HomeMy WebLinkAboutResolutions - 1980.02.14 - 11889PUBLIC/ SERVICES COMMITTEE
loot, Chai-r6an
MISCELLANEOUS RESOLUTION # 9304 February 14, 1980
BY: PUBLIC SERVICES COMMITTEE - Henry William Hoot, Chairman
IN RE: Criminal Justice Division Reimbursement Application 1/1/80 - 9/30/80
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS criminal justice planning and coordination has been on-going
in Oakland County through the Oakland County Criminal Justice Coordinating
Council since 1971; and
WHEREAS financial support for this activity has been available in
large part each year from LEAA through the Omnibus Crime Control and Safe
Streets Act of 1968 and as amended in 1971, 1973 and 1976; and
WHEREAS reauthorization of the LEAA program through the Justice
System Improvement Act of 1979 (Public Law 96-157) was finalized December
27, 1979 by President Carter's signature; and
WHEREAS the new act provides funding of the costs of administering
the program at the local level matched dollar per dollar by nonfederal cash;
and
WHEREAS the State of Michigan will provide an amount up to 25
percent of total costs but not in excess of 50 percent of the federal share;
and
WHEREAS federal funds in the amount of $39,774 and state funds in
the amount of $19,887 are available to the County of Oakland if the County
makes available the required minimum local cash match of $19,887.
NOW THEREFORE BE IT RESOLVED that the County of Oakland designate
$19,887 of the amount set aside for provision of criminal justice planning
and coordination as required local cash match; and
BE IT FURTHER RESOLVED that Oakland County Executive Daniel T.
Murphy be designated Chief Executive of the County of Oakland for the
purpose of administering the Justice System Improvement Act of 1979 (Public
Law 96-157)
The Public Services Committee, by Henry William Hoot, Chairman, moves
the adoption of the foregoing resolution.
U.S DEPARTMENTOFJUSTICE .
LAW ENFORCEMENT AS.5ISTA.NCE ADMINIS-(RATION
Ot413 NO. 43-R-0-52a
_ 1, s,o,„ cr...,ingi,..,. 14.yoiri.,
APPLICATION FOR FEDERAL ASSISTANCE .
(1ONCON31RUC1ION PROGRAMS)
2. Arriii-cores. ArTticetimn tie, -
PARI' II .
4 Applicant Non* -
LEAA . - Oakland County
Org";;S.soti...nol IP. Dapartment DiviBfc.n .
' Michigan OrftCe of Criminal'Outice Board of Commissioners
A.f,,,Irtfsetrete., Office, _ .
si—Itieiryrcr9t t–Telegratth Road Second Floor, Lewis Cass Building Fontiac,-. . ....Oakland .
------ — ...
P..O. Ron, C ity . Cword.y
. Lansing, Michigan 48913 Michigan 48053
chr
• , Sloe. ZIPCpd. $1•11.. Zip Cc44
5. Dore...iri... N. c.# • . - • . . . . . . . . Criminal Justice Coordinating Council . .
,,,, I'lr, • 7 F wel....9=1F11,44ng P.FT.K.ututt -
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' 160.15
----- $39,154 . • •
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T yr•e-ct nao.,.. TUN Toierbssnal--11,.r
Wallace F. Gabler, Jr. Chairman . AREA CODE Pc43mPEPr E. XL
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• 313 858-0100
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LEAA, F-03q1k4 400(1/Z iREV, FtEPLACE EatTION vrnicvs 15, OBSOLETE...
Pacie 2
ft. PERSONNEL (Employees)
1. SALARIES AND WAGES
Name of Employee
NEW
CASH
COSTS,
22;i79
15 7117--
10.363
Position 1 Salary % of Time Prtviou.sly
Title. 1 Rata I Devoted I Employed At
SUBTOTAL s 845 2. FRINGE BENEFITS
a. FICA at
Hospitalization:
d. Other Insurance: S
• Average per Employee per month
• Average per Employee per month
a,rrative ee tiu
b,IAIL Of- 1,,,i1CIIIGAN
OFFICE OF CRIMINAL JUSTICE PROGRAMS
Second Floor, Lewis Cass BuildIng
Lansing, Michigan 48913 1-F_67
GRANT APPLICATION!
