractor's reimbursement request. Reimbursement requests not received within 45 days of the end of the month in which the costs were incurred may not be honored. Any funds planned for expenditure under this subcontract but unobligated by the sub- contractor on October 1, 1979 and unexpended by November 15, 1979 will be forfeited to the contractor. GENERAL PROVISIONS The subcontractor will abide by all applicable terms and conditions imposed and re- quired by any such contract between the contractor and the United States Department of Labor, to be known as the prime contract, and further, will abide by all subse- quent revisions and modifications of the prime contract, as published, to set forth administrative and statutory changes imposed on or by the United States Department. of Labor. The subcontractor agrees to perform as a subcontractor and acknowledges that the contractor is not free to divest responsibility for the performance called for by the prime contract. This subcontract in no manner affects the subcontractor's obligation to comply with all applicable laws, ordinances, and codes of the federal, state, or local governments. ASquRANCES AND CERTIFICATIONS The assurances and certifications enclosed with this subcontract are incorporated and made part of this subcontract, and the subcontractor agrees to comply with the require- ments and provisions contained therein. The names and qualifications of the subcontractor's officers, directors, and managing personnel including the names and qualifications of officers, directors, and managing personnel of any affiliate or subsidiary who have operational or fiscal responsibilities for the summer program are enclosed with this subcontract and incorporated and made part of this subcontract. Copies of resumes for each of these officers, directors, and managing personnel will be determined to meet this requirement. The subcontractor assures that none of the aforementioned officers, directors, or managing employees have been convicted of defrauding the federal government or of obstructing an investigation with respect to such fraud during the past three'years. It should be noted that nothing herein will prohibit the participation of otherwise eligible ex-offenders in the program. A list of all United States Department of Labor, Department of Health, Education, and Welfare, and Department of Agriculture programs under which the subcontractor has received financial assistance during the last three years is enclosed with this sub- contract and made part of this subcontract. The subcontractor, to the best of its knowledge, has substantially complied with the requirements, procedures, and objectives of such programs. The subcontractor will provide written notice to the contractor of any exception to this statement. The subcontractor assures that no information is available to them showing substantial noncompliance with the Comprehensive Employment and Training Act and regulations in operation during the terms of the previous year's summer program for which corrective action has not been taken. The subcontractor assures that all its personnel will have had basic training in the program and regulations before the summer program begins. The subcontractor assures that a responsible trained staff person will administer the Metropolitan Achievement Test and Wide Range Achievement Test to remedial training enrollees and score the tests. The subcontractor assures that no hands-on training or experience will be provided to youth in a Profit oriented setting as part of the training funded by this subcontract. The subcontractor assures that no participant will enroll in classroom training who is not concurrently enrolled in work experience nor will any participant be enrolled in more than one classroom training program. The subcontractor will inform each participant of the purposes of the program, the conditions, and standards (including such items as hours of training, pay provisions, and complaint procedures) for classroom training activities in the program. The subcontractor will not continue the enrollment of a participant in the Summer Youth Employment Program who has been enrolled in a subsidized program in Oakland County for more than 18 months. The subcontractor will receive approval from the contractor prior to departure for any field trips planned for participants for which they will receive payment, trans- portation, or for which program staff receive payment from funds authorized by this subcontract. If field trips are made to profit oriented businesses, youth will be involved only in observation of the business operations and will in no way assist in the production or operation of the business. MODIFICATIONS All modifications to this subcontract shall be in writing. Requests from the subcontractor for interpretations, modifications, or changes must be made in writing to the contractor. In the event of any failure of the subcontractor to achieve the performance objectives set forth the contractor reserves the right to require replanning or modifications, or other corrective action within ten (10) business days of receipt of written notice from the contractor. 