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Home My WebLink AboutResolutions - 1983.03.16 - 11619March 17, 1.983 Miscellaneous Resolution # 8307Q By: PUBLIC SERVICES COMMITTEE - James E. Lanni, Chairperson In re: 1984 OAKLAND COUNTY CULTURAL AFFAIRS GRANT APPLICATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairperson, Ladies and Gentlemen: -WHEREAS the Oakland Counts Board of Commissioners by Miscellaneous Resolution #7003 created the Oakland County Cultural Council; and WHEREAS the Michigan Council for the Arts will provide a matching grant of $5,000 for the period October I. 1983, through September 30. 1984; and WHEREAS it is in the interest of Oakland County to apply for these matching funds. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the filing of a grant application with the Michigan. Council for the Arts, consistent with the attached budget. BE IT FURTHER RESOLVED that the County will not be obligated to pick up the $5,000 in grant monies should this funding cease, BE IT FURTHER. RESOLVED that the Chairperson of the Board of Commissioners be and is hereby authorized to execute said grant. BEEF FURTHER RESOLVED that a written quarterly report: f or review of performance objectives will be submitted to the Public Services Committee and the Oakland County Board of Commissioners. MR. CILALRPERSON, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE REPORT TO THE PUBLIC SERVICES COMMITTEE BY: FINANCE COMMITTEE, G. WILLIAM CADDELL, CHAIRPERSON IN RE: 1984 OAKLAND COUNTY CULTURAL AFFAIRS ORGANIZATIONAL SUPPORT GRANT APPLICATION The Finance Committee has reviewed the above Cultural Affairs grant application and finds: 1) The grant covers a period of October 1, 1983 through September 30, 1984, 2) Total program costs are anticipated to be $27,040, 3) This grant is requesting reimbursement of program cost from The Michigan Council for the Arts in the amount of $5,000. 4) It is anticipated that the County portion of $27,040 will be available in the 1984 budget appropriation for Cultural Affairs, 5) That approval or acceptance of this grant does not obligate the County in any way. A complete cost and revenue breakdown comparison to current program is provided in the attached schedule. Mr. Chairperson, on behalf of the Finance Committee, I move the acceptance of the foregoing report and the referral of the information contained herein to the Public Services Committee in accordance with Miscellaneous Resolution #8l45- Federal and State Grant Procedures. FINANCE COMMITTEE Revenue* NET COST TO COUNTY $ 4,170 $22,820 $ 5,000 $ 830 $22,040 $ 780 OAKLAND COUNTY CULTURAL AFFAIRS 1984 ORGANIZATION SUPPORT GRANT 1983 Estimated . Difference Adopted 1984 Favorable/ Budget Budget (Unfavorable) Professional Services $15,700 1 $15,700 $ --- Advertising 100 120 - (10) , Equipment Repairs 100 100 --- Memberships, Dues & Pub. 375 375 --- Personal Mileage 570 570 --- Printing 1,947 1,947 --- Special Projects 1,070 1,070 --- Travel & Conference 649 649 --- Photographic Supplies 210 250 (40) Postage 600 600 --- Equipment Rental 546 546 --- Convenience Copier 600 600 --- Stationery Stock 785 785 --- Print Shop 3,728 3,728 --- TOTAL $26,990 $27,040 $ (50) * Revenue is from Michigan Council for the Arts,. Prepared by: Budget Division February 14, 1983 Michigan Council for the Arts 1200 Sixth Avenue Detroit, MI 48226 313 256-3731 FY 19E4 AT: OMANIZATIOi a Daniel T. Murphy, County Executive 1200 North Telegraph Road Pontiac, MI 48053 . TeleOlone: Home: _ Business: 858-0484 Home: Telephones: 1.6 State Senator listed below 1.7 State Representative listed below This form is for the use of applicants who received evaluation. Operationa1. Support in TY 1983 who are not scheduled for an On-sit .SECTION aE 1.1 Leoal name and address of applicant organization: 1.Ia Chief Adm17,istrative Officer's name and address: L'ITCRT,,ATID Oakland County Cultural Council 1200 North Telegraph Road Pontiac, MI 48053 626-5160 Eusin.ss: 858-0415 858-0730 1.2 FY 1983 Operational Support Grant Number: 8) 023 1.3 Have you received a waiver from the Council on 1.4 Total cash budget for F? 1984 $ 27,040.00 1.5 Organization description codes: eligibilty reouirements? j]yes IK]no Recuested from t4CA 5 5,000 — any of its STATUS FUNCTION INSTITUTION DZSCIFLINZ. 