.15, Delisik(f Ii Iiit
Include the esmnated cost or value of ail resources necessary to undertake
the project Round to the twat est 5100; no cents.
d. Retirement at
TOTAL PERSONNEL
SUBTOTAL $ 17,299
• $ 65,755
CONTRACTUAL SERVICES (Itemize)
1. Individual Consultants, Limited to Reasonable Rata not Exceedn14 $1637/hour or 135,111ay.
Name _ Affiliation Specialty L Rau r Time
2. Contracting or Service Organizations and Association, Compatitive Bieding Procedure FIstjuired to
Establish Reasonable Rate.
TOTAL CONTRACTUAL SERVICES
NEW
CASti
cos -is
3,970
953
1 923,
EOUIPMENT Olen-size) If Applicable,
1 Feoitral
2. State fluy in For-Local,§-Litip-r—tants
. .
3. Lncoi Cash MActi
4. State Cash Appropriatton
JT
Second Errs Cass BViirlifIg
LanRing, 4B91,13
C IC
1 15, Dototted Budijet (,Continueti)
C. TRAVEL
TransirtRition and Subsistence of Project Pertonviel Only.
ConsoltRrit Travel to be IncInk,ed in03)
Description
-Tan st-ton .
"TiTaining and COnfer —eric
TOTAL TR1WEL
0. Cr?ERA TING EXPENSE
Direct Costs Explan..itgon Monthly Rate
TeIershone
St.tpplifts
Postage
Rent _
- C21-2.1-Lizatl..ort..2.1_ nerc'.-,--,]:°1.15.4)7s, --sub, to prof.. journal s, refer nce Mat
er Equipmental Rental I ift_ii
TOTAL OPERATING EXPENSE
S 1,553
1,094
315
563
205
477
$ 1,631
I
trurcoase ivrontniy i
Description Quantity • Price Lease Rate , ?
i
— i — _
— .., t._ t
TOTAL EOUIPMENT
F. CONSTRUCTION
1. rlem..otlielin2
2. Nvv Constritction
TOTAL CONSTRUCTION
TOTAL PROJECT
$ 18 3U9
G. SOURCE OF FUNDS Amount. Percent.?
r--- _ 39 154 j 50%
71-fi 12."577 . j nt
r rcr 19.578 1 '''-')/°
I . I
TOTAL FUNDS Is 78,309 I00%
A. Personnel +5 6 rr Y ,7))
Budget, Narrative
1. Salaries and Wages $/18,456
Position Annual Salary Salary 1/1/80 - 9/30/80 -
Manager $29,839 $22,379
Technician 20,952 15,714
Secretary 14,798 10,363
The annual salary figures for the manager and secretary include a
$200 service increment which, consistent with County policy, is
awarded after seven years of continuous employment. All annual
salary figures include regularly scheduled merit increases and. a
7.1 percent annualized salary adjustment (5 percent effective
1/1/80 and 4 percent effective . 6/28180). Salary figures for the
period 1/1/80 - 9/30/80 have been calculated at 75 percent of the
annual salary.
2. Fringe Benefits -: $17 299 - -.
- .. Fringe Benefit Costs 1/1/80. - 9/30/80 .
- Benefit !CSalary Manager TechnicianSecretary
Retirement . 16.63 33721.63 $2613.24 $172337
FICA . 6.10 1365.12 958-55 632,14
Workers Comp. 2.32 519.19 364.56 20,42 -
Sick Leave - ,22 49.23 34.57 22.80
Tuition ,20 • 44.79 31.43 2073,
Life Insurance .76 170.08 119.43 ' 78,76
Hospitalization 7.57 1694.09 1189.55 784.48
Retirement Admin. .20 44.76 31.43 20.73
Salary Continuation .26 58.19 4o.86 26.94
Dental 1.25 279.74 196.43 129.54
Unemployment .19 42.52 - 29,86 19.69
The fringe benefits were calculated on the basis of salary figures for
the period 1/1/80 - 9/30/80. The percentage for each benefit is con-
sistent with County policy (See attached. documentation). Longevity
and annual leave are built into the salary figures. _
3. Personnel Summary
Position Salary Fringes Total
Manager $22,379 $ 7,989 $3o,368
Technician 15,714 5,610 21,324
Secretary 10,363 3,700 114063 -D,
Total $48,456 $17,299 $65,755
B. Contractual Services
(No funds budgeted within this category.)
