HomeMy WebLinkAboutResolutions - 1983.02.03 - 11506MISCELLANEOUS RESOLUTION # 83007 February 3, 1983
BY: FINANCE COMMITTEE, DR. G. WILLIAM CADDELL, CHAIRPERSON
IN RE: ACCEPTANCE OF HYPERTENSION GRANT - OCTOBER 1, 1982 THROUGH SEPTEMBER
30, 1983
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS Miscellaneous Resolution #8145 requires the Finance Committee to
review acceptance of all grants that vary less than ten (10) percent from
the original grant application; and
WHEREAS the Oakland County Board of Commissioners by Miscellaneous Reso-
lution #82303 authorized the application for Hypertension Control Grant Program
in the amount of $59,604 for the time period October 1, 1982 through September
30, 1983; and
WHEREAS the Finance Committee has reviewed said grant as approved by the
Michigan Department of Public Health and finds the grant award in the amount
of $59,364 or $240 (.4%) less than the original grant application for the period
October 1, 1982 - September 30, 1983; and
WHEREAS said program is 100% funded by the State, and application or
acceptance of the grant does not obligate the County to any future commitment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accept the Hypertension Grant in the amount of $59,364.
BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board of
Commissioners be and is hereby authorized to execute said grant contract.
BE IT FURTHER RESOLVED that the Chairperson of this Board is hereby authorized
to approve minor changes and grant extensions, not to exceed a ten percent variance,
which are consistent with the grant as approved.
BE IT FURTHER RESOLVED that this grant contract has been reviewed and approved
as to form by the Office of Corporation Counsel.
Mr. Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
TOTAL COSTS 59,604 (240) 59,364
HYPERTENSION GRANT
FINANCIAL ANALYSIS --
APPLICATION - AWRD COMPARISON
OCTOBER 1, 1982 - SEPT=ER 30, 1983
.4mn u7 t
Application
No. of
Positions Amount
Award
No. of
Positdons
Variance
No. of
Positions
Salaries
Public Nurse Prod. Coord. .32 9,655 .32 9,655
Clerk III 1.0 14,339 1.0 14,339
Aux. Health Worker 1.0 14,518 1.0 14,518
Sub-Total 2.32 58,512 2.32 38,512
Fringe Benefits 11,807
Operating Expenses
13,341 1) 1,534
Travel 693 693
Supplies S Materials 1,667 1,687
Tel e phone 1,500 1,500
. Equipment Rental 198 1 28
Sub-Total 4,278 4,278
3,233 (1,774) indirct Costs 2) • 5,007
1) Actual Fringe Benefits
2) Indirect Cost 1982 13.0% of Salary
1983 6.90 of Salary
Agreement Between
Michigan Department of Public Health
and
Oakland County Health Division
for
A Blood Pressure Control Program
For the Period October 1, 1982 through Septeher 30 1983
Purpose:
To develop an ongoing local effort aimed at providing a systematic approach
for the provision of blood pressure control services.
Goal and ObAectives:
Goal: To reduce morbidity and mortality associated with high blood pressure.
Objectives:
1. Assure that the percentage of minorities screened exceeds the percentage
of minorities in the agency's service area population.
2. Assure that at least fifty-five percent of the total screenees are
males or minorities.
3. Increase the proportion of newly detected hypertensives screened by
a minimum of 5 percent over the previous fiscal year.
4. Achieve a successful referral rate of 40 percent of those referred for
treatment during the contract period.
5, Coordinate and provide consultation to local programs involved
in hypertension control.
6. Provide a minimum of at least one high blood pressure educational
contact per referred hypertensive within a twelve month period.
Methodology and Program Content:
1. Initial and borderline screening of specific target populations
(see artachm&nt).
2, Successful referral of suspected hypertensives not under control
(see attachment).
3. Followup of hypertensive caseload through client and physician con7
tact to determine treatment status (see attachment).
4. Provision of program services to unsuccessfully or inadequately treated
hypertensives (see attachment).
5. Provision of maintenance services to successfully treated . (< 140/90 Hg.)
hypertensives.