1 0 1 7 1 1 0 1 3i 1 I 1_7 1 i 1 1 4 1 1.6 District District State Senators 8th District 15th District 16th District 17th District 20th District 24th District 60th District 61st District 62nd District 63rd District 64th District 65th District 66th District 67th District 5374A0161G 68th District 69th District Philip Mastin, Pontiac Jack Faxon, Southfield Douglas Cruce, Troy Richard D. Fessler, .West Bloomfield State Representatives Rudy J. Nichols, Waterford Township Robert D. McGee, Union Lake Willis Bullard, Jr., Milford Mat . Dunaskiss, Orion Township Charles J. Harrison, Jr., Pontiac Gordon R. Sparks, Troy Maxine Berman, Southfield . Ruth B. McNamee, Birmingham Wilfred D. Webb, Hazel Park Joseph Forbes, Oak Park Shirley Johnson, Royal Oak Wilbur V. Brotherton,.Farmington Hills Pace 2, Form 2a Pkrts Organization Support Proposal/Report CT 'ION WO • PROGRAm LNFOR.WJION In the followirlg space please prov ide a descripti71 of any dlarges in yoyr operations as reported in yol,T - 2.1a last Operational Supocrft application. As a County-wide service organization to the Arts and Humanities, the Council will continue its cultural awareness through various means of comnunication and its resource representatives, but additionally strongly support an advocacy for the arts program within the school system. A workshop co-sponsored with Oakland Schools, Oakland University; Academy for Gifted & Talented, and the OCCC will initiate this program.- Being held at Meadow Brook, May 1983, we will seek . out leaders in communities' art and school programs, fewer cuts, and an awareness for students, teachers, parents and non-parental groups of the importance of the arts at this creative age, The OCCC will play an important role inasmuch as we have the network of comminities and their key volunteers, and it will be our responsibility to keep the program going once begun--and to , latex evaluate its effectiveness. 2.. • ' - . Having distributed a questionnaire to each Mchigan County, the returns indicate a request for information relating to how the OCCC began this successful operation six years. ago. A pamphlet and "how-to" is being written for distribution, . 2.1c• Awareness of an increasing need for arts advocacy at the State and County level, as well as I .. Federal, is apparent. Mny of these officials visit our offices and we feel that we can play a key role in advocating for the arts in 'Michigan, not only as a respected County Arts organizati but through our selected arts representatives in each coolinunity within this culturally rich County of more than one 'million residents. Effective advocacy for the arts is being prioritized. 2.1d Recommended by the Onsite team was a need, for. follow-up which would provide an evaluation for projects completed. This will enable us to ascertain whether a repeat program should he con- sidered; i.e., follow-up on 3 grantsmanship outreach workshops held in 1981. If attendees reply that their efforts had been successful as the result of these workshops, we will give attention to similar programs in other untouched areas of the County in 1983. T h our Ad Uoc Coma;ittee, (representatifves within 50 Oakland County areas) and recently ad with new appointees, we will continue to seek out community needs in-the arts, and if unable to fulfill them at the County level, counsel them towards a successful solution. 2.1f Consideration is being given to an art interview/calendar of events via radio as a community service, Working with arts- administrators., artists, etc. and this media, researching art- related interests, we will seek to air this first such program. Likewise, working with 0.C. Youth Assistance in a Cable TV and the Arts- committee, we will seek good arts programming for young people. 