HomeMy WebLinkAboutResolutions - 1983.12.08 - 11486Miscellaneous Resolution 83366 6, 1983
BY: HEALTH AND HUMAN RESOURCES COMMITTEE - E. Chairperson
IN RE: SPECIAL SUPPLEMENTAL FOOD PROGRAM FOR WOMEN, NF TS AND CHILDREN (w. C.)
GRANT APPLICATION RENEWAL - 1983/84
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS the Health and Human Resources Committee, in accordance with
the federal and state grant procedures, has reviewed the Eighth Year Grant
application for the Special Supplemental Food Program for Women, Infants and
Children (WIC); and
WHEREAS the Oakland County WIC program continues to be successful
in its major goals -- to provide nutrition education services and food to needy
mothers and children in Oakland County; and
WHEREAS the WIC program is presently operating with a monthly
caseload level of apprei:::aely 8,400 participants; and
WHEREAS subject grant covers a period from October 1, 1983 through
September 30, 1984; and
WHEREAS total funding being applied for is $537,928 of which 100
is from the United States Department of Agriculture (through the State of
Michigan).
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorize the application for the Eighth Year funding in the
amount of $537,928 for the Special Supplemental Food Program for Women, Infants
and Children.
Mr. Chairperson, on behalf of the Health and Human Resources Committee,
I move the adoption of the foregoing resolution.
27,117
43,078
18,244
45,891
84,348
13,004
231,682
88,475 2)
320,157
33,817
6,251
1,000
7,515
38,948
400
516
1,000
1,128
4,600
95,175
19,209 3)
434,541
1.0 29,248
2.0 46,040
1.0 20,885
1.0 17,950
2.0 32,276
7.0 1) 115,428
1.0 14,861
2.0 27,642
304,330
132,478 2)
436,808
52,439
9,000
1,000
8,500
400
732
750
1,300
6,000
80,121
20,999 3)
537,928
2,131
2,962
20,885
(294)
(13,615)
31,080
14,861
27,642
(13,004)
72,648
44,003
116,651
18,622
2,749
985
(38,948)
216
(250)
172
1,400
(15,054)
1,790
103,387
1.0
2.0
--
1.0
3.0
5.5 1)
1.0
13.5
13.5
1.0
(1.0)
1.5
1.0
2.0
(1.0)
3.5
3.5
17.0
17.0
103,387 537,928 434,541
FINANCIAL ANALYSIS
W.I.C. GRANT APPLICATION
AMENDED AWARD - APPLICATION COMPARISON
Amended Award
10/1/82-9/30/83
No. of Pos. Amount
Application
10/1/83-9/30/84
No. of Pos. Amount
Increase/(Decrease)
No. of Pos. Amount
Personnel
P.H. Nutrition Supv.
P.H. Nutritionist I
P.H. Educator I
Account Clerk II
Account Clerk I
Auxiliary Hlth, Wks.
Clerk III
Clerk II
Typist II
Total Salaries
Fringe Benefits
Total Sal. & F. B.
Operating
Building Space Cost
Mileage
Travel & Conference
Supplies & Materials
Contractual
Equipment
Equipment Rental
Equipment Repairs & Maint.
Copier Machine Rental
Telephone & Postage
Total Operating
Indirect Cost
TOTAL PROGRAM
Funding Source
State
1) Amended Award includes three
Application includes two
2) Actual Fringe Benefits
3) Indirect Cost Rate 1982 13.0%
1983 6.9%
1984 6.9% (Estimate)
.5 PTE Positions
.5 PTE Positons
OAKLAND r7,--1`;,?"- NT J
D T. 2.,17.7PTIY, COUNTY F.:.XECIITI:VP,
MEMORANDUM
October 21, 1933
TO: Jean Willoup„hby, Federal Cf State, Aid Coordinator
,5 FROM: Robert Zigler, Admin. Asst., Public Health Administration Services
RE: 1933 ,84 W.T.C. Grant - Approval to Submit
Please the att a ched 1983-84 M.G. Grant Proposal for the "a17)Tava1
to submit" process.
, rer
cc: ;/Dr, Thomas Gordon
Sal .Najera
Peg Soubly
L. A. Volberding
Joe Kltkos7Ky
az-Aland County 'Health Dvuon
7:4o7t7.-ri TV. r)A II .PONTr A (7, NI 'r IAU
0 ;T.
\"\
COUNTY OF OAKLAND
DANIEL T. MURPHY, COUNTY EXECUTIVE
October 21, 1983
Mr. Douglas Paterson, Section Chief
.WIC Section .
