HomeMy WebLinkAboutResolutions - 1979.05.17 - 12446May 17, 1979
FISCAL NOTE
BY: FINANCE COMMITTEE, DENNIS MURPHY, CHAIRPERSON
IN RE: SOLID WASTE RESOURCE RECOVERY DISPOSAL SYSTEM AGREEMENT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
Pursuant to Rule XI-C of this Board, the Finance Committee has reviewed
Miscellaneous Resolution #8951 and finds the subject agreement:
1) Covers a nine month period from approximately June 1, 1979 through
February 28, 1980,
2) The agreement calls for payment of time and material cost, plus
expenses,
3) Total project cost for this phase is estimated to be $418,000,
4) Of the $418,000, approximately $224,000 is expected to be paid in
1979 with the remainder to be paid in 1980.
Pursuant to Rule XI-C, the Finance Committee finds $224,000 available
from funds encumbered for this purpose. The Finance Committee further
recommends the remaining balance of $194,000 be considered in the 1980 Budget,
along with other expenses that may be incurred in connection with this program
in 1980.
FINANCE COMMITTEE
Dennis Murphy, Chairperson
Miscellaneous Resolution 8951 May 3, 1979
Opp ,
.1
BY: PLANNING AND BUILDING COMMITTEE - Richard R. Wilcox, Chairperson
IN RE: SOLID WASTE RESOURCE RECOVERY DISPOSAL SYSTEM - CAMP, DRESSER
AND MC KEE AGREEMENT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS, the Oakland County Board of Commissioners by Miscellaneous
Resolution #8544, adopted July 6, 1978, authorized the County Executive to
receive consulting engineering proposals for a Phase I financial feasibility
study and to have the proposals evaluated by an Evaluation Committee comprised
of Mr. James B. Meenahan, P.E., Chairman of the Solid Waste Advisory Group,
Mr. Harold A. Meininger, appointed by the Chairperson of the Board of Commissioners,
and Mr. William M. Spinelli, appointed by the County Executive; and
WHEREAS, an advertisement was placed in the August 3, 1978 issue of
Engineering News - Record for proposals; and
WHEREAS, sixty-five (65) national consulting engineering firms requested
information of which twenty-three (23) firms submitted "Statement of Qualifications"
proposals on or before September 5, 1978; and
WHEREAS, the Evaluation Committee reviewed the twenty-three (23) "Statement
of Qualifications" proposals of which the top six (6) candidates were personally
interviewed; and
WHEREAS, the Evaluation Committee selected the consulting engineering firm
of Camp, Dresser & McKee of Boston, Massachusetts and Detroit, Michigan; and
WHEREAS, the County Executive staff has negotiated an agreement for
consulting engineering services at a reasonable cost; and
WHEREAS, the program anticipates four (4) distinct phases estimated at a
cost of $1,643,000 of which $418,000 is for Phase IA as outlined in the attached
agreement; and
WHEREAS, the solid waste supply must be secured before a resource recovery
disposal system can be implemented; and
WHEREAS, upon completion of Phase IA, sufficient information will be
developed permitting contracts to be prepared and executed between the County and
each participating municipality in order to secure the solid waste supply; and
WHEREAS, the Solid Waste Advisory Group has reviewed the agreement.
NOW THEREFORE BE IT RESOLVED that the Chairperson of the Oakland County
Board of Commissioners is hereby authorized and directed to execute the said
agreement for engineering services by and between the County of Oakland and Camp,
Dresser and McKee.
BE IT FURTHER RESOLVED that the maximum fee for Phase IA shall not exceed
$418,000.
BE IT FURTHER RESOLVED that the County Executive is hereby authorized
and directed to act as the County's representative with respect to the work
performed under this agreement.
The Planning and Building Committee by Richard R. Wilcox, Chairperson,
moves the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
AxL,e)
Richard R. Wilcox, Chairperson
372 g/7
' OAKLAND COUNTY SOLID
WASTE MANAGEMENT PLAN
AGREEMENT FOR ENGINEERING SERVICES
THIS IS AN AGREEMENT made as of the day of
in the year Nineteen Hundred and Seventy-Nine by and between the County
of Oakland, Michigan (hereinafter called COUNTY), and Camp Dresser &
McKee, One Center Plaza, Boston, Massachusetts, a partnership (herein-
after called ENGINEER). The COUNTY desires the professional services of
the ENGINEER for: the collection and development of technical, economic,
and institutional data and the analysis of those data such that the
COUNTY can make a knowledgeable decision regarding the implementation of
a county-wide solid.waste management system; assistance to the COUNTY in
the area of public information; the evaluation of specific equipment and
systems for use in the county solid waste managmenet system; assistance
in obtaining confirmation of the waste supply and energy/materials mar-
keting agreements; support to county activities in public relations,
contract preparation, and financial analysis as required for successful
implementation of the county system; and assistance in the implementation
of the county solid waste management system.
The COUNTY and the ENGINEER in consideration of their mutual covenants
herein agree in respect to the performance of professional engineering
services by the ENGINEER and the payment for those services by the
COUNTY, as set forth below.
The ENGINEER shall serve as the COUNTY's professional engineering repre-
sentative in those phases of the project to which this Agreement applies,
and will give consultation and advice to the COUNTY during the perform-
ance of his services.
SECTION 1 - BASIC SERVICES OF ENGINEER
1.1 General
1.1.1 The ENGINEER shall perform professional services as
hereinafter stated which include normal civil, struc-
tural, mechanical and electrical engineering services and
normal architectural services required for the completion
of a solid waste management study program.