C. Travel ----------------
I. Transportation
--------
$3,970
I, Telephone $1,5 53
3. Supplies -------- $ 315
14„ $ 563 Postage ---
6, Equipment -Rental $ /177
Bu6get Aarratir: (continued)
Local travel for manager and techniciari in personal c.ars.
Rate of 20/mile is consistent with County Policy effective
1/1M0 - Calculated on basis of current mileage (approxi-
mately. 2,200 miles per month). -
2, Training and Conferences
Training and conference fees,. transportation if .out-of --state,
:parking, meals, and lodging for manager and technician when
• receiving training directly related to professional responsi-
bilities or participating in a conference program. Based on
current expenditures plus anticipated 9 percent increase in
cost per recoromndation of County Budget Division.. Expendi-
tures will not exceed those -allowed by OCJ.
D. Operating Expenses
9'11
Based on current expenditures.. Includes a 9 percent increase
per recommendation of County Budget Division. Approximately
-$1/3 per month for 3 existing lines
Includes xerox copying and reproduction by County print shop.
Broken down as follows:
Xerox copying. - Based on current use; estimate of
approximately 2,663 copies per month, at 34,:' each =
$119
Print Shop - Based on current costs. Includes •a 9
percent increase per recommendation of County. Budget
Division = $375
Based on current expenditures. Includes all necessary office
supplies at approximately $42 per month.
Based on current expenditures; appro ximately 03 per month.
5, Organizational memberships, subscriptions to profes-
sional journals, and reference materials ---------- $ 205
Based on current expenditures includes a g percent increase
per recommenfttion of County Budget Division.
Based on current costs. Includes rental of the following
pieces of equipment: typewrit ,el,r, 2 calculators, 2 dir!ta-
phones, and 1 transcriber, Maintenance included. Ppnrox-
'imaelY $53 per month.
Budget Narrative (continued)
7. Office Space Rental $3,36 11
Consistent with County policy; 1,406 square feet at
*3.19 per foot. Approximately $375 per month.
E. Equipment
(No funds budgeted within this category)
F. Construction
(No funds budgeted within this category.)
From:
To:,
UkL N COUNTY
nI er-DeportmEintai Memo
Date
Russ Martin
James M. Brennan
Subject: Estimated 1980 Fringe Rate
The following fringe benefit rates have been developed for use in preparing
the 1980 Budget. The 35.70% rate for 1980 compares to a rate of 35,35% for
1979.
Retirement 16.63 *
FICA 6.10
Workers Comp 232
Sick Leave .22
Tuition .20
Life Insurance :76
Hospitalization 7.57 *-*
Retirement Admin. .20
Salary Continuation .26
Dental 1.25
Unemployment. .
TOTAL 35.70
* Fercent of current payroll - this will be due in 1980,
Assumes no major rate revision above (or below) inflation.
Basis For Frinae Benefit Rates
Retirement: Actuarial Evaluation
FICA: Based on 6.13% of first $24,900 discounted for those earning
over $24,900
Workers Comp Based upon state rates and County employee mix
Sick Leave: Assumes same level as 1979
Tuition: Same leave as 1979 - based on history -
Life Insurance: Based on $.633 per month per $1,000 of coverage - from
actual billing cost
Hospitalization: Based on current cost and assumes no major rate revision
outside of inflation. (118.96 family, 112,25 married
48.06 single)
Retirement: Assumes same rel'ationship as exists now
Salary Continuation: Based upon actual 1-.011in9 and salary cost
Dental: Based on current.cost and assumes no major increases outside
of inflation (28.09 Family, 17.07 Married, 8.89 Single)
Unemployment: Based on projected cost in 1979 and anticipated payroll
If you have any questions, please contact my office
cc: Jeffrey C. Pardee
AII Analysti
PROJECT NARRATIVE
A. PURPOSE.
To provide advice to the Oakland County Executive and to the Board
of Commissioners on matters relating to law enforcement and criminal
justice and to perform the activities necessary to assist County and
local governmental units to develop and allocate criminal justice
resources to enhance the effectiveness and efficiency of the Oakland
County criminal justice system.
