HomeMy WebLinkAboutResolutions - 1979.07.12 - 12339PUBLIC SERVICES COMMTTTE
y W.tHoot, Chairman
APPROVE THEOREGOING RESOLUTION
July 12, 1979
MISCELLANEOUS RESOLUTION 9045
BY: PUBLIC SERVICES COMMITTEE, HENRY W. HOOT, CHAIRMAN
IN RE: JAIL FOOD SERVICES--SATELLITE FOOD PROPOSAL
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners have
authorized the Sheriff's Department to expand its Jail Operations at
satellite locations outside of the existing Jail Facility; and
WHEREAS these locations are the Trusty Camp, the Southfield
Jail Facility, and the Work Release Dormitory, and it is the Sheriff's
responsibility to feed all inmates at these locations; and
WHEREAS the Oakland County Sheriff's Department, through
its Corrective Services Division has prepared the attached satellite
food proposal, and requests it be adopted so that it can be operational
prior to the opening of the Southfield and Work Release Facilities.
NOW THEREFORE BE IT RESOLVED that the Sheriff's Depart-
ment Satellite Food Proposal be implemented immediately, and the neces-
sary equipment purchased so that it can be operational to serve all the
Jail Facilities.
Be it further resolved that the requested salary adjust-
ments be referred to the Personnel Committee for consideration.
The Public Services Committee, by Henry W. Hoot, Chairman,
moves the adopticn of the foregoing resolution.
Southfield Trusty Camp
OAKLAND COUNTY SHERIFF DEPARTMENT
SATELLITE FOOD PROPOSAL
At the present time, the Sheriff's Department prepares and serves meals
at two locations: (a) the main complex, and (b) the Trusty Camp, located
on Brown Road in Pontiac Township. Planned expansion includes the operation
of the Southfield Jail and a Work Release facility on Telegraph Road. The
most economical approach to providing meals is to prepare all food in the
Complex kitchen, and send the food to the three off-site facilities by
delivery truck.
Work Release
JAIL KITCHEN
The approximate meals served at each satellite would be: Southfield, -
138 meals per day; Work Release, 165 meals per day; and, Trusty Camp, 150
meals per day. These estimates include breakfast, lunch and supper, and may
vary from day-to-day as inmate population fluctuates.
Equipment Needed
1. One Van--delivery-type with rear and side-door loading, automatic
transmission, power steering, power brakes - $8,000.
2. Electric Convection Ovens (approximate cost $1,600 each)--one to be
installed in Southfield and one to be installed in the Work Release
building. These ovens will allow bulk heating of food.
3. Twenty (20) Assorted Insulated Food Storage Containers--for delivery
of food to satellite locations. These containers . can keep food hot
or cold for several hours as needed. Cost not to exceed $3,000.
4. Variety of Plastic and/or Glass Individual Serving Food Containers'--
type to be used depends on conventional heating and/or microwave
heating. Cost estimate $6,000, to end of 1979.
5. Two (2) Hot Service Food Carts--one 'in Southfield and one at the Work
Release facility on Telegraph Road. The Trusty Camp already has this
equipment - $2,500 each.
/
-Cost Savings
-2-
6. One (1) Large, Commercial-Type Microwave Oven for the Work Release
facility. (Southfield will have their own unit provided by South-
field.) $2,000 estimate.
7. One Refrigerator--for Work Release building. Cost estimate $600.
8. One Commercial Bread Slicer - $2,500.
9. . Three (3) Stainless Steel Beverage Servers (for milk) $175 each.
10. Doughnut Equipment - $1,000.
Each facility would be stocked with a three-day emergency supply of canned
and non-perishable foods in the event of conditions which would prevent delivery
of fresh foods (i.e., storms, equipment failure, disaster, etc.).
At the present time, two cooks are assigned to the Trusty Camp. As two
cooks cannot cover two shifis, seven days per week, they have been allowed
sixteen hours of overtime each, per pay period. This amounted to $7,800 over-
time for 1978 alone. These cooks would be reassigned to the Jail Kitchen,
allowing the addition of a night shift which could prepare satellite meals, plus
implement an expanded baking program. A very conservative estimate on savings
by baking most of our breads and desserts would be $15,000_,- $20,000 per year.
By consolidating our food preparation, management should be able to more closely
control inventories and costs. No estimate of savings can be made at this time,
however, we anticipate a savings just in better utilization of "left overs".
The use of surplus foods and bulk service will also contribute to substantial
savings.
Time Table
If the proposal is accepted, we would implement the program in three phases,
as needed equipment is acquired:
1. Reassign Camp cooks to Jail and start satelliting to the Trusty Camp
as early as June 1, 1979.
2. Start Southfield as soon as facility is occupied by inmates, possibly
by the end of May or June.
