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HomeMy WebLinkAboutResolutions - 1980.02.14 - 11889PUBLIC/ SERVICES COMMITTEE loot, Chai-r6an MISCELLANEOUS RESOLUTION # 9304 February 14, 1980 BY: PUBLIC SERVICES COMMITTEE - Henry William Hoot, Chairman IN RE: Criminal Justice Division Reimbursement Application 1/1/80 - 9/30/80 TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairperson, Ladies and Gentlemen: WHEREAS criminal justice planning and coordination has been on-going in Oakland County through the Oakland County Criminal Justice Coordinating Council since 1971; and WHEREAS financial support for this activity has been available in large part each year from LEAA through the Omnibus Crime Control and Safe Streets Act of 1968 and as amended in 1971, 1973 and 1976; and WHEREAS reauthorization of the LEAA program through the Justice System Improvement Act of 1979 (Public Law 96-157) was finalized December 27, 1979 by President Carter's signature; and WHEREAS the new act provides funding of the costs of administering the program at the local level matched dollar per dollar by nonfederal cash; and WHEREAS the State of Michigan will provide an amount up to 25 percent of total costs but not in excess of 50 percent of the federal share; and WHEREAS federal funds in the amount of $39,774 and state funds in the amount of $19,887 are available to the County of Oakland if the County makes available the required minimum local cash match of $19,887. NOW THEREFORE BE IT RESOLVED that the County of Oakland designate $19,887 of the amount set aside for provision of criminal justice planning and coordination as required local cash match; and BE IT FURTHER RESOLVED that Oakland County Executive Daniel T. Murphy be designated Chief Executive of the County of Oakland for the purpose of administering the Justice System Improvement Act of 1979 (Public Law 96-157) The Public Services Committee, by Henry William Hoot, Chairman, moves the adoption of the foregoing resolution. U.S DEPARTMENTOFJUSTICE . LAW ENFORCEMENT AS.5ISTA.NCE ADMINIS-(RATION Ot413 NO. 43-R-0-52a _ 1, s,o,„ cr...,ingi,..,. 14.yoiri., APPLICATION FOR FEDERAL ASSISTANCE . (1ONCON31RUC1ION PROGRAMS) 2. Arriii-cores. ArTticetimn tie, - PARI' II . 4 Applicant Non* - LEAA . - Oakland County Org";;S.soti...nol IP. Dapartment DiviBfc.n . ' Michigan OrftCe of Criminal'Outice Board of Commissioners A.f,,,Irtfsetrete., Office, _ . si—Itieiryrcr9t t–Telegratth Road Second Floor, Lewis Cass Building Fontiac,-. . ....Oakland . ------ — ... P..O. Ron, C ity . Cword.y . Lansing, Michigan 48913 Michigan 48053 chr • , Sloe. ZIPCpd. $1•11.. Zip Cc44 5. Dore...iri... N. c.# • . - • . . . . . . . . Criminal Justice Coordinating Council . . ,,,, I'lr, • 7 F wel....9=1F11,44ng P.FT.K.ututt - . • ' 160.15 ----- $39,154 . • • .. ' EL ,,,..,,,,Tyr. . • . ' • ° . • X LPU Cipy, -Othra- {Sp...eify) . • Ty-pr.c.f Apy.?4,.-14,-, e-, Rgq,,,,,t •. • . • . X - . . . . ,,,,“-a7, -3upptomen --,Otrtesp ChOnWPS [Sp.Cify) --- - • et•I • • . • . . . . X c„.„,.. 1_1,04. --- Otilot (Sp-e-Ffy) * . -ile Pcyr./...ie, O'n.'”,-Tii- 5..r..1-41,-,;,--v fFr..---rr tf-,4. Pr.11,st 13. Lanyth of Prc.jett . - 1 million • . . 9 months - • • .. _ ...._ . . 12. C ,pf..,, ,.1Of.te-trt 14. tiegh-rtifyi More . . 12, 17, 18, 19 ' . 1/1/8p . • • __,...._ b. —115. Onto or APPlicwion . 12/28179 . . • 16. TI..g. oppifc.,,4- ce-F-Tifi-.1,05,7if:.-. II,. . 41,-4 tkrte.wi.vdim vrd iu,ii,4 tiN. dki. k lb), 401',"k" .'• in-'1 "'"" ..,..r 4.-rt h. will co,,,P13" •....14. ?he -r-A-tr.r4,...g {§ i . i - . T yr•e-ct nao.,.. TUN Toierbssnal--11,.r Wallace F. Gabler, Jr. Chairman . AREA CODE Pc43mPEPr E. XL — ------ (pi A.Abeeig.rd Re.r,,,..,-It.ti.-v • 313 858-0100 . FPf Fw,-,13,,,C •.3, Oniy _ • LEAA, F-03q1k4 400(1/Z iREV, FtEPLACE EatTION vrnicvs 15, OBSOLETE... Pacie 2 ft. PERSONNEL (Employees) 1. SALARIES AND WAGES Name of Employee NEW CASH COSTS, 22;i79 15 7117-- 10.363 Position 1 Salary % of Time Prtviou.sly Title. 