4 fAi 1 ly and tly in nh aforItior .r prc iliay r ed by tho con /:ac or LFLU IIAFj.ILESS ). !uhcontractor ag roes to indmnify and save hardc:s!; tne contractor, it:; officOrs, agentS, and employees from any and all claims and to ;en accruinLi Of resulting to the :•ubcontractor Ln connection with the r=formance of this :AIL- contract, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured cr damaguA by the subcontract o r in the performance of this subcontract.. Such indemnity shall include, but nut necessarily be limited to, attorneys' foes and administrative costs. 2. Thc federal government, represented by the United States Department of Labor, is not a party hereto, and that no legal liability on the part of the federal govern- ment is implied under the terms and conditions of this subcontract. Pi-IRFC,);..iAl\TC1..: OBJECTIVES 1. The subcontractor will be responsible for providing outreach, recruitment, intake, assessment, eligibility determination, counseling, orientation and labor market information to youth eligible for participation in classroom training as funded by this subcontract. In addition, the subcontractor will select the instructor (s;) provide the training according to the proposal submitted by the subcontractor an-1 incorporated and made part of this subcontract, provide adequate time and atten- dance reports for each participant enrolled in the classroom training program to the employer generating the payroll for that participant's work experience, and provide general administration of the classroom training activity developed by the subcontractor and described in this subcontract. Requirements for participation are that the youth be 14-21 years, Oakland County residents, unemployed, economically disadvantaged, and enrolled in work experi- ence as a primary activity. Unemployed shall mean a person who is (1) without a job for at least seven consecutive days prior to application for participation or (2)(a) a client of a sheltered workshop, (b) institutionalized in a hospital, prison or similar institution whose status is documented by a letter from the workshop or institution, or (3) eighteen years of age or older whose family receives public assistance, or (4) a veteran who has not obtained permanent un- subsidized employment since being released from active duty. Economically dis- advantaged shall mean a person who (1) is a member of a family which receives public assistance (2) is a member of a family whose income during the previous six months on an annualized basis does not exceed the poverty level or 70% of the lower living standard income level whichever is higher (3) a foster child on whose behalf state or local government payments are made (4) where such status presents significant barriers to employment, (a) a client of a sheltered work- shop whose status is documented by a letter from the workshop (b) a handicapped individual whose status is documented by state certification (c) a person residing in an institution or facility providing 24 hour support such as a prison or a hospital, or (d) a regular out patient of a mental hospital, rehabilitation facility or similar institution whose status is documented by a letter from the institution. The following charts indicate the poverty level and 70PL3 of the lower living stan- dard income level for various family sizes for Oakland County. Poverty Income Guidelines for All States Except Alaska and Hawaii Family Size Nonfarm Family Farm Family $3,400 $2,910 2 4,500 3,840 3 5,600 4,770 4 6,700 5,700 5 7,800 6,630 6 8,900 7,560 For family units with more than six members, add $1,100 for each additional mem- ber in a nonfarm family and $930 for each additional member in a farm family. Lower Living Standard Income Level 70% Lower Living Standard Family Size Income Level $ 2,640 2 4,320 5,930 4 7,320 5 8,640 6 10,100 5 He - .1milles 'arr than six. persons, add $1,46() for each ad ,liiionaJ 1...erson fr.f fe' 0F lower livin standaA income level. changes or revisions in the definition of economically disadvantay,ed oi the giii:lelines will be fon,:orded in writing to the subcontractor. ach youth enrolled in the classroom training funded by this subcontrall,,end (37)., of all scheduled training session, methods that will be in ,,ed to insure :7,:.od :..nrollee attendance are described in the proposal submitted by the subcontracL ,:Jr :n-11 incorporated and made part of this ::;ubcontract. Daily at record; will Ca maintained for each enrollee. 3, A minimula of 901 of the youth initially enrolled in classroom training funded by this !,-7beonl:_ract. will complete the training. Those youth who will be considr'red as rioting the training are those that attended 95%> of the scheduled training seions and completed the training assignments and tests. This will be measured by prime sponsor review of enrollee records (entry and termination), attendance records, and progress of enrollees as described by the instructional staff. 4. Additional qualitative and quantitative performance objectives are included in the attached proposal which was submitted by the subcontractor and incorporated and made part of this subcontract. RECORDS AND REPORTS 1. The subcontractor must maintain such records as are required by CETA the United States Department of Labor, and the contractor to insure the integrity of financial transactions, to provide the ability for the contractor to evaluate the effectiveness of program activities, and to meet federal reporting requirements. 