HomeMy WebLinkAboutResolutions - 1978.02.02 - 12673February 2, 1978
FINANCE COMMITTEE REPORT
BY: FINANCE COMMITTEE - PAUL E. KASPER, CHAIRMAN
IN RE: COOPERATIVE REIMBURSEMENT GRANT APPLICATION - FRIEND OF THE COURT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairman, Ladies and Gentlemen:
The Finance Committee has reviewed the 1978 Cooperative Reimbursement
Grant application - Friend of the Court for the period of January 1, 1978 to
December 31, 1978, This is the seventh year of a continuing grant under the
Social Security Act Title IV, Section 4021A involving enforcement of Child
Support payments - A.D.C. cases.
The 1978 grant application is $477,666 or 22% greater than the 1977
grant. Included in the $86,913 increase is $56,203 which represents an
anticipated 6% salary increase for the current (20) positions and the cost
of (1) one additional position for 1978. Also included therein is full
year funding for the (5) five positions funded for six months in 1977.
It should be noted that the processing of this grant application does not
automatically authorize the additional position and 6% salary increases.
Rather, the salary and personnel needs for this program will be subsequently
reviewed by the Personnel Committee and the Board of Commissioners. Fringe
Benefit costs are increased by $24,287. Indirect Costs totaling $41,748
or 15% of salary costs are requested in the 1978 application. The major
increases in the Operating Budget are Transportation, Furniture, and
supplies for the new position. Data Processing Costs are reduced in
proportion to the reduction in the 1978 Recommended Budget.
The County portion of this grant application is $15,057, consisting
of $8,400 Soft Match and $6,657 Cash. $5,657 is recommended in the 1978
Friend of the Court Budget-Grant Match line-item. An additional appropriation
of $1,000 will be needed, if the grant is accepted as proposed. The above
costs and funding are detailed in the attached schedule.
The Finance Committee recommends acceptance of the foregoing report and
referral of the information contained therein to the Public Services Committee
in accordance with Miscellaneous Resolution #8145, revised Federal and State
Grant Application Procedures.
FINANCE COMMITTEE
Paul E. Kasper, Chairman
enry W. Hoot, Chairman
MISCELLANEOUS RESOLUTION # 8328 February 2, 1978
BY: PUBLIC SERVICES COMMITTEE, HENRY W. HOOT, CHAIRMAN
IN RE: 1978 COOPERATIVE REIMBURSEMENT GRANT APPLICATION - FRIEND OF THE COURT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairman, Ladies and Gentlemen:
WHEREAS, the Public Services Committee has reviewed the Friend of the
Court-Cooperative Reimbursement Grant Application for 1978; and
WHEREAS, this is the seventh year of a continuing grant; and
WHEREAS, total funding for the 1978 grant is $477,666 of which
$15,057 (3%) would be the County portion consisting of $8,400 soft match and
$6,657 cash, and $462,609 (97%) would be State funded, consistent with the
attached schedule; and
WHEREAS, the Public Services Committee recommends filing of said
application.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the filing of the Friend of the Court-Cooperative
Reimbursement Grant Application.