1 Rata I Devoted I Employed At SUBTOTAL s 845 2. FRINGE BENEFITS a. FICA at Hospitalization: d. Other Insurance: S • Average per Employee per month • Average per Employee per month a,rrative ee tiu b,IAIL Of- 1,,,i1CIIIGAN OFFICE OF CRIMINAL JUSTICE PROGRAMS Second Floor, Lewis Cass BuildIng Lansing, Michigan 48913 1-F_67 GRANT APPLICATION! .15, Delisik(f Ii Iiit Include the esmnated cost or value of ail resources necessary to undertake the project Round to the twat est 5100; no cents. d. Retirement at TOTAL PERSONNEL SUBTOTAL $ 17,299 • $ 65,755 CONTRACTUAL SERVICES (Itemize) 1. Individual Consultants, Limited to Reasonable Rata not Exceedn14 $1637/hour or 135,111ay. Name _ Affiliation Specialty L Rau r Time 2. Contracting or Service Organizations and Association, Compatitive Bieding Procedure FIstjuired to Establish Reasonable Rate. TOTAL CONTRACTUAL SERVICES NEW CASti cos -is 3,970 953 1 923, EOUIPMENT Olen-size) If Applicable, 1 Feoitral 2. State fluy in For-Local,§-Litip-r—tants . . 3. Lncoi Cash MActi 4. State Cash Appropriatton JT Second Errs Cass BViirlifIg LanRing, 4B91,13 C IC 1 15, Dototted Budijet (,Continueti) C. TRAVEL TransirtRition and Subsistence of Project Pertonviel Only. ConsoltRrit Travel to be IncInk,ed in03) Description -Tan st-ton . "TiTaining and COnfer —eric TOTAL TR1WEL 0. Cr?ERA TING EXPENSE Direct Costs Explan..itgon Monthly Rate TeIershone St.tpplifts Postage Rent _ - C21-2.1-Lizatl..ort..2.1_ nerc'.-,--,]:°1.15.4)7s, --sub, to prof.. journal s, refer nce Mat er Equipmental Rental I ift_ii TOTAL OPERATING EXPENSE S 1,553 1,094 315 563 205 477 $ 1,631 I trurcoase ivrontniy i Description Quantity • Price Lease Rate , ? i — i — _ — .., t._ t TOTAL EOUIPMENT F. CONSTRUCTION 1. rlem..otlielin2 2. Nvv Constritction TOTAL CONSTRUCTION TOTAL PROJECT $ 18 3U9 G. SOURCE OF FUNDS Amount. Percent.? r--- _ 39 154 j 50% 71-fi 12."577 . j nt r rcr 19.578 1 '''-')/° I . I TOTAL FUNDS Is 78,309 I00% A. Personnel +5 6 rr Y ,7)) Budget, Narrative 1. Salaries and Wages $/18,456 Position Annual Salary Salary 1/1/80 - 9/30/80 - Manager $29,839 $22,379 Technician 20,952 15,714 Secretary 14,798 10,363 The annual salary figures for the manager and secretary include a $200 service increment which, consistent with County policy, is awarded after seven years of continuous employment. All annual salary figures include regularly scheduled merit increases and. a 7.1 percent annualized salary adjustment (5 percent effective 1/1/80 and 4 percent effective . 6/28180). Salary figures for the period 1/1/80 - 9/30/80 have been calculated at 75 percent of the annual salary. 2. Fringe Benefits -: $17 299 - -. - .. Fringe Benefit Costs 1/1/80. - 9/30/80 . - Benefit !CSalary Manager TechnicianSecretary Retirement . 16.63 33721.63 $2613.24 $172337 FICA . 6.10 1365.12 958-55 632,14 Workers Comp. 2.32 519.19 364.56 20,42 - Sick Leave - ,22 49.23 34.57 22.80 Tuition ,20 • 44.79 31.43 2073, Life Insurance .76 170.08 119.43 ' 78,76 Hospitalization 7.57 1694.09 1189.55 784.48 Retirement Admin. .20 44.76 31.43 20.73 Salary Continuation .26 58.19 4o.86 26.94 Dental 1.25 279.74 196.43 129.54 Unemployment .19 42.52 - 29,86 19.69 The fringe benefits were calculated on the basis of salary figures for the period 1/1/80 - 9/30/80. The percentage for each benefit is con- sistent with County policy (See attached. documentation). Longevity and annual leave are built into the salary figures. _ 3. Personnel Summary Position Salary Fringes Total Manager $22,379 $ 7,989 $3o,368 Technician 15,714 5,610 21,324 Secretary 10,363 3,700 114063 -D, Total $48,456 $17,299 $65,755 B. Contractual Services (No funds budgeted within this category.) C. Travel ---------------- I. Transportation -------- $3,970 I, Telephone $1,5 53 3. Supplies -------- $ 315 14„ $ 563 Postage --- 6, Equipment -Rental $ /177 Bu6get Aarratir: (continued) Local travel for manager and techniciari in personal c.ars. Rate of 20/mile is consistent with County Policy effective 1/1M0 - Calculated on basis of current mileage (approxi- mately. 