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HomeMy WebLinkAboutResolutions - 1978.11.30 - 129048218 November 30, 1978 Miscellaneous Resolution Public Services Committee - Henry Chairman IN RE: Work Experience Contract - Duncan McDonald Heine FY79 TO TIE OA COT_TNTI: BoARD OF CULMISSIONIRS: Mr. Chairman, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners by Miscellaneous Resolution #6546 applied for and was granted the designation as Prime Sponsor by the U.S. Department of Labor to administer the provisions of the CoMpre- hensive Employment and Training Act of 1973; and WHEREAS the CETA Title I Plan for FY78 which provided for Classroom Training, On-the-Job Training and Supportive Service contracts in the amount of $6,757,C49 was approved by Resolution #8212 on October 11, 1977; and WEhLAS the U.S. Department of Labor has authorized the use of carry- forward funds identified by the Prime Sponsor. NOW iRE RT IT RESOLVED that the Oakland County Board of Can- missioners authorizes the Employment and Training Division to extend Title I Work Experience contract of Duncan McDonald Home, Inc, for FY79 in the amount of S16,731 for the period October 1, 1978 to September 30, 1979. BE IT FURTHER RESOLVED that the Chairman of the C)akiand County Board of Commissioners be cod is hereby authorized to sign said contract. The Public Services Conmittee, by Henry William Hoot, Chairman, moves the adoption of the foregoing resolution. PUB= SEIMCES marfLEE 1.31, CETA Title II FY-79 Work Experience Contract September 29, 1978 NARRATIVE A modification and extension of the FY-78 Work Experience Contract with the Duncan McDonald Home, Inc., for the FY-79 period beginning October 1, 1978 and ending September 30, 1979, in the amount of $16,731. The reason for the extension and modification is to insure the continued services of two Houseparents and provide for funding during the fiscal year 1979 from the FY-78 OLHSA Work Experience Contract carry-forward funds. The forfeited amount of $87,177.49 as of September 30, 1978 from the contract amount of $258,684 to be decreased from $87,177.49 to $70,446.49 thereby $16,731 would be made available for the Duncan McDonald Home, Inc., Work Experience Contract for FY-79. BUDGET BREAKDOWN October 1, 1978 to September 30, 1979 Category WPges Work.Comp. Soc.Sec, Total Costs Staff-Houseparent $7,500.48 $406.53 $458.28 $ 8,365.29 Staff-Houseparent 7,500.48 406.53 458.28 8,365.29 - Total $15,000.96 $813.06 $916.56 $16,730.58 ($16,731) C.E.T.A, TITLE II WORK EXPERIENCE CONTRACT Duncan McDonald Home, Inc. SUB -CONTRACTOR Adult Work Experience CONTRACT IITLE October 1, 1978 thru September 30, 1979 CONTRACT PERIOD 26-405a-21 GRANT NO, RESOLUTION NT, OAKLAND COUNTY EMPLOYMENT and TRAINING ADMINISTRATION ADULT WORK EXPERIENCE TITLE II WHEREAS the County of Oakland, a constitutional corporation, hereinafter referrred to as the Contractor, has entered into a contract, said contract designated as Contract Number 26-4053-21 with the U. S. Department of Labor to provide for the planning and delivery of manpower services under its authority as a Prime Sponsor under the Comprehensive Employment and Training Act of 1973 for the jurisdiction of Oakland .County, and; WHEREAS it has been determined that delivery of activities authorized in the Prime Sponsor's grant requires the competent performance of manpower services of work experience for adults as an activity under the Contractor's manpower system, an agreement is entered into between the Contractor, as represented by the contracting officer, executing this agreement on behalf of Oakland County as Prime Sponsor and as an agent of the U. S. Department of Tabor and the following agency hereinafter referred to as the subcontractor: Duncan McDonald Home, Inc., 138 Stafford Street, Ferndale, Michigan 48220 (Name and Address of Subcontractor) STATEMENT OF PURPOSE: The work experience funded under this subcontract will provide two jobs for 40 hours per week at $2.65 per hour for adults 22 years of age and over. It is designed to increase the employability of adults who have little or no previous work records, are chronically unemployed, or who are net currently labor market competitive. This is to be accomplished by providing the adult participant with experience on the job, an opportunity to develop good work habits and specific occupational skills and goals. Counseling is an integral part of adult work experience and helps the adult attain a positive self-image, adjust to a work setting, and develop occupational goals. Requirements for participation are that the adults be 22 years of age or over, economically disadvantaged, Oakland County residents, and unemployed for one full calendar week (Sunday through Saturday) or underemployed at the time of application and hire. According to the goals and purposes set forth in the Contractor's approved plan the subcontractor agrees to hire individuals consistent with the target group goals. COMPENSATION: The Contractor will pay the Subcontractor for -the identifiable costs of manpower services in an amount not to exceed $16,731.00, contingent upon receipt by the Contractor ofU. S. Department of Labor CETA funds. The costs allowed forpayment include: 1. Compensation at $265 per hour for 40 hours per week for each individual hired with the approval - of the Contractor. 