HomeMy WebLinkAboutResolutions - 1979.05.03 - 12323.14PN4,.
May 3, 1979
Miscellaneous Resolution #
PUBLIC SERVICES COMMITTEE - Henry William Hoot
In re: AUTHORIZATION POLICY FOR CETA CONTRACTS
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS, the Oakland County Board of Commissioners by Miscellaneous Resolution
#6546 applied for and was granted the designation as Prime Sponsor by the U.S. Department
of Labor to administer the provisions of the Comprehensive Employment and Training Act of
1973; and
WHEREAS, the current authorization procedure for CETA contracts includes, at
a minimum, the Manpower Planning Council, the Public Services Committee, the Board
of Commissioners and the signature of the Chairperson of the Board of Commissioners; and
WHEREAS, the Public Services Committee does not always meet each Tuesday and
commitments are made in the field on the assumption that contracts will be reviewed every
other Tuesday to qualify for Ebard review on the first and third Thursdays of each month; and
WHEREAS, there is a time log from commitment by the contractor to final approval
by the Board Chairperson that, at times, is in excess of 45 days (see Attachments "A" and "B");
and
WHEREAS, these delays have resulted in lost contracts and disappointed applicants
to the point of jeopardizing County credibility and program effectiveness.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the Public Services Committee to approve CETA contracts; and
BE IT FURTHER RESOLVED that the Board Chairperson or the Director of Public Services,
in the absence or unavailability of the Chairperson, be and is hereby authorized to sign CETA
contracts upon approval of such contracts by the Public Services Committee; and
BE IT FURTHER RESOLVED that if the Publid Services Committee does not meet on
its regularly scheduled Tuesday meeting day, the Chairperson of the Ebard of Commissioners
or Director of Public Services, in the absence or unavailability of the Chairperson of the
&>ard of Commissioners, be and is hereby authorized to execute said CETA contracts which
would otherwise be delayed.
8964
BY:
BE IT FURTHER RESOLVED that such contracts shall be effective upon their signature
and all contracts authorized through this process will be subject to approval by the Public
Services Committee at its next regularly scheduled meeting and the costs incurred during the
interim shall be considered valid and legal charges against the Oakland County CETA program.
The Public Services Committee, by Henry William Hoot, Chairman, moves the adoption
of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
• 3/6/79
AttillOment "A" 41110
CETA OJT
TIME REQUIREMENTS
(CURRENT)
1
AVERAGE TIMES: 1 2
Eiployer-applicant interviews
decision
made
3
Participant
recruiting
contractors
solicited
OJT budget
approved by
Board of
Commissioners
Contract
signed by
employer &
received by
Prime Sponsor
4
5
BOARD OF COMMISSIONERS
Board
of
Commissioners
PRIME SPONSOR
From 4 to 5 = 26 Days
Froh 5 to 6 = 13 Days
Chairman's 1 From 6 to 7 = 6 Days
signature TOTAL = 45 Days signature I TOTAL = 45 Days
6 7
LEGEND:
1. OJT Budget approved by County Board of Commissioners
2. Within 7 days participants are recruited and contractors solicited. Participants are usually selected from
applicant bank. Job Developers are continually looking for potential employers building a bank.
3. Within 5 days the employer has interviewed applicants and made his selection.
4. Within 10 days a contract has been negotiated and signed by the employer and in the hands of the Prime Sponsor.
All contracts received by Thursday are scheduled to go before the next Public Services Committee meeting.
Total time lapse within 25 days of approved funding.
5. Schedule before Public Services Committee very eratic. Cancelled meetings. OJT pulled from agenda. During
1978 met 33 out of 52 possible dates. No meetings conducted between 12-19-78 and 1-23-79. To date this year
Public Services Committee has met 4 out of 9 possible dates. Time varies from a minimum of 5 days to 30.
6. Once approved by the Public Services Committee, proposed contracts are scheduled to appear before the Board
of Commissioners. This time lag would be a minimum of 10 days to 24 days.
7. Once approved by the Board of Commissioners it takes a minimum of 4 days for the Chairman's signature
depending upon his schedule of availability. Total lapse time from contractors committment to Chairman's
signature estimated 45 days.
Attachment "B"
CHRONOLOGY OF IEBERAL FUMINd TO SUB-CONTRACTOR REI?,IBURSEMT
1. Funds identified by D.O.L.
2. Flan developed to distribute funds
3. Plan reviewed by Manpower Planning Council
4. Plan reviewed by Public Services Committee
5. Plan approved by Board of Commissioners
6. Request. for Proposals (bids) published
7. Bids reviewed with Planning Council with staff
recommendations
8. Bids reviewed with Public Services Committee
9. Bids approved by Board of Commissioners
10. Contracts developed with Sub-Contractors
11. Contracts reviewed with Public Services Committee
12. Contracts approved by Board of Commissioners
13. Contracts signed by Sub-Contractor
14. Contracts signed by Board Chairman
15. Contract submitted to Prime Sponsor accounting
section (set up obligation control ledger)
16. Prime Sponsor sends contract to County accounting
to provide data for computer (BACIS) and authority
to issue checks
17. Program starts - expenses occur
18. Sub-Contractor submits request for reimbursenent
to concerned activity (0.J.T. - Classroom - Work
Experience - P.S.E. 7 etc.)
19. Concerned activity reviews request for reimbursoment.
Reviews request by cost category - reviews support
data - reviews performance levels - forwards to
Central Records Unit for processing or return to Sub-
Contractor for correction
20. Received by c.n.u. for posting and client characteristic
data is forwarded to the comput ,r. Financial data is
forlvarded to Prime Sponsor accounting section to post
• to expense ledger and obligations control ledger.
Checks are made to see if within budget by cost .
category and supported by Board Resolution.
(If satisfactory, foruards to County accounting)
21. County accounting reviews data for computer (BACIS)
and issues reimbursement check (mailed unless being
held for audit, etc.)
I.
41111 CETA OJT
TIME REQUIREMENTS
(PROPOSED)
3/6/79
A•bment "C"
Board of -"T
Commissioners
Chairman
signs contracts
conditionally
as of date of
'signature
Public
Services
Committee
Contract signed
by employer
& received by
Prime Sponsor
Tuesday
scheduled
meeting
Public
Services
Committee
Chairman
signs contracts
conditionally
as of committee
meeting date
Board of
Commissioners
Tuesday --Next
meeting not scheduled
scheduled meeting
NOTE: This proposed change would reduce contractor's wait time from 45
days to an estimated 7-10 days.
•
#8964 May 3, 1979
Moved by Hoot supported by Fortino the resolution be adopted.
Moved by Price supported by Moxley the resolution be amended by adding the words,
"On-the-Job Training" following the word I CETA' where it appears in the resolution.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution as amended:
AYES: Moxley, Murphy, Patterson, Perinoff, Pernick, Peterson, Price, Roth,
Wilcox, Aaron, Doyon, Fortino, Gabler, Gorsline, Hobart, Hoot, Kasper, Kelly, Lewand,
McConnell, Moffitt, Montante. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution as amended was
adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and
having a seal, do hereby certify that I have compared the annexed copy of
Miscellaneous Resolution #8964 adopted by the Oakland County Board of
Commissioners at their meeting held on May 3, 1979
with the original record thereof now remaining in my
office, and that it is a true and correct transcript
therefrom, and of the whole thereof.
In Testimony Whereof, I have hereunto set my hand and
affixed the seal of said County at Pontiac, Michigan
this 3rd day of May 19.... 79
Lynn D. Allen Clerk
Deputy Clerk By