1.2 Preliminary Planning Phase (Phase IA)
It is mutually recognized that the work described in Appendix A
is the first of several engineering and study efforts preceding
implementation by COUNTY of a solid waste management system.
1.2.1 The ENGINEER shall conduct a study and investigation in
accordance with the scope of services attached as
Appendix A. The study shall, in general, include the
following:
.1.2.1.1 Evaluate technical, physical, and demographic
data required to complete the program.
1.2.1.2 Identify and evaluate the alternative waste dis-
posal systems feasible for application within
the COUNTY in consideration of technical, econo-
mic, and environmental factors.
1.2.1.3 Assist in selection of a specific solid waste
management system.
1.2.1.4 Develop a public information and participation
program.
1.2.1.5 Prepare a report with appropriate exhibits des-
: .cribing the methods utilized in identification,
evaluation, and selection of the solid waste
management system and describing in detail the
system selected for the County and the recom-
mended implementation strategy.
1.3 A subsequent planning effort (Phase 1B) may be implemented to
provide greater detail and confirmation of the technical and
economic features of the proposed COUNTY system.
SECTION 2 - SPECIAL SERVICES
2.1 General
If authorized in writing by the COUNTY, ENGINEER shall furnish
or obtain from others Special Services of the following types
which are not considered normal or customary Basic Services;
these will be paid for by COUNTY as indicated in Section 5.
2.1.1 Assistance in obtaining approvals of authorities having
jurisdiction over the anticipated environmental impact of
the project.
2.1.2 Services to investigate existing condiiions of facilities
and to verify the accuracy of data and other information
furnished by COUNTY, as required, other than that speci-
fied under Basic Services in Appendix A.
2.1.3 Services resulting from changes in general scope of the
project, including but not limited to, changes in size,
complexity, or COUNTY's schedule and revising previously
accepted studies, reports, design documents or contract
documents when such revisions are due to causes beyond
ENGINEER's control.
2.1.4 Providing renderings or models for COUNTY's use.
2.1.5 Furnishing the services of special consultants for other
' than the normal civil, structural, mechanical and elec-
trical engineering and normal architectural design inci-
dental thereto, unless specifically identified herein as
being covered under Basic Services.
2.1.6 Preparing to serve or serving as a consultant or witness
for COUNTY in any litigation, public hearing or other
legal or administrative proceeding involving the Project
not included in Basic Services.
2.1.7 Additional services in connection with the project,
including services normally furnished by COUNTY and ser-
vices not otherwise provided for in this Agreement.
SECTION 3 - COUNTY'S RESPONSIBILITIES
The COUNTY shall :
3.1 Provide full information as to its requirements for the Project.
3.2 Assist ENGINEER by placing at his diposal all available informa-
tion pertinent to the Project including previous reports and any
other data relative to design and construction of the Project.
3.3 Furnish to ENGINEER, as required by him for performance of his
services, data prepared by or services of others, such as core
borings, probings and subsurface explorations, hydrographic sur-
veys, laboratory tests and inspections of samples, materials and
equipment, appropriate professional interpretations of all of
the foregoing; property, boundary, easement, right-of-way, topo-
graphic and utility surveys and property descriptions; zoning
and deed restriction; land use and zoning maps; utility loca-
tions; population estimates and forecasts; and other special
data; except where ENGINEER has specifically agreed to provide
the same under Basic Services. All of which ENGINEER may rely
upon in performing his services.
3.4 If ENGINEER is not successful in obtaining permission to enter
upon public and private property as required to perform his ser-
vices under Appendix A, the COUNTY will assist in obtaining such
permission as may be required.
3.5 Examine all studies, reports, sketches, drawings, specifica-
tions, proposals and other documents presented by ENGINEER,
obtain advice of consultants as COUNTY deems appropriate for
such examination and render in writing decisions pertaining
thereto within a reasonable time so as not to delay the services
of ENGINEER.
3.6 provide such legal, accounting, insurance, financial, and other
counseling services as COUNTY may deem necessary for the pro-
ject.
3.7 Designate in writing a person to act as COUNTY's representative
with respect to the work to be performed under this Agreement.
3.8 Give prompt written notice to ENGINEER whenever COUNTY observes
or otherwise becomes aware of any defect in the Project.
SECTION 4 - PERIOD OF SERVICES
4.1 ENGINEER shall proceed with the performances of the services
called for in the AGREEMENT in accordance with the following
schedule:
Data Base Report (Activity B.9 of Appendix A) shall be delivered
within 150 days of receipt of written notice to proceed.
Draft Final Report shall be delivered within 120 days of receipt
of written approval of the Data Base Report.
4.2 If the COUNTY has requested significant modifications or changes
in the scope of the Project, the time of performance of ENGI-
NEER'S services shall be adjusted appropriately.
4.3 If ENGINEER's services for any portion of this Project are
delayed or suspended in whole or in part by the COUNTY for more
than three months for reasons beyond ENGINEER's control, the
ENGINEER shall, on written demand to the COUNTY (but without
termination of this Agreement), be paid in full for all services
rendered to date of delay or suspension. If such delay or sus-
pension extends for more than three months for reasons beyond
the ENGINEER's control, the various rates of compensation and
limits of cost provided for elsewhere in this Agreement shall be
subject to renegotiation.
SECTION 5 - PAYMENTS TO ENGINEER
5.1 Methods of Payment for Services and Expenses of ENGINEER
5.1.1 Services. The COUNTY shall pay the ENGINEER for services
and expenses rendered under Sections 1 and 2 as described
in the attached Appendix B.
