HomeMy WebLinkAboutResolutions - 1983.03.30 - 11649GENERAL GOVERNMENT COMMITTEE
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Jo‘kn't. Olsen, Chairperson
Miscellaneous Resolution 83090 March 31, 1983
BY: GENERAL GOVERNMENT COMMITTEE-John E. Olsen, Chairperson
RE: REORGANIZATION OF THE BOARD OF COMMISSIONERS' STAFF,
ESTABLISHMENT OF POSITION OF DIRECTOR OF
PROGRAM EVALUATION AND OPERATIONS ANALYSIS
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS, Public Act 139 of the Public Acts of 1973 permits the
Board of Commissioners to appoint staff to assist the Board in performing its
obligation under the Law; and
WHEREAS, the Board of Commissioners by Miscellaneous Resolution
#82365 appropriated funds and established the salary ranges for these positions
to be utilized as Program Evaluation and Operations Analysis staff to assist
the Board of Commissioners; and
WHEREAS, the Chairperson of the Board of Commissioners appointed
an Ad Hoc Committee to review the needs of the Board of Commissioners and
make specific implementation recommendations; and
WHEREAS, the Ad Hoc Committee has recommended that the Board of
Commissioners' staff consist of two Divisions, Administrative and Program
Evaluation and Operations Analysis as detailed on the attached Organization
Chart; and
WHEREAS, the Ad Hoc Committee further recommended the establish-
ment of a position with the title of Director of Program Evaluation and Operations
Analysis at a salary of $55,278 as established in Miscellaneous Resolution #82360,
with a classification description and function statement as contained in the
attachment to this resolution.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners'
staff be reorganized into an Administrative Division and a Program Evaluation
and Operations Analysis Division with appropriate operating budgets, per the
attached Organization Chart.
BE IT FURTHER RESOLVED that the appointed position of Director
of Program Evaluation and Operations Analysis be established with the classification
description and function statement as detailed on the attachment to this resolution.
BE IT FURTHER RESOLVED that the attached MEMORANDUM OF UNDER-
STANDING be and is hereby made a part hereof.
Mr. Chairperson, on behalf of the General Government Committee, I
move the adoption of the foregoing resolution.
March 31st, 1983
REPORT
By Personnel Committee - John J., McDonald, Chairperson
In re: General Government Committee Resolution, Reorganization of the Board of
Commissioners Staff, Establishment of Position of Director of Program
Evaluation and Operations A nalysis
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr, Chairperson, Ladies and Gentlemen:
The Personnel Committee having reviewed the General Government Committee
Resolution (Reorganization of the Board of Commissioners' Staff, Establishment of Position
of Director of Program Evaluation and Operations Analysis) pursuant to Rule XI. Procedure
to Bring Matters Before the Board, Section F,, reports with the recommendation tnat
this resolution be adopted with the following amendments:
that the words for prioritization'' be added at the end of sentence #5
in the MEMORANDUM OF UNDERSTANDING so that it reads, "in the
event that a standing committee declines to recommend a project, that
project can be referred to the oversight committee by the caucus
chairperson for prioritization."
FURTHER, the Personnel Committee, having reviewed Merit System Rule .r#1,
Coverage of the Merit System, has determined that this position, Director of Program
Evaluation and Operations Analysis, shall not fall within the Merit System,
MR, CHAIRPERSON, on behalf of the Personnel Committee, I move the
acceptance of the foregoing report,
PERSONNEL COMMITTEE
CP
35
35 I i 3 I 38 I Total Positions
COMMISSIONER-CHAIRPERSON
Budgeted Positions
Other Sources Positions
Commissioner-Chairperson
Commissioner-Vice Chairperson
Commissioner
otal Positions
0/S
UD1O/S IREQIREC TOT
REQ
1 1
Xtl
1
4
7 7
RECITO . ADMINISTRATIONa
I 1 Admin. Asst.-Brd. of Commissioners
Senior Committee Reporter
I 2 Committee Reporter
2 Stenographer II
Student
Total Positions
LELUJA
1
2 —......