The Public Services Committee, by Henry W. Hoot, Chairman, moves
the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
A,Y APPROVE THE FOUGOING RESOLUMN
03P/V`78
ait
TOTAL
FUNDING SOURCES
County
Cash
In-Kind
TOTAL COUNTY
State
5,657
16,730
22,387 (6%)
368,366 (94%)
390,753
6,657
8,400
15,057 (3%)
462,609 (97%)
477,666
(1,000)
8 ,330
7,330
(94,243)
.(86,913)
OAKLAND COUNTY
COOPERATIVE REIMBURSEMENT PROGRAM
FRIEND OF THE COURT
COMPARISON 1977 PROGRAM - 1978 PROGRAM APPLICATION
Number Variance Variance
of 'Number of 1978 Number of Favorable/
Positions 1977 Positions Application Positions (Unfavorabl ,
SALARIES
Referee - -- 1 23,436 (1 ) (23,436)
Attorney Ii 3 58,541 0 -- 3 58 ,541
Attorney I 1 7,476 3 51,451 (2) (43,975)
Court Service Officers 5 76,325 5 83,892 o (7,567)
Typist II 4 35,150 2 17,516 2 17,634
Typist I 1 3,827 0 -- 1 3,827
Clerk II 2 17,802 2 16,125 0 1,677
Clerk I 3 18,772 2 14,673 1 4,099
Account Clerk 1 4,222 1 9,154 0 (4,932)
Technical Support Clerks 0 -- 4 37,415 (1) (4) (37,415)
Automatic Dict. & Prod.Typist -- 1 8,902 (1 ) (8,902)
TOTAL 20 222,115 21 262,564 (1 ) (40,449)
Salary Adjustment -- 15,754 (15,754)
Sub-Total Salary 222,115 278,318 (56,203)
FRINGE BENEFITS 71,343 (32.12%) 95,630 (34.36%) (24,287)
Total Salary & Fringes 293,458 373,948 (80,490)
Indirect Cost 33,320 (15% of Salaries)41,748 (15% of Salaries)(8,428)
OPERATING
Transportation 19,500 24,000 (2) (4,500)
Travel & Conference 350 400 (5 0 )
Stationery Supplies 1,600 I,800 (200)
Equipment 1,151 1,643 (492)
Postage & Communication 2,862 3,370 (508)
Data Processing Costs 27,712 18,897 (3) 8,815
Radio Rental & Maintenance 2,400 2,400 (4) --
Rent 8,400 8,400 --
Furnfture (for new position) -- 1,060 (1,060)
63,975 61,970 2,005
TOTAL 390,753 477,666 (86,913)
(1) Request includes 1 new position of Technical Support Clerk. This is
contingent upon review and approval of the Personnel Committee.
(2) Transportation includes 5 vehicles.
(3) Data Processing Cost is to offset cost in 1978 F.O.C. Budget
(4) Radio Rental includes 5 radios for above mentioned vehicles.
(5) Request includes operating costs associated with the new position.
Stationery Supplies 200
Equipment 492
Furniture 1,060
1 NLY
PROMW DIErJL :le (Prosecutor or FOE))
(Chairman, Board of Commissioner's or His De NAME AND TITLE OF
TYPE OF APPLICATION , TYPE OF PROGRAM
Court
PA & FOC
=Application for
an existing pr
New applicatior
Friend of
fLi
FNT .T,UT
of Michi
of Soc i al COS
Send 3_s2pies to Mic:oig
LEAVE BLANK - FOR
of Social Servic. Retain OTM copy for your files,
PLICAT
Application is hP
of a program de s.
approved state plan to
to ihs chigan Department of Social Services for opproval
ces to ADC recipis in accordance win the HEW
c-;rnity and secure sur .c:c,rt
LOCATE OF PRIT!CUM (Cjty, Cow
Office of the Friend of Lhe Court, 1200 N, Telegraph Rd., Annex II
Pontiac, Michigan 48053
John J. Houghton, Friend of the Court
WALLACE F. GABLER, JR CHAURMAN, BOARD OF•CC=SSIONERS.
SI RE (Authorized OfFicial DATE
WALLACE F. GABLER, CHAIRNAN
SIGNATURE (Di rector Cu Deatmc:rt o
Social Services)
HOWARD E. ROSSO, PTRECTOC.:.
LJ Proqecut'Ing At:torney
053-319 (Rev 3-73) Prev .ku edrl obsolete
Pa9e I of 4
ilk - PRO= •?7'!‘,7-i\!r
fficial title and address of the person whc will set
t mployoes and will othcTwise exercise supervisory
ion)
REQUEST FOR ADDTL. PERSO
EXISTING PERSONNEL! 70 ADDITIONAL PERSONNEL:
055-319 (Rev_ "---73) Pr S Pit bsoiete PrIe 2 o Ti"
PROGRAM APPI...AC.,VVIO'f
A) PROGRAM PROORM SUPERVISOR (,:t
personnel policies, 77—
powers and duties.)
John I. Houghton.