2.1g Utilizing our quarterly Calendar of Events and its "flyleaf newsletter", (the prototype for numerous area Events' Calendars), we will continue to enlarge upon. It and search out additional recipients for its use. Constant monitoring indicates that radio stations read our cultural events from the calendar verbatim, thus giving the art organization, event, etc., additional and free publicity. 5374A0161G For 2a Arts Organization Support Proposal/Report 2.2 In the space below provide a narrative which indicates dharces in your organization;s funding plan to meet current and future operations since your last 0,serational _e_IJuort application. • . . 4 2.2a It was suggested at our On-Site Visitation that the'OCCO seek additional: revenues. • Though we are not actively involved, in programming, and our governmental affiliation limits our abilities to seek funds, consideration is being seriously given to new revenues. . Through our Grantsmen at Oakland County, our Student Internship program (as researchers) and our excellent resource library, corporate gifts as well as available grants will be investigated, 2.2b Our TACTILE EXHIBIT FOR THE VISUALLY IMPAIRED will be self-supporting through corporate monies, The sculptures, once travelled and exhibited, will Chen be returned to the .corporations for their collections. This project not only is a first in Michigan providing a commission. for Michigan sculptors, but offers a means of excellent public relations for our Council, for the VGA that supports us, and for the corporations -involved, This corporate giving program hopefully will make a positive statement to businesses not yet involved in suuport of the arts. 2.2c As part of our "Art in Public Places" programming, and as a means of possible funding, . the County Executive has approved the use of the entire first floor of the design-awarded (Michigan Society of Architects 1982), "Executive Office Building" as a showcase for art, a means of visibility for the Michigan artist, and as a Rental Gallery with remuneration (for the most part) being returned to the artist. The Council will screen the artists . and provide public attention to the Gallery, as well as make the initial arrangements. The actual operation of the Gallery will then he part of the Library loaning system which is centered in the galleria corridor of the building. A contract is being perused by the County attorneys. It has been recommended that a . . portion of the monies realized from the rental/purchase fees be placed in the revenue account of the OCCC and used for operational needs. Page 5374A0161G 'C.TION FOUR ASOJRANC. ler Administrative Offifer /1/f Total Number Hi span lc Anerican M IF Native American N I F Asian Pat. Is. I White M1F 1M( F Total Female Percent Female Total Minority Percent Minorite 81 ack Spe C,cri LOverning Board 1 1 (L 1 1L2 6 I 0 Form 2e Arts Organization Support Prcpcsal/Report Page . ATTACHmENTS: in order for your application to be complete you must include the following attachments: I. A copy of your current, board approved, Operating B]tdet 4 2. A copy of the board approved cash budget for FY 1984 (including your rawest to MCA) 3. A projection of expenditures and revenues for the next three fiscal years (1984-85, 1985-86, 1986-87) 4. A listing of your current staff and Board of Directors • 5. A copy of your most recent, complete Financial Report LAEEL EACH ATTACY+ENT WITH ThE NAYE OF THE OPCANI -LATIal AND THE ATTACWENT NU HER. In addition to these materials, applicants who will be subject to an on-site evaluation will be asked to provide additional information. 4.1 If the grant is awarded, the applicant gives assurance to the Michigan Council for the Arts that the support funds will be administered by the applicant. 4.2 Any funds received under this grant shall not be used to supplant funds normally budgeted for same and that funds received will be used solely for the described activities. 