12 _
PROGRAM EVALUATION & OPERATIONS
Aa4A-L--YS-IS ---
Dir. Program Eval. & Oper. Analysis
Assistant Director
Commissioners Budget Analyst
Legislative Agent
Total Positions
BOARD OF COMMISSIONERS
BUDIO/SIREQIRECITOT1 BOARD OF COMMISSIONERS a
1111
i Il
25 25
27 I 27
OAKLAND COUNTY MICHIGAN
Class Title:
Department:
Reports to:
DIRECTOR PROGRAM EVALUATION AND OPERATIONS ANALYSIS
Board of Commissioners
Chairperson - Board of Commissioners
DESCRIPTION
GENERAL SUMMARY
Under general direction, will assist the Board of Commissioners in carrying out
their responsibilities as defined by law. Accordingly, this activity will review for
the Board of Commissioners the performance of the assigned functions of all County
activities and will also report on the efficiency and economy of administration of
those activities. Is responsible for ensuring that Board of Commissioner members
are provided with requested information regarding proposals involving funding,
organizational and/or program changes within the various County departments.
Researches and identifies areas of concern, makes analysis and recommendations.
Organizes, plans and directs the daily operations of staff. Maintains and develops
contact with various personnel and organizations in order to remain current on new
government programs and innovative planning and research.
SUPERVISION EXERCISED
Exercises managerial authority over various professional employees including
legislative liaison, program evaluation and operations analysis staff. Instructs,
assigns, schedules-, checks and appraises performance and recommends employees
for increases or promotion. Recommends on hiring, disciplining and discharge of
employees.
RESPONSIBILITIES
Assist the Board of Commisioners in the development of policies to be followed by
government of Oakland County and in the establishment of ordinances and rules
necessary for the efficient conduct of County business including the adoption and
enforcement of rules establishing and defining the authority, duties, and
responsibilities of County departments and offices, as well as consolidating County
departments or transferring functions from one department to another pursuant to
the requirements of Public Act 139 of 1973, the Unified Form of County Government
Act, as amended by Public Act 100 of 1980.
Assist the Board of Commissioners in the evaluation of programs and resolutions
presented by County departments, making recommendations to the Board and its
committees when appropriate.
Assist the Board of Commissioners in the annual process of reviewing and adopting
the County budget and work program and in the process of adopting, revising and
updating a long range capital improvement program and capital budget.
Assist the Board of Commissioners with its responsibility to make appropriations,
levy taxes, and incur indebtedness in the manner authorized by law for the carryinc,
out of functions, powers and duties granted or imposed upon the County or upon an
office of department of the County as provided by law.
Class Title: Director Program Evaluation and Operations A
Page 2 .
Assist the Board of Commissioners with its responsibility to adopt a classification
and pay plan for positions in the County service, which shall provide uniform
compensation for like service.
Assist the Board of Commissioners with its responsibility to develop and adopt
personnel rules governing County employment including operation of the Oakland
County Merit System.
Assist the Board of Commissioners with its responsibility to inquire into the
official conduct of County offices including coordination of the Annual County
Audit.
Assist the Board of Commissioners with its responsibility to adopt and revise
a comprehensive plan for County development as provided by law.
Assist the Board of Commissioners with its negotiations and deliberations
resulting in agreements with other governmental or quasi-governmental entities
for the performance of services jointly.
Assist the Board of Commissioners in its consideration and acceptance of gifts
and grants-in-aid from a government or private source.
Assist the Board of Commissioners with its responsibilities relating to review
and adoption of positions regarding legislative actions at the Federal, State
and Local level, including provision of a liaison functions between these
governmental agencies.
Assist the Board of Commissioners in the performance of its public relations
responsibilities.
POSITION STATUS
This classification is an appointed position exempt from Merit System as defined
in Rule I.
The salary range shall be determined by the Board of Commissioners.
The required prerequisites for filling this position and the qualifications of
the candidates shall be determined by the discretion of the Board or Commissioners.
Candidates for this position shall be recommended to the Board of Commissioners
by the Chairperson of the Board of Commissioners.
The hiring and/or dismissal of the person filling such position shall be confirmed
by a majority vote of the Board of Commissioners.