. 5.2 Times of Payment
5.2.1 The ENGINEER shall submit monthly statements for services
rendered. The COUNTY shall make monthly payments in
response to ENGINEER's monthly statement within thirty
(30) days of receipt of invoice.
5.2.2 If the COUNTY fails to make any payment due ENGINEER for
services and expenses within sixty (60) days after
receipt of ENGINEER's bill therefor, the amounts due
ENGINEER shall include a charge at the rate of one per-
cent (1%) per month from said sixtieth day, and in addi-
tion ENGINEER may, after giving seven (7) days' written
notice to the COUNTY, suspend services under this Agree-
ment, until he has been paid in full all amounts due him
for services and expenses.
SECTION 6 - GENERAL CONSIDERATIONS
6.1 Termination
This Agreement may be terminated by either party upon ten (10)
days' written notice in the event of substantial failure by the
other party to perform in accordance with the terms hereof
through no fault of the terminating party. If the COUNTY termi-
nates this Agreement under the terms of this paragraph and it is
later determined that the ENGINEER had not so failed, the ENGI-
NEER shall be paid for services performed to the termination
notice date plus reasonable related costs incurred due to termi-
nation.
6.2 Reuse of Documents
All documents including reports, drawings, and specifications
furnished by the ENGINEER pursuant to this Agreement are instru-
ments of his services in respect of the Project. They are not
intended or represented to be suitable for reuse by the COUNTY
(or others) on extensions of the Project or any other project.
The reuse without specific written verification or adaptation by
the ENGINEER will be at the COUNTY's sole risk and without lia-
bility or legal exposure to the ENGINEER and the COUNTY shall
indemnify and hold harmless the ENGINEER from all claims, dam-
ages, losses, and expenses including attorneys' fees arising out
of or resulting therefrom. Any such verification or adaptation
will entitle the ENGINEER to further compensation at rates to be
agreed upon by the COUNTY and the ENGINEER.
6.3 Estimates of Cost
6.3.1 Since ENGINEER has no control over the cost of labor,
materials, or equipment, or over the Contractor(s)' _
methods of determining prices, or over competitive bid-
ding or market conditions, his opinions of probable
Project Cost or Construction Cost proviided for herein
are to •be made on the basis of his experience and quali-
fications and represent his best judgment as a design
professional familiar with the construction industry, but
ENGINEER cannot and does not guarantee that proposals,
bids or the Construction Cost will not vary from opinions
of probable cost prepared by him.
6.4 Successors and Assigns
The COUNTY and the ENGINEER each binds himself and his partners,
successors, executors, administrators and assigns to the other
party of this Agreement and to the partners, successors, execu-
tors, administrators and assigns of such other party, in respect
to all covenants of this Agreement; except as above, neither the
COUNTY nor the ENGINEER shall assign, sublet or transfer his
interest in this Agreement without the written consent of the
other. Nothing herein shall be constructed as creating any per-
sonal liability on the party of any officer or agent of any
public body which may be a party hereto, nor shall it be con-
strued as giving any rights or benefits hereunder to anyone
other than the COUNTY and the ENGINEER.
SECTION 7 - SPECIAL PROVISIONS
The COUNTY and the ENGINEER agree that this Agreement is subject to the
following special provisions which together with the provisions hereof
and the appendices hereto represent the entire Agreement between the
COUNTY and the ENGINEER; they may only be altered, amended or repealed by
a duly executed written instrument.
7.1 Resident Engineering Services are not included in the Agreement.
7.2 Each phase or subphase listed in SECTION 1 of this Agreement
cannot be started until the ENGINEER is authorized to proceed in
writing by the COUNTY. Receipt of an executed copy of this
Agreement by the ENGINEER will constitute a Notice to Proceed
with respect to PHASE 1A.
.7.3 While it is the intent of the COUNTY and ENGINEER to contract
for further phases or subphases of work in reaching implementa-
tion of a selected solid waste management system (PHASES IB, II
and III), the specifics of SECTION 1 with regard to these phases
are to be developed and this Agreement may need to be amended in
this regard. Further, SECTIONS 2 and 3 may also need to be
amended, and SECTIONS 4 and 5 need definition with regard to
PHASES IB, II and III upon completion of the preceding phase.
7.4 The ENGINEER will be utilizing the following firms as subconsul-
tants FOR SECTION 1, PHASE IA work as delineated in Appendix A:
Battelle Memorial Institute, Charles T. Main, and Wehran Asso-
ciates. It is expressly understood that execution of this
Agreement constitutes the COUNTY's permission to the ENGINEER to
utilize these subconsultants for Basic Services for SECTION 1,
PHASE IA work as defined in Appendix A.
7.5 This Agreement is valid if executed prior to June 1, 1979.
IN WITNESS WHEREOF, the parties hereto have made and executed this
Agreement as of the day and year first above written.
COUNTY: ENGINEER:
PARTNER
APPENDIX A
SCOPE OF WORK - PHASE lA
OAKLAND COUNTY SOLID WASTE
MANAGEMENT PLAN
BASIC SERVICES
A. COLLECT, COMPILE, AND EVALUATE DATA
1. Population Projections. The ENGINEER will review available,
existing population estimates and census data. These data will
be amended as required to display population estimates for each
municipality in the COUNTY for the year 1979, 1980, 1985, 1990,
and 2000. The estimates, projections, and census data will be
provided to the ENGINEER by the COUNTY.