Work Release facility will depend on County renovation of building. The
most current estimate is July of 1979.
Other Considerations
As this program is considered, some thought should be directed toward a salary
study for the Food Service supervisor. We believe that the added responsibility to
the Kitchen supervisor warrants a salary review, and we would strongly urge the con-
sideration of upgrading one cook to the title of Assistant Food Services Supervisor
with a salary adjustment.
This study and proposal has been submitted after several hours of meetings
with the Department of Corrections--Food Service Division, Purchasing Department
members, private food vendors, and our liaison from the County Budget and Manage-
ment office. We believe that the.plan can work effectively and economically.
-3-
y using a combination of individually packaged meals, as well as bulk pre-
paration, we can take advantage of available foods including our newly acquired
surplus foods. Our storage capabilities enable us to purchase large quantities
of food through Central Stores and take advantage of discounts for bulk buying.
Our overall objective is to serve the inmates meals that meet the legal,
mandatory and moral obligations of the County, and to provide an efficient and .
cost-effective system to our taxpayers.
Johannes F. Spreen, Sheriff
Oakland County Sheriff's Department
Submitted by Carl G. Matfieny, Captain
Corrective and Court Services Division
First Cook
to
Ass't. Food Service Chief-
Detention
10,773
389
11,162
• •
COST BREAKDOWN
SATELLITE FOOD PROPOSAL
Current Requested Annual
Annual Annual . Net •
Salary: Reclassification Salary Salary Cost
Food Service Supervisor 15,768
to 1,748
Food Service Chief-Detention 17,516
Total Salary Adjustment 2,137
Fringe @39% 748 -
TOTAL SALARY COST 2,885
Equipment:
(1) Delivery Van 8,000
Mileage for Van-24,000 x 25 6,000
(2) Convection Ovens @ 1,600 (Southfield/work release) 3,200
(20) Food Storage/Delivery Containers 3,000
Serving Containers, Misc. baking' pans, etc. 6,000
(2) Hot Service Carts (a 2,500 (Southfield/work release) 5,000 ,
(1) Microwave (Work release) 2 000 --,
(1) Refrigerator (Work release) 600
(1) Commercial Bread Slicer (Main kitchen) 2,500
(1) Doughnut Making Equipment (Main kitchen) 1,000
(3) Milk Servers (Trusty Camp/Southfield/Work release) 525
Contingency-price increase/misc. cost 2 ,500
TOTAL EQUIPMENT COST 40,25
TOTAL SALARY & EQUIPMENT COST 43,21D
NET 1st Year Cost 18,195 24,962
411,
OAKLAND COUNTY SHERIFF DEPARTMENT
SATELLITE FOOD PROPOSAL
Estimated
. 1979 1979 Cost
Annual June-Dec. 1979
Additional Cost Cost (7 Months)
Salary Adjustment 2,137 1,233 ,
Fringe Benefits 748 - • 432 •
Purchase of Delivery Van 8,000 8,000
Operating Van-24,000 miles @25/mile 6,000 3,5 00
EQUIPMENT COST* 26 ,325 26,325
TOTAL 1st Year Annual Cost 43,210 ' 39,490
Cost Savings
Cooks Overtime at Trusty Camp 10,015 5,778
Baking vs. Buying (Estimated)*** 15 ,000 , 8,750
TOTAL 1st Year Annual Savings 25,015 14,528
Continual Estimated Annual Savings 25,015**
Less: Estimated Maintenance Cost 2 ,000
TOTAL 23,015
4;• One Time purchase Cost. Replacement cost handled through future budget
appropriation cost. Does not include any additional utility cost or
effect of surplus food program available from the State of Michigan.
** Using Constant Dollars
*** Baking breads, doughnuts & desserts
#9045 July 12, 1979
Moved by Hoot supported by Moxley the resolution be adopted.
AYES: Wilcox, Aaron, DiGiovanni, Doyon, Dunaskiss, Fortino, Gabler,
Gorsline, Hoot, Kasper, Kelly, Lewand, McConnell, McDonald, Moffitt, Montante,
Moore, Moxley, Murphy, Page, Patterson, Perinoff, Peterson, Price, Roth. (25)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
The Chairperson returned to the Chair.
The Chairperson referred the resolution to the Personnel Committee for the
salary adjustment.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and
having a seal, do hereby certify that I have compared the annexed copy of
Miscellaneous Resolution #9045 adopted by the Oakland County Board of
Commissioners at their meeting held on July 12, 1979
with the original record thereof now remaining in my
office, and that it is a true and correct transcript
therefrom, and of the whole thereof.
In Testimony Whereof, I have hereunto set my hand and
affixed the seal of said County at Pontiac, Michigan
12th July 79 this day of 19....
Lynn D. Allen Clerk
By Deputy Clerk