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Home My WebLink AboutResolutions - 1983.05.19 - 11684Miscellaneous Resolution 83142 May 19, 1983 BY PLANNING AND BUILDING COMMITTEE IN RE: SUPPLEMENTAL FUNDING FOR TilE NORTH OFFICE BUILDING REMODELING TO TOE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairperson, Ladies and Gentlemen.: WHEREAS, on April 21, 1983, the Board of Commissioners adopted Miscellaneous Resolution. 383110, as amended, which appropriated $42,350.00 for the contract construction of the North Office Building remodeling; and WHEREAS, the amendment to the above Resolution deleted recommended. funding in the amount of $51,350.00 for ancillary costs related to the project and movement of personnel; and WREREAS, your Planning and Building Committee has reviewed the justification for the ancillary costs and finds that these funds are necessar7 for the successful completion of the project; and WHEREAS, the justification for these costs is shown on the attached sheets; and WHEREAS, the total cost of this project will he $93,700.00, which is far below the original estimate of $180,000,00; and WHEREAS, sufficient funds are available in the 1.983 Capital improvement Program- Building Fund-Miscellaneous Remodeling account. NOW THEREFORE BE IT RESOLVED that fund log in the amount of *51,350.00 be and is hereby allocated to the Department of Central Services for the purpose of completing the North Office Building remodeling. BE IT FURTHER RESOLVED that these funds be taken from the 1903 Capital Improvement Program-Building Fund-Miscellaneous Remcideiing account. Mr. Chairperson, on behalf of the Planning and Building Committee, i move the adoption of the foregoing resolution. PLANNING AND BUILDING- COMMITTEE OAKLAND COUNTY EXECUTIVE DEPARTMENT OF CENTRAL SERVICES FACILITIES ENGINEERING DIVISION SUPPLEMENTAL FUNDING FOR NORTH OFFICE BUILDING REMODELING Project 79-30 May 12, 1983 In addition to the funding and contract award authorized by Miscellaneous Resolution 83110, further funding will be necessary to bring the project to at least the minimum standards necessary for occupancy. 1. Carpet Replacement An additional $8,750 is needed for carpet replacement. Of this amount, $3,225 is needed for new carpet in areas receiving major remodeling: Cooperative Extension - 40 square yards, Economic Development Unit - 85 square yards, and Probation - 90 square yards. The balance, $5,525, is an allowance for carpet which may not clean up properly or which may be discovered to be deteriorated after furniture is removed. A figure of $15 per square yard is used for new carpet and installation. 2. Carpet Cleaning An additional $750 is needed for cleaning of all existing carpet. It should be pointed out that it may not be possible to restore all the carpet to an acceptable condition in which case those areas would be replaced. 3. Furniture and Equipment An additional $4,000 is needed for new furniture. This includes a new conference table and chairs for the Probation Division and miscellaneous new coat trees, bulletin boards, and shelving in various offices throughout the building. This amount also includes money to remove and relocate existing bulletin boards and shelving units. 4. Telephone Service An additional $8,000 is needed for telephone service. The cost of providing an instrument at each work station ranges from $50 for a single telephone to $175 for a call director with $100 being a good average. Eighty people will be relocated as a result of this remodeling. . Moving E>ipenses An additional $8,000 is needed for moving. Experience has shown that it costs $50 to move the average work station. This includes the cost of any cartons for books, files, papers, etc. Eighty work stations at $50 . $4,000. Experience has also shown that it costs $2,000 to disassemble, move the components and contents, and reassemble the average "power file." There are two such files in the building. 6. Miscellaneous Expenses The $4,000 needed for miscellaneous expenses includes: $2,500 for drapes to be removed, cleaned, and rehung; it will allow $1,000 for five custodians to work two days to give the building a final cleaning; it will allow $250 for new building directory and office signs; and it will allow $250 for rekeying the locks on eight doors. 7. Rebalan_21Lig the Heating, VentilatizirL .i ....em Because of the reconfiguration of offices, the heating, ventilating, and air-conditioning systems must be rebalanced to provide the proper air flows required by the new loads. The Maintenance Division is best equipped to handle this job and $3,000 is the allowance necessary to cover their expenses. 8. Painting It should be pointed out that there already is a considerable amount of painting in the contract with Mars Building Company. This painting is in those areas affected by the remodeling. The additional $5,000 will enable us to paint unaffected areas that might still require painting. Whether or not unaffected areas required painting will be determined when bulletin boards, pictures, shelving, and furniture have been removed. Any necessary patching and painting can then be easily accomplished. Rather than give the contractor a blanket order to paint everything regardless of need, our attempt is to have an allowance to cover only those areas where patching and painting is absolutely required. 9. Contingency A contingency of ten percent of the sum of the construction cost plus any additional items is necessary to cover those unknown factors inherent to any remodeling job. 10. Administrative Costs One thousand five hundred dollars ($1,500) is needed for advertising, printing, blueprint reproduction, xeroxing bulletins, field orders, and other sundry items incidental to the project. ORIGINAL ITEM REQUEST Carpet Replacement $ 8,750 Carpet Cleaning 750 Furniture and Equipment 4,000 Telephone Service 8,000 Moving 8,000 Miscellaneous 4,000 Rebalancing 3,000 Painting 5,000 Contingency 8,350 Administrative 1,500 SUB-TOTAL (Supplemental Funding Required) $51,350 Construction (Already Funded) 42,350 TOTAL PROJECT COST $93,700 Summer:z As a final comment, it should be mentioned that the apparent disparity between contracted construction ($42,350) and "in-house" expenses ($51,350) is due to the fact that this is a relatively easy and simple job. Under other circumstances, remodeling for eighty people might cost as much as $300,000. This is based on 150 square feet per person at $25 a square foot. Under such conditions the ratio of contracted to "in-house" services would then be the more familiar 6 to 1. As it stands, the $42,350 represents a remodeling cost on the order of $3 per square foot. -3- #83142 May 19, 1983 A sufficient majority having voted t or, the resolution was adopted. ere this 19th Moved by Hobart supported by Rewold the resolution be adopted. AYES: McDonald, McPherson, Moffitt, Moore, Olsen, Page, Perinoff, Pernick, Price, Rewold, Wilcox, Aaron, Caddell, Calandro, Doyon, Foley, Geary, Gosling, Hobart, Jackson, R. Kuhn, Law. (22) NAYS: Forttno, Lanni, (2) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lynn D. Allen, Clerk of the County of Oakland and having a seal, do hereby certify that I have compared the annexed copy of Miscellaneous Resolution #83142 adopted by the Oakland County Board of Commissioners at their meeting held on May 19, 1983 with the original record thereof now remaining in my office, and that it is a true and correct transcript therefrom, and of the whole thereof.- In Testimony Whereof, I have hereunto set my hand and affixed the seal of said County at Pontiac, Michigan ALLEN, County Clerk/Reoister of De,::