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S the formula used for determining the 30 day operational VHERE
Miscellaneous Resolution 83216 Date Auclust 4, 1983
BY: PUBLIC SERVICES COMMIE - James E. Lanni, Chairperson
IN RE: Fiscal Year 1983 CETA Funds for Reobligat ion to JTPA
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners by Miscellaneous
Resolution Nos. 6546 and 8883 applied for and was granted the designation as
Prime Sponsor by the U. S. Department ofT.qbor to administer the provisions
of the Cbmprehensive Employment and Training Act of 1973 and the Comprehensive
Employment and Training Act Amendments of 1978; and
Michigan Department of Labor letter, dated July 15, 1983
and U. S. Department of Labor, Field Memorandum No. 110-83, dated June 21,
1983 allows for a voluntary transfer of any excess CETA Fiscal Year 1983
funds to the Job Training Partnership Act (JTPA) system (Attachment A); and
WHEREAS the transferred funds to JTPA must be distributed between
the Balance of Oakland County SDA and the Pontiac Consortium SDA; and
WHEREAS the amount of funds to be transferred may not exceed an
amount needed for 30 days of operations; and
need was derived from the State of Michigan's 9 month JTPA Planning allocation
for Fiscal Year 1984 (Attachment B); and
mulauns 1/9 of the Planning allocation ($3,832,558) for Balance of
Oakland County SEA is $425,840 and 1/9 of the Planning allocation ($1,787,199)
for Pontiac Consortium SEA is $198,578 which equals a total transfer amount of
$624,418; and
WHEREAS the amount of $624,418 of CETA Fiscal Year 1983 funds is
estimated to be in excess of our CETA closeout needs (Attachment C); and
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the Employment and Training Division to notify the
Michigan. Department of Labor that $624,418 of CETA Fiscal Year 1983 funds
are available for transfer to the Job Training Partnership Act (JTPA) Fiscal
Year 1984 system.
BE IT FURTHER RESOLVED that the distribution of these funds be
$425,840 to the Balance of Oakland County SDA and $198,578 to the Pontiac
Consortium SDA.
Mr. Chairperson, on behalf of the Public Services Committee, I move
the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITlEE
July 15, 1983 EMPLOY & TRAINING
Attac.hincnt A STATE OF E ,I1O1-11GAN
JAMES J. BLANOI1ARD, Governer
DEPARTMENT OF LABOR
STATE SECONDARY COMPLEX, 7153 HARRIS DRIVE, BOX 33315, LAr.r];NC:',, MICHICV.N
S. MARTIN TAYLOR, Diwtor
JUL 2 0 1983
Mr. Harold McKay, Manager
Employment & Training Consortium
377 South Telegraph Road
Pontiac, Michigan 48053
Dear Mr. McKay:
USDOL has proposed a contingency plan that will allow for the voluntary .- transfer
of any excess CETA funds to the JTPA system. This correspondence is addressed
to all CETA prime sponsors and JTPA Chief Elected Officials (CEOs) to explain
the procedure which will be used to accomplish this transfer.
Three documents are attached for your information, Attachment I is USDOL
Field Memorandum No. 110-83, which discusses federal policy on the voluntary ..
transfer of CETA funds. Attachment II is a a fact sheet which provides general
guidance on the acquisition and use of these funds. Attachment III is a form
which, when completed, will provide information regarding CETA transfer funds
as well as direction on their distribution.
The Michigan Department of Labor endorses the transfer of CETA funds to JTPA
where possible. However, CETA prime sponsors must carefully review their CETA
closeout needs before committing any funds, because once the transfer occurs,
the funds cannot be returned to the CETA system. It is also extremely important
that CETA prime sponsors and JTPA CEOs and PIC chairpersons coordinate their
efforts on this matter.
In order to meet the federal deadline, I am requesting that CETA prime sponsors
complete Attachn4.-nt III and return it to me no later than close of business
August 8, 1983. If funds are available, also include a letter which assures
that the JTPA CE0 were consulted regarding the 30-day transfer amount. In
situations where the CETA prime sponsor and the JTPA service delivery area are
not coterminous, I urge you to indicate the preferred distribution of the
transferred funds as well as the assurance of dTPA CEOs consultation. The State
reserves the right to distribute transferred funds within the established
federal guidelines.
Thank you for your cooperation.
Sincerely,
)4
eborah Crether
JTPA Coordinator
Page 2
July 15, 1983
Please direct any questions on this matter to Robert E. Hess, Jr. at
(517) 322-1770 or Mary Woodcock at (517) 322-1775.
Attachments
Attachment Ii
Voluntary Transfer Fact Sheet
1. The amount of funds to be transferred may not exceed the amount needed
for 30 days of JTPA operations. CETA prime sponsors and JTPA CEOs must
work closely to determine actual 30 day cash needs.
