HomeMy WebLinkAboutResolutions - 1980.12.11 - 11851965 0 December 11, 1980 Miscellaneous Resolution
grant of
and
BY: PUBLIC SERVICES COMMITTEE - Henry William Hoot, Chairman
IN RE: 1981 Oakland County Cultural Affairs Grant Application
TO THE OAKLAND COUNTY BOARD OF COAMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners, by Miscellaneous
Resolution #7003, created the Oakland County Cultural Council; and
WHEREAS the Michigan Council for the Arts will provide a matching
10,000 for the period of October 1, 1981 through September 30, 1982;
WHEREAS it is in the interest of Oakland County to apply for these
matching funds.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Com-
missioners authorizes the filing of a grant application with the Michigan
Council for the Arts, consistent with the attached budget.
BE IT FURTHER RESOLVED that a written quarterly report for review of
performance objectives will be submitted to the Public Services Committee
and the Oakland County Board of Commissioners.
Mr. Chairperson, on behalf of the Public Services Committee, I move
the adoption of the foregoing resolution.
PUBLI SERVICES COMMITTEE
hry Wil!'iam Hoot, ChL;irm,:n
REPORT TO THE PUBLIC SERVICES COMMITTEE
BY: FINANCE COMMITTEE, DENNIS nURPHY, CHAIRPERSON
IN RE: 1981 OAKLAND COUNTY CULTURAL AFFAIRS GRANT APPLICATION
The Finance Committee has reviewed the subject Cultural Council
Grant Application and finds:
1) The grant covers a period of October 1, 1981 through
September 30, 1982.
2) Total program costs are anticipated to be $109,750, of which
$30,190 represents cash costs and $79,560 is in-kind services.
3) It is anticipated the cash cost will be covered by a $10,000
grant from the Michigan Council for the Arts and $20,190 appropriation
in the County's 1981 Budget.
4) The $79,560 in-kind services consist of $48,925 County staff
time and materials, and $30,635 in time and materials donated by
interested Oakland County citizens.
A complete cost and revenue breakdown and comparison to current
program is provided in the attached schedule.
Mr. Chairperson, on behalf of the Finance Committee, I move the
acceptance of the foregoing report and the referral of the information
contained herein to the Public Services Committee in accordance with
Miscellaneous Resolution #8145 - Federal and State Grant Procedures.
FINANCE COMMITTEE
CULTURAL AFFAIRS GRANT
Comparison Between Current Program and Grant Request
Current
Proqram
Variance
1980-81 Favorable
Program (Unfavorable)
Expenditures:
Administrative Staff $12,750 $12,000 $ 750
Other Staff 4,142 1,000 3,142
Professional Services 400 44o (4o)
Capital Expenditures 1 ,95 0 1,000 950
Rentals, Equipment, etc. 190 300 (110)
Travel and Transportation 1,014 1,150 (136)
Promotion 7,213 8,900 (1,687)
Postage and Telephone 1,880 3,000 (1,120)
Supplies and Materials 1,785 1,400 385
Maintenance Department Charges 712 1,000 (288)
TOTAL EXPENDITURES $32,036 $30,190 $ 1,846
Funding Sources_
Michigan Council for the Arts
County of Oakland
TOTAL FUNDING SOURCES
Prepared by: Budget Division
- December 1, 1980
$11,466 $10,000 $ 1,466
20,570 20,190 380
$32,036 $30,190 $ 1,846
Cash
$12,000
1,000
$13,000
In-Kind Total
$33,767 $ 45,767
3,000 3,000
6,900 6,900
1,000
12 058 12,058
$55,725 $ 68,725
Expenditures:
A. Personnel
1. Administrative Staff
2. Artistic Staff
3. Technical Staff
4, Other Staff
5. Fringe Benefits
TOTAL PERSONNEL
$79,560
$109,750
$10,000
20;190
$30,190
$ --
48,925
32 635
S79,560
$ 10,000
69,115
30,635
5109,750
CULTURAL AFFA RS BUDGET
B. Operating Costs:
1. Professional Services $ 440 $ 7,760 $ 8,200
2. Capital Expenditures 1,000 --- 1,000
3. Rentals, Equipment, etc. 300 1,125 1,425
4. Travel and Transportation 1,150 3,000 4,150
5. Promotion 8,900 4,000 12,900
6. Postage and Telephone 3,000 . 4,300 7,300
7. Supplies and Materials 1,400 3,650 5,050
8. Maintenance Department Charges 1,000 --- 1,000
TOTAL OPERATING COSTS $17,190 $23,835 $ 41,025
C. TOTAL EXPENDITURES: (A ± B) $30,190 S79,560 S109,750
Revenues:
D. Funding requested from
Michigan Council for the Arts $10,000
E. Oakland County Appropriation $20,190
F. Total Cash Revenues (D E) $30,190
G. Total In-Kind Contributions
TOTAL REVENUES (F +
Sources of Funding
Michigan Council for the Arts
Oakland County
Other
TOTAL SOURCES OF FUNDING
Prepared by: Budget Division
December 2, 1980
Hours per
Year Amount
IN-KIND CONTRIBUTIONS
Expenditures:
A. Personnel
1. Administrative Staff
a. County Executive-speaking engagements 200 $4,200
for and in behalf of Council, reporting
activities and giving direction to
Council, reviews actions of Coordinator
b. Grant Development Coordinator-consulta- 50 800
tions and information on County procedures
c. Chairman of the Board-consultations and 50 235
support of Council activities
d. 27 members of the Board of Commissioners- 150 648
report and seek information about County
cultural needs.
