HomeMy WebLinkAboutResolutions - 1979.12.06 - 12283MISCELLANEOUS RESOLUTION # 9241
December 6, 1979
PUBLIQ/SERVICES CO
BY: PUBLIC SERVICES COMMITTEE, HENRY W. HOOT, CHAIRMAN
IN RE: 1980 COOPERATIVE REIMBURSEMENT GRANT APPLICATION - PROSECUTOR
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairman, Ladies and Gentlemen:
WHEREAS, the Public Services Committee has reviewed the
Cooperative Reimbursement Grant Application - Prosecutors for 1980;
and
WHEREAS, this is the eighth year of a continuing grant;
and
WHEREAS, total funding for the 1980 grant is $540,323 of
which $67,511 (12%) would be the County portion and $472,812 (88%)
would be State funded, consistent with the attached schedule; and
WHEREAS, the Public Services Committee recommends filing
of said application.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board
of Commissioners approves the filing of the Cooperative Reimbursement
Grant Application - Prosecutors.
The Public Services Committee, by Henry W. Hoot, Chairman,
moves the adoption of the foregoing resolution.
llenry W:\4,00t, Chairlian
HERESY APPROVE THE FrIPEGOING RESOLUIrm
REPORT TO THE PUBLIC SERVICES COMMITTEE
BY: FINANCE COMMITTEE, DENNIS MURPHY, CHAIRPERSON
IN RE: 1980 COOPERATIVE REIMBURSEMENT PROGRAM APPLICATION-PROSECUTOR'S
OFFICE
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
The Finance Committee has reviewed the 1980 Cooperative Reimbursement
Program Application - Prosecutor's Office and finds:
1) This is the eighth year of a continuing grant for the purpose of
establishing paternity for children receiving ADC, and investiga-
ting and prosecuting cases of fraud directly related to child
support,
2) This grant covers the period January 1, 1980 through December 31,
1980,
3) The total program request is $540,323, which is $108,058 or 25%
greater than the 1979 program. Included in the $108,058 increase
is $52,797 in salary adjustments for current positions, $33,189 in
indirect costs, $15,840 in increased fringe benefit costs and
$6,232 in increased operating costs,
4) Of the $540,323 requested, $472,812 or 88% would be State funds and
$67,511 or 12% will be County funds; consisting of $48,265 in
salaries, $8,850 in operating costs funded in the Prosecutor's 1980
Budget and $10,396 in indirect costs for the County funded positions.
A complete cost breakdown is provided in the attached schedule.
The Finance Committee, by Dennis Murphy, Chairperson, recommends acceptance
of the foregoing report and referral of the information contained therein to
the Public Services Committee in accordance with Miscellaneous Resolution #8145,
revised Federal and State Grant Application Procedures.
FINANCE COMMITTEE
Dennis Murphy, Chairperson
Funding Source
County
Salaries
Cash
In-Kind
Total County
TOTAL
State
48,265
19,246
67,511 (12%)
472,812 (88X)
540,323 (100%) 432,265 (100%)
44,006
3,500
35,939
83,445 (1 9%)
348,820 (81%) 123,992
108,058
4,259
(3,500)
(16,693)
(15,934)
OAKLAND COUNTY
Cooperative Reimbursement Program
Prosecutor's Office
Comparison 1980 Application/1979 Grant Award
1980 1979 Variance Variance
No. of Program No. of Program No. of Favorable/
Salaries Positions Application Positions Award Positions (Unfavorable)
State Funded Positions (a
Chief of F.S. 1 42,835 1 39,057 - (3,778)
A.P.A. III (2) 2 54,292 2 42,392 - (11,900)
Pros. Investigator 3 70,563 3 49,229 - (21,334)
Para Legal 1 13,100 1 10,700 - (2,400)
Clerk III (3) 6 81,192 5 61,300 (1 ) (19,892)
Counter Clerk (4) - --- 1 11,153 1 11,153
Typist II 1 12,916 1 11,546 - (1,370)
Total Salaries 14 274,898 14 225,377 - (49,521)
Fringe Benefits (30%) 82,470 67,613 (14,857)
Total Salaries & Fringes 357,368 292,990 (64,378)
Indirect Costs 76,971 27,089 (49,882)
County Funded Positions (1)
Executive Assistant 1 20,960 1 19,111 (1,849)
Legal Secretary 1 16,167 1 14,740 (1,427)
Total Salaries 2 37,127 2 33,851 (3,276)
Fringe Benefits (30%) 11,138 10,155 (983)
Total Salaries & Fringes 48,265 44,006 (4,259)
Indirect Costs 10,396 27,089 16,693
Operating
State Funded
Transportation 10,000 9,000 (1,000)
Travel & Conference 1,000 1,000 ---
Office Supplies 4,000 I,500 (2,500
Copier Rental 2,125 2,125 ---
Equipment Rental 11,832 (5) 6,100 (5,732)
Radio Rental 1,616 1,416 (200)
Telephone 5,000 4,200 (800)
Postage 2,500 3,000 500
Outstate Process Service 400 400 ---
Total 38,473 28,741 (9,73 2 )
County Funded
Office Supplies --- 1,500 1,500
Equipment Rental --- 2,000 2,000
Rent 8,850 8,850 ---
Total 8,850 12,350 3,500
TOTAL PROGRAM 540,323 432,265 (108,058)
(1) Program application includes 7% salary increase for each position.