Michigan Department of Public Health
3500 North Logan, P.O. Box 30035
Lansing, Michigan 48909
Dear MY. Paterson:
Attached is the preliminary WIC budget for fiscal year 1984 in the amount that
was allocated for Oakland County. The Program Plan will follow under separate
cover on or before the due date of December 16, 1983.
I would like to point out a few significant differences in this budget from
the previous one. First, we have asked for a new Health Educator position.
This is necessary because with the increased caseload, we want to assure that
the educational component of our WIC program remains strong. This position will
also be responsible for our outreach efforts which will have to be greater than
in the past because there will be some "competition" for caseload with the Focus
Hope Program just started in Oakland County. The Health Educator will also do
all the vendor training, monitoring, and handle all Cases of program abuse.
This person will also be responsible for staff development and in-service train-
ing for all WIC staff.
The other significant change is in our need for additional space in the south-
east part of the county in order to handle the increased caseload. We currently
have clinics in donated county space about ten days a month, and this is not
sufficient to maintain the caseload. The county has no other space to accomodate
our needs, so we must venture into the commercial market and find space where ue
can operate a full-time clinic.
I'm sure you're as eager as we are to maintain the increased WIC caseload and
that you will act expeditiously and favorably on this budget. I am also asking
that when the budget is approved, you send us an award letter so that we can
begin implementing these changes. In the past, we waited for the signed agree-
ments; and as a result, Changes got implemented after the fiscal year was half
over.
• Finally, we arestill carrying five staff on contracts (consultants) which we
will continue to do until an approved budget and award are secured and we can
replace them with merit system staff. When the budget and award letter are
finalized, we will submit a revised budget which details the actual amounts of
money that went to the contract staff and the merit system staff.
Oakland County Health Division
1211.0 NOIV"I'll 'VEL-EIHIA ROA C). PONTIAC, MICHIGAN 4/40571
OAKLAND COUNTY HEALTH DIVISION
Depa4tment of Institutional
Human 54rvices
Sal Najera, Adyinistrator
Health Education and Nutrition Services
(313) 858-1395
Mr. Douglas Paterson -2- October 21, 1983
• 'Thank you very much for .your prompt consideration of this request, and please
call me if I can answer any questions for you.
Sincerely,
SN/sab
Attachment
Date Prepared
10/4/83
Revised [i] Revision
Budget Number.
Budget Period
10/1/83To 9/30/84 1 Program
W.I.C. Program
Code
Local Agency
OAKLAND COUNTY HEALTH DIVISION x I Original
Budget
TOTAL
BUDGET
CATEGORY
Equipment Repairs Maint. 750
Rent-Off. Space(County) 36,973
Rent-Off. Space(NonCounty)15,466
Copier Machine Rental 1,300
81 TOTAL DIRECT 516,929
13
14
15
16
7
18
19
20 TOTAL FUNDING L 537,928
FoOPH
FIN 110
4/74
PROGRAM BUDGET SUMMARY ?age of
AGREEMENT BUDGET
CURRENT YEAR SUBSEQUENT
PORTION 1 YEAR PORTION
LOCAL BUDGET
CURRENT 1 SUBSEQUENT
YEAR 19_ 1 YEAR 19_
11 Salaries & Wages
21 Fringe Benefits
31 Travel
41 Supplies & Materials
51 Contractual (Sub-Contracts)
304,330
132,478
10,000
8,500
6 Equipment 400
Other Communications 6,000
7 Expenses: Equip. Rental 732
1 Indirect Costs:
9 1 Cur 6.9 % Subs. % 20,999
10 TOTAL EXPENDITURES
11 Less: Fees & Collections
.71•0111111
21 FUNDS REQUIRED
FUND SOURCES
537,928
537,928
111111%91/111112.1511
State Agreement
State Formula
PHS 314(d)
M&CH
Federal
Local
Other
537,928
CERTIFICATION: I certify that I am authorized to sign on behalf of the local agency. This budget represents cost
necessary for the administration and operation of the program. Adequate documentation and records will be maintained
to support all required program expenditures.
NAME:_ TITLE: DATE:.
pro va,
W.I.C. PROGRAM
Budget Period
10/1/83 To 9/30
Date Prepafecl
10/4/83 84
Code
Total Direct Time (hours)
One Man Year (hours)
SUPPORT v'IAN YEARS = Program Administration arid Support Time
Man Years
Man Years
DIRECT MAN YEARS n•n•..