B. GOALS
1. Promdte and sustain the appreciation of, interest in and capacity
to plan and implement cost-effective crime--.reduction and service-
delivery activities at the County and local governmentlevels.
2. Improve criminal justice system services by increasing the capa-
bility and knowledge of system personnel through training and
education.
3. Encourage maintenance of a cost-effective police communications •
and data access system. .
C. OBJECTIVES
1.1 Develop, consistent with the Oakland County CLEM system, programs
for strategy development which will allow criminal justice agency
administrators to make manageMent decisions, project crime patterns
and forecast operational needs.
1.1 (1) Promote the development and use of a basic data
retrieval ability within CLEMIS for arson data
by September 30, 1980,
1,1 (2) Promote the development and use of a computerized
indexing, reporting and data retrieval system for
Oakland County district courts by December 31, 1979..
1.2 Encourage the employment of or purchase of data analyst capabilities
at the agency level.
1.2 (1) Promote the development of or expansion. of in-house
research and planning units. October 1, 1979 •
through September 30, 1980.
1.2 (2) Promote the utilization of contractual services for
planning and research where necessary. October 1,
1979 through September 30, 1980.
1.2 (3) Promote the employment of data and systems analysis
personnel within the Oakland County Computer Sc-wvices
Department by October 1, 1980.
2.0 Assist in the development of educational and training curricula at
Oakland Community College and the Oakland Police Academy.
2.0 (1) Assist in the development Of an arson detection
and investigation program at the Oakland Police
Academy for fire and police personnel by Septem-
ber 30, 1980.
frW3P.:CT
Page 2
3.0 Promote continuous in-service training for personnel at the agency
level October 1, 1979 through September 30, 1980,
4.0 Continue Oakland County Criminal Justice Coordinating Council sup-
port of its Police Communications and Data Access Subcommittee
October 1, 1979 through September 30, 1980.
5.0 Continue efforts to increase the effectiveness and efficiency of
criminal justice system resources by coordination of their use and
development. October 1, '979 through September 30, 1980.
6.0 Support projects at the County, multi-agency and agency levels which
address priority problem areas identified through the planning pro-
cess October 1, 1979 through September 30, 1980.
D. METHODS
In order to achieve the stated objectives, project staff will be involved
in the following activities:
1. Grant Development
In developing grants, staff will be guided by the 1980 Proposal
for the Reduction of Crime in Oakland County. Every effort will
be made to develop proposals that will assist the CounciLin meet-
ing its stated objectives. Grants will address problem areas that
have been specifically identified in the 1980 Plan Staff will
respond to requests for assistance in developing grants and also
• will initiate actions of their own toward this end. Efforts will
be made to secure funding outside of the allocation whenever possible,
The initial steps in developing a grant consist of: problem analysis,
development of alternatives, and the identification of program objec-
tives. While it is quite possible for an applicant to -pass satisfac- -•
torily through these stages without the explicit involvement of staff,
most applicants will request assistance with these initial steps.
With very few exceptions, staff will be heavily relied upon in plan-
ning the grant proposal itself, This is encouraged by staff in order
to ensure that the proposal will comply with all applicable regulations,
that it is compatible with funding guidelines, and that the timing of
the application will be coordinated with the availability of funds.
When the application has been submitted, it will be reviewed. Staff
will determine whether the application, has been -properly. completed.
The narrative will be carefully examined. The problem statement will
be of particular interest to staff not only becaUse it documents the
need for the program but also because it will serve as an indicator
of probably impact in terms of the project's ability to assist the
Council in meeting its stated objectives. The objectives, methods and
procedures, evaluation, and budget of the proposed project will be
carefully reviewed. Staff must be convinced that the grant proposal
offers a new approach to a local crime problem and that the federal
funds will not be used to support or supplant existing local operations.