e. Recreation Department activities relating 50 500
to cultural action
f. Legal Staff, advise, research concerning 160 3,520
action of council
g. Planning—maps and art work 100 800
h. Public Relations-aid and assist Council 120 2,400
in relating to citizens the aims, purpose
and programs of the Council
I, Budget-helps work out yearly budget and 200 1,600
assists in the planning of monies for
grants, and offers advice in financial
matters.
j. Secretary-assists in typing of letters, 520 3,900
Calendar of events, etc.
k. Library Services-assist in finding, ob- 52 364
taming books on arts, etc.-research
1. Accounting Services-processes bills, 200 1,600
prepares checks
m. Purchasing Services-processes purchase 200 2,000
orders, obtains bids on items needed
n. Personnel-obtains Emergency help when 150 1,200
needed, gives advice on County policy
o. Janitorial and Security Services 2,000 10,000
TOTAL $ 33,767*
2. Artistic Staff
24 Art shows in schools and government
buildings
3,000
3. Technical Staff
20 Oakland County Cultural Council members 6,900
4. Other Staff
5. Fringe Benefits-35.71% of Salaries
TOTAL PERSONNEL
* COUNTY FUNDED
12,058*
$ 55,725
IN-KIND CONTRIBUTIONS (Slj
Amount
B. Operating Costs:
1. Professional Services
45 members of Resource Reps. $ 4,860
4 Lecturers 1,000
3 Artists (posters, signs, brochures) 300
Ethnic Festivals 1,600*
Total Professional Services $ 7,760
2. Capital Expenditures
3. Rentals, Equipment, etc.- $ 1,125
Room rentals
4. Travel and Transportation $ 3,000
60 members-18 meetings/year, 25 miles @ 25/mile
5. Promotion- $ 4,000
to continue promotion of ongoing programs to
promote new programming-newspapers, radio,
television, magazines, trade papers
6. Postage and Telephone
Council members phoning and mailings $ 2,800
Business Phones 1,500*
Total Postage and Telephone $ 4,300
7. Supplies and Materials $ 3,650
donations by Oakland County Cultural Council members
and Resource Reps., Seminar supplies, workshop
supplies and exhibit supplies
TOTAL OPERATING COSTS $23,835
TOTAL IN-KIND $79,560
* County funded
\
#9650. December 11, 1930
Moved by Hoot supported by Montante tha report be accepted and the resolution adopted.
AYES: Moxley, Page, Patterson, Perinoff, Pernick, Price, Wilcox, Aaron, Caddell,
DiGiovanni, Fortino, Gabler, Gorsline, Hoot, !aasper, Lewand, McDonald, Moffitt,
Montante, Moore. (20)
NAYS: Doyon, (1)
A sufficient majority having voted therefor, the report was accepted and the
resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and
having a seal, do hereby certify that I have compared the annexed copy of
Miscellaneous Resolution #9650 adopted by the Oakland County Board of
Commissioners at their meeting held on December 11, 1930
with the original record thereof now remaining in my
office, and that it is a. true and correct transcript
therefrom, and of the whole thereof.
In Testimony Whereof, I have hereunto set 17:: hand and
affixed the seal of said County at Pontiac, :c.-1:igan
Lynn D. Allen......................Clerk
Clerk