Loading...
HomeMy WebLinkAboutResolutions - 1980.05.01 - 120690406 MAY 1, 1980 MISCELLANEOUS RESOLUTION # BY: PUBLIC SERVICES COMMITTEE - HENRY WILLIAM HOOT, CHAIRMAN IN RE: OAKLAND LIVINGSTON HUMAN SERVICE AGENCY HOUSING REHABILITATION AGREEMENT EXTENSION FOR ONE YEAR TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairperson, Ladies and Gentlemen: WHEREAS, the Oakland County Community Development Program has as an oblective the provision of decent housing, a suitable living environment and expanded opportunities principally for persons of low and moderate income; and WHEREAS, Oakland Livingston Human Service Agency has carried out over the past several years an energy conservation program of weatherizing homes of low income persons; and WHEREAS, a successful program has been carried out cooperatively between the two agencies over the past eighteen (18) months in which material and personnel resources have been used jointly in improving the quality of housing for low income persons; and WHEREAS, the cooperative program makes it possible to train unemployed persons in the building trades; and WHEREAS, the County as a recipient of Community Development funds has an obligation to the extent possible to provide training and employment for lower income persons; and WHEREAS, funds have been allocated by the Federal government to Community Develop- ment for these purposes. NOW THEREFORE BE IT RESOLVED that the Oakland County Community Development Division and the Chairperson of the Board of Commissioners execute the proposed agreement with Oakland Livingston Human Service Agency for housing rehabilitation services for persons residing in the area served by the Community Development program and using the funds currently allocated for housing rehabilitation and weatherization purposes for the twelve (12) months ending April 22, 1981. BE IT FURTHER RESOLVED that written quarterly reports be provided to the Public Services Committee. MR. CHAIRPERSON, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution: PUBLIC SERVICES COMMITTEE #9406 May 1, 1980 Moved by Peterson supported by DiGiovanni the resolution be adopted. AYES: Wilcox, Caddell, DiGiovanni, Doyon, Dunaskiss, Fortino, Gabler, Gorsline, Hobart, Kasper, Kelly, Lewand, Moffitt, Montante, Moore,. Moxley, Patterson, Perinoff, Pernick, Peterson, Price, Roth. (22) NAYS: Aaron. (1) A sufficient majority having voted therefor, the resolution was adopted, STATE OF MICHIGAN) COUNTY OF OAKLAND) 1, Lynn D. Allen, Clerk of the County of Oakland and having a seal, do hereby certify that I have compared the annexed copy of Miscellaneous Resolution #9406 adopted by the Oakland County Board of Commissioners at their meeting held on May 1, 1980 0•. e0.e•la•••••n .."04 ..................... a ............. •d• .............. with the original record thereof now remaining in my office, and that it is a true and correct transcript therefrom, and of the whole thereof. In Testimony Vhereof, I have hereunto set my hand and affixed, the seal of said Couty ,-.1t Pontiac, M.i.17.7 ay at .. .. ton U. Allen, ..... By Deputy Clerk t=hi Nn, CCW,T,-.4 UN TV '980 DEvE-,LopwriNT Effective Date: 4/23/80 Program Date: 4/23/80-4/22/81 Type of Program: Weatherization Agreement Between Oakland Livingston Human Service Agency and The County of Oakland Section I. Agreement This agreement is made this 23rd day of April, 1980, between the Oakland Livingston Human Service Agency, hereinafter designated as the "Agency", having its principle office at 196 Oakland Avenue, City of Pontiac, State of Michigan, 48058, and the County of Oakland, Division of Property Management and Community Development, hereinafter designated as the "County", having its principle office at 1200 North Telegraph Road, City of Pontiac, State of Michigan, 48053. Section II. Purpose The purpose of this agreement between the Agency and the County shall be to establish a joint demonstration project initiated for the purpose of rehabilitating and expanding weatherization on the homes of low-income homeowners within specific areas of Oakland County, The specific areas of Oakland County eligible for services under the agreement will he the same areas that are currently within the service area of the existing Oakland County Community Development Block Grant program. (See attachment B- "Eligible Project Areas"). The broad goals are: 1. Reduction of substandard housing occupied by low-income homeowners in Oakland County. 2, Training and employment of underskilled and underemployed persons as Rehabilitation Laborers. 