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HomeMy WebLinkAboutResolutions - 1977.08.18 - 13058Miscellaneous Resolution No. 8106 July 21, 1977 BY: PUBLIC SERVICES COTlITTEE - Henry W. Hoot, Chairman IN RE y JAIL INMATE CORRECTIVE GUIDANCE GRANT - THIRD YEAR RENEWAL TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairman, Ladies and Gentlemen: WHEREAS, the Oakland County Board of Commissioners by Miscellaneous Resolution #7647 accepted the 2nd year of the Oakland County Jail Inmate Rehabilitation Program Grant; and WHEREAS, the regulations as set forth by the Law Enforcement Assistance Administration require that the third year LEAA grants be 50% funded by the County and a commitment by the County to fully fund the program in the fourth years and WHEREAS, the corrective guidance program has demonstrated significant improvement in the rendering of services to inmates of the Oakland. County Jail during the last year; and WHEREAS, it is in the interest of Oakland County to maintain these program efforts. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the filing of the Oakland County Jail Corrective Guidance Grant, Third Year Renewal, consistent with the attached program narrative and budget, AND BE IT FURTHER RESOLVED that henceforth written quarterly progress reports be presented to the Public Services Committee. The Public Services Committee, by Henry W. Hoot, Chairman, moves the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE eNfy-WAHoot, Chairman 12 month (1) Cost 9 month (1) Program_ SALARIES 1 Program Coordinator 14,335 18,707 1 Counseling Coordinator 14,335 18,707 1 Voc. & Ed. Coordinator 14,335 18,707 1 Security Coordinator 12,874 16,800 1 Detention Officer 9,579 12,500 1 Typist II 6,437 8,400 3 Jail Inmate Workers 29,565 38,583 9 Positions 101,460 132,404_ Fringe Benefits 33,559 44,725 Total Salary Plus Fringes 135,019 177,129 Professional Services 11,000 14,667 Transportation 900 1,200 Travel & Conference 546 728 Telephone 540 720 Printing 180 240 Office Supplies 360 480 Postage 90 120 Publications 240 320 Total Operating 13,856 18,475 Capital Outlay And Equipment 4,000 5,300 Total Cost 152,875 200,904 (1) Based on Current Cost Estimate -OAKLAND COUNTY SHERIFF'S DEPARTMENT CORRECTIVE GUIDANCE STANDARD EVALUATION REPORT - 1977 ,JUNE 1977 The Standard Evaluation designed by the State of Michigan Office of Criminal Justice Programs in cooperation with the six contracting jail treatment programs seeks to provide evaluatory information for the following purposes: (1) To assist in continuation decisions; (2) To provide management information at the State and local levels; (3) To determine which factors are essential to the positive "rehabi- litation" of local offenders; and, (4) To determine the impact which the program makes on other branches of the Criminal Justice System. With these purposes in mind, evaluation criteria was defined to include the following:• (1) DETERMINATION OF PROGRAM CAPABILITY Capability includes: a) the number and quality of program staff; b) the length of time the program has been in operation; c) assess- ment of the physical facility; and, d) internal and external support for the program. (2) EVALUATION OF THE TRANSACTIONS MADE WITHIN THE PROGRAM The evaluation of the program's transactions includes a description . of the nature and the level of the services provided. The timeliness, appropriateness, and standardization of service are all questions which assist in understanding the program's transactions. (3) DETERMINATION OF THE OUTCOME OF THE PROGRAM The evaluation of the program's outcome answers such questions as: a) is recidivism reduced for those involved in the program?; b) what is thepos-reicase of persons involved in.the program?; and, c) what agencies and services are offenders which leave the . program using? (4) IMPACT OF THE JAIL TREATMENT PROGRAM Cognizant that the jail treatment program cannot operate without support from the correctional facility itself as well as other 'agents within the Criminal Justice System evaluators must review this support. Specifically, information relative to the impact upon the correctional facility; the relationship with the courts • and with probation; and thetupport which local law enforcement _ personnel articulate is used to describe the impact of the Jail Treatment Program. EVALUATION METHODS AND PROCEDURES The method of conducting the. Standard Evaluation was initially determined by the State Office of Criminal justice. Evaluation materials were to be compiled in two ways. One, through On-Site Visits conducted within the Oakland County Jail, the evaluation team could physically review the program in operation. Secondly, the on-going collection of data on the individuals included in the program allowed for the statistical review of the program. On-Site Visits; An evaluation team comprised of Office of Criminal Justice Program staff and M.S.U. graduate students planned .a total of two jail tours through the 1976- 1977 program year. During these visits, the attached "Capability Checklists were to be completed by the evaluation team. Site Visit I was conducted July'21; 1976. Although the second visit was not complete, information for the "Checklist' was. updated in June 1977. On-Site Visits Were designed to determine the Capability (#1) and the Impact (#4) of the projects being reviewed. • Data Collection: Data requested by the State included Intake, Progress and Exit information for those persons :involved in the Corrective Guidance Program. Using this . information, the State planned to cross-correlate such factors as: criminal history; age; treatment plan; treatment delivered; length of time in the :program; timeliness ofservice; and, information. relative to the post-re-.. lease legal, employment and educational status of the offenders. Cognizant of our own needs, the needs of the Sheriff's Department admini- stration, and the needs of the Oakland County Commission, Corrective Guidance Program has made an effort to pro d uce an evaluation uee nt which wil I pre- sent some of the most basic and essential information sought in the State Standard Evaluation as originally pronoc,ed. Using the original "Capability Checklist" completed by the State Evalua- tion Team, together with a recent update of that checklist, the Capability and the Impact of the Corrective Guidance Program are described in the