4.3 The applicant has read, and will conform to the general and applicable specific guidelines.- 4.4 The filing of this application by the undersigned, officially authorized to represent the aOplicant orgenization, has been duly approved by the governing board of the applicant organization at their meeting on cretary/Clerk C-MVFPNI.N• SOAPJ.) sTRTTuRF. Please complete this chart by placing a number in each box (write "0" if not applicable) relating to the make-up of your organization's governing body. Thank you, *Special Constituents is defined to inOlude: a) Handicapped (physically disabled, deaf, hearing impaired, blind and visually -Impaired, developmentally disabled, alcoholics, and drug abused) and (b) Older People (65 years Cr oloer), ,sPD & INSTR 2a 5374A0161G Sale of Calendars MCA Arts Organization Support TOTAL $ 100 4,170 $ 4,270 ATTACHMENT 1 OAKLAND COUNTY CULT,URAL AFFAIRS DIVISION 1983 ADOPTED BUDGET OPERATING BUDGET Professional Services $15,700 Advertising 110 Equipment Repair & Maintenance 100 Membership Dues & Publications 375 Personal Mileage 570 Printing 1947, Special Projects 1,070 Travel & Conference 649 Photographic Supplies - 210 Postage 600 Equipment Rental 546 Convenience Copier 600 Stationery Stock 785 Print Shop 3,728 TOTAL $26,990 REVENUE BUDGET Sate of Calendars MCA Arts Organization Support TOTAL $ 150• 5,000 $ 5,150 ATTACHMENT 2 OAKLAND COUNTY CULTURAL AFFAIRS DIVISION ESTIMATED 1984 BUDGET* OPERATING BUDGET Professional Services $15,700 Advertising 120 Equipment Repair & Maintenance 100 • Membership Dues & Publications 375 Personal Mileage 570 Printing 1,947 Special Projects 1,070 Travel & Conference 649 • Photographic Supplies 250 Postage 600 Equipment Rental 546 Convenience Copier 600 Stationery Stock 785 Print Shop 3,728 TOTAL $27,040 REVENUE BUDGET *The 1934 Budget is expected to be approved in December of 1933 by the Oakland County Board of Commissioners ATTACHMENT 3 OAKLAND COUNTY CULTURAL AFFAIRS DIVISION ESTIMATED 1985,1986 and 1987 BUDGETS OPERATING BUDGET 1985 1986 1987 Professional Services $17,100 $17,100 .$18,300 Advertising 140 140 140 Equipment Repair & Maintenance 100 100 100 Membership Dues & Publications 398 398 418 Personal Mileage 616 616 640 Printing 2,064 2,064 2,167 Special Projects '1,100 1,100 1,200 Travel & Conference 688 688 722 Photographic Supplies S s 250 300 300 Postage 660 750 750 Equipment Rental 546 546 546 Convenience Copier 675 675 675 _ Stationery Stock 832 832 874 Print Shop 3,952 3,952 4,150 TOTAL $29,121 $29,261 $30,982 REVENUE BUDGET Sale of Calendars MCA Arts Organization Support TOTAL $ 150 $ 200 $ 200 5,000 5,000 5,000 $ 5,150 $ 5,200 $ 5,200 74.ev. Terence Johnson ?602 Glenwood .:;.oyal Oak, MI 48073 Nora Mendoza 5515 Middlebelt Rd. West Bloomfield, MI 48033 I 48020 Dr. Harold Furlong 2260 E. Hammond Lake Bloomfield Hills, MI 48013 Peggy Hill 3085 Lansdowne Drayton Plains, Paul Nicla - 2830 W, Maple p/ Troy, MI 48090 l'hvight Rinke ;-93 E. Southlawn irt-ningharn, MI 48009 Zobert Dearth )akland University 06 Poundation Hall or, MI 48063 uiis Kusey 659 W. Avon Rd. ?._o ,-hester, MI 48063 .OAKLAND COUNTY CULTURAL COUNCIL As. L. Jean Willoughby 7 1 South Berkshire 3loomfield Township, MI 48013 Patty Leeman Willoway Pontiac, MI 48053 Dr. Clarence Green 17256 Adrian Southfield) MI 48075 Dr. Roy Butz 50 Hickory Ridge Road :-Iighland, MI 48031 Michael Hohauser 1429 South Lapeer :..a.ke Orion, MI 48035 ThAtural Council Coordinator Virginia Rodgers ?6980 Wellington . Frarl-lin, MI. 48025 Robert Yares Cra.nbrook Academy of Arts 500 Lone Pine Rd. Bloomfield, MI 48013 Sam Field 2645 Coolidge Beckley, MI 48072 Lorraine Chambers McCarty 112 Pinehurst Royal Oak, MI 48073 Vt ci Irwin, Chairman / ?ontiac State Bank 3245 Elizabeth Lake Rd. Pontiac, MI 48054 Dorothy Zatell 28725 Susset Blvd. Lathrup Village, M 48076 'vlarlowe Belanger / .?8262 Quail Hollow 7arn-lington Hills, MI 48025 Kenneth Gross • 1516 S. Cranbrook Rd. 13irmingharn, MI 48009 Wesley Hanks and Darla Van Meste, Oak. Univ. Student Credit Intern Program • ,•••••""le •.'1;••-•' - •••• .