2. CETA prime sponsors should carefully review their CETA closeout needs
before committing any funds for transfer, 'because once the transfer occurs,
the funds cannot be returned to the CETA system.
3. Transferred funds are to be provided to the JTPA service delivery area
serving the prime sponsor area from which the funds were deobligated.
CETA prime sponsors and JTPA CEOs should agree on how these funds will be
distributed fairly in situations where the CETA prime sponsor area and
the JTPA service delivery area are not congruent.
4. Funds transferred to a service delivery area will supplement their JTPA
funds. A similar amount will not be subsequently deobligated from their
JTPA allocation.
5. The Michigan Department of Labor iLa.11.221 ..uire. that service delivery ---
areas maintain separate participant reports for transferred funds.
6. The annual fiscal constraints (i.e., 85%-15%, 70Z-30%, and 40% youth
expenditures) and performance standard measures for each service delivery
area will be based on total funds available includinc, transferred funds.
7. CETA prime sponsors who agree to this voluntary transfer will have their
funds deobligated by USDOL by no later than August 15, 1983. A special
modification may also be required by USDOL as part of this process and
the funds will probably be deobligated from your administrative cost
-pool.
8. The Michigan Department of Labor will address any plan modification
instructions to appropriate service delivery areas by September 1, 1983.
9. The Michigan Department of Labor will advance transferred funds upon
receipt of a specific request from JTPA grant recipients. Necessary
forms and instructions will be sent to appropriate SDAs by September 1,
1983.
10. Transferred funds may only be expended for allowable JTPA activities
subsequent to September 30, 1983, and in accordance with the JTPA and JTPA
regulations.
11. JTPA grant recipients must maintain separate accountability for transferred
funds. While transferred funds will supplement JTPA Title II A funds, they
are to be expended first and separate fiscal reporting and closeout will be
required.
.2•90.nnnnnn•nn....
Amoun I JTPA Service Delivery Areas of CETA Transfer
Attachment III
CETA Transfer
Estimated Unexpended CETA
Funds on September 30,1983
Estimated CETA Closeout
Fund Requirement
30 Day JTPA
Reguirement
Excess CETA Funds
beyond the 30 day
SPA Requirement
Narrative: If the CETA prime sponsor area and the JTPA service delivery area are not
coterminous, please indicate below the preferred distribution of the 30 day funds.
CETA Prime Sponsor:
P
EXPI RAT ION DATE
June 30, 1984
DmTRIeunoN
Employment and Training Aon,a..istration .
Washington, D.C. 20213
TpL,
DIRECTIVE : FIELD MEMORANDUM NO. 110 1&1 1 51 F1'1°1fl
_pAPLp (E,4E WI°
_ AL&-REGIONAL ADMINISTRATORs
TRAONG
FROM : ROYAL S. DELLINGER -.7---NTADMit.iiSTRAT I O N
DATE :
L;June 21, 19
TO
Administrator for
Regional Managemern
-SUBJECT : Voluntary Transfer of CETA Funds to the JTPA
System
1.• Purpose. To allow the .transfer of Comprehensive
Empl,:rrrs.nt and Train!n ,7 Act (C'TA) funds to the Job Tr;lin-
ing Partnership Act oTPA) system.
2. Background. A number of the partners in the employment
and training system have expressed concern that funds will
not be available to the JTPA system on October 1, 1983, to
continue or start up operations. In response to these
concerns ( the Department has proposed the following proce-
dures to the States. Attached for your information is a .
copy of the letter to the States on this matter.
3. •Procedures.
• a. The Governor will discuss with each primesponsor
the sihi1ity of voluntari.J.y transferring funds from
CETA to the jTPA system to assure the continuation of
program operations on October 1 1 1983.
b. The amount of funds to be transferred may not
exceed the amount needed for 30 days of operations.
c. Prime sponsors should not transfer funds which / will be needed for closeout costs. No additional funds
will be provided to prime sponsors for closeout purposes.
d. Transferred funds will be accounted for separately
under the jTPA grant The same reporting requirements as
apply for JTPA funds will apply to these funds, except
that they must be accounted for separately. These funds
not have to-- be accounted for in the CETA closeout.
rl
,n
2
e. Governors will be responsible for notifying
Regional Offices when agreement has been reached between
the Governor !and the prime sponsors to transfer funds.
f. When the region is notified that agreement has been
reached, the region will move to immediately -deobligate the
funds. All funds must be deobligated by no later than
August 15, 1983.
g. All funds deobligated by the Regional Offices shall
be returned to the National Office. Regional Offices shall
advise the National Office of the availability of deobligated
runds, including the amount for each State.
