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HomeMy WebLinkAboutResolutions - 1978.06.01 - 12733PAUL E, KASPE HAIRMAN JUNE 1, 1978 REPORT 8Y7 FINANCE COMMITTEE, PAUL E. KASPER, CHAIRPERSON IN RE 7 MISCELLANEOUS RESOLUTION #8423, LEAA FUND RECYCLING PROCEDURE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairman, Ladies and Gentlemen: The Finance Committee has reviewed Miscellaneous Resolution 4 8423 and the attached Law Enforcement Assistance Administration (LEAA) Fund Recycling Procedure and recommends that the procedure be revised to require Board of Commissioners approval for the recycling or re appropriation of any excess funds in LEAA grants for Oakland County programs, The Finance Committee further recommends that the amended recycling procedure apply only to LEAA grants, The Finance Committee therefore recommends that the attached amended LEAA fund recycling procedure be adopted by the full Board. The Finance Committee, by Paul E. Kasper, Chairman, moves the acceptance of the foregoing report. FINANCE COMMITTEE LEAA F ND RECYCLING PROCEDURE Whenever any Oakland County program will be impacted by Recycling of LEAA dollars, the Board of Commissioners will be notified of such changes through their Finance Committee. Before any such change can take place, Finance Committee and Board of Commissioner approval will be re- quired. The Recycling procedure is detailed below. Recycling Procedure Utilizing fiscal data for the firgt five (5) months of a project period, the following action will be taken: A. Financial reports for the first five (5) months of the project shall be reviewed in March, B, Project fund balance will be requested from the financial director of the individual project. C. The project director will be notified of the level of expenditure at the five (5) month mark. D. Project director will be requested to review the financial status of the grant with the grant financial director. This review will result in a projection of maximum level of spending through project termination. E. If unspent monies will be substantial, a grant modification will be requested adjusting the grant budget downward to the anticipated spending level. This adjustment will be submitted to the Finance Committee and the full Board for their approval by mid-April. F. Modifications for recycling of funds will be reviewed and submitted to the Michigan Office of Criminal Justice Programs. G. Adjustment approval will be requested from the Michigan Office of Criminal Justice Programs. H. Federal dollars reclaimed will be credited to the Oakland County account to fund new projects beginning the next fiscal year. I. Adjustments will be reported to the Oakland County Criminal Justice Coordinating Council as part of the annual fiscal statement. The Oakland County Criminal Justice Coordinating Council will make every attempt to ensure that LEAA funds awarded to County departments and divisions are fully utilized through the process of extending funding periods. Funding period extensions will be requested consistent with Michigan Office of Criminal Program policies when such extensions are in the best interests of Oakland County government. Miscellaneous Resolution. . 8 April 20, 1278 BY: PUBLIC SERVICES COMMITTEE - Henry W. Hoot, Chairman IN RE: LEAA FUND RECYCLING PROCEDURE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairman, Ladies and Gentlemen: WHEREAS to better coordinate the use of external funding for the delivery of Oakland County government services, the Oakland County Board of Commissioners has established a grant procedure, and WHEREAS the Law Enforcement Assistance Administration provides a portion of Oakland County external funding For the law enforcement and criminal justice projects, and WHEREAS in order to maximize the use of LEAA funds a recycling procedure has been developed and WHEREAS this procedure may impact the County dollars available in federal grant match appropriation budget. NOW THEREFORE BE IT RESOLVED that the LEAA fund recycling procedure, as attached, be approved for use by the Oakland County Criminal Justice-147' 4s4-e-n.-of-th'è i-ees---Depar-t,mefrt., upon affirmative recommendation of the Finance Committee. BE IT FURTHER RESOLVED that this recycling procedure be referred to the Finance Committee for such determination and report back to this Board as to whether this procedure should be used on other grant funded programs and would merit inclusion in the Oakland County grant procedure. PUBLIC SERVICES COMMITTEE _ Henry W. Hoot, Chairman LEAA FUND RECYCLING PROCEDURE Criteria for Board of Commissioner Review The recycling of LEAA dollars awarded Oakland County departments shell be reported to the Oakland ,County:Eoard of Commissioners when the following conditions exist:- When the. unused funds area a_ result __of. _a. -.significa,nt progr an Change -in. the federally funded project _ :e-fl the unused fundsresult --frOm grg,nt -funded TositicnS being unoccupied, for more than fifty percent (50%), ofthe funding periodo:---- 3. When the surplus funds to be recycled are greater than twenty percent (20%) of the total project award. Recycling Procedure Utilizing fiscal data for the first six (6) months of a project period, the following action will be taken: A. Financial reports for the first six (6) months of the project shall be reviewed. B. Project fund balance will be requested from the financial director of the individual project. C. The project director will be notified of the level of expendi- ture at the six (6) month mark; . Project director will-be requested to review the financial status of the grant with the grant financial director, This review•-will result in a projection of maximum level of spending through projec-t termination. - . • , . . If unspent _monies ',Ail .si.b.-Stantiala.-grant-fmodifiCation will . _ . _ be—requested,:adjusting the grant budget dounard to the antaci 4atel:LsiDending7.1eVel.±. This adjustment Will be submitted to ' the-Oakland-County:CriMinaI justice Coorditatinig . . , , Coincil by the end of the- Sevettn. (Ith).7prOject:mOnth ,.: Modificationszfor recycling of. funds will reviewed and sub- ,. _ _ _ _ _. _ _ _ — :.mitted to the Wichigan_Qffiee:Q±-7.. Criminal Justice Programs. Adjustment approval will be requested from the MichiEah Office of Criminal Justice Programs by the end of the eighth (8th) _ . . . _ project t1.1.0n F'ederal dollar -reclaimed will be credited to the Oakland County arcol.r).-; to fund new 'projects heg;-,-in the next fiscal yeiar The Oakland County Criminal Justice Coordinating Council will make every attempt to ensure that LEAA funds awarded to County departments and divisions are fully utilized through the process of extending funding periods. Funding period extensions will be requested consistent with Michigan Office of Criminal Justice Program policies when such extensions are in the best interests of Oakland County government. #8423 June 1, 1978 Moved by Hoot supported by Moxley the report be accepted and Resolution #8423 be adopted. AYES; McDonald, Moffitt, Moxley, Murphy, Patterson, Pernick, Peterson, Price, Roth, Simson, Wlcox, Aaron, Daly, DiGiovanni, Doyon, Fortino, GorSline, Hoot, Kasper, Kelly, Lanni, McConnell. (22) NAYS: None. (LO) A sufficient majority having voted therefor, the report was accepted and Resolution #8423 was adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lynn D. Allen, Clerk of the County of Oakland and having a seal, do hereby certify that I have compared the annexed copy of Resolution #8423 adopted by the Oakland County Board of Commissioners 0. •000•00 n 000 000000 0.001n 0 0004 •60 0 .00000•00 00.0 V00 0•• ...................... at their meeting held on June 1, 1978 with the original record thereof now remaining in my office, and that it is a true and correct transcript therefrom, and of the whole thereof. In Testimony Whereof, I have hereunto set my hand and affixed the seal of said County af Pontiac, Michigan Lynn D. Allen Clerk 00000000•000 0 .......Deputy Clerk