-2-
6, Integration of blood pressure control services into local health and
medical care delivery systems.
7. Provision of consultation to local community groups for program
development and maintenance.
Program Budget and Agreement Amount:
The state share of the expenditures under the terms of this agreement may not
exceed $ 59 364.00 , ( 100% state participation). The total budget amount
of $ 59,364.00 must besupported by a completed and signed Program Budget
Summary and supporting detail schedules. The program budget developed in
accordance with applicable instructions is hereby made part of this agreement.
Budget category deviations may not exceed 153 or $300 of any budget category
total without prior written approval of the Michigan Department of Public
Health (MDPH). Any modifications or deviations in excess of the 153 or $300
provision including any adjustment to the total amount of this agreement must
be made in writing and executed by all parties to this agreement before -
modifications can be implemented. No new categories may be added to the
budget detail without prior approval.
Responsibilities - Local Agency:
The local agency in accordance with the conditions of this agreement will:
Assure that all terms of the agreement will be appropriately adhered to;
and, that records and detailed documentation for the project or program
identified in this agreement will be maintained for a period of not less than
three (3) years from the date of the submission of the final expenditure re-
port or until audit findings have been resolved.
1. Administer and carry out activities required to accomplish stated
objectives.
2. Provide the necessary administrative, professional and technical
staff to furnish the necessary services called for in this agreement.
3. Utilize procedures, forms, formats and equipment that are approved
by MDPH.
4. Obtain prior written approval from the MDPH for each subcontractual
agreement with other agencies negotiated as a result ot this ngreeme;
5. Maintain and preserve confidentiality of adequate program and fiscal
records and files including source documentation to support program
activities and expenditures made under this agreement.
6. Collect, store and provide such information as required by the MDPH
which will enable the MDPH to evaluate program performance.
7. Provide access to authorized representatives of the MDPH, Federal
Grantor Agency, Comptroller General of the United States or any of
their duly authorized representatives, to all files and documents re-
lated to this agreement.
-
8. Ensure attendance of all appropriate staff at MDPH-sponsored meetings
and training programs.
9. Prepare and submit the Monthly Financial Status Report (FIN-130) to
MDPH-Office of Finance and General Services, no later than fifteen (15)
days after the 'close of each calendar month.
Resoonsibilities - Michigan Department of Public Health:
1. Provide payment in accordance with this agreement in the amount not to
exceed V59,364 based upon appropriate reports, records and documentation
maintained by the Local Agency.
2. Provide program and administrative consultation and guidance.
3. Assist in training of program staff.
4. Provide any special reporting forms and/or approval of reporting formats
required by the MDPH for operation of the program.
5. Specify the data required by the Department for evaluation and operation
of the program and assist Local Agencies in identifying and securing
the data.
Reporting and Payment Procedures:
A hi-annual report will be prepared and submitted by the Local Agency, outlining
the progress of the project; specific problems encountered; and proposed or actual
solutions. This report will also contain specific data required by the MDP11 on
program and staff activities. The MDPH requires the use of its own approved forms
and/or formats. Two copies of this report are due in the Division of Chron i c
Disease Control no later than thirty (30) days following each hi-annual reporting
date.
Monthly Financial Status Reports (FIN-130) shall be prepared and submitted to
the MPH-Office of Finance and General Services, no later than fifteen (15) days
'after the-close of each calendar month. The Financial Status Report must re-
flect total project expenditures regardless of the source of funds and shall be
used by the MDPiI to reimburse the Local Agency for its share of costs incurred
in the operation of the program under the terms of this agreement.
An operating advance may be provided by the MDPH to the Local Agency to assist
in initiating the program. A Monthly Financial. Status Report will be utilized
to replenish the operating advance on a regular recurring basis.
Any unobligated balance of funds on hand in the Local Agency at the end of the
agreement period will be returned to the MDPH or treated in accordance with
instructions provided by the MDPH.
This agreement is conditionally approved subject to the availability of funds.