2. Employer's contribution under the Federal Insurance Contributions Act for each approved adult work experi- ence participant at 6.13% of wages. 3. Workmen's Compensation at 5.42% of wages for each approved participant. 4. Services to clients including counseling, transport- ation, job development, and placement and administrative costs. The total costs allowed for payment for services to clients and administration shall not exceed 20% of the total contract amount. COMPENSATION (cont.) Costs incurred by the Subcontractor before October 1, 1978 or after September 30, 1979 are not allowable. The payment under this contract shall be made monthly to the Subcontractor by the Contractor upon receipt of the Subcontractor's request. G, 's PROVISIONS: The Subcontractor shall abide by all applicable terms and conditions imposed and required by any such contract between the Contractor and the U. S. Department of Labor, to be known as the prime contract, and further, will abide by all subsequent revisions and modifications of the prime contract, as published, to set forth administrative and statutory changes imposed on or by the U. S. Department of Labor. The Subcontractor agrees to perform as a Subcontractor and acknowledges that the Contractor is not free to divest responsibility for the performance called for by the prime contract. This contract in no manner affects the Subcontractor's obligation to comply with all applicable laws, ordinances, and codes of the federal, state, or local governments. MODIFICATIONS: All modifications to this contract shall be in writing. Requests from the Subcontractor for interpretations, modifications, or changes must be made in writing to the Contractor. In the event of any failure of the Subcontractor to achieve the performance objectives set forth or the financial goals as set forth on the planned enrollment/expenditure report the Contractor reserves the right to require replanning or modifications, or other corrective action within ten (10) business days of receipt of written notice from the Contractor. The Subcontractor shall cooperate fully and promptly in such aforementioned program modification as may be required by the Contractor. CONTRACTOR HELD 11=ESS: 1. The Subcontractor agrees to indemnify, defend, and save harmless the Contractor, its officers, agents, and employees from any and all. claims and losses accruing or resulting to the Subcontractor in connection with the performance of this contract, and from any and all claims and losses accruing or resulting to any person, firm, or corporation who pay be injured or damaged by the Subcontractor in the performance of this contract. Such indemnity shall include, but not necessarily be limited to, attorney's fees and administrative costs. 2. The federal government, represented by the U. S. Department of Labor, is not a party hereto, and that no legal liability on the part of the federal government is implied under the terms and conditions of this contract. PERMIT:LANCE OBJECTIVES: 1. A minimum of 80% of the total terminations will be for positive reasons. 2. A minimum of 30% of the total number of adults enrolled in the program will be placed in unsubsidized employment upon termination. 3. The actual monthly enrollment and expenditure levels will not vary more than 10% from that which is planned and recorded on the planned enroll- ment/expenditure report. RECORDS AND REPORTS: 1. The Subcontractor must maintain such records as are required by CETA legislation, the U.S. Department of Labor, and the Contractor to insure the integrity of financial transactions, to provide the ability for the Contractor to evaluate the effectiveness of program activities, and to meet federal reporting requirements. .2. The Subcontractor must maintain financial records as follows: a. The Subcontractor must maintain a special account for this adult work experience program and identify expenditures by the appro- priate cost categories for each service activity provided under this contract. b. The Subcontractor shall record all costs incurred in the discharge of this agreement, as incurred, and reporr these costs as requested. On or before the third business day of each month, the Subcontractor will request funds with which to pay costs expected to be incurred during the month in the manner and format prescribed by the Con- tractor and in conformance with applicable CETA requirements. c. Upon termination of this contract, the Subcontractor will provide the Contractor with a final accounting of all expenditures made in performance of this contract within forty-five (45) calendar days of the termination of this contract. d. The Subcontractor agrees to maintain books, records, documents., and other evidence pertaining to all costs and expenses of this contract to the extent and in such detail as will properly reflect all net costs and expenses of this