The URL can be used to link to this page

Home My WebLink AboutResolutions - 1980.05.01 - 120679404 May 1, 1980 BY: PUBLIC SERVICES COMMITTEE, Henry William Hoot, Chairman IN RE: ACCEPTANCE OF THE CULTURAL AFFAIRS GRANT TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairman, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners by Miscellaneous Resolution #8746 authorized the filing of an application for the Cultural Affairs Grant; and WHEREAS the office of the Federal and State Grant Coordinator has reviewed the Cultural Affairs Grant as approved by the Michigan Council for the Arts and finds that the grant award of $11,466 varies more than ten (10) percent from the $19,975 in the original grant application; and WHEREAS the County Executive has recommended the Cultural Affairs total budget request be decreased from $36,600 to $31,310 to conform with MCA and anticipated County funding levels. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Com- missioners accept the Cultural Affairs Grant; and BE IT FURTHER RESOLVED that a written quarterly report for review of performance objectives will be submitted to the Public Services Committee and the Oakland County Board of Commissioners. Mr, Chairman, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Henry William Hoot, Chairman MISCELLANEOUS RESOLUTION 67,650 98,960 FISCAL YEAR 1980 REVISED CULTURAL COUNCIL BUDGET INCLUDING IN-KIND IN-KIND TOTAL EXPENDITURES A. Personnel: 1. Administrative Staff (Contract) 10,000 10,300 20,300 2. Artistic Staff --- 5,150 5,150 3. Technical Staff ....... 10,250 10,250 4, Other Staff 4,142 4,300 8,41+2 5. Fringe Benefits, Etc. --- 5,300 5,300 TOTAL PERSONNEL 14,142 35,300 49,442 B. Operating Costs: 1. Professional Services 2,250 16,550 18,800 2,, Rentals, Equipment, Etc. 190 1,150 1,340 3. Travel and Transportation 1,000 1,800 2,800 4, Promotion 6,413 6,400 12,813 5, Postage and Telephone 1,880 2,150 4,030 6. Supplies and Materials 1,485 3,750 5,235 7. Capital Expenditures 1,950 ...,... 1,950 8. Other . 2,000 550 2,550 TOTAL OPERATING COSTS 17,168 32,350 49,518 C. TOTAL EXPENDITURES: (A & B) 31,310 67 650 58,960 REVENUES CASH D. Funding Granted from Michigan Council for the Arts 11,466 E. Earned Income 1. Admissions (Sales) 2. Publications --- TOTAL EARNED INCOME --- F. Other Revenue 1, Oakland County Appropriation 19,844 TOTAL OTHER INCOME 26,641 G. Total Cash Revenues (D E F) 31,310 H. Total In-Kind Contributions TOTAL REVENUES (G & H) Prepared by: Budget Division March 20, 1980 Contract No.•_009 6 COMMUNITY ARTS COUNCILS Program: Mv.;higan Cpwricii for the Arts 1200 Sixth Avenue Detroit, KM 48226 313 256-3731 For the Contractor: -Account Number 110-°7 -2 )55 (7179 ?ODD! Dale 2111 Encumbrance S n Cost Center Twelve Thousand Six Hundred and doilirs s 12,600 .00 1 for AGREEMENT WITH CONTRACTORS FOR ARTS PROJECTS AND/OR SERVICES September 14, 1579 THIS AGREEMENT is meek, as of between the MICH1GAN COUNC41. FOR THE ARTS, a slate ag_ency, hereipefeer called the "_Courecre'.: w .ett officee 121a0 Sixth AvenUe, Detroit, Michigan 4.6226. and Dakland County Cultural Council whose address is 1200 North Telegraph, Pontiac, MI 148053 Wallace F. Gabler, Jr. 1. SERVICES The Contractor shall continue to develop and strengthen organizational stability. Council funding is not to be used for capital expenditures nor shall the Contractor utilize Council funds to supplant funds normally budgeted for operations diverting them to other purposes. Contractor agrees to carry out said services in accordance - with this agreement, associated guidelines, Contractor's application to the Council and the grant award letter. Said cervices shall be performed by the Contractor veith October 1 5 1q75 in the period from • to September 30, 1580 , inclusive. The Contractor shell submit to the Council a schedule of the date, lime and location of any public aceivitires conducted In connection with this aereement 2. REMUNERATION a. The Council shall pay the Contractor an amount not to exceed the sum of NO/100 &Rio sen,ices in DeCOrdanCe with the folloveing schedule: .$12,600 on or about October 15, 1979 contingent upon receipt and processing of signed agreement. b. This agreement is conditioned upon the availability of funds appropriated to the Council by the Slate Legislature or accruing ID it from other sources. .3. LIABILITY _ • ' • - Any liability reeutting from the activitiee engaged in by the contractor shall be the sole responsibitity ol the contractor. The contractor agreee to hold the Council and the Stale of Michigan harmess in the event of any judgment incurred as a result of the activities described herein. _ 4. PROMOTION °- _a. The Contractor agrees to include in ALL printed and broadcast promotion, publicity, advertising end announcements, the following credit 'WITH THE SUPPORT OF THE MICHIGAN COUNCIL FOR THE ARTS.' This statement shall be prominently positioned, and shall appeal' in close proximity to the name of the sponsoririg organization. • b. The Contractor agrees to include in au printed programs and related materials the following statement in its