1- All deobligated funds will be rcobligated back to the
State from which they were deobligated by the National Office
by n3 than SL?taraber 1,
i. Governors shall provide funds to the service deliver
area (SDA) serving the prime sponsor area from which the
funds are deobligated. Regional Offices shall confirm to
each State the amount of funds deobligated in the State and
the prime sponsor area from which the funds were deobligated
by no later than September 1, 1983.
j. The grant or agreement by which the funds will be
provided to the SDA by the Governor - could he the local job
training plan grant.
'4. The Goveraol may pravi,:a these Liac:s to the SiA's
subsequent to September 30, 1983; since the one-year obliga-
tional restriction on these funds applies to the Department
of Labor and not the Governor.
1. Funds provided to SDA's following these procedures
shall be utilized for those JTPA purposes which were allowed
under CETA.
4. Action. Regional Offices shall assure that all appro-
priate staff are advised of the policies and procedures
contained in this F.M. Regional Offices should be prepared
to:
a. Respond to questions concerning the policies and
procedures contained in this F.M.
b. Move to deobligate funds when notified by the
Governor that agreement has been reached between the Governor
and a prime sponsor. (See 3. f. above.)
•
- 3
c. Return all deobligated funds to the National Office.
(See 3. g.,aboe.) Notification of all funds deobligated by
prime sponsors shallbe provided to the National Office by
memorandum or TWX, ATTENTION: OC, by no later than August 19,
1983. . •
d. Confirm to the Governors the amount of funs deobli-
gated in the State and the prime sponsor areas from which
the funds were deobligated. (see 3. i. above.)
5. Inquiries. Questions concerning these policies and
procure shouldbe directed to Bob Colombo on 8-376-6093.
Questions on financial procedures should be addressed to
Shine on 8-376-6254.
Attachment VIII of letter dated 6/28/32 frem the
Michigan Department of Labor requiring transmittal
of official Planning instructions. Attachmont B
TITLE II A NINE MONTH PLANNING ALLOCATION
FISCAL YEAR 1984
• Service-Delivery Area
01 Arenac/Clare/Gladwin/Iosco/Ogemaw/Roscommon
02 Barry/Branch/Calhoun
03 Bay/Midland/Saginaw
04 Berrien/Cass/Van Buren
05 Central Upper Peninsula
06 City of ,Detroit
07 Downriver/Monroe
08 Eastern Upper Peninsula
09 Cenesee/Shiawassee
10 Cratlot/Ioniagsabella/Montcalm
11 Hillsdale/Jackson/Leanwee
12 Kalamazoo/St. Joseph
.13 Kent/City of Grand Rapids •
14 Lake/Mason/Mecosta/Newaygo/Osceola/Sig Rapids/Ludington
15 -"Lansing Tr-County
16 Livingston/Washtenaw/Ann Arbor
17 Macomb/St. Clair
18 Muskegon/Oceana
19 Northeast Lower Michigan .
20 Northwest Lower Michigan
21. -Balance. of OaklandCounty
22 Ottawa/Allegan
1 3 Pontiac Consortium •
14 Thumb Area
1 5 Balance of Wayne County
1 6 estern Upper Peninsula
PLANINC ALLOCATICC4
$ 931,242
1,569,787
2,852,946
2,009,513
1,466,597
12,239,684 :
2,657,422
505,580
4,366,654
, 1,318,656
1,943,561
1,428,4)3
2,666,612
946,982
2,415,349 •
1,987,762
5,556,756
1,424,827
1,058,845
1,622,473
3,832,533
1,238,415
1,787,199
1,454,067
3,815,288
718,459
1
AtLa n C
ANALYSIS OF ESTIMATED CETA FUNDS
AVAILABLE FOR TRANSFER
Estimated Unexpended CETA Funds on
Septanber 30, 1983
Less: Estimated CETA Close Out
Rind Requiranent
Balance Remaining
$ 2,495,259
1,870,841
$ 624,418
#83216 August 4, 1983
this 4th day of August 198 3
Moved by Lanni supported by Law the resolution be adopted.
AYES: Nelson,.Olsen,.Page, Perinoff, Pernick, Price, Rewold, Wilcox,
Aaron, Calandra, Doyon, Fortino, Geary, Gosling, Hobart, Jackson, R. Kuhn, S. Kuhn,
Lanni, Law,, McConnell, McDonld, McPherson. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
1, Lynn D. Allen, Clerk of the County of Oakland and having a seal,
do hereby certify that I have compared the annexed copy of
Miscellaneous Resolution #83216 adopted by the Oakland County Board of ComHssioners
at their meeting held on Auoust 4. 1983,
with the original record thereor now remaining in my office, and
that it is a true and correct transcript therefrom, and of the
whole thereof.
In Testimony Whereof, I have hereunto set my hand and affixed the
seal of said County at Pontiac, Michigan
LYNN VALLEN, County C1,_r:."Registe7:. of Ce