1.00 1 23,162 23,162 1 9,265 13,897
1.00 1 17,229 17,229 1 12,060 5 ,169
1.00 2.878 22,878 ,15 3,777
20,885
17,950
16,870
1.00 1 15>116
.00 17,229 17,229 1 12,060
10,443
2,693
1,856
1,695
5,169
10,442
15,257
15,014
13,711
20,885
17,950
16,870
15,406
1.00
1.00
1.00
11.665
11,110
1.00 15,298 15,298 10,709 4,589
.50 17,229 8,615 6,030 2,585
1.00 14,861 1 14,861 14,564 297
1.00 1 13,821 13,821 13,130 691
1.00 I 13,821 1 13,821 I 13,130 691
5- I-5Li VI1 5-5 .1-d LA L., 5 - r I 1 I %. Ig
2/74
Local Agency OAKLAND COUNTY HEALTH DIVISION
Original ri Revised n
Budget X, Budget
STAFFING ANALYSIS
Revilion
Number
POSITION DESCRIPTION
Public Health Nutrition Supv.
Peg Soubly
Public Health Nutritionist I
Mary Grant
Public Health Nutritionist I
Sara Galloway
Public Health Educator I
Denise McGuigan
Account Clerk II
Carolyn LaGrow
Account. Clerk I
Barbara Rohde
Account Clerk I
Kathren Howington
Auxiliary Health Worker
Anne Davies
Auxiliary Health Worker
Karen White
Auxiliary Health Worker
Debbie McKee
Auxiliary Health Worker
Connie Lohrke
Auxiliary Health . Worker .Jeanette Zinger
Auxiliary Health Worker
Vacant (Part-time Eligible)
Auxiliary Health Worker
Minnie Sherman.
Auxiliary Health Worker
'June Gold (Part-time Eligible
;Clerk III
1Lorraine Hubbard
1Clerk II
1Vacant
!Cleric II
1Vacant
TOTAL MAN YEARS REQUIRED
POSITIONS )I‹ ANNUAL TOTAL
REQUIRED i SALARY SALARY
1.00 1 29,248
1.00 16,689
1,00 16,664 16,664
1.00 15,872 15,872
.50 15,663 7,832
COWAENTS
ADYLB. MfRITION EDUG.
27,786 1,462
5,007
4,999
4,762
5,482 2,350
29,248
16,689 1 11,682
TOTAL 17.00 L----1><: 304,330 1 222,248 82,082
-l0-1 I
,l7
PROGRA.'1 BU DETAIL SCHEDULE
Code Budsar Period 0.1tPrepr.d ProrPAM
1/ To 9 10/4/S3
r)(
Reion
Null-11,9r
Revised
Budge
Original
Budget
SUB-CATEGORY/ CATEGORY
TOTAL
DESCRIPTION
FRINGE BENEFITS (See Attachment "A")
Administration
Nutrition Education
TOTAL FRINGE BENEFITS
TRAVEL
Administration
Mileage - 29,880 miles 0 $.25/mile (83% of total to
Administration)
Nutrition Education
Mileage - 6,120 miles 0 $.25/mi1e (17% of total to
Nutrition Education)
Travel EI Conference (100% of total to Nutrition Educ.)
TOTAL TRAVEL
SUPPLIES AND MATERLNLS
Administration
Printing (83% of total to Administration)
Office Supplies (33% of total to Administration)
Medical Supplies (100% of total to Administration)
Nutrition Education
Printing (17% of total to Nutrition Education)
Office Supplies (17% of total to Nutrition Education)
Education. Supplies (100S of total to Nutrition Educ.)
TOTAL SUPPLIES MATERIALS
EQUIPMENT
. Nutrition Education
One (1) Sharp RD-670-AV Projection System (100% of
total to Nutrition Education) -
132,478
10,000
8,500
400
W.I.C. PROGRAM
-OCALAGENCI
'OAKLAND COUNTY HEALTH DIVISION
PROGT-3 A:1 ELI COST DETAIL SCHEDU 31: of
Nfl
!74
Prog',Nrn Code Budget Period DataPrepo,,,,
Rrevi 5 ed
Budoe,
Original
Budit
Revision
Number
SUB-CATEGORY/
ITEM I CATEGORY
TOTAL I TOTAL
M.G. PROGRAM
LiCALAGENCY
. OAKLAND COUNTY HEALTH DIVISION
DESCRIPTION
OTHER EXPENSES
Administration - Communications
Telephone (83% of total to Administration)
Postage (83% of total to Administration)
Nutrition Education - Communications
Telephone (17% of total to Nutrition Education)
Postage (17% of total to Nutrition Education).'
