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March 22, 1979
Miscellaneous Resolution 8882
BY: PUBLIC SERVICES COMMITTEE - Henry William Hoot, Chairman
RE: Intern Work Experience FY-1979
TO: OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners by Miscellaneous
Resolution 6546 applied for and was granted the designation as prime sponsor
by the U. S. Department of Labor to administer the provisions of the Compre-
hensive Employment and Training Act of 1973; and
WHEREAS the Oakland County Board of Commissioners by resolution 8609
has approved the CETA Title II plan and budget for fiscal year 1979; and
WHEREAS the Title II plan has been modified and approved by the Oakland
County Board of Commissioners by resolution 8611, 8738, and 8749; and
WHEREAS the budget for CETA Title II includes $148,996 for an additional
subcontract for the fiscal year 1979 intern work experience activity; and
WHEREAS the past effectiveness of the intern work experience activity
indicates the highest percentage of participants entering unsubsidized em-
ployment upon termination from the program than any other CETA Title I work
experience activity during fiscal year 1978; and
WHEREAS Oakland County department requests for interns and current
labor market demand warrant the addition of student interns trained for tech-
nical occupations to the intern work experience activity.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commission-
ers approve the attached contract and performance objectives for the intern
work experience activity with Oakland Community College contingent upon appro-
priations from the U. S. Department of Labor.
BE IT FURTHER RESOLVED that a quarterly written report for review of
performance objectives will be submitted to the Public Services Committee and
the Oakland County Board of Commissioners.
BE IT FURTHER RESOLVED the Chairperson of the Board of Commissioners be
and is hereby authorized to execute said contract.
The Public Services Committee, by Henry William Hoot, Chairperson, moves
the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
enry Wi ham Hoot, Chairman
2 $128,920
INTERN WORK EXPERIENCE
1979 PROJECTIONS
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PERFORMANCE OBJECTIVES
a. Sixty-five percent of the total terminating students enrolled in the
program will be placed in unsubsidized employment upon termination.
b. Indirect placements will constitute at least 80% of the combined
self placement/indirect placement figure.
C. The average starting wage for all assisted job placements will not
be less than $3.25 per hour.
d. A minimum of 80% of the -terminations will be for positive reasons.
e. A minimum of 50% of the intern positions will be refilled within the
contract period.
f, The actual monthly enrollment and expenditure levels will not vary
more than 10% from that which is planned and recorded on the planned
expenditure and enrollment report.
I.
2
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the program. Allowable administrative costs include salaries and fringe ben-
efits of personnel engaged in executive, fiscal, personnel, and legal functions
anci related supplies. Salaries and fringe benefits of such administrative posi-
tions as supervisors and project directors may be incILded as administrative
costs. In addition, costs of clerical personnel, materials, supplies, and travel
which are identifiable with these program administration positions may be ehvged
to administration. Administrative costs may also include the salary of a clerical
assistant to a supervisor and desk top supplies used by supervisors. Purchase of
equipment is not an allowable cost under this contract. Costs incurred by leasing
equipment through methods of comparison pricing are allowable. Services normally
charged to administration when performed by staff personnel shall be charged to .
wages or fringe benefits; as appropriate, when performed by program participants.
All planned costs under administration will be itemized as part of the attached budget.
All costs incurred by the subcontractor for which reimbursement is requested must be
documented.
Any costs incurred by the subcontractor prior to the signing of the subcontract by
both the Contractor and the subcontractor are not allowable.
The payment under this subcontract shall be made monthly to the subcontractor by the
Contractor upon receipt of the subcontractor's reimbursement request. Reimbursement
requests not received within 45 days of the date on which the costs were incurred
may not be honored. .
GENERAL DESCRIPTION OF SERVICES
I. Outreach efforts will be directed toward informing eligible Oakland county re-
sidents of the intern program and identifying and recruiting potential enrollees.
, The following should be included in outreach efforts.
a.) distribution of flyers and/or pamphlets.
b.) community based newsletters..
c.) radio and television public service announcements and general
circulation newspaper articles and advertisements.
d.) posters and information booths at registration and other events
appropriate to this purpose. .
,
2. Screening, prior to worksite referrals, will be the responsibility of the sub-
contractor. There must be a good match between training program requirements
and client characteristics such as physical condition, motivation and literacy.
Every effort should also be made to fill department positions with interns pos-
sessing corresponding educational backgrounds.
3. Orientation will be provided to all-participants. Included in this activity
should be the following.
a.) Overview of Intern program and its function.
b.) Introduction to Oakland County operations and procedures.
c.) Introduction to the world of work highlighting proper conduct
and work habits.
4. Individual and group counseling will be extended to all participants for the pur-
.poses of self-assessment and goal setting to enhance the interns employability.
An employability plan will be completed for each participant.
5. Labor market information will be provided to all enrollees making use, where
possible, of the following:
a.) A weekly summary of jobs secured by the subcontractor.
b.) Civil service announcements.
c.) Information about the location of major industrial and service
concentrations.
d.) Seminars relating to the employment needs and goals of enrollees.
