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Home My WebLink AboutResolutions - 1983.09.07 - 11760September 7th, 1983 REPORT BY: Personnel Committee - John J. McDonald, Chairperson IN RE: Resolution #83218, Consolidation of Central Stores and Stationery Stores TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairperson, Ladies and Gentlemen: The Per s onnel Committee haying, reviewed Resolution #83218 reports w .i.th the recommendation that this resolution he adopted with the following amendments: aubstitu.te tne proposed organization chart currently at.tachecl to 'k his resolution for the proposed organization chart attached to this report, to add: BE FURTHER RESOLVED that the existing positions in the Central Stores and Stationery Stores unit be transferred to the new units of Store Operations AdministratLion and Billing Receiving, and inventory as shown on the chart attached to this report and that the units of Contra 1 Stores and Stationery Stores be deleted, MR. CH.AIRPERSON, on behalf of the Personnel. Committee, move the acceptance of the foregoing report.. PERSONNEL COMMITTEE PURCH.AS ri S REC Into: LASING _ ns ions Positions Total Positions CURRENT ORGANIZATION [13 0 S REQ REC m T ADMINISTRATION Manager-Purchasing 1 1 Total Positions BUD 0/S S RES RE C TOT PROCUREMENT Chief-Procuremen t Senior Buyer 2 Bu or II 111111111111 2 Auto. Diet . & Auto .Prod.Typist 3 1111111111111111111 4.. I, I . j1111111 i Student 11141111111111 11 Total Positions STORE OPERATIONS CP RE EEC TOT CHIEF-STORE OPERATIONS Budgeted _Positions_ MEE Other Sources Positions MIK Jjnterna1 Services Positions 10 , 1 0 Total Positions BUD 0/S I REQ REC TOT ADMINISTRATION 1 Chief-Store Operations -__ 1 Total Positions _ BUD S REQ RECTOT STATIONERY STORES Stationery Stores & Rec. Supv. Storekeeper III Storekeeper II 3 Total Positions BUDOSIS •REC TO CENTRAL STORES __. _cco __ unt Clerk II D ME . 111. torekee_per III/Meat Cu e Storekeeper II ' erk TI/Deliveryperson ---- -- - 2 , S ident. 1. 6 Total Positions 0 Position provides supervision for both Central Stores and Stationery Stores 'units; but for budget purposes position shows under Central Stores unit on salaries pages. b) For budget purposes position shows- in Procurement unit on salaries pages as a Contra-Account position funded 1/2 from Procurement and 1/2 from Central Stores. c) For budget purposes position shows in Procurement unit on salaries pages as a. Contra-Account position funded 1/2 from Procurement (ReceivinQ Oneration) BUD 0-ST REMRECJOT PROCUREMENT • 1 III Chief-Procurement 11111111 1 Senior Buyer 1111 , III 2 Buyer II IIIIIIIIIIISM 2 Auto.Dict. & Auto.P od.T ist •1111111 1111 Typist II 1111 11111111 Student 1 11 II IIIII, Total Positions STORE OPERATIONS CF REt EEC TOT CHIEF-STORE OPERATIONS Budgeted Positions Other Sources Positions nternal Services Positions Total Positions BUD 0 S S REtREC TOT ADMINISTRATION° 1 Chief-Store Operationsa 1 Total Positions PROPOSED ORGANIZATION PURCHASING DIVISION C I TOT I MANAGER-P URCHAS N,S; 13 3udeted Position _ Other Sources Positions Internal Services Positions Total Positions BUD 0 I Q 1 EEC TOT ADMINlSTATIONj 11111 Mana er-Purchasing MEI Secretary IIa 11111 2 Total Positions lidUD 0/S I/SREt REC,TOT STATIONERY STORE 1 im Storekeeper III 111111111113 Storekeeper II 2 Total Positions BI! LING, RECEIVING & I BUD S I REQ RFC TO" CENTRAL STOREP BUD 0/S S REt EEC TOT INVENTORY c 1 1 Storekpr. III/Meat Cutter IIIIH . S at-.- Stores & Rec. Su v. .111111. . Emimmummi ------ 1 Clerk II/yfliveriperson 2 Total Positions 11111111 S 0._.rekPer. IT. .MI1 IN 1 Si::. 'ci—ert t II 111 1111111111111111 Hrotal Positions a) Request position be transferred to Central Stores to 100% budget b) For budget purposes position(s) c) Day-to-day supervision for unit d) Request position be transferred charge to internal Services. from Procurement and reclassified from an Account Clerk II; Contra-Account changed from 50% budgeted and 50% charges ed. show in Store Operations Administration unit on salaries pages, provided by Chief-Store Operations; for inventory reporting and control direct supervision provided by Mgr.