HomeMy WebLinkAboutResolutions - 1978.10.10 - 12939qlenry William Hoot, Chaii'man
Miscellaneous Resolution 06.60 October 10, 1978
BY: PUBLIC SERVICES COMMITTEE - Henry William Hoot, Chairman
IN RE: Adjustments for CETA Titles I & III OJT Contracts in Variance to approved
resolutions
TO THE OAKLAND COUNTY BOARD OF COWISSIONERS:
Mr. Chairman, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners by Miscellaneous Resolu-
tion #6546 applied for and was granted the designation as Prime Sponsor by the U.S.
Department of Labor to administer the provisions of the Comprehensive Employment and
Training Act of 1973; and
WHEREAS a number of sub-contractors with OJT contracts did not expend the
entire amount of the contract as approved and has resulted in funds available for
recapture (Attachment A); and
WHEREAS some OJT contracts were in excess of approved resolution as a
result of clerical error (Attachment A); and
WHEREAS the clerical OTTOTS in the contracts alluded to herein represent
less than one thousandth of one percent of total contracts written to date. (Attach-
ment B)
NOW THEREFORE BE IT RESOLVED THAT the Oakland County Board of Commissioners
approve the recapture of unexpended funds and adjust other contracts that are in
variance to approved resolutions in accordance with the attached schedule.
The Public Services Committee, by Henry William Hoot, Chairman, moves
the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITIEE
Phase No. OJT Contractor (Forfeiture) (Reallocate) Reason
Attachment "A"
Contract Under Resolution Contradt Over Resolution
Phase 1 1. Jacobsen's Flowers, Inc. $ 2.00 Clerical Error
Phase IA 2. Universal Recycling $ .20 Clerical Error
Phase 11A 3. Partovich & Swistak 480.00 Clerical Error
Phase 12A 4. Resolution Total (#8107) 2480.00 Clerical Error
Phase 4B 5. Hartford Insurance Co. .80 Clerical Error
Phase 813 6. Glasser Lezell & Rock CPA P.C. 880,00 Clerical Error
Phase 12E 7. Metropolitan Prosthestics 540.00 Clerical Error
Phase 14E 8, Ameray Manufacturing 60.00 Clerical Error
Phase 8Y 9. Americar Rental System 1740.00 Clerical Error
TOTAL $ 1080.20 $ 5102.80
ATTACHMENT B
Since the inception of the CETA OJT Program, the total
dollars allocated by the Oakland County Board of Commissioners
is $6,643,646.00. The varience modification requested repre-
sents 1000th of 1% of the allocated amount.
What is the probable cause of this varience?
Each contract has 3 locations that indicate the contractual
amount. Each contract amount is then posted on a PCI. Each
contract amount is posted for backup purposes on the resolu-
tion attachment. As the number of contracts written to date
is 1715, the number of times one could make an error is astro-
nomical. Minimum number is 8575. This resolution variance
request is for 9.
Additionally, we are instituting new internal proce-
dures to further lower the possibility of error.
1. Jacobsen's Flowers, Inc. - - Contract originally written for one
trainee - when contract was changed
to incorporate two trainees - clerical
error in calculation was made.
2. Universal Recyclirig - Clerical error in typing.
3. Partovich & Swistak - Clerical error in typing contract amount
on PCI.
4. Phase 12A - Resolution Total (ft8107)- - Shows $246401. Actual
figure total should have
been $248,581. Figures
posted on PCI were incor-
rectly posted and calcu-
lated resulting in error.
5. Hartford Insurance - Clerical error in typing - correct amount on
PCI.
6. Glasser Lezell & Rock CPA P.C. - - This is a reconstruction of what
might possibly have happened. Ms.
Meehan, a Job Developer, who is no
longer with us turned in a contract
& PCI to Greg Kazmierski reflecting
one general clerk 8 $1,400. (PRIR
also reflects this information). The
contractor then decided to hire an
accountant trainee, so Ms. Meehan
changed the contract to show the
new title and training amounts
without alerting Greg Kazmierski
as to those changes, and sent the
contract over for approval and
signature without making the proper
changes on the PCI or the PRIR.
7. Metropolitan Prosthestics
Clerical error originated from school
district on PCI.
8. Ameray Manufacturing - - Clerical error in typing correct amount of PCI.
9. Americar Rental Systems - - Clerical error in typing was made originally
in Southfield School District office on PCI.
The general sales person did not appear on
the PCT at all. Error was not picked up in
OJT office on preliminary acceptance of
contract.
#8660 October 10, 1978
Moved by Hoot supported by Fortino the resolution be adopted.
AYES: Doyon, Fortino, Gabler, Gorsline, Hoot, Kasper, Kelly, Lanni, McConnell,
Moffitt, Murphy, Page, Patterson, Perinoff, Pernick, Peterson, Simson, Wilcox, Aaron,
Daly, Doyon, (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adoptedL
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and
having a seal, do hereby certify that I have compared the annexed copy of
Miscellaneous Resolution #8660 adopted by the Oakland County Board of
194.4 •00•"9•99.39•••••••pee99.99•099 ' ** •-•••••••••••••999999 •9 99 9 ••9•09•990•99a
Commissioners at their meeting held on October 10, 1978
fra9,99 0 0 90••• ...... 41:1aeeeede "Pa ea ea. .......... ...... • ...... 9•99.9
with the original record thereof now remaining in my
office, and that it is a true and correct transcript
therefrom, and of the whole thereof.
In Testimony Whereof, I have hereunto set my hand and
affixed the seal of said County at Pontiac, Michigan
this 10th day of....9StOcr ......
Lynn D. Allen Clerk
By Deputy Clerk