6. Job placement. A concerted effort should be made to seek out jobs relevant to
students' qualifications and employment objectives for the purpose of referral
into unsubsidized employment. Special attention should be given to the Oakland
County merit system as it relates to intern employment opportunities.
GgNERAL PROVISIONS
The subcontractor will abide by all appliCable -terms and conditions imposed and
required by any such contract between the Contractor and the United States Depart-
ment of Labor, to be known as the prime contract, and further, will abide by all s
subsequent revisions and modifications of the prime contract, as published, to...te
forth administrative and statutory changes imposed on or by the United States Dea.
partment of Labor.
The subcontractor agrees to perform as a subcontractor and acknowledges that the
Contractor is not free to divest responsibility for the performance called for by
the prime contract.
This contract in no manner affects the subcontractor's obligation to comply with
all applicable laws, ordinances, and codes of the federal, state, or local govern-
ments.
MODIFICATIONS
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All modifications to this contract shall be in writing;
-
Requests from the subcontractor for interpretations, modifications, or changes must
be made in writing to the contractor.
In the event of any failure of the subcontractor to achieve the performance objec-
tives set forth or the financial goals as set forth on the planned enrollment/
expenditure report the Contractor reserves the right to require replanning or
modifications, or other corrective action within ten (10) business days of receipt
of written notice from the Contractor.
The subcontractor shall cooperate fully and promptly in such aforementioned program
modification as may be required by the Contractor.
CONTRACTOR HELD HARMLESS
1. The subcontractor agrees to indemnify and save harmless the Contractor, its
officers, agents, and employees from any and all claims and losses accruing or
resulting to the subcontractor in connection with the performance of this sub-
contract, and from any and all claims and losses accruing or resulting to any
person, firm or corporation who may be injured or damaged by the subcontractor
in the performance of this subcontract. Such indemnity shall include, but not
necessarily be limited to, attorneys' fees and administrative costs.
2. The federal government, represented by the United States Department of Labor, is
not a party hereto, and that no legal liability on the part of the federal govern-
ment is implied under the terms and conditions of this subcontract.
PERFORMANCE OBJECTIVES
a.) Sixty-five percent of the total terminating students enrolled in the
program will be placed in unsubsidized employment upon termination.
b.) Indirect placements will constitute at least 80% of the combined
self placement/indirect placement figure.
-c.) The average starting wage for all assisted job placements Will not
be less than $3.25 per hour.
d.) A minimum of SO% of the terminations will be for positive reasons.
e.) A minimum of 50% of the intern positions will be refilled within the
contract period.
f.) The actual monthly enrollment and expenditure levels will not vary
more than 10% from that which is planned and recorded on the planned
expenditure and enrollment report.
RECORDS AND REPORTS
- 1. The subcontractor must maintain such records as are required by CETA legislation,
the United States Department of Labor, and the Contractor to insure the integrity
of financial transactions, to provide the ability for the Contractor to evaluate
the effectiveness of program activities, and to meet federal reporting requirements.
4
2. Tho subcontractor must maintain financial records as follows:
a. The subcontractor must maintain a special account for the intern work ex- .
perience program and identify expenditures by the appropriate cost categories.
b. The subcontractor shall record all costs incurred in the discharge of this
agreement, as incurred, and report these costs as requested. On or before
the third business day of each month the subcontractor will request fund's
with which to pay costs incurred during the preceding month in the manner
and format prescribed by the Contractor and in conformance with applicable
CETA requirements.
c. Upon termination of this subcontract, the subcontractor will provide the
Contractor with a final accounting of all expenditures made in performance
of this contract within thirty (30) calendar days of the termination of
this agreement.
d. The subcontractor agrees to maintain books, records, documents, and other
evidence pertaining to all costs and expenses of this subcontract to the
extent and in such detail as will properly reflect all net costs and ex-
penses of whatever nature for which payment is claimed under the provisions
of this contract.
e. The subcontractor's accounting procedures and interne/ financial Controls
must be determined to be acceptable to the Contractor, and said procedures
and controls must conform to generally accepted accounting practices in
order that the costs properly applicable to this contract can be readily
ascertainable therefrom.
f. The subcontractor shall maintain applicant and enrollee records and other.
records consistent with CETA requirements. Included in each participant
file shall be the completed participant registration and information re-
cord, signed grievance procedure, and a documentation of the participant's
vocational needs and goals. An employability plan will be considered suf-
ficent documentation of the participant's vocational needs and goals. -
Such records shall be open to the inspection and audit by the Contractor
and/Tr Contractor's representative, and the United States Department of Labor.
g. The subcontractor shall preserve:and make available its records for a period
of three years or a period of time established by the United States Depart-
ment of Labor from the date of the final accounting submitted by the sub-
contractor to the Contractor after completion of the work under this contract
and designated by the subcontractor as final accounting.
3. The subcontractor will review all CETA applications with the prime sponsor prior
to enrolling individuals in the program and incurring costs for participant
wages and benefits.
4. The subcontractor will specify in writing the worksite (department and division
of Oakland County government) and the name of the immediate supervisor for each
participant at the time of enrollment to the prime sponsor staff and the staff
of the Oakland County personnel division.