(2) These positions are currently Assistant Prosecutor Ilts but a request is pending to reclassify
them as A.P.A. Ill's.
(3) The Clerk III classification replaces the prior Technical Support Clerk classification. The
application includes funds to reclassify a Typist II to a Clerk III. This request is pending
with the Personnel Department.
(4) The Counter Clerk was reclassified as a Clerk III.
(5) Includes IBM Computer Terminal rental beginning in 1980, for $3,732.
DATE
DATE
:
Howard E. Rosso
PE OF APPLICATION TYPE Cr PROG
EApplication for re-funding
an existing program
New application
Prosecuting Attorney
O Friend of the Court
0Combination: PA & FOC
COOPERATIVE REIMBURSEMENT PROGRAM APPLICATION
State of Michigan
Department of Social Services
Send 3 copies to Michigan Department of Social Services. Retain one copy for yo
LEAVE BLANK - FOR SOCIAL SERVICE USE ONLY
PART I - APPLICATION
Application is hereby made to the Michigan Department of Social Services for approval
of a program designed to provide services to ADC recipients in accordance with the HB-,
approved state plan to establish paternity and secure support.
LOCATE OF PROGRAM (City, County)
Pontiac, Oakland County
PROGRAM DIRECTOR (Name, Official Title (Prosecutor or FOC))
L. Brooks Patterson, Prosecuting Attorney
NAME AND TITLE OF AUTHORIZED OFFICIAL (Chairman, Board of Commissioners or His Designate
SIGNATURE (Authorized Official)
Wallace F. Gabler, Jr.
SIGNATURE (Director, County Department o
Social Services)
DSS-319 (Rev 3-73) Previous edition obsolete
Page 1 of 7
cr.
COOPERATIVE REIMBURSEMENT PROGRAM APPL:CATION (Coned)
PART II - PROGRAM NARRATIVE
PROG'. SUPERVISOR (List official title and address of the person who will set,
personnel policies, appoint new employees and will otherwise exercise supervisory
powers and duties.)
L. Brooks Patterson
Prosecuting Attorney
Oakland County
1200 N. Telegraph Road
Pontiac, Michigan 48053
PROG" PERSONNEL (List title, responsibilities, duties and employment
prerequisites such as education, experience, etc.)
(1) Chief of the Family Support Division
Duties and Responsibilities: The Chief of the Family Support Division shall be an
Assistant Prosecuting Attorney and shall be the supervisor of all legal, investigative, secretarial
and clerical staff of the Family Support Division. He shall report directly to the Chief
Assistant Prosecutor. He shall devote his full time to the Family Support Division, which has
the responsibility of processing all complaints under the Family Support, URESA, Paternity,
Emancipation of Minors Act, Criminal Non-Support Statutes and Federal Law P.L. 93-647. The
Family Support Division also has the responsibility of processing all Welfare Fraud cases. He
shall assign, direct, coordinate and review the work of division personnel. Under the general
direction of the Prosecuting Attorney and Chief Assistant Prosecutor, he is expected to assume
considerable responsibility and initiative in the performance of assigned duties, and within
established department policies is responsible for work methods and procedures, being
accountable generally only for results. This position shall be fully funded by the State.
(2) Assistant Prosecutor HI
Duties and Responsibilities: The Assistant Prosecutors III will be assigned to the Family
Support Division on a full-time basis. They will assist the Division Chief in processing all cases
which come within the jurisdiction of the Family Support Division. They shall be responsible for
the bulk of Court appearances, case preparation, legal research and related duties as assigned
by the Division Chief.
Employment Prerequisites: All Assistant Prosecuting Attorneys in the Family Support
Division must be persons with a law degree from an accredited law school who have passed the
State Bar Examination and who are active members of the State Bar of Michigan.