2. Existing Maps and Plans. The ENGINEER will review all available
maps and plans which shall be deemed appropriate upon mutual
agredthent between the COUNTY and the ENGINEER to be of assistance
in estimating future waste quantities and characteristics, and in
determining the effectiveness and feasibility of existing and
future solid waste transfer, processing, and disposal sites.
These maps and plans will include, but not be limited to, zoning
and land use plans; census tracts; existing and projected trans-
portation systems; urban renewal project boundaries; residential,
commercial, and industrial developet; solid waste transfer, pro-
cessing and disposal sites; and utility district plans which must
be analyzed for solid waste facility planning purposes. These
maps and plans shall be provided to the ENGINEER by the COUNTY.
3. Compile Laws. The ENGINEER will assist the COUNTY in compiling,
for review, all Federal, State, and local statutes, ordinances,
and regulations which bear on the feasibility of implementation
of resource recovery facilities in Oakland County. ENGINEER will
review this information and identify the legal/institutional
structures through which a solid waste management plan could be
implemented. The ENGINEER will prepare outlines to describe the
State and local permit processes and regulatory schedule require-
ments for existing, noncomplying facilities and proposed facili-
ties.
4. Determine Solid Waste Quantities and Characteristics. The ENGI-
NEER will develop estimates of existing quantities and character-
istics and project future quantities and characteristics for the
residential, commercial and institutional solid waste streams.
Light industrial and factory housekeeping waste quantities (e.g.,
those wastes which can be easily landfilled without extra ordi-
nary handling) will also be estimated. These wastes which may be
termed "Hazardous" or "Special" shall not be included in this
activity. The ENGINEER will review existing available data from
area industrial waste generators. These data will be provided to
the ENGINEER by the COUNTY if available.
To address any significant gaps in the data provided, personal
visits and interviews, and telephone interviews, will be carried
out by the ENGINEER with representative public and private waste
haulers as appropriate. Each municipality in the service area an
major private refuse haulers will be contacted by the ENGINEER
regarding the weights or volumes of refuse which they collect,
the schedule for its collection, the character of the refuse_
(residential, commercial, institutional, and industrial), the
industries and major institutions serviced, and the identifica-
tion of all disposal facilities used and their locations.
Using data compiled above, and current census information, resi-
dential commercial, and institutional waste generation rates can
be estimated; the rates will then be applied to the entire ser-
vice area to determine current and estimated future solid waste
quantities. Industrial quantities will be estimated to the
extent of readily available data.
5. Special/Industrial Wastes Survey. Early in the project, the
ENGINEER will undertake a survey of representative industries in
the service area to estimate the categories and total quantities
of special wastes generated by the industrial sector. The "spe-
cial" waste stream is defined as those wastes which may require
extraordinary handling, but may be disposed at a permitted and
well-operated sanitary landfill. In conjunction with the COUNTY,
the ENGINEER will determine a list of 25 representative indus-
tries of varying sizes from the Standard Industrial Codes (S.I.C.)
listing for the COUNTY's communities. These representative in-
dustries will then be contacted by the ENGINEER by telephone or
personally, as deemed appropriate. These data, along with exist-
ing data compiled in earlier Oakland County studies and by ENGI-
NEER during the study of other, similar service areas will be
used to estimate the waste types and generation rates for the
investigated industry categories. In turn, the rates will be
applied to the overall service area to develop the total special
waste qauntities generated in Oakland County. These quantities
will assist the COUNTY and the ENGINEER in evaluating the impact
of these wastes on alternative soild waste management systems
which shall be considered for the COUNTY. At the conclusion of
this portion of the Project, ENGINEER will meet with representa-
tives of the COUNTY to arrive at a decision regarding the need to
modify the Project Scope of Work to incorporate full considera-
tion of the special waste stream beyond the preliminary problem
definition survey described here.
6. Co-incineration Evaluation. ENGINEER will prepare a preliminary
assessment of the potential for co-incineration of sewage sludge
with refuse in COUNTY facilities. Sludge quantities and charac-
teristics will be based on existing data developed for treatment
plant facilities located in the COUNTY. A preliminary technical
and economic assessment of the feasibility of co-incineration
will be developed. This assessment will provide the basis for a
decision by ENGINEER and the COUNTY regarding the need to modify
the Project Scope of Work to incorporate full consideration of
co-incineration as a part of the initial phase of implementation
of the COUNTY solid waste management system.
7. Evaluate Existing Landfills. Existing landfills judged by the
ENGINEER to be considered as part of the COUNTY's management
system will be inspected and evaluated. To assist this effort,
the COUNTY shall provide available data which may be required,
including -the name of the operator or responsible agency, size,
location, boundaries, permit status, violations of record, avail-
able cover material estimates, records of monitoring well and
surface water sampling, and all available hydrogeologic and cli-
matological data for each site.
Based on these data, and contact with site operators, the ENGI-
NEER will develop estimates of remaining site capacity, (assuming
the COUNTY proceeds toward implementation of resources recovery
systems) and site operating costs for the remainder of the site
life. The feasibility of extending the life of the site by
acquisition of additional property and/or changes in operating
procedures will be addressed.
8. Evaluate Existing Transfer Stations. The ENGINEER will evaluate
the transfer stations now in use in Oakland County which can be
expected to become part of the Countywide management system.
Available information for each station provided by the COUNTY
will be reviewed. This information shall include site bounda-
ries, type of equipment, capacity, average throughput and main-
tenance records (spare parts inventory and maintenance costs).