2,200 miles per month). - 2, Training and Conferences Training and conference fees,. transportation if .out-of --state, :parking, meals, and lodging for manager and technician when • receiving training directly related to professional responsi- bilities or participating in a conference program. Based on current expenditures plus anticipated 9 percent increase in cost per recoromndation of County Budget Division.. Expendi- tures will not exceed those -allowed by OCJ. D. Operating Expenses 9'11 Based on current expenditures.. Includes a 9 percent increase per recommendation of County Budget Division. Approximately -$1/3 per month for 3 existing lines Includes xerox copying and reproduction by County print shop. Broken down as follows: Xerox copying. - Based on current use; estimate of approximately 2,663 copies per month, at 34,:' each = $119 Print Shop - Based on current costs. Includes •a 9 percent increase per recommendation of County. Budget Division = $375 Based on current expenditures. Includes all necessary office supplies at approximately $42 per month. Based on current expenditures; appro ximately 03 per month. 5, Organizational memberships, subscriptions to profes- sional journals, and reference materials ---------- $ 205 Based on current expenditures includes a g percent increase per recommenfttion of County Budget Division. Based on current costs. Includes rental of the following pieces of equipment: typewrit ,el,r, 2 calculators, 2 dir!ta- phones, and 1 transcriber, Maintenance included. Ppnrox- 'imaelY $53 per month. Budget Narrative (continued) 7. Office Space Rental $3,36 11 Consistent with County policy; 1,406 square feet at *3.19 per foot. Approximately $375 per month. E. Equipment (No funds budgeted within this category) F. Construction (No funds budgeted within this category.) From: To:, UkL N COUNTY nI er-DeportmEintai Memo Date Russ Martin James M. Brennan Subject: Estimated 1980 Fringe Rate The following fringe benefit rates have been developed for use in preparing the 1980 Budget. The 35.70% rate for 1980 compares to a rate of 35,35% for 1979. Retirement 16.63 * FICA 6.10 Workers Comp 232 Sick Leave .22 Tuition .20 Life Insurance :76 Hospitalization 7.57 *-* Retirement Admin. .20 Salary Continuation .26 Dental 1.25 Unemployment. . TOTAL 35.70 * Fercent of current payroll - this will be due in 1980, Assumes no major rate revision above (or below) inflation. Basis For Frinae Benefit Rates Retirement: Actuarial Evaluation FICA: Based on 6.13% of first $24,900 discounted for those earning over $24,900 Workers Comp Based upon state rates and County employee mix Sick Leave: Assumes same level as 1979 Tuition: Same leave as 1979 - based on history - Life Insurance: Based on $.633 per month per $1,000 of coverage - from actual billing cost Hospitalization: Based on current cost and assumes no major rate revision outside of inflation. (118.96 family, 112,25 married 48.06 single) Retirement: Assumes same rel'ationship as exists now Salary Continuation: Based upon actual 1-.011in9 and salary cost Dental: Based on current.cost and assumes no major increases outside of inflation (28.09 Family, 17.07 Married, 8.89 Single) Unemployment: Based on projected cost in 1979 and anticipated payroll If you have any questions, please contact my office cc: Jeffrey C. Pardee AII Analysti PROJECT NARRATIVE A. PURPOSE. To provide advice to the Oakland County Executive and to the Board of Commissioners on matters relating to law enforcement and criminal justice and to perform the activities necessary to assist County and local governmental units to develop and allocate criminal justice resources to enhance the effectiveness and efficiency of the Oakland County criminal justice system. B. GOALS 1. Promdte and sustain the appreciation of, interest in and capacity to plan and implement cost-effective crime--.reduction and service- delivery activities at the County and local governmentlevels. 2. Improve criminal justice system services by increasing the capa- bility and knowledge of system personnel through training and education. 3. Encourage maintenance of a cost-effective police communications • and data access system. . C. OBJECTIVES 1.1 Develop, consistent with the Oakland County CLEM system, programs for strategy development which will allow criminal justice agency administrators to make manageMent decisions, project crime patterns and forecast operational needs. 1.1 (1) Promote the development and use of a basic data retrieval ability within CLEMIS for arson data by September 30, 1980, 1,1 (2) Promote the development and use of a computerized indexing, reporting and data retrieval system for Oakland County district courts by December 31, 1979.. 1.2 Encourage the employment of or purchase of data analyst capabilities at the agency level. 