3. Coordinating of Community Development Block grant funds with the existing Project Warmth weatherization program, which will reduce duplication of services within the County and provide needed services in a more expeditious manner. , In consideration of mutual promises and covenants contained herein, the Agency and the County agree as follows: Section III. The Agency's Responsibilities A. The Agency shall conduct expanded weatherization on fifty (50) homes of low-income homeowners in Oakland County who meet Department of Energy and Comm.:.nity Servjnes Administraton weatheri7aton e' guidelines. The total number of homes are subject to fluctuation due to cost of materials. Expanded weatherization for the purpose of this agreement will be within the following prioritized checklist of activities: (See attachment A=Priority Checklist). The expanded weatherization work under each priority will only be considered if the activities under the Priority Checklist (attachment A) are completed, as determined by the inspector of the Agency. B. The Agency shall hire twelve (12) staff persons to perform home inspections, home rehabilitation, and weatherization work. These twelve (12) staff persons will be composed of two (2) Rehabilitation Crew Leaders and six (6) Rehabilitation Laborers, and three (2) Weatheri- zers, and one (I) Field Operations Supervisor. (See Attachment C-"Job Description" for the responsibilities of each staff person). C. The Agency shall submit reimbursement requests, work progress reports, and financial reports to the County on a hi-monthly basis to coincide with the Agency's regular employee payroll schedule, D. The Agency shall purchase, and account for all materials necessary for the expanded weatherization activities. The County shall reimburse the Agency for the costs of all materials not reimbursed by DOE. (Refer to Section III). E. The Agency shall maintain a comprehensive Management information System (MIS) to capture salient client and home rehabilitation data to be made available upon request. F. The Agency shall be financially responsible for providing up to Five Hundred and Sixty Dollars (S560) of its Federal wetherization grant per home for the cost of weatheri7ation materials. Weatherization materials are defined as those materials which are acceptable for weatherization activities under existing grants to the Agency from the U.S. Community Services Administration and the U.S. Department of Energy. Section IV. The County's Responsibilities A. The County shall, in consideration for services rendered by the Agency, pay the Agency a total sum not to exceed Three Hundred Fortp4ine Thousand Eight Hundred and Sixty-Six Dollars (S349,866). B. The County shall reimburse the Agency upon the receipt of a reimbursement request from the Agency. C. The County shall reimbursement of funds to the Agency will cover the following allowable costs: All items in cost categories listed in Attachment D. D. The County sna 1 7 pro . ywith tPchncal ass s tance requested relative to Project activities. Section V. Compliance The Agency shall comply with all applitable laws, ordinances, codes, and regulations of the Federal, State and local governments. Section VI. Discrimination Prohibited The parties shall not discriminate against any employee or applicant for employment with respect to hire, tenure, terms, conditions, Or privileges of employment, or a matter directly or indirectly related to employment, because of race, color, religion, national origin, age, sex, height, weight, or marital status pursuant to 1976 P.A. 453, Section 209. The parties shall also comply with the provisions of the Michigan Handicappers Civil Rights Act, 1976 P.A. 220 and the Federal Rehabilitation Act of 1973, P.L. 93-112, 87 Stat. 394, which states that no employee or client or otherwise qualified handicapped individual shall, solely by reason of his handicao, be excluded from participation, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. The parties shall comply with all other Federal, State, or local laws, regula- tions and standards, and any amendments thereto, as they may apply to the performance of this Agreement. No person shall, on the grounds of race, creed, color, sex, age, national origin, height, weight, handicap, or marital status, be excluded from participation in, be denied the proceeds of, or be subject to discrimination in the performance of this Agreement. The County shall comply with all applicable regulations promulgated pursuant to the Civil Rights Act of 1964, Section VII. Political Activity Prohibited None of the funds, materials, property or services contributed by the Agency and/or the County under this Agreement shall be-used in the performance of this Agreement for any partisan political activity, or to further the election or defeat of any candidate for public office. Section VIII. Religious Activity Prohibited There shall be no religious worship, instruction or prcselytizatier as part of, or in connection with the performance of this Agreement. Section