The ENGINEER will inspect each such station, observe its opera-
tion, and interview facility personnel. An evaluation will be
made of the records provided. Access to each station, relative
to areas of concentrated waste generation (as determined under
Task A.4), will be appraised.
The ENGINEER will determine the general effectiveness and effi-
ciency of the operation of each facility. The requirements, if
any, for upgrading each station will be outlined, including esti-
mated costs for increasing station capacity, if such a need is
anticipated. The physical condition of each facility and its
spare parts inventory will be evaluated during this investiga-
tion.
B. IDENTIFY FEASIBLE ALTERNATIVE SYSTEMS
1. Investigate Refuse Energy Markets. The ENGINEER will conduct an
investigation of potential refuse-derived energy consumers within
the Oakland County service area to determine the current market
potential for energy derived from solid waste. The 1976 study
work by Midwest Research Institute (MRI), and related studies,
will be reviewed and updated to provide additional data on an
energy marketing opportunity changes which may have developed in
the interim period. Solid waste processing systems associated
with supplying energy to these markets will be evaluated on the
basis of current data on reliability and cost. Energy forms to
be recovered from solid wastes will be limited to steam and
electric power.
Based on these available data, the ENGINEER will identify poten-
tial private and public purchasers of refuse-derived energy -
(steam and electricity). Additional available data, to be pro-
vided by the COUNTY for this evaluation, shall include utility
company records, air pollution control permit records, and the
nature and the size of the identified industries. Total daily
and annual patterns of energy demand will be determined for those
markets judged by the ENGINEER to be of significant potential
interest.
The ENGINEER will meet with the interested major potential energy
consumers to discuss the enery load profile, specifications, sys-
tems requirements, and economics of energy purchase, with the
objective of obtaining written expressions of interest. The
results of this effort shall be documented under the Activity B.9
Report.
2. Investigate Markets for Recovered Materials. The ENGINEER will
investigate the markets and general systems for materials recov-
ery for a proposed resource recovery system for Oakland County.
The 1976 MRI study report on materials recovery shall be reviwed
to identify potential purchasers of ferrous metals and aluminum.
Representative local purchasers will be contacted to determine
prices for materials and potential commitment to purchase. Based
upon these data, experience from other studies, and in-house
information, the ENGINEER will estimate potential receipts from
these materials, net of transportation cost.
Required product quality outline specifications from potential
purchasers of secondary (recovered) materials will be obtained.
An analysis of the feasibly recovered materials, the general
recovery systems, and the potential markets will be tabulated in
the report under Activity B.9.
The materials recovery effort will be limited to those systems
associated with preparation of a refuse-derived fuel (ROF) for
• ,
firing of a suspension-fired or spreader-stoker incinerator
boiler:
3. Investigate Waste Incineration Alternatives. The ENGINEER will
identify and review energy recovery and associated waste process-
ing/preparation systems judged most applicable to the need and
conditions of significant energy markets identified under Acti-
vity BA. This will include mass-burning waterwall incinerators;
incinerator boiler systems using a prepared refuse derived fuel
(RUE); and modular combustion units (MCU l s) for smaller steam
markets. RUE type steam generating units, mass burning incinera-
tion, and MCU applications will be compared and the costs tabu-
lated for presentation in the Activity 8.9 Report.
In this evaluation effort, ENGINEER will carry out his work to
provide a credible estimate of prospective energy revenue and a
corresponding net tipping fee. Additional technical and economic
analyses to review and refine the decision reached in this effort
are contemplated for the future engineering studies (Phase IB).
The ENGINEER will investigate and analyze any special require-
ments relative to the boiler. This will include preliminary
review of such factors as boiler configuration, feeding mecha-
nisms, grate systems, corrosion potential as a function of steam
conditions and materials of construction, soot blowing equipment,
and integral or separately fired superheaters.
The ENGINEER will investigate different steam cycles which maxi-
mize energy product revenue for alternate combinations of refuse
throughput and steam usage. Alternate means of heat rejection
(extraction steam, cooling towers, surface waters, groundwaters,
air condensers) will be evaluated in light of potential energy
plant site and energy customer assumptions. Turbo-generators
will be evaluated relative to the potential steaming rate of
refuse-to-energy plants and the electrical interface with the
utility grid system.
The cost impact of each alternative system combination will be
quantified for review and presentation in the eport.
The approach to be used for the initial incineration feasibility
study will include the following stages:
a. Selection by the ENGINEER, based on the quantity of refuse,
and on the size and characteristics of the prospective energy
markets, of up to four (4) typical design sizes of compatible
incineration facility capacities. It is anticipated that
these typical design sizes would be: 50 tons per day (TPD),
100 TPD, 800 TPD, and 1,200 TPD.
b. For the two smaller facilities (MCU-type), the ENGINEER will
draw on his experience and on consultation with the energy
system subconsultants (CT. Main and Battelle) to develop
typical layouts, capital and operating cost estimates, and
technical constraints associated with such units.
c. For the two larger facilities, the following sequence of stu-
dies and engineering assessments will be carried out.
i. Initial Explorations - Representatives from the ENGI-
NEER and energy steam subconsultants will meet and dis-
cuss alternative furnace, boiler, and turbo-generator
configurations. Also, field trips to not more than
four (4) municipal refuse energy plants will be made to
•observe performance and evaluate technical design fea-
tures. From these field investigations and the collec-
tive engineering experience of the firms, two furnace/
boiler concepts and two steam conditions (saturated and
superheated) will be selected for further study.
ii. Preliminary Economic Analysis - ENGINEER will develop
preliminary capital and operating costs for each combi-
nation of unit capacity, furnace/boiler type and steam
conditions (eight cases) plus the steam option using a
separately fired (fossil fuel) superheaters boiler (two
capacities). Also, preliminary capital and operating
costs will be developed for alternative energy electri-
cal generation, and dissipation (to cool the condenser)
systems will be considered.