OAKLAND COUNTY BOARD OF COMMISSIONERS
1200 NORTH TELEGRAPH ROAD — PONTIAC, MICHIGAN 48053 — (313) 858-0100
March 21, 1983
MEMORANDUM OF UNDERSTANDING
RE: Director - Program Evaluation and Operations Analysis
Assistant Director
Commissioner Budget Analyst
Legal /Research
It is understood that the aforementioned positions are all subject to the
following conditions:
1. All individuals are prohibited from partisan political activity
during working hours.
2. All requests are subject to prioritization by a joint oversight
committee to be composed of the Chairperson of the Board of
Commissioners and the respective caucus chairpersons.
3. The selection of individuals to fill the above referenced positions
is subject to the majority approval of the joint oversight committee.
4. Requests from individual members of the Board of Commissioners
shall be forwarded to the appropriate staff persons upon the
affirmative vote of the respective standing committees of the
Board of Commissioners.
5. In the event that a standing committee declines to recommend a
project, that project can be referred to the oversight committee
by the caucus chairperson.
Richard R. Wilcox, Chairperson
Oakland County Board of Commissioners
John E. Olsen, Chairperson
Republican Caucus
Hubert Price, Jr., Chairperson
Democratic Caucus
Moved by Caddell supported by Fortino the resolution be amended as follows:
add "BE IT FURTHER RESOLVED that the salary of the Director of Program
Evaluation and Operations Analysis is set at $53,653 as established in Miscellaneous
Resolution 82365 and that the budget be amended to provide the following operating
costs, and capital outlay transfer as required by Section "G" of the County Vehicle
Policy:
990-02-00-5990 Contingency $(6 ,511)
950-43-00-5994 Misc. Capital Outlay (6,900)
511-02-00-3514 Memberships & Dues 325
-3752 Travel & Conference 1,050
-5998 Capital Outlay 6,90 0
-6610 Leased Vehicles 4,151
-6641 Convenience Copier 280
-6670 Stationery Stock 320
-6672 Print Shop 95
-6750 Telephone Communications 290
- 0 "
31st day of ic ) March 1983
L2.1:11.141,.ALLEN
r1c,r17/Pnnicter nf nppric
#83090 March 31, 1983
Moved by Olsen supported by Fortino the resolution be adopted.
Moved by Price supported by Foley the resolution be amended as follows:
That the words "for prioritization" be added at the end of sentence #5
in the MEMORANDUM OF UNDERSTANDING so that it reads in the event that a standing
committee declines to recommend a project, that project can be referred to the oversight
committee by the caucus chairperson for prioritization."
A sufficient majority having voted therefor, the amendment carried.
Dr. Caddell stated he would like to offer an amendment and because of
financial implication involved in this, he moved that the rules be suspended so
we can deal with the proposal. Supported by Fortino.
AYES: Moffitt, Moore, Nelson, Olsen, Price, Rewold, Wilcox, Aaron, Caddell,
Calandro, Doyon, Foley, Fortino, Geary, Gosling, Hobart, Jackson, R. Kuhn, S. Kuhn,
Lanni, McConnell, McPherson. (22)
NAYS: Pernick. (1)
A sufficient majority having voted therefor, the motion carried.
Vote on amendment:
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution as amended:
AYES: Moore, Nelson, Olsen, Pernick, Price, Rewold, Wilcox, Aaron, Caddell,
Calandro, Doyon, Foley, Fortino, Geary, Gosling, Hobart, Jackson, R. Kuhn, S. Kuhn,
Lanni, McConnell, McPherson, Moffitt. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution as amended,
was adopted,
STATE OF M1CHICAN)
COUNTY OF. OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and having a seal,
do hereby certify that have compared the annexed copy of
Miscellaneous Resolution #83090 adopted by the Oakland County Board of Commissioners
at their meeting held on March 31, 1983
with the orginial record thereof now remaining in my office, and
that it is a true and correct transcript therefrom, and of the
whole thereof.
In Testimony Whereof, I have hereunto set my hand and affixed the
seal of said County at Pontiac, Michigan
this