•• . e • - " re3 4 Equal Opportunity Standards Information Please complete the chart and questions n the rever side of this sheet. Indicate in the first sentence . which - quarter you are requesting funding.' MINI-GRANT PROGRAM This form is to be returned as an attachment to your ap- plication. The absence of this infaugation could delay ' , -.- the review of your proposal. Your cooperation will be ap- . predated. Total Minority Minority Capper 0 2 1 0 1 35 10 A. GOVERNING BOARD 1 I 1 Governing 1 Board i0 1 ° B. CURRENT EMPLOYEES Admin- i strati on 0 0 0 0 100% • 0 0 0 0 0 0 0 0 0 1 0 1 0 1 o 1 1 Pro- fessional Technicians 1 1\:Da-c. U. Inte.,21,ns 2 Protective 1 Services . •7 6% 1 10% 1-Jf .01 thr> lertntt es 1• II I I Ui 6 f7L 4rJi„J; ,4 I I I I 2 1 11 01 21 01 0 011 144: I o 35 0 2 3 69 • MINI GPild`j E.O.S. INFORMATION organization support The Michigan Council for the Arts is in receipt of your. request for a//Vdn& for the iqn rPnVr/- year • . To assure that all .Michigan citizens participate and benefit fully and equally in state supported arts programs and services, without regard to race, color, creed, religion, national origin, age, sex or handicap, the Michigan Council for the Arts, in coopliance with Executive Directive 1974-4 is requiring that all potential grantees suhmit Equal Opportunity Standards information (E.O.S.). Mini Grant applicants are requested to complete the following information: A. Minority/Femal ejilandi capped His- panic M I F TECORI ES 1 Total 1B1 ack 1 11:4 1 F American !Asian !Total % Indian 1 'renal e I Female Ft 1 F IMIFI 1 1 fessionals *.4 - Office/ Wed Craft Service Maintenance TOTALS B. Brie -fly document how this project•will involve minority, female and handicapped persons as ory'anizers and participants. Through exhibits, through promotion of ethnic cultures, etc. we use the 9 volunteer/governing bdiresource reps as .adviso: for these prof,rams, etc. in an effort to promote their respective cultures * Only palu emplOyee. = ** These volunteers are an Ad Hoc Committee to the council -(appointed by their respective city governments) and represent all cultures and geographical areas of Oakland County. (Total resource representatives: 46) . „.)3A/sc/ba t Mich'Tan Council for the Arts 1200 Sixth Avenue Detroit, MI 48225 . 313 256-3731 EQUAL OPPORTUNITY STANDAP,OS AFFIRMATION OF EQUAL OPPORTUNITY IN THE PROVISIONS OF SERVICES, ACTIVITIES AND PROGRAS 1) The grantee has an established policy to provide equal opportunity to participate in and benefit from all programs, activities and services without regard to race, color, religion, national origin, age or sex. 2) The grantee: a) agrees in all promotional materials and advertisements to state that all programs, activities and services will be provided equally without regard to race, color, religion, national origin, age or sex. b) agrees to post in conspicUous places, notices setting forth the law on equal opportunity in employment and public accommodations. (Posters are available from the Council or the Department of Civil Rights). SignatLA Henry J. Bowers Namd Equal Employment Opportunity Officer Title Oakland County Personnel Organization MCA-E0S: C 7/82 IMII,am G k, Cdttnc,i Alt?rnNeJS Torn Dos Bernard W, tifr.t,o Governor Mrs. Stephen 0,-fe,! East t ansnog Detto4 Vice Chairrrar, Bruce W Gelhraeh Cla‘nd El 4aClaire Watter A Bons Ada . Intertocher? Grand Rape Chattroar, Mrs. Sharon Brown Allred F. Htrttoo Susan A Prite Detrotr Ann A-bar Witattard E. Hay Scott Mrs viotard t... ccer,las Mrs Joh:, H Hoagland Mrs. John A. RapInc.5 .F...eclf?.• ChrE•cfor A;fivb.&tta- East La/15,1g 14,,dtAr,b; Attren_.' B. Chnnat=e Theanto G. Jarhe.