Selection of Two Candidate System Concepts - ENGINEER
and the energy subconsultants will meet and select a
system concept for use in this and subsequent analyses.
The basis for selection will include: state of tech-
nological development, capitalization requirements, and
prospective net tipping fee.
iv. Economic Analysis - The economic evaluation for the
alternatives selected will be refined to provide an
improved basis upon which to estimate the tipping fee
and capitalization requirements.
4. Identify New Sites for Processing Solid Waste. The ENGINEER will
identify suitable sites for waste processing, according, in part,
to energy consumer data compiled under Activity B.1. These sites
shall include those suitable for a large, centralized processing
plant, as well as those for smaller (MCU) plants. The ENGINEER
will develop site selection/evaluation criteria for review by the
COUNTY. Upon approval of the criteria, the ENGINEER shall iden-
tify up to twelve (12) candidate sites for consideration by the
COUNTY through application of the criteria to land within the
6. Identify Potential Transfer Station Sites Within the COUNTY.
Similar to Activities B.4 and B. . transfer station site sel Similar to Activities B.4 and B.5, transfer station site selec-
tion and evaluation criteria will be developed and submitted to
the COUNTY for review and approval. Through application of these
criteria to available land throughout the COUNTY, an inventory of
potential sites will be developed. Because the opportunity may
exist for implementation of more than one of several solid waste
management system configurations, as comprehensive a list as
practical of potential sites will be compiled.
•. - •
COUNTY judged by the ENGINEER to be appropriate for considera-
tion. Upon concurrence by the COUNTY, all pertinent data on
these sites, including ownership, property boundaries, zoning
ordinances, codes, and other local restrictions will be reviewed
by the ENGINEER. Each of the twelve (12) approved sites will be
analyzed for implementation of an appropriately sized processing
facility; the virtues and liabilities of each site will be quan-
tified and tabulated for presentation in the Activity B.9 Report
and in preparation for solid waste systems recommendation and
selection.
5. Identify Potential New Landfill Sites in Oakland County. The
ENGINEER will develop criteria for selection and evaluation of
potential landfill sites in Oakland County. The criteria will
include, but not be limited to, site size, geohydrologic condi-
tions, site access as it relates to the proposed transfer haul .
matrix, environmental impacts, and comparative site development
costs. After review of the criteria with the COUNTY, an inven-
tory will be compiled of land areas judged by the ENGINEER to be
of appropriate size and which are not readily identified as being
dedicated in perpetuity to other purposes. This inventory will
include those potential sites currently in the state regulatory
or local permitting processes.
From this inventory, and after application of the approved cri-
teria, the ENGINEER will identify up to five (5) sites judged
most amenable for landfill development. These selected sites
will then be submitted to the COUNTY for review and approval.
For the selected and approved sites, the ENGINEER will develop
preliminary site development schemes and estimated costs for site
construction and operation.
An economic analysis of transfer station operations will be devel-
oped for two alternate configurations corresponding to two ranges
of daily throughput tonnages. These costs will include capital
and annual operating costs.
7. Prepare Models of Alternative Processing/Disposal Systems. The
ENGINEER will review all waste quantity, technical, environmen-
tal, and economic data compiled under all previous activities
with consideration for the sensitivity of each processing system
configuration to variations in the character and quantity of
refuse available in the County for processing. An economic model
for each alternative management system developed by the ENGINEER
will be compiled to show capital and operating costs, income from
energy and recovered materials, quantity of residue requiring
disposal, and other factors affecting economic feasibility. The
models will be structured in a general way to reflect fluctua-
tions (seasonal waste generation, differences in waste character-
istics, etc.) in the management system. The models will also
reflect an optimally-distributed transfer station matrix, will
include haul costs and costs of operation of these transfer sta-
tions, and will be developed to provide a favorable tipping fee
in consideration of proposed system competition (sanitary land-
fills). The economic modeling will be made for two levels of
County responsibility: (1) disposal of the County's residential
and commercial waste streams only, and (2) disposal of the resi-
dential, commercial, and conventional, or light industrial wastes.
8. Assess Environmental Issues. The ENGINEER will perform an envi-
ronmental inventory of the general environmental characteristics
of the region and/or Oakland County, specifically, the County
Service Center and other potential processing sites, and other
facility sites identified in Activities B.4, B.5, and B.6. Envi-
ronmental issues will be evaluated and approaches will be iden-
tified to ensure compliance with environmental regulations.
Characteristics to be evaluated will include:
(1) Facility sites
- Existing land uses
- Neighborhood conditions
- Traffic conditions
(2) Physical
- Atmospheric conditions
- Topography and geology ▪ Rydrogeology
(3) Biological
(4) Human
- Demographics
- Land ownership and use patterns
- Community plans and projects
- Aesthetic and cultural resources
- Archaeological and historical sites
The environmental inventory will draw on the data base compiled
under previous activities.