5-319 (Rev 3 -73) Previous edition obsolete Page 2 of 7
' PROGRAM PERSONNEL (Continued)
(1) Executive Assistant
Duties and Responsibilities: The Executive Assistant shall act as office manager for the
Family Support Division and shall have administrative responsibilities for the development,
improvement and maintenance of office operations and procedures. Under the supervision of
the Chief Assistant Prosecutor and the Chief of the Family Support Division, she shall assign,
direct, coordinate and review the work of the clerical staff. She shall supervise the
procurement of necessary office equipment and supplies, and perform supportive duties relative
to non-legal matters. She shall train, supervise and direct any persons working with the data
processing system procured by the Family Support Division. This position will be fully funded
by the County.
(3) Prosecutor's Investigators
Duties and Responsibilities: Three Prosecutor's Investigators are required to assist the
Family Support Division of the Prosecuting Attorney's Office in performing the duties assigned
to it. They will be responsible for service of process in all Family Support, URESA, Paternity
and Emancipation of Minors actions when the defendant is in Oakland County. They will
conduct fraud investigations on "father in the home" cases where child support and/or paternity
is involved including, but not limited to, surveillance and execution of search and arrest
warrants. Prosecutor's Investigators perform related duties as assigned, such as interviewing
and transporting of parties for interviews, blood tests or court appearances in all support
matters. These three positions will be fully funded by the State.
(1) Para-Legal
Duties and Responsibilities: The Para-Legal shall conduct initial screening of parties who
desire to initiate child support action. Under the direction of the Division Chief, he shall
interview parties and witnesses, conduct legal research and evaluate evidence. He shall assist
in the development of cases for trial, negotiate settlement of child support matters within
established departmental _guidelines and make recommendations to the Assistant Prosecuting
Attorneys regarding case disposition. The Para-Legal shall perform related duties as assigned.
This position will be fully funded by the State.
Employment Prerequisites: The Para-Legal shall possess a certificate from an accredited
college or university.
(1) Legal Secretary
Duties and Responsibilities: The Legal Secretary shall be responsible for the taking and
transcribing of dictation from the attorneys employed in the Family Support Division. She shall
be responsible for the preparation and processing of all motions, briefs, interrogatories, answers
to motions, appeal briefs and other legal papers which are not standard forms, as related to the
Family Support Division. She shall be responsible for the scheduling and maintaining of the
appointment book for the entire legal staff. This position will be fully funded by the County.
Page 3 of 7
PROGRAM PERSONNEL (Continued)
(5) Clerk III
Duties and Responsibilities: Employees of this classification have substantial contac its
with clients, attorneys and other public agencies relative to all family support actions. Clerk
III's initiate a variety of legal documents and review them for conformance with departmental
regulations and procedures. They assist clients in the preparation of specialized documents and
forms and interpret departmental regulations and procedures as they apply to individual support
cases. Clerk IIPs also perform general clerical work such as typing correspondence, reports,
records; screening telephone calls; maintain general office files; and perform other related
duties as assigned. These positions will be fully funded by the State.
(1) Typist II
Duties and Responsibilities: The person in this classification provides clerical assistance
to the Prosecutor's Investigators. Some duties handled by this person are maintenance of all
records relating to the service of process, welfare fraud, typing correspondence, screening
telephone calls, filing and general clerical duties as assigned. This position will be fully funded
by the State.
(1) Counter Clerk (Clerk HI)
Duties and Responsibilities: The person in this classification acts as the receptionist for
the Family Support Division, serving clients in many specialized clerical services. These
services require immediate action. Duties include answering inquiries from clients and
attorneys, screening telephone calls, verifying application forms, sorting mail, filing and
general duties as assigned. This position will be fully funded by the State.
Salary Increases
That in recognition that the County is bound to pay the salary rates as established by the
Board of Commissioners, said rate or rates established for any of the above personnel,
therefore, including any raises, cost of living, fringe increases or step-increases which arise or
may arise during the period of time covered by this contract are hereby authorized to be paid.
Page 4 of 7
Page 5 of 7
COOPERATIVE REIMBURSEMENT PROGRAM APPLICATION (Cont'd)
PART II - PROGRAM NARRATIVE Iccnt'd)
PROGRAM FUNCTION (Describe the nature and extent of the expansion of present ,
services and the nature and extent of services created pursuant to the program.
Include how these services will be provided, where they will be provided and
other pertinent facets of the program, use continuation sheets if necessary.
Also refer to particular statutes to be used.
The overall purpose of this program is to assist the Department of Social Services in all
matters pertaining to welfare assistance. Personnel funded by this grant will be assigned full-
time to the Family Support Division of the Prosecutor's Office which is responsible for all of
the following types of proceedings: URESA, Family Support, Paternity, Emancipation of
Minors, Welfare Fraud Complaints and Criminal Non-Support Cases.