Assistant Friend the 'Thu
vision and reco;:a—nini ,!mp
program. it urk. ti!r
develop and'execrtc- thk-:
subject to the apruval of
in policy will bc (1 ,!vciop
Department of Soc -isJ
e id A. Tows, Chief
ble for the super-
nnel under this
responsibility to
f this program,
tor, and any change
the Director of the
0! the Court,- and Dona
rt, will be responsi
loyment of all perso
lend of the Court's
inistraLive policy 0
the Court Administra
cooperatively with
es.
PROGRAM PERSONNEL WEt
prerequisites such as :Tdu:-atiri-L
ponsibilities, duties . and
:xperienoe, etc.)
mrloymont
EXISTIN PERSONNEL
1. Four attorneys classified as
follows:
1 Referee (Atty step-classifica
3 Attorney T
One Technical Support Clerk 2. Three Technical •Support Clerks
(previously referred to as
'secretaries')
3. :Iwo Typists:
I ADAPT (Automatic Dictation and
Automatic Production Typist)
i Typist II
4. Five Circuit Court Service Officers
(previously referred to as
deputies)
5. One Account Clerk I
6. One Clerk (Classifjed as a Typit II)
7, Four Filing
follows; .
2 Clerk
2 Clerk II
clssified as
COOPER A S FV .N.T (;PAM API? L 1 - CATION
. nuea)
PART IT - !'"1:0RAM NARRATIVE _ _
(B) PROGRAM PERSONE orfJ ,Ined)
1. ATTORNEYS:
a. ReJLN Direct and participate in review of
divorce rases according to plan described on page 3.
b. Duties: Eolic:: through on AUG connected divorce cases
as doc::.±:)ed page 3.
C. Edneat! Degree from accredited Law School; pre-
ferably f.he SLte of Michigan; Member of Michigan State
Aar; t--perace necessary, although desirable.
2. TECHNICAL SUPPr;RT
a, ResponsihiliT.y: Typing necessary forms; handling details
of office operation in preparation for attorney's Court
appearance and follow-up on case.s.
b. Qualifina)jons .: High School graduate or better. Responsi-
ble clerical experience.
3. TYPISTS:
. ADAPT has responsibility for utilization of Friend of the
Court forms in mr.7mions to add a child for child support;
for modification of child support; and similar matters which
have been put on nag cards. .Typist assists in completion of
DSS fo=s,
4. CIRCUIT COURT SERVICE OFFICERS:
Locate and transo,t respondents.
5. ACCOUNT CLERK. I:
Set up Payee II accounts (indicating portion of arrearage
. owing to the Stau of Michigan).
6. CLERK:
Liaison with Department of Social Services; certification
and decertification follow-up; handles details .involved in
ADC cases not handled by Technical Support Clerks.
1. FILING CLERKS:
Accountable for files in assigned cabinets; attach incoming
judgments and o -r.ders, attorney and client mail to files and
distriute tbev.; carry files to and from Court House; pull
files and re-file Droperly in assigned cabinets.
Page 2a of 4
(Cont'd) COOP PROCRN3.
PROGRAM FUNCTION
services and .the
Include how these s ..
other pertinent f7
Also refer to part:
C)
s1.7
S upport pay
and he resp
Social Ser -,!
2. TECHNICAL SUPPO
Handle all typj
in review proce
ney review of 1,
and prepare mon
State of Michip
compiling of do
and paternity c
178, 1966, etc.
3. CLERKS: 2 Cler
Take calls whic
Clerks giving o
receiving 1855'
file and passip
Social Services
print-outs on a
certification o
recall letters
Support Clerks
relating to the
4. TYPISTS: 1 Auto
Computerization
amount of typin
bench warrants,
5. CIRCUIT COURT S
a. Participate
cases, pateL
of Minors Ac
b.. Serve Order
of service;
arrest of de
of the Court
payments as per P.A. 178 of 1966, etc., N.S.A. 25.17_2,;
jpnuible for monthly reports to the Department of !
'ices .:Ln re support enforcement.