The ENGINEER will make projections of expected trends in the
areas near the selected alternative facility sites. Local, spe-
cific environmental issues will also be identified to assure
legal compliance and encourage public support. These will in-
clude, but not be limited to, flood plain or wetlands considera-
tions, impact on vacant parcels and open space, traffic and
street patterns, air pollution sources and wastewater discharges,
and potential noise contours.
The ENGINEER will maintain liaison with members of Federal, State,
regional, and local regulatory and planning agencies to continu-
ally assess the feasibility of alternative system implementation
from the standpoint of environmental concerns.
9. Data Base Report. A detailed report will be prepared, with
appropriate text, tables, maps, and appendices describing the
work done under all preceding activities. The report will serve
as a basis for decision-making in subsequent activities of this
study and will tabulate and display all pertinent data. The
number of copies of the report to be submitted to the COUNTY
shall not exceed 150.
The draft Table of Contents for the Data Base Report will be prepared in
the early weeks of the Project and provided to the County in a loose-leaf
binder. As the Project proceeds, preliminary drafts of portions of the
Report will be furnished to the County to foster early awareness by the
County of the direction and content of the work. Additions and revisions
to the draft report will be furnished as available.
C. SELECT AND RECOMMEND IMPLEMENTATION PLAN FOR A COUNTY SOLID WASTE
MANAGEMENT SYSTEM
Activities under Parts A and B will provide data for the selection of an
optimum solid waste management system, including technical feasibility of
processing/transfer/disposal systems; preliminary costs; and potential
environmental consequences. Under the activities of Part C, the ENGINEER
will seek to assist the COUNTY in selecting a final technical alterna-
tive, encourage public support, provide indications of required potential
waste and market commitments, and select appropriate financing strate-
gies.
I. System Selection. Based on review of the Activity B.9 Report,
the ENGINEER and the COUNTY will preliminarily select a technical
alternative system, including transfer stations, processing
sites, and their technology, energy and materials markets, and
landfill facilities for investigation of implementation within
Oakland County. Because system selection must include not only
objective technical data, but must reflect some subjectivity
based on experience and familiarity with the study area, the
ENGINEER will participate in up to six meetings, as deemed neces-
sary, with public and private sector representatives to promote
interaction of all concerned groups. These meetings will have
the primary objective of developing a comprehensive and meaning-
ful list of criteria for the selection of a favored management
system concept and will provide direction in developing a realis-
tic and practical implementation plan.
2. Initiate the Acquisition of Waste Commitments. Because ultimate
system design and financing will depend on the quantity and char-
acter of available waste, an effort must be made toward identifi-
cation those agencies, firms or individuals controlling waste
collection and transport within the County and an effort made
toward development of negotiated contracts for delivery of the
waste to the proposed facility.
The general willingness of the cities and towns of the private
sector waste collection industry to haul to the County's facili-
ties will be determined through presentation of contracts pre-
pared by the COUNTY and an outline schedule of estimated tipping
charges. The institutional and legal constraints on acquisition
of waste also will be determined from data compiled previously.
For instance, a municipality may have entered into a multi-year
contract for waste collection with a private hauler. That waste
may not be able to be directed to a County facility until that
contract has expired. This investigation will provide infor-
mation regarding the chronological availability of waste within
the County.
Of special importance will be discussion with the leadership of
those cities and towns which have not yet signed a letter of
intent to participate in the County-wide system. Since these
communities can contribute large quantities of refuse, their
involvement could or would (1) affect system economics, (2)
affect facility siting and system optimization, and (3) make
available to the system existing facilities (landfill or transfer
stations) which could significantly impact on the County Program.
The objective of the effort under this task will be to assess the
willingness to participate by public and private sector haulers
and industrial sources.
3. Prepare an Institutional, Management, Financial and Procurement
Plan. The ENGINEER will work in concert with the COUNTY to deli-
neate a potential institutional framework in which the COUNTY can
operate the proposed solid waste management system. Such ques-
tions as: the type of contracts that should be entered into
(e.g., with turnkey vendors and/or communities within the County);
methods available for financing (e.g. bonds, grants, ad valorem
taxation, exclusively by fees), and any limitations existing on
the available financing methods, permits required (State and/or
Federal); terms under which communities which decline to par-
ticipate in the initial system implementation phase can enter the
system in subsequent years. compliance with environmental regu-
lations and review procedures; all these will be addressed. The
ENGINEER will de-velop alternative management strategies, with
the concurrence of the COUNTY, and select a strategy which gives
positive consideration to such factors as the flexibility of
amongst the varying parties in the proposed waste management
system; minimal personnel requirements which might be added to
County responsibilities, and the minimizing of administrative
burdens which might also be added to County staff. Inflation
impact on .future operation and maintenance costs, and possible
costs of future environmental constraints, will be estimated to
aid in determining life cycle costs of the facilities.
4. Implementation Strategy. The ENGINEER will develop an implemen-
tation strategy for review and approval by the COUNTY based on
the foregoing activities. This strategy will include methods for
the acquisition of firm waste commitments; determination of nego-
tiating positions for contractual agreements for the purchase of
secondary materials and recovered energy; methods for acquisition
of required processing, transfer, and disposal sites; and the
procurement procedures of all elements of the proposed solid
waste management system.
5. Final Report. A final draft report detailing the activities of
all work and the ENGINEER's recommendation and conclusions will
be produced with appropriate text, tables, maps, and appendices.
Within a period not to exceed sixty (60) days after receipt of
the COUNTY's review comments, the ENGINEER will deliver 500
copies of the final report to the COUNTY.