When the review has been completed, applicants will be advised of any
.•
revisions which they should make. Staff assistance 1)ill be available
should it be requested..
'
Following staff review,-the gr
to the Council. The applicati
- the Council's stated objective
be carefully scrutinized. The
grant applications for funding
applications will also be revi
the County Board of Commission
ant applications will be submitted
ons will be considered in light of
s. The programs and budgets will
Council will then prioritize the
eligibility. County government
ewed by the County Executive and
ers.
Applications that have been recommended for funding will next be
submitted to the Office of Criminal Justice Programs for final
approval. Staff will act as intermediaries between the OCJ and
'applicant agencies during the course of the OCj review. Close
coordination is absolutely necessary throughout this process. On
occasion, revisions will be requested: Again staff assistance
will be available to applicant agencies should it be needed t
The following summarizes the subtasks involved in activities relat-
ing to project development.
Subtask la - Provide planning and technical assistance to
local units relevant to nroject development,
SubtaSk lb - Request project summaries.
Subtask ic - Assist with grant development and budget pre-
paration.
Subtask Id - Request draft applications.
Subtask le - Staff review of.proposals.
Subtask If - Council review of proposals..
Subtask lg - Prepare proposed budget for use of allocation.
Subtask lb - Request, review and submit final applications.
Subtask ii- Facilitate OCJ review of final applications.
2. Grant Management
When a grant application has been approved for funding by the OCJ, a
grant award will be made by Council staff. The project will then
enter the implementation stage. Often there are difficulties in imple-
menting a grant; staff assistance will be provided should it be required.
Staff will monitor grant activities. Financial reports are submitted
monthly by subgrantees. Following staff review the financial reper6
will be used to prepare the Funding. Register whereby staff wi]l equest
the release of funds to subgrantees. Progress reports arc submitted by
subgrantees on a quarterly basis. These will be reviewed by staff
prior to forwarding them to the OCi. Funds will not be released to
subgrantees if the financial or quarterly reports are delinquent. It
will be the responsibility of staff to ensure that these reports are
submitted in a timely manner. Projects will be inspected bi-annually;
brief reports will be prepared by staff following each inspection.
Staff will also be responsible for reviewing subgrant adjustment .
requests. Assistance will be available to subgrantees with respect to
the preparation of financial and quarterly reports as well as subgrant
adjustment requests.
PROJECT NARRATIVE
'Page 4
Various. functions are also performed by staff when a grant terminates.
A final evaluation and a final expenditure report must be submitted by
the subgrantee. It will be the responsibility of staff to ensure that
these reports are submitted. They will be reviewed by staff prior to
forwarding them to the OCJ. Suhgrantees nay request staff assistance
in preparing these reports.
The following summarized the subtasks involved in activities relating
to grant management:
- Make grant awards.
-.Perform project. monitoring.
- Inspect operational programs.
Review and comment on subgrant adjustment
• requests.
Review and submit reports from subgrantees.
Prepare monthly funding register.
Notify subgrantees of delinquencies.
Provide technical assistance to subgrantees
upon request.
3, Technical Assistance
Staff will Provide technical assistance to criminal justice agencies
that results in a transfer of -capability wherein the recipient agencies
are better able to achieve program goals. The assistance will not be
financial in nature; it will be product-oriented- In responding to
requests for technical assistance, priority will be placed on meeting
requests that address problem areas specifically identified in the 1980
Plan and aid the Council in meeting its stated objectives.
Each technical assistance effort will be handled in three phases. The
first phase will consist of a period of preparation. Staff will meet
with the recipient to develop a technical assistance work plan The
involvement of local resources will be solicited and confirmed. Appro-
priate background, materials and relevant data will be gathered. The
second phase will consist of the actual delivery of technical assistance.
The content and scheduling Will depend upon the work plan and thus upon
the needs of the recipient. The final phase will consist of the prepara-
tion of a technical assistance report. The report will include a concise
but complete assessment of the technical assistance effort. It will
cover such topics as:
1. A brief summary of the assignment.
2. A summary of the technical assistance provided.
3. Specific products developed and recommendations
made.