RESPONSIBLE STAFF MEMBERS
of Oakland Community College
Name and Title of Subcontractor Staff Member Name of Subcontractor
will be responsible for meeting the performance objectives and reporting requirements
of this subcontract and submitting reports to Sharon Whiting of the Contractor staff.
If changes occur in the assignment of the responsible staff members as specified in
this section of the subcontract, an amendment will be added to identify the newly
assigned people. It will be the responsibility of the subcontractor to notify the .
Contractor of any change in the assignment of the subcontractor staff member. It will
be the responsibility of the Contractor to notify the subcontractor of any change in
the assignment of the Contractor staff member that may affect the responsibilities as
specified in this section of the subcontract.
MONITORING AND CORRECTIVE ACTION
Performance by the subcontractor will be measured monthly against goals and perfor-
mance standards as described. Measured performance which does not meet allowable
CETA variance criteria (within 10% of plan) will constitute noncompliance with the
terms of this subcontract.
However, it is the responsibility of the Contractor, immediately upon receipt of
such a monthly performance report to bring any performance not within the allowable
variance to the attention of the subcontractor, and to request in writing that the
subconiractor either develop a coirective action plan or provide,a written report
that justifies Modification of goal and performance standard within ten (10) business
days of receipt of the written notice. If any adjustment in standards or goals is -
deemed appropriate by the Contractor, such modification will be made in accordance
with the modification section of this contract.
TERNINATION
This subcontract may be terminated for default or noncompliance on the part of the
subcontractor and said termination may be exercised by the Contractor whenever the
subcontractor shall default in performance of this contract in accordance with its
terms and shall fail to remedy such default within a period of thirty (30) calendar
days after receipt from the Contractor of a notice specifying default or noncompliance.
After a receipt of notice of termination, and except as otherwise directed by the
Contractor, the subcontractor shall stop work under the contract on the date and to
the extent specified in the notice of termination.
Either party of the contract may initiate termination by written notice at least
sixty (60) calendar days prior to the indicated termination date. Such tei'mination
shall be effected upon the written agreement of both the Contractor and subcontractor.
INSURANCE
The subcontractor is bound to maintain workman's compensation insurance for all
participants. The subcontractor shall immediately notify the Contractor if this
insurance policy is cancelled by the insurer or discontinued by the insured.
IN WITNESS WHEREOF, the foregoing provisions of the subcontract have been examined
by the undersigned and the parties have caused this subcontract to be executed by
their duly authorized agents.
Woldemar Nikkei Oakland Community College
Vice President for Business 2480 Opdyke Road
and Financial Affairs Bloomfield Hills, MI 48013
Typed Name of Authorized Officer Name and Address of Subcontractor Date Signed
• 4;1'
Authorized Signature Witness Witness
Oakland County Board of Commissioners
Wallace F. Gabler, Jr. 1200 North Telegraph Rd., Pontiac, MI 48053
Typed Name of Authorized Officer Name and Address of Contractor Date Signed
Authorized Signature Witness Witness
ATTACHMENT A
DEFINITIONS OF
ECONOMIC REQUIREMENTS FOR PARTICIPANT ELIGIBILITY
1. Economically Disadvantaged
a. Member of a Family Receiving Cash Welfare Payments Under Federal, State, or Local Welfare Programs.
b. Member of a Family which has Total Family Income that in Relation to Family Size Does Not Exceed the
Higher of the OmB Poverty. Level or the 70% Lower Living Standard Level as Specified Below.
C. Is a Foster Child on Behalf of Whom State or Local Government Payments are Made.
Family Size
OMB Poverty Level
(Economically Disadvantaged,
Underemployed)
%70 Lower Living Standard
(Economically Disadvantaged)
' Non-Farm Family Farm Family .
• 1 $3,140 • $2,690 $ 2,640
' 2 _ 4,160 3,550 .. 4,320
5,180 . 4,410 5,930 _ , .
' 4 , 6,200 5,270 . ' , 7,320
. 5 7,220 6,130 8,640
6 $8,240 $6,990 $10,100 , . .
*Note: OMB Poverty Level tablet For family units of more than nix members, add $1,020 for each additional
member in a non-farm family and add $860 for each additional . member in a farm family.
Lower Living Standard tables! For family units of more than six members, compute the difference in
the sums for the five and six member families, and add this amount for each additional member.
March 22, 1979 #8882
Moved by Hoot supported by Peterson the resolution be adopted.
AYES: Fortino, Gabler Gorsline, Hobart, Hoot, Kasper, Kelly, Lewand,
McConnell, Moffitt, Montante, Moore, Murphy, Page, Perinoff, Pernick, Peterson,
Price, Roth, Aaron, DiGiovanni, Doyon, Dunaskiss. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and
having a seal, do hereby certify that I have compared the annexed copy of
Miscellaneous Resolution #8882 adopted by he Oakland County Board of
Commissioners at their meeting held on March 22, 1979
with the original record thereof now remaining in my
office, and that it is a true and correct transcript
therefrom, and of the whole thereof.
In Testimony Whereof, I have hereunto set my hand and
affixed the seal of said County at Pontiac, Michigan
22nd March this day of
Lynn D. Allen Clerk
By Deputy Clerk