1.2 (1) Promote the development of or expansion. of in-house research and planning units. October 1, 1979 • through September 30, 1980. 1.2 (2) Promote the utilization of contractual services for planning and research where necessary. October 1, 1979 through September 30, 1980. 1.2 (3) Promote the employment of data and systems analysis personnel within the Oakland County Computer Sc-wvices Department by October 1, 1980. 2.0 Assist in the development of educational and training curricula at Oakland Community College and the Oakland Police Academy. 2.0 (1) Assist in the development Of an arson detection and investigation program at the Oakland Police Academy for fire and police personnel by Septem- ber 30, 1980. frW3P.:CT Page 2 3.0 Promote continuous in-service training for personnel at the agency level October 1, 1979 through September 30, 1980, 4.0 Continue Oakland County Criminal Justice Coordinating Council sup- port of its Police Communications and Data Access Subcommittee October 1, 1979 through September 30, 1980. 5.0 Continue efforts to increase the effectiveness and efficiency of criminal justice system resources by coordination of their use and development. October 1, '979 through September 30, 1980. 6.0 Support projects at the County, multi-agency and agency levels which address priority problem areas identified through the planning pro- cess October 1, 1979 through September 30, 1980. D. METHODS In order to achieve the stated objectives, project staff will be involved in the following activities: 1. Grant Development In developing grants, staff will be guided by the 1980 Proposal for the Reduction of Crime in Oakland County. Every effort will be made to develop proposals that will assist the CounciLin meet- ing its stated objectives. Grants will address problem areas that have been specifically identified in the 1980 Plan Staff will respond to requests for assistance in developing grants and also • will initiate actions of their own toward this end. Efforts will be made to secure funding outside of the allocation whenever possible, The initial steps in developing a grant consist of: problem analysis, development of alternatives, and the identification of program objec- tives. While it is quite possible for an applicant to -pass satisfac- -• torily through these stages without the explicit involvement of staff, most applicants will request assistance with these initial steps. With very few exceptions, staff will be heavily relied upon in plan- ning the grant proposal itself, This is encouraged by staff in order to ensure that the proposal will comply with all applicable regulations, that it is compatible with funding guidelines, and that the timing of the application will be coordinated with the availability of funds. When the application has been submitted, it will be reviewed. Staff will determine whether the application, has been -properly. completed. The narrative will be carefully examined. The problem statement will be of particular interest to staff not only becaUse it documents the need for the program but also because it will serve as an indicator of probably impact in terms of the project's ability to assist the Council in meeting its stated objectives. The objectives, methods and procedures, evaluation, and budget of the proposed project will be carefully reviewed. Staff must be convinced that the grant proposal offers a new approach to a local crime problem and that the federal funds will not be used to support or supplant existing local operations. When the review has been completed, applicants will be advised of any .