eetiretr, "This project la made possible with the support of the, State of Michigan through 'funds frorn the Michigan Council for the Arts_ For further Information on availebie services arid programs, corlactt Michigan Council for the Arta, 1700 Slain Avenue, Detroit, Hi 48226." Whenever possible, the Contractor will utilize the Council logo and logo-type in a mariner prescribed by the Council. c. Copies of such printing, photographs, advertising, and program materials as are prepared for this activity must be forwarded to the Council_ d. When no printed program is used, verbal credit shall be oivers prior to each presentation. S. ACCOUNTING •_ a, The Contractor agrees to maintain appropriate documents, journals, ledgers and statements in accordance with gene-rally aropepted accounting practice. ° _ • • . b. For accounting purposes, only costs incurred during the service period indicated in Section One will be considered 431vvral)4., C. Contractor agrees to retain all related documents, journals. ',deers and statements for a period of not less than foe( years from the dale of the final report for inspection by the- State of Michigan or its agente.• d. This acoounting is subject to audit by appropriste agents of State and/of Federal Government IS. REPORTS . - a.. The Contract-or shall e.ubmit to the Council a full accounting of all expenditures and a report of all activities in a formal prescribed by the Council upon completion of the service period, but no later than October .31 " 1980.. Failure to provide this report in a timely manner may void the Contractor's claim to funds provided herein. 5 • b. The Contractor agrees to provide Ruch interim reports as may be required by the Council. - . • .---'• : -1 . ... ' . .. . C. In order to provide members of the council, appropriate Council committees and staff err opportunity to report arid appraise the riatvre awed calibre of activities supported by Council funds, the Contractor agrees to admit said individuals to the activity without charge. . . . 7. ADJUSTMENT - • . -Upon submisson of written evidence that the Contractor is unable to perform the services agreed to for any reason, the COROC:il may Rif:1.44 5.1Ch performance and negotiate an equitable adjustment of payment,. . . ._. . • • . - . 8. PARTICIPATION ' • . - a. Contractor certifies compliance with Executive Order 75-e, which provides for equal opportunity for employment and the prcreion or seerKeala regardless of race, sex, color, national origin, ancestry or age. • . le. Contractor certifies compliance with Section 504 of the Rehabieletion Act o11973, providing equal access. ID li ,m9Tarfuil 4'''d $eq.'"icl".$c°. handicapped. , . - . ..• _ ... ' . c. Contractor agrees to demonstrate compliance with these provisions in a manner prescribed by the Council. '. .,‘:. AMENDNIENTS . . _ a. Any amendments Of alterations to this agreement must be made in writing and agreed upon o both parti44 price to she erorKsleirooe Jere earearele& e, . period indicated in Section One, b. In ai5..d=kion, Contractor agrees to inform the Council of any changes of address or nreet resath•e so thio brow.marot egs •••-4"41111,- and Chief Administrative ()Neer is hereinafter caJled the -Contractor-. 9.. AMENDMENTS AGREEMENT WITH CONTRACTORS FOR ARTS PROJECTS AND/OR SERVICES 1200 S,xtn Ave' DeTroiL NA! 45226 313 256-3731 amendment For the Contractor Chief AdminIstratwe ()timer '' - '''''' '''''' ----------- -------- ----- ------- - ------- ---- ------------------------------------- --------- .......... - ..... ....... ......... ........... • .......... ^ -••• 1 AMENDMENT NO. Section two (2) of the agreement referenced above is hereby amended to include a nine percent (9%) reduction in the total amount. Each payment included in the payment schedule shall reflect this reduction, _ The sum included in the original agreement less nine percent (9%) results in an amended sum-of $ 11,466 posilion Assistant Director Date October 5, 1979 RETURN THE ORIGINAL Position Delo YELLOW COPY WITH YOUR .AGREEEENT. ....... ...... ... .. . ..... . ..... ..... - ...... ' ''" ....... " .... -• May 1, 1980 Moved by Patterson supported by Roth the resolution be adopted. AYES: Price, Roth, Wilcox, Aaron, Caddell, DiGiovanni, Doyon, Dunaskiss, Fortino, Gabler, Gorsline, Hobart, Kelly, Lewand, Moffitt, Montante, Moore, Moxley, Murphy, Patterson, Perinoff, Pernick, Peterson, (23) NAYS: None, (0) A sufficient majority having voted therefor, the resolution was adopted. 04 STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lynn D. Allen, Clerk of the County of Oakland and having a seal, do hereby certify that I have compared the annexed copy of Miscellaneous Resolution #3404 adopted by the Oakland County Board of Commissioners at their meeting held on May 1, 1980 with the original record thereof now remaining in my office, and that it is a true and correct transcript therefrom, and of the whole thereof. In Testimony ',Thereof, I hEr,„e hereunto set my hand and affixed the seal of =zeid Cmmty TintUc 1st May 80 _ Lynn D. Allen............. .Clerk By ..... ..... ..... ,DepuLy Clerk