T.T.._.CT,RKS! 4
.ng of notices, preparation of legal pleadings; assist L
Ise; perform all secretarial tasks related to all attor l
00C connected divorce and paternity cases; keep data
! It -n .17 report form, including mailing of same to the
;an. Department of Social Services, including the ! uta in re collections of support in ADC connected divorce
aces, and modifications of support orders under P.A.
, 25,172.
Clerk
h 1Toud orbe
ut proper in
S O1IL 18560
g to qttor:;e
De)a ,Linert.
rrfrrarge; p
f AOC recipi
whch are so
ulle;-:e);er ay-AO
p rag am
Dlet:ILIPn I Auto Production Typist; 1 Typist I.
of slow c a noes had the effect of increasing the
g
r,'.st to correspondence, applications for
oldes, ,,ind keeping our ADC program updated.
OfFIRS: 5
in oatrilroll of defendants in divorce related ADC
!elntod ADC cases, Family Support and Emancipatio
co Sh o w use pleadings on defendants and file proof
make radio contact with sheriff, if ne.cessary to make
fendnot. TI!os0 five officers are part of the Friend
•siaff,
II; 1 Typist I ,
rwise be handled by
formation; completin
from social service
y; working with repr
typing letters for
recessing forms for
eats; completing DSS
nt to Lansing; assis
whenever possible;
Technical Support
g form letters,
caseworker;- pulling
esentative from
at obtaining
certification and de-
forms, completing
ting the Technical
and other matters
1 NARRATIVE (Cont
. . . _
lature and extent of the eKlansion of present
Of services created pi.;m)ant to the prografli.
provided, where they be provided and
gram, use 'continuation sheets if necessary.
to be used.
ATTORNEYS: 4 (1 Fofe-ee; 3
a. Review all Pan coanet-
delinquency in Court or
ADC connected pa ,er!-ity
including Famlly Suppor
b. Direct a follo—np prr)g
Contempt Cjta'iops by S
through on tha aopr:,11cu
including contembt heaf
issuance of Show Cause
Attorney I
d divorce
dared chil
cases whe
t and Eman
ram consis
how Cause
sion by Ci
ings .and f
orders in
).
cases, pending or granted, for
d support payments; review all !
rain support orders are on file
cipation of Minors •Support Order's.
ting of delinquency notices;
or Bench Warrant; following
rcuit Court Service Officers,
iling of Court orders, etc.;
re increase or decrease of childi
DSS-319 (Rev 3-73) :dit ico obsolete
Page 301 4
COOPERATIVE .1"."11:1TAIRSEI,H'..-'ri' PRO'CRAM APPLICATION
PART II - PROGPA N•RRATIVL (CONT.)
(C) PROGRAM FUNCTION (Continued)
6. ACCOUNT CLERK: I
In order to preserve that portion of the arrearage which arose
during the period the ex-wife was on ADC, we have found it neces-
sary to set up a second account in such cases to show money due the
State of Michigan; The determination of that account is a detailed
and time-consuming activity due to the fact that many ex-wives have
regularly been on and off ADC. In order to catch up on the backlog
of cases needing attention and then keeping current there was an
.addition of an Account Clerk T. Due to the unusual set-up in Oakland
County, this Account Clerk I is employed by the Friend of the Court
and assigned to the Accounting Department to carry out a Friend of
the Court program with the clear understanding that utilization of
the Account Clerk I is subject at all times to the direction of the
Friend of the Court.
Pap_;e Pa of 4
Total
Ectimated
Costs
(3 )
"-ete
rfi:3
1$262,564
5,754
$278,31.8
95,630
41,748
415,696
!$ 24,000
400
$262,564
15,754
$.278,318
95,630.
41,748
$415,696
$ 24,000
400
1$ 24,400 $ 24,400
1$ 1,800 $ 1,800
1,8.0.t)
County
Funds
120
360
138 138
138 258
611
12.0
360
276
276
611
887 LC
3,370
18,897
413
103
358 .170 16
19,957
Subtotal
$15,057 j$462,609
p.