• revisions which they should make. Staff assistance 1)ill be available should it be requested.. ' Following staff review,-the gr to the Council. The applicati - the Council's stated objective be carefully scrutinized. The grant applications for funding applications will also be revi the County Board of Commission ant applications will be submitted ons will be considered in light of s. The programs and budgets will Council will then prioritize the eligibility. County government ewed by the County Executive and ers. Applications that have been recommended for funding will next be submitted to the Office of Criminal Justice Programs for final approval. Staff will act as intermediaries between the OCJ and 'applicant agencies during the course of the OCj review. Close coordination is absolutely necessary throughout this process. On occasion, revisions will be requested: Again staff assistance will be available to applicant agencies should it be needed t The following summarizes the subtasks involved in activities relat- ing to project development. Subtask la - Provide planning and technical assistance to local units relevant to nroject development, SubtaSk lb - Request project summaries. Subtask ic - Assist with grant development and budget pre- paration. Subtask Id - Request draft applications. Subtask le - Staff review of.proposals. Subtask If - Council review of proposals.. Subtask lg - Prepare proposed budget for use of allocation. Subtask lb - Request, review and submit final applications. Subtask ii- Facilitate OCJ review of final applications. 2. Grant Management When a grant application has been approved for funding by the OCJ, a grant award will be made by Council staff. The project will then enter the implementation stage. Often there are difficulties in imple- menting a grant; staff assistance will be provided should it be required. Staff will monitor grant activities. Financial reports are submitted monthly by subgrantees. Following staff review the financial reper6 will be used to prepare the Funding. Register whereby staff wi]l equest the release of funds to subgrantees. Progress reports arc submitted by subgrantees on a quarterly basis. These will be reviewed by staff prior to forwarding them to the OCi. Funds will not be released to subgrantees if the financial or quarterly reports are delinquent. It will be the responsibility of staff to ensure that these reports are submitted in a timely manner. Projects will be inspected bi-annually; brief reports will be prepared by staff following each inspection. Staff will also be responsible for reviewing subgrant adjustment . requests. Assistance will be available to subgrantees with respect to the preparation of financial and quarterly reports as well as subgrant adjustment requests. PROJECT NARRATIVE 'Page 4 Various. functions are also performed by staff when a grant terminates. A final evaluation and a final expenditure report must be submitted by the subgrantee. It will be the responsibility of staff to ensure that these reports are submitted. They will be reviewed by staff prior to forwarding them to the OCJ. Suhgrantees nay request staff assistance in preparing these reports. The following summarized the subtasks involved in activities relating to grant management: - Make grant awards. -.Perform project. monitoring. - Inspect operational programs. Review and comment on subgrant adjustment • requests. Review and submit reports from subgrantees. Prepare monthly funding register. Notify subgrantees of delinquencies. Provide technical assistance to subgrantees upon request. 3, Technical Assistance Staff will Provide technical assistance to criminal justice agencies that results in a transfer of -capability wherein the recipient agencies are better able to achieve program goals. The assistance will not be financial in nature; it will be product-oriented- In responding to requests for technical assistance, priority will be placed on meeting requests that address problem areas specifically identified in the 1980 Plan and aid the Council in meeting its stated objectives. Each technical assistance effort will be handled in three phases. The first phase will consist of a period of preparation. Staff will meet with the recipient to develop a technical assistance work plan The involvement of local resources will be solicited and confirmed. Appro- priate background, materials and relevant data will be gathered. The second phase will consist of the actual delivery of technical assistance. The content and scheduling Will depend upon the work plan and thus upon the needs of the recipient. The final phase will consist of the prepara- tion of a technical assistance report. The report will include a concise but complete assessment of the technical assistance effort. It will cover such topics as: 1. A brief summary of the assignment. 