1/83 T09/30/84 10/4/83
TOTAL COMMUNICATIONS I 1 1 - 6,006 '
Administration - Equipment Rental
Typewriter @ 818/month (83% of total Administration)
Typewriter @ $16/month (83% of total Administration)
Calculator @ $4/month (33% of total Administration)
Calculator @ $7/month (83% of total Administration)
Nutrition Education .- Equipment Rental
Typewriter @ $13/month (17% of total Nutrition Educ.)
Typewriter 0 $16/month (17% of total Nutrition Educ.)
Calculator @ 84/month (17% of total Nutrition Educ.)
Calculator @ 37/month (17% of total Nutrition Educ.)
TOTAL EQUIPMENT RENTAL 1 I 1 732
Administration
Equipment Repairs Maintenance (83% of total to Admin
Nutrition Education
Equipment Repairs & Maintenance (17% of total Nutritio
TOTAL EQUIPMENT REPAIRS F MAINTENANCE I 1 1 750
Administration - Rent - Office Space (County) .
7,561 Sq. Ft. 0 $4.62 for 1983 (93% of total to Admin.
7,561 Sq. Ft. 0 $4.98 for 1984 (83% of total to Admin.
"7:r e•"" cLA&J 15
77,
) 3 5
t. bk..1.4 1:1 UJ U2:7, A;L_ itts 4,4 p
Coda
74
orn Dater Preparer.i Budget Patio
UCALAGENC'''
OAKLAND . C.)13-NTY HEALTH DIVISION
Revised F---1
Budget
Revision
NumbsT
I Original
Budget
I- QUANTITY ITEM
TOTAL
B-CATEGOR -1Y/ CATEGORY
. TOTAL 1
DESCRIPTION
1,485
4,801
6,286
12,837
2;629
1,079
221
3,711
11,619
15,330
1,372
4,297
5,669
36,973 1
-
15,466
-
W.I.C. PROGRAM 0/1/83 Tr,9/30/84 10/4/85
OTHER EXPENSES (Continued)
Nutrition Education -
7,561 Sq. Ft. @ $4.62
' 7,561 Sq. Ft. @ $4.98
Rent - Office Space (County)
for 1983 (17% of total to
Nutrition Education)
for 1984 (17% of total to
Nutrition Education)
TOTAL RENT - OFFICE SPACE (COUNTY)
Administration - Rent Office Space (Non-County).
(83% of total to Administration)
Nutrition Education - Rent - Office Space (Non-County)
(17% of total to Nutrition Education)
TOTAL RENT - OFFICE SPACE (NON-COUNTY)
Administration - Copier Machine Rental
$108/month (83% of total to Administration)
Nutrition Education - Copier Machine Rental
$108/month (17% of Total to Nutrition Education)
TOTAL COPIER MACHINE RENTAL
INDIRECT COSTS
Administration - 6.9% of 1983 Salaries of $73,662
(73% of total to Administration)
6.9% of 1984Salaries of $230,668
. (73% of total to Administration)
Nutrition Education - 6.9% of 1983 Salaries of $73,662
(27% of total to Nutrition Educ.)
6.9% of 1984 Salaries of $230,663
(27% of total to Nutrition Educ.)
TOTAL INTIRECI COSTS
NOTE: The 1983 approved rate of 6.9% is used for the
entire grant period. When the 1984 Indirect
Cost Rate has been approved, that rate will
be used for the salaries that fall in the
1984 calendar year.
FRINGE BENEFITS GRANT FISCAL YEAR 10/1/83 TO 9/30/84 -
Fosp.
(Actual/Yr.
Based on
Current
ninthly
Rates)
1 -$96.67/mo.
2 -$210.17/mo.
'31231.41/mo.
Name. Com-
puted
Salary
Work.
Comp.
(From
Work.
Comp.
Sched.)
Salary Unemp.
Contin- Ins.
uation (.776%
(.129 of
Salary)
Life.Ins. Retire. Social
(.260% of Fund Security
Salary) (18.14% (7.0% of
of the first
Salary) $37,800)
Total
Fringe
Benefit
Costs
Dental "
Actual/
Year
Based on
Current
Monthly
Rates
1-$17.70/mo.
2-827.9d/mo.
3-$50.18/mo.
76.04 1 5„305.59 i02.16 1 11,839.:
8960
P. Soubl
M. Grant.
! 37.73 1 226.96
29.88 1 179.74
S.
2,047.36
1,621.34
1,601.46
002.16
996,7!: 59.48 22 878 599.63 2,776.92 599.63
26.94 3,788.54
29 248 766.59 _ 2,776,92
23,162 NEM 2,594.04
20.885 . 547.40 2.594.04 1) . McGuigan 139.29 La Grow
, 1,461.95
1.256.50 17,050 C
212.40 130.91 1,160.04 1,180.90
54.30
46.67
43.86 3,060.22 46.73 16,870
2,794.65 ,417-J-A 1,160.04 1 • 40.06
1.206.03 44.80
133.70 1.206.03 17,229
,987
7,524.0 .