IX, General Provisions A. Merger or Integration This Agreement constitutes the entire Agreement between the Agency and the County with respect to the subject matter hereof and there are rot other or further written or oral understandings or agreements with respect hereto. B. Modification No variation or modification of this Agreement, and no waiver of its provisions shall be valid unless in writing and sicned by the duly authorized officers of the Agency and the County. C. Assignment or Delegation No assignment or delegation of this Agreement may be made, in whole or in part, without the written consent of the County being first obtained. Term of Agreement This Agreement shall be effective as of April 23, 1980, and shall be in force during the period commencing of the effective date and ending -April 22, 1981, and during such additional period or periods as the Agency and the County may agree upon. E. Termination Either party may at any time durina the life of this Agreement or any extension thereof terminate this Agreement by giving thirty (20) days notice in writing to the other narty of its intention to do so, All notices to the Agency shall be addressed to it at 195 nakland Avenue, City of Pontiac, State of michigar, Zip Code -1 E:752, and all notices to the County shall be addressed to it c/o the Division of Prcne-ty Management and Community ',,,,,,e107ment at 12r, Telegraph Thad, City of Pontiac, State of ichiaan, Zip Code z''•53. indemnification The Agency agrees that during the term of this Agreement, it shall defend indemni 4y and save harmless the County from any and all liability and any and all claims, suits, actions, damages, c.7-.rsisting of every name and description resulting from any act, omission or neglicence of or chargeable to the Agency or any employee thereof arising under and pursuant to this Agreement, and such indemnification shall not be limited by reason of any insurance coverage. G. Contingency Fees The Agency warrants that no person or selling agency or other organization has been employed or retained to solicit or secure this Agreement upon an understanding for a commission, percentage, brokerage, or contingency fee. H. Independent Contractor Provision The relationship of the Agency to the County shall be that of an independent contractor. No partnership, association or joint enterprise shall arise between the parties hereto as a result of any provision of this Agreement, nor shall any provision herein be construed as making an employee of the Agency an agent or employee of the County. . Disputes Either party shall notify the other party of their intent to pursue a claim against the other for breach of any terms of this Agreement. No suit may be commenced by one party against the other prior to the expiration of ninety (90) days from the date of such notification Section X. Attachments The following attachments are incorporated by reference and become a part of this Agreement: A. Priority Checklist B. Eligible Project Areas C. Job Descriptions D. Project Budget E. Narrative of OLHSA Costs F. Weotherization Application G. CSA Poverty Guidelines By: Date: Date: C.C`‘c „--n. 1 Position: Attest: Date: Position: Executive Director A ttest:..1\. Date: 1'1\ as of the d-ate fHtabc,va OAKLAND LIVINr;7(71 HnU SERVICE An,FNCY COUNTY OF 04KLAND, STATE CE Y1TCHIGAN County Agency PRIORITY CHECKLIST 1st Priority: A. Weatherization (Total $560 - OLHSA) 1. Infiltration 2. Attic insulation and ventiTation .3, Storm windows installation 4. Floor insulation over unheated basements and crawl spaces 5. Electric water heater insulation . • B. Installation of Smoke Detectors (2) • 2nd Priority: A. Roofing • 1. Sheeting • 2. Shingles 3. Drip-edge . 4. Tar eves • 5. Roll roof . • • 6. Flashing 7. Splash blocks 8. Rafter repair . 9. Facia 10. Soffit B. Additional Exterior Work 1. Aluminium siding and trim or asbestos and/or wood shingle repair 2. Doors and trim (casing, lockset, hinges, peep, weatherproofing) 3. Gutter and downspouts (straps, rivets, caulk, etc..,.) 3rd Priority: A. Ceilings (in need of repair due to water leakage): 1. Suspended frame or 2. Drywall and taping or 3. Tile B. Walls (in need of repair due to water, lea 1. Studs replaced 2. Plates 3. Leaders 4. Drywall or 5. Plaster repair 6. Paneling C. Floors (in need of repair due to water leakage): 1. Joist(s) 2. Subflooring 3. Finish floor 4. Tile and glue 5. Inlaid linoleum and glue D. Repair present stairs, railings, porches and decks E. Cleaning of present masonary age): 4th Priority: A. Changing fuses or outlets or plugs or switches b. Changing faucets and taps (shutoff and supplies) C. Changing sink and toilet (shutoff and supplies) D. Changing kitchen sink E. Changing tub and shower plus repairing adjacent wall F. Drains and hot or cold water pipes (galvanized or PUC or, copper) Addison Township Avon Township City of Berkley Village of Beverly Hills Brnrion Township Village of Clarkston City of Clawson Co777erce Township City of Farmington City of Ferndale Groveland Township City of Hazel Park Highland Township Holly Township Village of Holly City of Huntington Woods Independence Township Village of Lake Orion City of Lathrup Village Lyon Township Lyon Township City of Madison Heights Milford Township City of Northville City of Novi Oakland Township City of Oak Park Orion Township Village of Ortonville Oxford Township Village of Oxford City of Pleasant Ridge Pontiac Township City of Rochester Rose Township Springfield Township City of South Lyon • City of Sylvan Lake City of Walled Lake West Bloomfield White Lake Township Village of Wolverine Lake 14,602.00 4,702.00 1,769.00 568,00 2,600.00 837.00 ATTACHMENT 9 C.D.B.G. BUDGET ADMINISTRATION 50% Project Manager ($7,27 hr. x 20 hr./wk. x 52 or 1040) = Fringe Benefits (32.2%) 100% Field Operations Supervisor ($7.02 hr. x 40 hr./wk. x 52 or 2080) = Fringe Benefits (32.2%) 15% Inventory Records Control Clerk ($567 x 312 hours) = Fringe Benefits (32.2%) 20% Energy Auditor ($6.25 x 416 hours) = Fringe Benefits (32.2%) $ 7,561.00 2,434.00 Audit and Bookkeeping 5,000.00 MIS Total Administration LABOR (2) Rehabilitation Crew Leaders ($7.25 x 40 hrs./wk. x 52 or 2080 x 2) = Fringe Benefits (37.89%) (6) Rehabilitation Laborers ($5.40 hr. x 2080 x 6) = Fringe Benefits (37.89%) (3) Weatherizers ($4,10 hr. x 2080 x 3) = Fringe Benefits Total Labor EQUIPMENT Miscellaneous tools and equipment Total. Equipment TRANSPORTATION Lease (2) trucks each $200/month x 12 month Personnel $225/month x 12 months (Reimbursement Rate • 18V -Mile Total Transportation MATERIALS 50 Homes x $2,520.00 Total Materials GRAND TOTAL 5,000.00 $ 45,073.00 $ 30,160,00 11,428,00 67,392.00 25,535,00 25,584.00 9,694.00 $ 69,793.00 $ 1,500.00 $ 1,500.00 $ 4,600.00 2,700,00 $ 7,500.00 $126,000.00 $126,000.00 $349,866.00 20,218.00 7,661.00 $50,730.00 1,500.00 $28,000.00 $82,270.00 ATT AG HivIE N NARRATIVE OF '9LHSA COSTS For purposes of operating the Community Development Block Grant Program, in addition to the Funds provided by the County, Project Warmth will utilize the following monies for the purpose listed below; LADOR (1) Weatherization/Rehebilttation Coordinator ($8.31/hr, x 2080 hours) Fringe Benefits ©, 32,2% (2) Weatherization Crew Leaders ($4.86/hr. x 2080 hours) Fringe Benefits @ 37.89% TOTAL LABOR EQUIPMENT TRANSPORTATION 1,000 Miles/Month ® .17.t per mile for • Weatherization/Rehabilitation Coordinator MATERIALS 50 Homes @ 560 TOTAL COST $17,285.00 5,566.00 2,040.00 The Weatherization/Rehabilitation Coordinator will be responsible for the management of the Weatherization and Rehabilitation activities. Will oversee the daily administrative and managerial functions of the Weatherization and Rehabilitation Program. Mobilizes resources and support services by maintaining a coed working relationship with the Oakland County Community Development Loan and Grant Program, The weetherization crewleaders will be responsible for direct supervision of their we:etherization crews. CSA Defl?lition .of-Income ATTACHMENT G • INCOME - Refers to total cash receipts before taxes from all sources. These include money wages and salaries before any deductions, but not including food or-P.s,nt inlieu-ofwages..' They include receipts from sef -E,crIpToyment-or from own farm or business after deductions for business or farm expenses. They include regular payments from public assistance, social security, unempment and workmen's compensation, strike benefits from union funds, veterans benefits, training stipends, alimbny, child support and military family allotments or other-regular support from an absent family member or someone not the household; government evoloyee pensions, private pensions and regular insurance or annuity payments; and income from dividends, interest, rents, royalties, or income from estates and trusts. For eligibility purposes, income 'does not refer to the following money receipts; any assets drawn down as withdrawa from a bank, sale of property, house or car,. tax refunds, gifts, one-time insurance payments or compensation for injury; also to be disregarded is non-caSb income; such as the bonus value of food and fuel produced and consumed on farms and the imputed value of rent from owner-occupied farm or non-farm housing. CSA . Oef-in -fton of a Farm Residence Is defined as any dwelling on- a place-of IO acres or more with $50 or more annual saTes of far-arprodUcts raised there; or any place Tess than 10 acres having prod= sales of .$250 or mors... - • These definitions from Federal Register, VoT. 42, No.; 79 - Monday,. April 25, 1977 OLHSA RAWjf 011179 lying in