4. Statement of the immediate and long-term benefits
expected as a result of implementation of the
recommendations.
5. An assessment of follow-up assistance needs if
warranted-.
SubtaSk 2a
Subtask 2b
Subtask 2c
Subtask 2d -
Subtask 2e -
Subtask 2f -
Subtask 2g -
Subtask 2h -
PROJECT NARRATIVE
Page 5
To insure proPer utilization and coordination of all County
resources, requests for assistance will be reviewed by the County
Executive
The following summarizes the subtasks involved in activities rela-
ting to technical assistance:
- Prepare for the delivery of the technical
assistance effort,
- Deliver the technical assistance.
Prepare the technical assistance report.
4. Coordination
The Coordinating Council has viewed as an effective route to coordina-
tion of resources, the placement of staff persons in positions of
influence at the National, State and local levels in groups having an
impact on the criminal justice system. Membership and/or the holding
of a position of responsibility within a professional group also serves
as a general measure of the value or effectiveness of the individual as
seen by professional peers. In the interest of acquainting local govern-
ment administrators with the benefits of planning and coordination.
Council staff has promoted the expenditure of local and Federal, funds,
on the acquisition of, and development of planning resources. These
include the employment of civilian analysts and the acquisition of
computerized management information equipment. The sharing of common
data management capabilities by several agencies is a strong influencing
factor in coordination of res:Durces. Council staff is working at the
State and County levels to strengthen data management capabilities and
to encourage their use. To this end, the Council technician serves as
a member of the Michigan Commission on Law Enforcement and Criminal
Justice Task Force on Data Management and chairs the Data Gathering
Subcommittee of the Michigan Association of Criminal Justice Planners.
5. Planning
The setting of objectives and establishment of funding priorities in
Oakland County will begin this year with preparation of a three year
planning application. Staff will be responsible for assembling. analy-
zing, and evaluating appropriate data, determining problem areas, and
developing programs/project which address the problems prioritized by
the Council.
The following summarizes the subtasks involved in activities relating
to planning:
Subtash 3a - Request existing systems and data update
from local units and courts; review
responses and analyze data evaluate
data and determine problem areas pre-
sent data to Coordinating Council pri-
oritize problems to be addressed with
Council,
Subtask 3b - Develop and review programs/projects that
address problem areas; prioritize programs/
projects with Council.
Subtask 3a -
Subtask 3b •
Subtask 3c -
PRWECT NARRATIVE
l'age 6
The following timeline applies to the aforementioned activities:.
0 -11MMAMJJAS
Activity 1
Activity 2
Activity 3
Activity 4
Activity 5
as scheduled -------*
--.1. - as scheduled ----3-
A---------- as scheduled —
as scheduled —
•/ .s.. .,, r"
#9304 February 14, 1980
IL ....
14th or..Fe,bLua,ry. 8 c)
.
Moved by Hoot supported by Perinoff the resolution be adopted.
AYES: Roth, Wilcox, Aaron, Caddell, DiGiovanni, Doyon, Dunaskiss, Fortino,
Gabler, Hobart, Hoot, Kasper, Kelly, Lewand, McDonald, Moffitt, Montante, Moore,
Moxley, Murphy, Patterson, Perinoff, Pernick. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STAT1,7, Or MICTITA-N)
CDIT.TY OF OAKLAND)
'I, Lynn D. Allen, Clcrk of the Coucaty of Oak:1nd acid
havin a seal, do hereby certify that T have compDrod the clIn7c..c1 copy of
Miscellaneous Resolution #9304 adopted by the Oakland County Board of
..... ..... ..... .......
Commissioners at their meeting held on February 14, 1980
with thc,,_ 0 ...rIginril record the.rof nv ro:!laInn.{1-, in my
offic, .7nd it: r c! true, ,711-Le corrc.,:it trflImcript,
therc:..fro .m,end of thy tiwfo.c.)f.
In Testiony Yhercol, I have. 1 -1:.?.reunto f--,ot my 11,-And Onil
aft hnd Liu: real of 5;Lid County at
Lynn D. Allen Cleric
......
f:•epo so Cleric