8 7
59,
451.571 2,594.04
B. Rohde
K. Fiowington
A. Davies
K, White
D. McKee
C. Lohrke
J. Zinger .
21.53 1 129.51 1,168.23 1,160.04
129.31 109.76 3.022.85 1,166.48 2.594.04 436.76
1,111.04 602.16 2.879.18 416.01 2,594.04
2.594.04 548.24 1,420.72 205.28
655 ';
268,:'
873
6.267
267 0
47841
10.10
19.73
11.11
19.17
!Vacant
1.070.86 1. Sherman
16 689
16,664
15,872
7,832
15,298
8,015 66.85
2,775.06
1,562.76
2,695.79
603.05
1.040.27
. Gold 225.80
329.28 iubbard
2,776.92
2.594.04 L.
967.47 2,507.13 13,821 1 38.28 2,594.04
107.25 967.47 2.594.04
4.933.28 392.58 12,361.60 21.303.10 304.330 791.25 155,205.47 5.802.91 41,688.24
ADMI N.NUTRITION EDUC
1,247.381 591.97
3,958.421 5,937.63
MIN.
! S. Gallowa 40%)
A). McGuigan (50%)
C, LaGrow (85%)
! B. Rohde 89%
K. Howington (89%
A. Davies (70%)
! K. White (70t)
NAME.
P. Soub I
NI. Grai
'S .
ADMIN.
(95%
3.998.70
4,482.26
6.927.q7
4.866.22
5,534.89
5,998.06
4,482.26
1,222.58
644.25
601.44
NAME (% A.
C. Lohrke
J. Zinger
Vacant (7
rmn
dl
Vaca
ADMIN.
4 1q1.25
5,266.82
5.451.14
3,688.22
NUTRITION FDUC
1,790.25
2.257.21
1.457.86
-K. W
Mbar
9
9.1.51 1.696.78
Vacant
,Vacan
MALS )6,366.80
Date Prepared 10/4/83
Date Reviewed 10/19/83
TOTA
NUTRITION
EDUCATION CATEGORY ADMINISTRATION
2
3
Salaries & Wages
Fringe Benefits
Travel
Supplies & Materials
304,330
132,478
10,000
8,500
82,082
36,111
2,530
2,468
222,248
96,367
7,470
6,032
382.930
398,260
4,980
607
30.687
15,330
139,668 •
12/ 6,286 ) 629 '221
133.999
5,669
1,020
400
125
400
6,000
732
516,929
20,999
537,928
Total Expenditures
s: Fees and Collectio
FUNDS REQUIRED
SOURCES OF FUNDS
State Agreement
State Formula
398,260
8.260
398.260
2 537,928
537,928
537,928
139,668
139,668
139,668
21
22
Other
TOTAL FUNDING 398,260 139,668 537,928
PROGRAM W.I.C.
•
Local Agency OAKLAND COUNTY HEALTH DIVISION Prepared By Robert L. Zipler
Report Period 10/1/83 To 9/30/84 Review By Robert L, Zigler
5 I Contractual (Sub-Contracts)
6 I Equipment
Other Expenses: Communications
Equipment Rental,
Equipment Repairs ET Nhint.
Rent Office Space (County)
-Rent Office Space ,Non-County) Copier Machine Rental
TOTAL DIRECT
t
9 ' Indirect Cost Rate 6 :9_
10 Total Direct & Incur. Expend.
11 Distribution of Costs
7
1S
19
20
PHS 314, (d)
M & CH
Federal
Local
Surplus or Deficit
#8 3366 December 8, 1983
19 83
County Clerk/Register of Deeds
day of December 8th. this
Moved by Gosling supported by Nelson the resolution be adopted.
AYES: Doyon, Foley, Fortino, Gosling, Hobart, Jackson -, R. Kuhn, S. Kuhn,
Lanni, Law, McConnell, McDonald, McPherson, Moffitt, Moore, Nelson, Olsen, Page,
Perinoff, Pernick, Price, Rewold, Wilcox, Aaron, Caddell, Calandro. (26)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and having a seal,
do hereby certify that I have compared the annexed copy of
anonren MiscelLneous Recolto-inn # 83366
Commissioners at their meeting held on December 8, 1983
with the orginial record thereof now remaining in my office, and
that it is a true and correct transcript therefrom, and of the
whole thereof.
In Testimony Whereof, I have hereunto set my hand and affixed the
seal of said County at Pontiac, Michigan