The Prosecutor's Office will actively carry out those provisions of P.L. 93-647 concerning
the establishment of paternity and securing child support in cooperation with the Department,
through the Office of Child Support (IV-D Agency) in an effort to shift the burden for the
support of minor children back to those legally liable and financially able to do so.
To that end, prompt representation will be given to the ADC recipient/applicant, or to the
Department, where applicable, utilizing the various statutes including: Paternity, URESA,
Family Support and Emancipation of Minors Act.
Further, these same services will be available to the non-ADC recipient upon request,
where permitted by law.
The investigation and prosecution of fraud shall also be pursued, provided it is directly
related to paternity and/or child support.
The Prosecutor's Office shall submit reports as requested by the IV-D Agency concerning
case activity in order to facilitate an assessment of progress of the program.
The Department, through the Office of Child Support (IV-D Agency) shall provide the
courts, prosecuting attorneys, and friends of the court with pertinent information needed in
locating absent parents, establishing paternity and securing support, including the immediate
transfer of information obtained under 45 CFR 235.70, to court or law enforcement officials; to
the extent that such information is relevent to the duties to be performed pursuant to the
agreement; and the County, through the offices of the Prosecuting Attorney and Friend of the
Court, shall provide assistance to the IV-D Agency in carrying out the program.
'-319 (Rev 3-73) Previous edition obsolete
11,138 82,470 93,608
10,396 76,971 87,367
$58,661 $434,339 $493,000
10,000
1,000
10,000
1,000
COOPERATIVE REIMBURSEMENT PROG APPLICATION (Cont'd)
PART III - PROGRAM BUDGET FOR 1980 YEAR OPERATION
Percent County State Total
time on Funds Funds Estimated
job Costs
(1) (2) (3)
PERSONNEL (List positions
by title and annual salary)
$20,960
16,167
(I) Chief of Family Support Division 1007
(2) Assistant Prosecutor III 100%
(1) Executive Assistant 7570
(3) Prosecutor's Investigators 1007
(1) Para-Legal 1007
(1) Legal Secretary 1007
(6) Clerk III 1007
(1' -pist II 1007,
$42,835 $42,835
54,292 54,292
20,960
70,563 70,563
13,100 13,100
16,167
81,192 81,192
12,916 12,916
Fringe Benefits (307 of salaries)
Indirect Costs (287 of salaries)
Subtotal
TRAVEL (Itemize by major purposes)
Investigation of ADC; IV-D Cases
IV-D Approved Conferences
$1 1,000 Subtotal $11,000
SUPPLIES (Itemize by major types)
Forms, Stationery, Files & Printing 4,000 4,000
Subtotal $4,000 $4,000
EQL _1ENT (Itemize)
Copier Rental & Maintenance
Rotating File Rental
Xerox 850 Typewriter Lease
IBM Computer Terminal Rental
Mobile Communications Rental & Maintenance
Subtotal $15,573
2,125
1,500
6,600
3,732
1,616
2,125
1,500
6,600
3,732
1,616
$15,573
Page 6 of 7
PROG BUDGET (Continued)
County
Funds
(1)
Subtotal
State
Funds
(2)
2,500
5,000
400
7,900
Total
Estimated
Costs
(3)
2,500
5,000
400
7,900
DTHER EXPENDITURES (Itemize)
Postage
relephone
Process Service, Witness Fees,
Transcripts, Notaries, Publications, Etc.
$67,511 $472,812 --$540,323
8,850 8,850
$ 8,850 $ 8,850
•.
RENT
.V13. 1 per month, including heat,
Lights, utilities and maintenance
Subtotal
POTAL COSTS
Page 7 of 7
#9241
Moved by Hoot supported by Roth the resolution be adopted.
AYES: McDonald, Montante, Moore, Moxley, Muprhy, Patterson, Perinoff,
Pernick, Peterson, Price, Roth, Wilcox, Caddell, DiGiovanni, Doyon, Dunaskiss,
Fortino, Gabler, Gorsline, Hobart, Hoot, Kasper, Kelly. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and
having a seal, do hereby certify that I have compared the annexed copy of
Miscellaneous Resolution #9241 adopted by the Oakland County Board of
Commissioners at their meeting held on December 6, 1979 :
with the original record thereof now r:
office, and that it is a true and
therefrom, and of the whole thereof.
in my
-ript
In Testimony Whereof, I have hereunto set my hand and
affixed the seal of said County at Pontiac, Michigan
6th December ,, 79
Lynn D.
BY 0d0d4020040.070MMIOOt.O0q44.0fOodi1Deptay Cler