Assurances:
In compliance with Title VI of the Civil Rights Act of 1964 and the Regulations
of the U.S. Department of Health and Human Services issued thereunder, and
Section 504 of the Rehabilitation Act of 1973, and the Rules of the Michigan
Civil Rights Commission:
The Agency assures that in carrying out this program no person shall be ex-
cluded from participation, denied any benefits, or subjected to discrimination
on the basis of race, creed, age, color,: national origin or ancestry, religion,
sex, or marital status (except where bonefide occupational qualification exists).
This policy of nondiscrimination shall also apply to otherwise qualified
handicapped individuals,
Agreement Period:
This agreement is in full force and effective from October 1, 1982 through
September 30, 1983 . This agreement may be terminated by either party by
giving 60-day written notice to the other party stating the reasons for ter-
mination and effective date or, upon the failure of either party to carry out
the terms of the agreement, by giving 10-day written notice stating cause and
effective date. The Department may also terminate this agreement if the agency,
or a subcontractor, manufacturer, or supplier of the agency is subsequently
found to engage in unfair labor practices. The Michigan Department of Labor
pursuant to section 2 of Public Act 278 of 1980 shall determine those employers
who are engaging in unfair labor practices.
Upon any such termination, any funds not authorized for use shall be returned
to the Department.
Any changes to this agreement will be valid only if made in writing and accepted
by all parties to this agreement. eptoducecl hy the S?nte
Signature Title Date
Signature Title Date
-.5-
Special Certification:
The individual or officer signing this agreement certifies by his signature
that he is authorized to sign this agreement on behalf of the responsible
governing hoard, official, or agency.
FOR LOCAL AGENCY:
FOR THE MICHIGAN DEPARTNENT OF PUBLIC HEALTH:
RECOMM'N=FD BY:
Signature Title Date
MOPH-
FIN ,110
404
PROGRAM BUD ET SUMMARY Page :1
- -
Prn9rarn Code Budget Peripd Date Prepared
1-Ty7ertension PTogram 10/ 1/82 -'0 9/30/83
Loca3 r',;ency Ornal 7 Rid. --, Reuesian
Budget r% , Budget 1 j Nurnbt, Oakland County Health Division ____:........._.
AGREEMENT BUDGET LOCAL BUDGET .. t
CATEGORY TOTAL CURRENT YEAR SUBSEQUENT CURRENT SUBSE DU Iiiiiii 1
BUDGET PORiflON YEAR PORTION YEAR 19_ YEAR 1:___
— _
1 Salaries & Wages 33,512 _ —
2 Fringe Benefits 13,341
3 Travel 693
4 Supplies & Materials 1,887
5 Contractual #Sub-Contracts#_ --
6 Equipment
Other
7 Expenses:Ca ; ..7-1:i. cat i,nris 1,500
r-
Equipment Rental 198
1111111111M1
TOTAL DIRECT 56,131 -----i
Indirect Costs:
91982 13_0% 1983 6.9% 3,233
10 TOTAL EXPENDITURES 59,364
11 Less: Fees & Collections •
- - - - - ---------
2 FUNDS REQUIRED 59,364
FUND SOURCES
3 State Agreement 59,364
I
_
141 State Formula
1 — H
5 PHS 314(d)
16 tv &CH
17 Federal 11111111
18 Local 1111111111111111111
9 Other ,..
TOTAL FUNDING 59,364
CERTIFICATION: I certify that I am authorized to sign on behalf of the local agency. This budget represents cost
necessary for the administration and operation of the program. Adequate documentation and records will be maintained
to support all required program expenditures.
NAME: TITLE: DATE:
PROGRAM BUDGET - POSITION SCHEDULE Page 2 °L.:5_
FN 114
2/74
1 Prr7.gram _ Code Buerger Period Dare Prepared
- Hypertension Program 10/1/82 To 9/30/83 12/6/8?
- .