contract. e. The Subcontractor's accounting procedures and internal financial controls must be determined to be acceptable to the Contractor, and said procedures and controls must conform to generally accepted accounting practices in order that the costs properly applicable to this contract can be readily ascertainable therefrom. f. The Subcontractor will maintain applicant and enrollee records and other records consistent with CETA requirements.. Included in each participant file shall be the completed participant registration and information record (PRIR) and supplement, signed: grievance procedure, and a documentation of the participant's: vocational needs and goals. An employability plan will be considered sufficient documentation of the participant's vocational needs and goals. Such records shall be open to the inspection and audit by the Contractor and/or Contractor's representative, and the U. S. Department of Labor. The Subcontractor shall preserve and make available its records for a period of three years or a period of time established by the U. S. Department of Labor from the date of the final accounting submitted by the Subcontractor to the Contractor after completion of the work under this contract and designated by the Subcontractor as the final accounting. 3. The Subcontractor will review all CETA applications with the Prime Sponsor prior to enrolling individuals in the program and incurring costs for participant wages and benefits. MONITORING: Performance by the Subcontractor will be measured monthly against goals and performance standards as described. Measured performance which does not meet allowable CETA variance criteria (within 10% of plan) will constitute noncompliance with the terms of this contract. g. Date Signed Date Signed Witness Witness MONITORING (cont.) However, it is the responsibility of the Contractor, immediately • upon receipt of such a monthly performance report to bring any performance not within the allowable variance to the attention of the Subcontractor, and to request in writing that the Subcontractor either develop a corrective action plan or provide a written report that justifies modification of goal and performance standard within ten (10) business days of receipt of the written notice. If an adjustment in standards or goals is deemed appropriate by the Contractor, such modification will be made in accordance with the modification section of this contract. TERMINATION: This contract may be termined for default or noncompliance on the part of the Subcontractor and said termination maybe exercised by the Contractor whenever the Subcontractor shall default in performance of this contract in accordance with its terms and shall fail to remedy such default within a period of thirty (30) business days after receipt from the Con- tractor of a notice specifying default or noncompliance. INSURANCE: The Subcontractor is bound to maintain Workmen's Compensation for all participants. The Subcontractor shall immediately notify the Contractor if this insurance policy is cancelled by the insurer or discontinued by the insured. ODNCURRENCE. OF COLLECTIVE BARGAINING AGENT: The classifications in which work experience is being offered are not subject to a collective bargaining agreement. If occupations are subject to a collective bargaining agreement, attach to this contract a list con- taining the names of those unions and the occupations covered. The name, title, and union affiliation of the bargaining representative(s) for each occupation and employer are as follows: (Name) (Address) IN WITNESS THEREOF, the foregoing provisions of the contract have been examined by the undersigned and the parties have caused this contract to be executed by their duly authorized agents. Authorized Signature Montague R. Hunt, District Judge Name of Person Authorized to Sign Authorized Signature Wallace Gabler, Chairman Name of Person Authorized to Sign • District Court 43rd Judicial District 305 East Nine Mile Road Ferndale, Michigan 48220 Name and Address of Agency County of Oakland Board of Commissioners 1200 North Telegraph Road Pontiac, Michigan 48053 Name and Address of Agency 4 #8718 November 30, 1978 Moved by Hoot supported by Kelly the resolution be adopted. AYES: Olson, Page, Patterson, Pernick, Peterson, Price, Simson, Wilcox, Aaron, Daly, Doyon, Fortino, Gabler, Gorsline, Hoot, Kasper, Kelly, Lanni, McDonald, Moffitt, Montante, Moxley. (22) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lynn D. Allen, Clerk of the County of Oakland and having a seal, do hereby certify that I have compared the annexed copy of Miscellaneous Resolution #8718 adopted by the Oakland County Board of Commissioners at their meeting held on November 30, 1978 with the oric-A inal record thereof now rcm:iming in my office, and that it is a true and correct transcript therefrom, and of the whole thereof; In Testimony Whereof, I have hereunto set my hand and affixed the seal of said County at Pontiac, Michigan this , , „ . , ....day of . . VPYr.n1.3Pi. . .ig.7. Lynn D. Allen...,.....„, .0 lerk By . . , „ . , . . . . . . . . . „ „ „ Deputy Clerk