-s Thcreas E Turk Kara:73100 nDcw.a!r East Luns,imf The Cut tar Swe Llepl Ger,Vd H Mier Michigan Council for the Arts EQUAL OPPORTUNITY STAN7)ARDS 1200 Sixth Avenue Detroit. MI 48226 313 256-3731 AFFIRMATION OF A POLICY OF EQUAL EMPLOYMENT OPPORTUNITY wilipam Ci Governor YVaqer A Cons Chartman E Ray Scott ExectnIve Dwector The grantee has an established policy of equal opportunity without regard to race, color, religion, national origin, age or sex. The grantee agrees to take steps necessary to correct any underrepresentat ion reported on the status report and achieve a reasonably representative work force at all levels of employment. The grantee: a) agrees in all recruiting materials and advertisements to state that all applicants will receive equal consideration for employment without regard to race, color, religion, national origin, age or sex; b) agrees to post in conspicuous places, notices setting forth the law on equal opportunity in employment and public accommodations (Posters are available from the Council or the Department of Civil Rights). Henry J. Bowers Name Equal Employment Opportunity Officer - Title Oakland County Personnel Organization M-A-E0S: D 7/82 'The Counco 113r thR Arts ,S a Dhosnorn or the St3'n or t,...1-4nagr.,-,ttr:; 3 ,, 6: Gera,C1 COthlerg Men-b,IT, Tom Dowos Cernara W. Kieln Mrs Stwheo Branscorfw East l.anvng Detroit WC9 Cha.".7.1,1 Effuce W Gait,nm, Dawd, 3 Lesaire Ada !nferfonnm Grand napods Mrs. Sharoh Crown .A.0c F Hincon Susan A. Pnce Detroit Ann A,Oor Westland Mrs_ Wiilaxa L. Cods Mrs ionr, H Hoaglann Mrs ..iohn A. kapancs Marcxels East 4.ans=ng rt,r,oq.3.1d Agred S. Connonle • Thwroa G James Thomas L. Turk Kalamazoo Dettoir East Lansing NI111t7ian Linel for the Arts 1200 Srxth Avenue Detrdt, Ml 48226 313 256-3731 December 28, 1982 4 TO: . - ARTS ORGANIZATION SUPPORT APPLICANTS FROM: Ginny Hutcheson, Program Coordinator CERTIFIED PUBLIC AUDIT The purpose of this memorandum is to clarify requirements in Council Guidelines for the Arts Organization Support Program with regard to financial reporting and audit. After consultation with the Attorney General's Office, we have modified the requirement in the following manner: 1. Applicant organizations which solicit and raise at least $50,000 or more each year in public funds through foundations, corporations, governmental units or individuals must provide MCA with a copy of the complete Report of Certified Public Audit, which is required by the Charitable Trust Office of the Michigan Corporation and Securities Division. 2. Applicant organizations which solicit and raise less than $50,000 each year in public funds through foundations, corporations, governmental units or individuals are required to submit a copy of their Charitable Solicitation License or a Certified Public Accountant's assessment of the organization's accounting and bookkeeping system. Organizations which cannot provide the above documentation along with their applications by the January 7, 1983 application deadline must enclose a memo explaining the reasons for delay and indicating the date prior to May 1, 1983 when this material can be expected. We also remind you that MCA guidelines require all organizational applicants to submit a complete TiTancial statement and report of activities for their most recent fiscal year along with the application. For questions concerning these requirements, contact me at 313/256-3777. nd 5767A0009G #83070 March 17, 1183 Moved by Lanni supported by Gosling the resolution be adopted. Discussion followed. AYES: Calandra, Doyon, Foley, Fortino, 'Gosling, Hobart, Jackson, R. Kuhn, Lanni, Law, McConnell, McDonald, McPherson, Moffitt, Moore, Nelson, Page, Pernick, Price, Rewold, Wilcox, Aaron. (22) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) 1, Lynn D. Allen, Clerk of the County of Oakland and having a seal, do hereby certify that I have compared the annexed copy of Miscellaneous Resolution 11 83070 adopted by the Oakland County Board of Commissioners at their meeting held on March 17, 1983 with the original record thereof now remaining in my office, and that it is a true and correct transcript therefrom, and of the whole thereof. In Testimony Whereof, I have hereunto set my hand and affixed the seal of said County at Pontiac, Michigan LYNN . ALLEN, County Clerk/Register of E .11p-rintv this