2. The subcontractor must maintain financial records as follows: a. The subcontractor must maintain a special account for this youth classroom training activity and identify expenditures by the appropriate cost categories for each serlTice activity provided under this subcontract. I'. The subcontractor staff shall record all costs incurred in the discharge of this agreement, as incurred, and report these costs monthly, on or before the fifth business day of the subsequent month, in the manner and format prescribed by the contractor and in conformance with applicable CETA require- ments. Reimbursement requests not received within 45 days of the end of the month in which the costs were incurred may not be honored. c. Upon termination of this subcontract, the subcontractor will provide the contractor with a final accounting of all expenditures made in performance of this subcontract within thirty (30) calendar days of the termination of this agreement. d. The subcontractor agrees to maintain books, records, documents, and other evidence pertaining to all costs and expenses of this subcontract to the extent and in such detail as will properly reflect all net costs and expenses of whatever nature for which payment is claimed under the provisions of this subcontract. e. The subcontractor's accounting procedures and internal financial controls must be determined to be acceptable to the contractor, and said procedures and controls must conform to generally accepted accounting practices in order that the costs properly applicable to this subcontract can be readily ascer- tainable therefrom. f. Daily attendance records must be maintained for each enrollee. g. The subcontractor will provide adequate time and attendance reports for each participant enrolled in the classroom training program to the employer generating the payroll or that participant's work experience. h. The subcontractor shall maintain applicant and enrollee records and other records consistent with CETA requirements. A participant activity change record must be completed and submitted to the contractor to enroll each youth in the classroom training program. The total number of completed participant activity change records received by the contractor prior to the start of the class must be equal to or greater than the number of persons to be trained as specified in the program design section of the proposal submitted by the subcontractor and incorporated and made part of this subcontract. A partic- ipant activity change or termination record must be completed and submitted to the contractor to record each enrollee's exit from classroom training. i. Al]. records pertaining to the classroom training program funded by this sub- contract will be maintained at Name and Address of Location of Records j. All records shall be open to the inspection and audit by the contractor and/ or contractor's representative, and the United States Department of Labor. k. The subcontractor shall preserve and make available its records for a period of three years or a period of time established by the United States Depar=ent of Labor from the date of the final accounting submitted by the subcontractor of ahd Title of Subcontractor Staff Member Name of Subcontractor to the con Lcacor after comp]. et ion of tho woCF. under this !-.;u1)yontrac and )o.ignatod by the :.uboohtracter as tho Final ao••unting. ..7r:.1--;sit' r•E:-iagjs will be responsible for meeting the performance objectives and report: leg requirements of this subcontract and submitting reports to Sharon Whiting or Tim Soave of the cont:ractor staff. If changes occur in the assignment of the responsible staff mombors as rpecified in this section of the subcontract, written notification will be provided to identify the newly assigned people. It will be the responsibility of the subcon- tractor to notify the contractor of any change in the assignment of the subcontractor staff member. It will be the responsibility of the contractor to notify the subcon- tractor of any change in the assignment of the contractor staff member that may affect the responsibilities as specified in this section of the subcontract. MONITORING AND CORRECTIVE ACTION Performance by the subcontractor will be measured monthly against goals and perfor- mance standards as described. Measured performance which does not meet allowable CETA variance criteria (within 10% of plan) will constitute noncompliance with the terms of this subcontract. However, it is the responsibility of the contractor, immediately upon receipt of such a monthly performance report to bring any performance not within the allowable variance to the attention of the subcontractor, and to request in writing that the subcontractor either develop a corrective action plan or provide a written report that justifies modification of goal and performance standards within ten (10) business days of receipt of the written notice. If an adjustment in standards or goals is deemed appropriate by the contractor, such modification will be made in accordance with the modification section of the subcontract. TERMINATION This subcontract may be terminated for default or noncompliance on the part of the subcontractor and said termination may be exercised by the