The draft Table of Contents for the Final Report will be prepared
in the early weeks of the Project and provided to the County in a
loose-leaf binder. As the Project proceeds, preliminary drafts
of portions of hte Report will be furnished to the County to
foster early awareness by the County of the direction and content
of the work. Additions and revisions to the draft report will be
furnished as available.
6. Public Relations. The understanding and cooperation of the gen-
eral public will be critical to the success of the selected plan.
To this end, the ENGINEER will develop a public information and
participation program for the COUNTY. It will consist of four
(4) major elements:
a. Strategy Development - A framework strategy report will be
prepared within the first four (4) weeks of the project
detailing the public information program for the COUNTY.
b. Administrative/Supervision - The ENGINEER will assist the
County with assessment of the public information needs for
this project, with development of an acceptable public rela-
tions program and with initiation of program plans. In addi-
tion, the Engineer will also assist in coordinating
preparation of public relations activities throughout the Phase
IA portion of this Agreement; generally support the COUNTY as may
be agreed; and assist in liaison with legislators and other opi-
nion leaders, all as is possible within the Phase IA cost limita-
tions .of this Agreement.
c. The Board of County Commissioners' Meetings - The objective
of this task is to assure participation in the planning pro-
ject of an informed public constituency. As part of this
effort, the ENGINEER will conduct an orientation meeting
with the Board of County Commissioners, and, if appropriate,
conduct a tour of existing solid waste facilities in the
County or nearby. The ENGINEER would seek the Board of
County Commissioners participation in finalizing the project
public relations program and will assist at up to six (6)
Board of County Commissioners meetings, including those pre-
viously identified and those for discussing the results of
the program.
d. Press Relations - Recognizing the value of a properly and
fully informed news corps, the ENGINEER will prepare infor-
mational materials for use by news media personnel. These
materials will comprise a "press kit". The ENGINEER will
also conduct one (1) press background briefing for face to
face informational exchange; one (1) major publicity activity
(if deemed appropriate); and one (1) press conference
announcing study findings.
7. Summary Report. A summary report will be prodked for distribu-
tion to the public, explaining in a general way, the highlights
of the foregoing work using appropriate text, tables, maps,
plans, diagrams, and photographs. The report shall explain the
selected management system(s), the most appropriate implementa-
tion strategy, and the estimated costs and commitments. Two
thousand (2,000) copies of the summary report will be delivered
to COUNTY no longer than ninety (90) days after receipt of the
COUNTY's review comments of the full draft report presented under
Activity 5.
8. The ENGINEER will provide advisory and consultant time to the
COUNTY, up to 104 man-hours to assist in coordinating the efforts
of this work with those of the COUNTY's legal, management, and
financial consultants.
APPENDIX B
TO SECTIONS 5.1.1 AND 5.1.2 OF
• AGREEMENT
BETWEEN
COUNTY AND ENGINEER
FOR
PROFESSIONAL STUDY AND REPORT SERVICES
PHASE IA
OAKLAND COUNTY SOLID WASTE
MANAGEMENT PLAN
PAYMENTS TO ENGINEER
BASIC SERVICES
For the Basic Services performed under Section 1.2, the COUNTY agrees to
Pay the ENGINEER as follows:
For work done by the ENGINEER, at the actual out-of-pocket cost of
such services dor employees plus 125% of the salary cost for overhead
and profit. Salary cost is defined as the cost of salaries (includ-
ing sick leave, vacation, and holiday pay applicable thereto) for
time directly chargeable to the project; plus unemployment, excise,
and payroll taxes; and contributions for social security, employment
compensation insurance, retirement benefits, and medical and other
group insurance benefits.
Actual out-of-pocket cost of services is defined as salary cost of
employees plus those expense costs other than salary costs that are
incurred during the progress of the work. The actual out-of-pocket
expense costs include: airfare, automobile rental if required, mile-
age charges, parking, tolls, taxi, meals, lodging, telephone, print-
ing and reproduction costs, and other miscellaneous costs incurred
specifically for this project.
For work done by others, at the actual cost to the ENGINEER of such
services plus 15% fee.
The charges for in-hour computer usage will be as specified in the
current "Computer Services Price Schedule", attached.
The total cost of all Basic Services under Section 1.2 shall not exceed
$ 418,000 .
.1
SPECIAL SERVICES
For the Special Services performed under SECTION 2 as specifically
authorized in writing in each instance by the COUNTY, the COUNTY agrees
to pay the ENGINEER for work done by the ENGINEER or for work done by others,
as shown above under BASIC SERVICES.
#8951 May 17, 1979
Moved by McConnell supported by Roth the report be accepted and Resolution
#8951 be adopted.
AYES: Kelly, Lewand, McConnell, McDonald, Moffitt, Moxley, Murphy, Page,
Patterson, Peterson, Roth, DiGiovanni, Doyon, Dunaskiss, Fortino, Gabler, Gorsline,
Hobart. (18)
NAYS: None. (0)
PASS: Moore. (1)
A sufficient majority having voted therefor, the report was accepted and
Resolution #8951 was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and
having a seal, do hereby certify that I have compared the annexed copy of
.. Miscellaneous . REscpution . #8951 adopted . by . the .Oakl.and .Coupty Board. of
Commissioners . at . their . meetir19 .held . on .May 17, 1979
with the original record thereof now remaining in my
office, and that it is a true and correct transcript
therefrom, and of the whole thereof.
In Testimony Whereof, I have hereunto set my hand and
affixed the seal of said County at Pontiac, Michigan
17th May this day of
Lynn D. Allen... Clerk
By Deputy Clerk