2. A summary of the technical assistance provided. 3. Specific products developed and recommendations made. 4. Statement of the immediate and long-term benefits expected as a result of implementation of the recommendations. 5. An assessment of follow-up assistance needs if warranted-. SubtaSk 2a Subtask 2b Subtask 2c Subtask 2d - Subtask 2e - Subtask 2f - Subtask 2g - Subtask 2h - PROJECT NARRATIVE Page 5 To insure proPer utilization and coordination of all County resources, requests for assistance will be reviewed by the County Executive The following summarizes the subtasks involved in activities rela- ting to technical assistance: - Prepare for the delivery of the technical assistance effort, - Deliver the technical assistance. Prepare the technical assistance report. 4. Coordination The Coordinating Council has viewed as an effective route to coordina- tion of resources, the placement of staff persons in positions of influence at the National, State and local levels in groups having an impact on the criminal justice system. Membership and/or the holding of a position of responsibility within a professional group also serves as a general measure of the value or effectiveness of the individual as seen by professional peers. In the interest of acquainting local govern- ment administrators with the benefits of planning and coordination. Council staff has promoted the expenditure of local and Federal, funds, on the acquisition of, and development of planning resources. These include the employment of civilian analysts and the acquisition of computerized management information equipment. The sharing of common data management capabilities by several agencies is a strong influencing factor in coordination of res:Durces. Council staff is working at the State and County levels to strengthen data management capabilities and to encourage their use. To this end, the Council technician serves as a member of the Michigan Commission on Law Enforcement and Criminal Justice Task Force on Data Management and chairs the Data Gathering Subcommittee of the Michigan Association of Criminal Justice Planners. 5. Planning The setting of objectives and establishment of funding priorities in Oakland County will begin this year with preparation of a three year planning application. Staff will be responsible for assembling. analy- zing, and evaluating appropriate data, determining problem areas, and developing programs/project which address the problems prioritized by the Council. The following summarizes the subtasks involved in activities relating to planning: Subtash 3a - Request existing systems and data update from local units and courts; review responses and analyze data evaluate data and determine problem areas pre- sent data to Coordinating Council pri- oritize problems to be addressed with Council, Subtask 3b - Develop and review programs/projects that address problem areas; prioritize programs/ projects with Council. Subtask 3a - Subtask 3b • Subtask 3c - PRWECT NARRATIVE l'age 6 The following timeline applies to the aforementioned activities:. 0 -11MMAMJJAS Activity 1 Activity 2 Activity 3 Activity 4 Activity 5 as scheduled -------* --.1. - as scheduled ----3- A---------- as scheduled — as scheduled — •/ .s.. .,, r" #9304 February 14, 1980 IL .... 14th or..Fe,bLua,ry. 8 c) . Moved by Hoot supported by Perinoff the resolution be adopted. AYES: Roth, Wilcox, Aaron, Caddell, DiGiovanni, Doyon, Dunaskiss, Fortino, Gabler, Hobart, Hoot, Kasper, Kelly, Lewand, McDonald, Moffitt, Montante, Moore, Moxley, Murphy, Patterson, Perinoff, Pernick. (23) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. STAT1,7, Or MICTITA-N) CDIT.TY OF OAKLAND) 'I, Lynn D. Allen, Clcrk of the Coucaty of Oak:1nd acid havin a seal, do hereby certify that T have compDrod the clIn7c..c1 copy of Miscellaneous Resolution #9304 adopted by the Oakland County Board of ..... ..... ..... ....... Commissioners at their meeting held on February 14, 1980 with thc,,_ 0 ...rIginril record the.rof nv ro:!laInn.{1-, in my offic, .7nd it: r c! true, ,711-Le corrc.,:it trflImcript, therc:..fro .m,end of thy tiwfo.c.)f. In Testiony Yhercol, I have. 1 -1:.?.reunto f--,ot my 11,-And Onil aft hnd Liu: real of 5;Lid County at Lynn D. Allen Cleric ...... f:•epo so Cleric