73) Pre-,/lous edition obsolete
S'FP-ABURSEMP-n: PROGRAM APPUCATION (Cort'd)
MT III - ['ROOM OR CL FOR L.AJ YLAR OFTRATION
COO
PERSOnEL (List all positions
by title and annual salary;
use contnuation sheets, if
necessary.)
Salaries
Anticipated Saial:y
increase 0 6%-
Sub-Total
FRINGE BENEFITS 0 34.36% 1
1
indirect Cost 15% of Salaty
Subtotal 1
TRAVEL (itemize bymajor purposes.)
TradsportatiOn ot respondents
National A State Conferences
tint an
job
Subtotal
)-0 -fES (Itemi7P by major types.)
Stationery
Subtotal
EOUIPMFNT (Itemize.) I Calculat o r (Rental)
2 Typewriter (Rental)
'cz Dictating Unit (Rental)
*2 Transcribing Unit (Rental)
*4 Soeotric.. Typewriter (Rental)
for new position
S ub to t. 736 1,643
5, OTHER EXPDIDITURES ( I tool to.)
Post:age, Telephone.
Data -,Processing Costs (25%)
Radio Mair:Lenance
*Secretarial Desk
*Secretarial Chair
"2-Drawer Fi]o Cabinet
*'viTtebasket. ',For new 1.=osition Subtotal
1206 S .q it . a $7,00
' T• 6, yo:71 (Cotl vist per sq.4-, ...)
$ 8,400 $ 8,400
2.100
1H-70•
2,400
413
103
358 1),c) J2o,
27
TOT,I,L COSTS
DF,s-019 (R -F2,7,7
$ 8,400 1
$477,666
Page 4 of 4
No.
3
Totals
$23,436
7,323
7,350
8,172
7,953 30,798
$262,564
9,101
8,415 17,316
Service
Increment
16,943+ $574
16,943+ 678
16,943
16,943
14,868 83,892
9,154 9,154
COOPERATIVE REIMBURSE .ME::-T PROGRAM APPLICATION
1. PERSONNEL (list all positions by title and annual salary)
Title
Referee (Step in Attorney
salary schedule)
Attorney I
(1
(1 0
. (1 0
4 Technical Support Clerks
(1 0
(1 0
(1 0
(Additional)(1 0
Salary
$23,436
17,106
16,711
17,634
9,646
9,514
9,380
8,875 *-
51,451
37,415
ADAPT (Automatic Dictation
& Production Typing)
2 Typists 11
(1
(1.0
-Circuit Court Service Officers
(1 0.
(1
(1 0
(i 0
.(1 0
Account Clerk
4 Filing Clerks
(1 Clerk I 0
(1 Clerk I 0
(1 Clerk 11 0 •
(1 Clerk II el
l'OTALS:
5
8,902 8,902
Salary Adjustment (1978) 6% of $262,564 15,754
SUB-TOTAL SALARY $278,318
Frina.e Benefits 34.36% of $278,318 95,630
Indirect Costs 15% of• $278,318
GRAND TOTAL:
41,748
$415,696
Page 4a of 4
#83 2 8 February 2, 1978
Moved by Hoot supported by Moxley the report be accepted and resolution
#8328 beadopted,
AYES: Moffitt, Montante, Moxley, Olson, Page, Perinoff, Pernick,
Peterson, Price, Simson, Wilcox, Aaron, Daly, Doyon, Fortino, Gabler, Hoot,
Kasper, Kelly, Lanni, McConnell, McDonald. (22)
NAYS: None. (0)
a sufficient majority having voted therefor, the report -Was accepted -and
resolution #8328 was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and
having a seal, do hereby certify that I have compared the annexed copy of
_Resolution .#8328adopted .by .the . Oakland .County . Board of Commissioners ...
at their meeting held on February 2, 1978 ...................... ........ ..... ................. ... ...........
with the original record thereof now remaining in my
office, and that it is a true and correct transcript
therefrom, and of the whole thereof.
In Testimony Whereof, I have hereunto set my hand and
affixed the seal of said County at Pontiac, Michigan
2nd 78 this .... .................day of ......... February la
Lynn D. Allen Clerk
By Deputy Clerk