-Purchasing. from Procurement and Contra-Account changed from 50% budgeted and 50% charges to Stationery Stares to 100'4 direct MISCELLANEOUS RESOLUTION # 83218 August 4, 1983 BY: FINANCE COMMITTEE, DR. G. WILLIAM CADDELL, CHAIRPERSON IN RE: CONSOLIDATION OF CENTRAL STORES AND STATIONERY STORES TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairperson, Ladies and Gentlemen: WHEREAS the Director of Management and Budget has reviewed the Purchasing Division's Central Stores and Stationery Stock-Stores Operation; and WHEREAS Coopers and Lybrand audit findings has recommended tighter account- ing control; and WHEREAS the Director of Management and Budget recommends that Central Stores and Stationery Stock-Stores operation be consolidated for a more efficient operation; and WHEREAS it is necessary to physically move Stationery Stock-Stores operations to the Central Stores building and reorganize the Purchasing Division, consistent with the attached organizational chart; and WHEREAS it will necessitate the appropriate assets and corresponding liabilities and retained earnings in the Stationery Stock fund be appropriately split between the "Printing and Mailing" and "Stationery Stores" funds; and WHEREAS this organization reflects the reclassification of one account Clerk II (position #00553) to Secretary II and be 100% budgeted and the Stationery Stores and Receiving Supervisor (position #01487) be 100% charged to Store Operations; and WHEREAS this reorganization will require no additional County funds and will result in an annual cost savings when fully implemented. NOW THEREFORE BE IT RESOLVED that pursuant to Rule XI-C of this Board, the Finance Committee has reviewed the attached reorganization of the Purchasing Division and recommends the adoption of said plan effective August 1, 1983. BE IT FURTHER RESOLVED that the Central Stores and Stationery Stock-Stores be consolidated and be retitled Store-Operations and two new units be created, Store Operations Administration and Billing. Receiving and Inventory, in accordance with the attached organization chart. BE IT FURTHER RESOLVED that the appropriate assets, liabilities and retained earnings be split leaving Printing and Mailins's share in Stationery Stock Fund which will be retitled Printing and Mailing and transfer the Stationery Stock portion to the newly established Store-Operation Fund. BE IT FURTHER RESOLVED that the Account Clerk II position be reclassified to Secretary II and be 100% budgeted, and the Stationery Stores and Receiving Supervisor be 100% charged to Store Operations. Mr. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE #83218 September 7, 1983 Moved by Caddell supported by Moore the report be accepted. A sufficient majority having voted therefor, the motion carried. Moved byCaddell supported by Moore the resolution be adopted. AYES: Olsen, Page, Perinoff, Pernick, Rewold, Wilcox, Caddell, Calandro, Doyon, Foley, Fortino, Gosling, Hobart, Jackson, R. Kuhn, S. Kuhn, Lanni, Law, McConnell, McPherson, Moffitt, Moore, Nelson. (23) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. r STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lynn D. Allen, Clerk of the County of Oakland and having a seal, do hereby certify that I have compared the annexed copy of Miscellaneous Resolution 1183218 adopted by the Oakland County Board of Commissioners at their meeting held on September 7, 1983 with the original record thereof now remaining in my office, and that it is a true and correct transcript therefrom, and of the whole thereof. In Testimony Whereof, I have hereunto set my hand and affixed the seal of said County at Pontiac, Michigan this 7th day of September 1983 / ALLEN, County Cier /Register of Dee Deputy Clerk