contractor whenever the subcontractor shall default in performance of this subcontract in accordance with its terms and shall fail to remedy such default within a period of ten (10) business days after receipt from the contractor of a notice specifying default or noncompliance. The Secretary of the United States Department of Labor, for good cause, may order this subcontract suspended or terminated in whole or in part effective on the date of the Secretary's order or on such other date as the Secretary determines. In case of ter- mination, the Secretary may allow the subcontractor to expend further funds only for purposes of closing out the subcontract, including the transfer of participants into another subcontractor's summer program in accordance with the Secretary's directions. Whenever the Secretary orders a termination or suspension of a subcontract, the Sec- retary may take whatever action is necessary including direct legal action against the subcontractor, or issue an order to the prime sponsor that it take such legal action, to reclaim misspent funds or to otherwise protect the integrity of the funds or ensure the proper operation of the summer program. Where a subcontract is suspended or terminated in whole or in part, the Secretary shall offer the contractor or subcontractor an opportunity for a hearing. IN WITNESS WHEREOF, the foregoing provisions of the subcontract have been examined by the undersigned and the parties have caused this subcontract to be executed by their duly authorized agents. Typed Name of Authorized Officer Name and Address of Subcontractor Date Signed Authorized Signature Witness Witness OAKLAND COUNTY PUBLIC SERVICES DEPARTMENT EMPLOYMENT AND TRAINING DIVISION SUMMER YOUTH EMPLOYMENT PROGRAM FY-1979 The Summer Youth Employment Program, formerly known as the Summer Program for Economically Disadvantaged Youth, is designed to provide part time tem- porary work experience for economically disadvantaged youth who are 14-21 years old. The work experience is complemented by classroom training in remedial reading or mathematics or vocational exploration as determined by assessment of individual participants' needs and interests. It is intended that the FY-1979 Summer Youth Employment Program be linked to a youth work experience activity during the fall, winter, and spring months during fis- cal year 1980 to provide an opportunity for youth to increase their employ- ability through continued work experience when needed. The purpose of this resolution is to obtain the Public Services Committee's approval and recommendation to the Board of Commissioners of the FY-1979 Summer Youth Employment Program recommended classroom training proposals for negotiation of contracts. • •• • ),I 1-(i of Corm 1200 mnr .rfk 1 r,lph IC;•3 1 .1:•..' /1)1 Pon , (71 , 1 ,3c1 41_63 _ _ . _ . . 1.1 tho C.)17. N,.irot and Ar.if:;,.; ()f. or. LI101 -/. S ituri WI t_Ilefl!3 WI ClIt!'.;`.; 300 300 $ 4,265.00 4,499.00 4,500.00 7,818.00 18,120.18 31,348.98 $142.17 299.93 300.00 260.00 60.40 104.50 $1.90 75 yes 2.00 150 yes 2.00 150 yes 4.34 1 60 yes 1.89 32 yes 1.63 64 yes SUMMER YOUTH EMPLOYMENT PROGRAM FY-1979 Classroom Training Proposals Number Cost Cost Per Total Training to be Total Per Enrollee Training Institution Trained Cost Enrollee Per Hour Hours/Enrollee Recommended Berkley Remedial Reading and Mathematics 30 Oak Park Remedial Reading 15 Oak Park Vocational Exploration Auto Mechanics 15 Oxford Vocational Exploration 30 Environmental Occupations Field Biologist Landscape Architect Urban Planner Park Naturalist Legislator Environmental Advocate Pontiac Remedial Mathematics Pontiac Vocational Exploration Auto Body Auto Mechanics Building Maintenance Food Service Nurse's Aide Small Engine Office Practice Radio and TV Repair Welding 15 1,980.00 Troy Remedial Reading 132.00 2.20 60 yes 72 1,584.00 Troy Vocational Exploration CVIS 22.00 2.20 10 no Waterford Remedial Reading 50 12,747.00 254.94 2.18 117 yes Total 847 $92,343.16 SUMMER YOUTH EMPLOYMENT PROGRAM FY-1979 Classroom Training Proposals Number Cost Cost Per Total Training to be Total Per Enrollee Training Institution Trained Cost Enrollee Per Hour Hours/Enrollee Recommended $274.05 Southfield Vocational Exploration 20 $ 5,481.00 Horticulture $2.28 1 120 yes 1Recommended for funding only if the budgeted cost per enrollee per hour is reduced so that it does not exceed $2.07 7th this day of June 19. 7P. • #9002 • June 7, 1979 Moved by Hoot supported by Fortino the resolution be adopted. AYES: Kelly, Lewand, McConnell, McDonald, Moffitt, Montante, Moore, Moxley, Murphy, Patterson, Perinoff, Peterson, Price, Roth, Wilcox, Aaron, Doyon, Dunaskiss, Fortino, Gabler, Gorsline, Hobart, Hoot, Kasper. (24) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lynn D. Allen, Clerk of the County of Oakland and having a seal, do hereby certify that I have compared the annexed copy of Miscellaneous Resolution #9002 adopted by the Oakland County Board of Commissioners at their meeting held on June 7, 1979 with the original record thereof now remaining in my office, and that it is a true and correct transcript therefrom, and of the whole thereof. In Testimony Whereof, I have hereunto set my hand and affixed the seal of said County at Pontiac, Michigan Lynn D. Allen Clerk By Deputy Clerk