Revised Revis,on ZiZ eati 1 X 1
B Ni_li-per Oakland County Health Division _
STAFFING ANALYSIS
, Total Direct Time Ihours1 DIRECT MAN YEARS — Man Years One Man Year (hours)
SUPPORT MAN YEARS = Program AdminIstreton and Support TIme = Man Years
TOTAL MAN YEARS REQUIRED =
_
POSITIONS ANNUAL TOTAL POSITION DESCRIPTION = COMMENTS i REQUIRED SALARY SALARY , Ayleen Wright, Public Health
ProGram Coordinator .32 30,173 9,655
Judy Hanley
Clerk III 1.00 4,339 14,339
Kathern Pane
Auxiliary Health Worker 1..00 14,518 14 -1.8
, ,- -
1
----,
TOTAL 2.32 1110"44411 38,512 —
Paje .A..f
MOPH
N-115.
204
PROGRAM BUDGET - COST DETAIL SCHEDULE
Program Code Eud..3ez Per,od fl;Ae P,epared
Hypertension Program 10/1/82 To 9/30/83 12/6/32 —
'AL AGENCY OriGir-at Revisad Re.,,won
,
Budget , eudget , Number Oakland County Health Division
— _ -
SUB -CATE:— Y I
DESCRIPTION QUANTITY ITEM CATE.C.;-:
TOTAL TOT,';
Fringe Benefits (see Attachment "A") 13,341
Travel
Personal Mileage 8 $.25/mile - 231 miles/month 693
Supplies and Materials
Medical Supplies 325
Office Supplies • 138
Convenience Copier 138
Postage 1,286
• 1,337
Other Expenses
Co=nications ($125/month) 1,500
Equipment Rental ($16.50/month) 198
1,698
Indirect Costs
13.015 of 1982 Salaries of $9,437 1,227
5.9% of 1983 Salaries of $29,075 2,006
3,233
I
1
HYllInINSTON PROGRAM FRINGE BENEF C FISCAL YEAR 10/1212___ T22/vVs3 ATTACHMNNT AT
f a„ Wil- ork. 1 Fos. Lifo.Ins. Retire. Social Salary I Uncap. Dental Total . Na= 1 L r-
r
I puted Comp. (Acival/Yr. (.243% of Fund Security Contin- Ins. • Actual/ Fringe
1 Salary (From flase(.1 on Salary) (18.12% (6.7% of uation (.804 96 Year Benefit
Work. Ciir.:•ent of the first (.133% of Based on Costs
Comp, MonChly Salary) "$3S,700) Salary) Current
Sched.) Ratc) Monthly
1-$89.54/mo. Rates
F2-1178.24/mo. 1-$13.50/mo.
i 3-$ i ci2 .20/mo. 2-$25.92/mo.
3-$42.81/mo.
,
A. Wright 9,655 41.52 309.27 23.46 I1..,:a9.4 9 H 646.89 12, ' 7 .1.-c .1 L4_ 2 912.94
J. Hanley 14,339 I 43.92 ..i -- 34.84 2,598.23 I 960.71 19.07 I 115.29 -- 3,771,16
_ K. Pare I 11,518 62.13 2,506.40 35.28 I2,630.66 I 972.71 7 19.31 _3.1.6.72 513.72 6,657.23
i r
TOTALS I 3L512 146,97 25,67 _3,58 d),978-38 2,580,31 51,22 309.64 S65 SO 341.33
_
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•
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#83007 February 3, 1983
LYNN/I). ALLEN, County ClerVRegister of 11
day of 1 933
Moved by Caddell supported by Rewold the resolution be adopted.
AYES: Perinoff, Pernick, Rewold, Wilcox, Aaron, Caddell, Calandro,
Doyon y Foley, Fortino, Gosling, Jackson, R. Kuhn, S. Kuhn, Lanni, Law, McConnell,
McDonald, McPherson, Moffitt, Moore, Nelson, Olsen. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
1, Lynn D. Allen, Clerk of the County of Oakland and having a seal,.
do hereby certify that I have compared the annexed copy of
Miscellaneous Resolution. #83007. adopted by the Oakland County Board of CoTnissioners
at their meeting held on February 3 . 1983
with the original record thereof now remaining in my office, and
that it is a true and correct transcript therefrom, and of the
whole thereof.
In Testimony Whereof, I have hereunto set my hand and affixed the
seal of said County at Pontiac, Michigan
this 3rd