following narrative. Additionally, through •a very basic statistical examination of the information which'is collected regularly-by. Corrective .Guidance Program staff, Transattions and Outcomes of our program efforts can be evaluated.. Admittedly, this evaluation is not as complete as that which was originally outlined by the State Office of Criminal Justice Programs. The statistical review remains unsophisticated; cross correlational statistics are not used extensively in this document. Rather, this document does answer many of the questions which are germaine to the decisions for continuation of the project; while providing information which has been helpful in the internal manage- ment and in the identification of program goals and objectives. JUNE 1977 DATA ANALYSIS -- CAPABILITY CHECKLIST Capability of the Jail Treatment Program (I) A. Staffing When the job requirements of the staff are compared with the resumes of those employed through the project, staff capabili- ty is clearly evidenced, The .Corrective Gudiance Program staff meets and exceeds the basic requirements for the program -posi- tions. ( Review of staff resumes is available upon request) Corrective Guidance staff has enjoyed a good level of stability throughout its operation. B. Adequacy of Facility The Oakland COunty Jail facility includes two(2) multi-purpose classroom facilities, and one (1) multi-purpose chapel area. Inmate programming is principally conducted in these areas. Additionally, inmates may be seen in attorney 'booths in men's and women'secell block areas, and in the Capias Rooms. Office space for program staff is substantially limited... Five full-time program .staff are assigned to the two (2) converted Capias cells. This makes utilization of these areas for inmate programming,substantjally. difficult. During the 1977 program year, some additional space has been pro- curred for program operation. This space includes the Chapel office which is shared by students and volunteers. Additionally, the Sheriff's Dining Room is frequently made available for staff meetings and training sessions. Facility rated as 2-3 on the Facility Effectiveness Scale, ( Attach.B.) C. Adequacy of Facility All office equipment which was originally identified as essential to program operations was received by the July 1976 review. Since that time, equipment needed for vocational skills training has been requisitioned and received. Establishment of Policies and Procedures. At the time of the July 1976 review, polici .e:s and procedures relative to program functioning has been outlined by Program staff and Jail Administration. Since July 1976, operational policy and procedure has been outlined in program handbooks, and a Security Guideline manual produced specifically for civilian personnel working within and outside of the Jail. Additionally, written directive articu- late policy. These policies are outlined for both Corrective Guidance and Corrections staff. E.Working Relationships with Support Systems Support systems for Jail Inmate Rehabilitation Projects include the following. Numbers which follow each system represent rating from the Relationship Effectiveness Scale, ( Attach B) as the pro- gram could.be rated in 1976 and 1977 respectively. Support System 1976 1977 Police 4 2 Sheriff - 1 Probate Ct. 3 3 District Court 2 2 Circuit Court 2 1 Mental Health 2 1 Prosecutor 3 3 Social Agencies 2 1 Through working within the Oakland Cbunty community, the Corrective Guidance Program has gained and maintained relatively high levels of support. Substantial effort has been directed toward gaining , the support of those whose basic philosophy runscounter to :assumed • "rehabilitation" goals. Although all systems are not currently "very supportive" (#31), of Corrective Guidance concepts at no time were any of the above named groups, "...a deterrent to fulfilling project's .objectives (#5). , F. Has established evaluation capability outside what is mandated by Grant Requirement. 1) Inmate Tracking: Through using Sheriff's Department CLTMIS information system, Corrective Guidance Program staff can gather any arrest data reported to occur within any of those jurisdictions currently using the system. Further, when INTERFACE is operative, arrest data throughout the State will be instantly available to our personnel. • 2) Follow-Up Capabilities: - Through systematizing record keeping operations, C.G. staff can more easily conduct individual follow-up contacts with persons involved in the program.So too, the use of volunteers has, and will continue to increase the follow-up and after-care service received by inmates in- volved with the program during confinement. G. Redord Keeping Capability 1) Fiscal Records: Fiscal records are'kept both with the Oakland County Division of Accounting and with the program itself. Accounting Division records fiscal transactions on a cash-flow basis. Program records utilize a double entry book-keeping system which combines cash-flow posts as well as posting of all encumbrances. • 2) Client Records: All clients involved in the Corrective Guidance Program are registered in the "Corrective Guidance Register". Client accounting for those involved in the counseling component of the program includes all transactions between the counselor and the client, both during and after the individuals confinement. .Class lists and progress folders are kept for, clients involved in the educational program. II. The Impact of the Corrective Guidance Program The impact of the Corrective Guidance Program is evaluated at two levels. Initially, the impact which the program has had within the correctional facility is -identified by lookino at: (1) the numbers of rule violations which occur within the facility; (2) a comparison of the number of suicides pre- and post- the existence of the treatment program; and, (3) an evaluation of the relation- ship between custodial and treatment staff. The second level on which the program's impact is evaluated relates to the relationships and activities with those social and Criminal Justice agencies outside of the correctional facility. A. Impact on Jail Morale Impact of inmate morale within the Jail is measured first by looking at incidents which occur within the facility. The following pages deft-fret the reduction of such incidents in the current year. Suicide attempts seem to dropping sharply this year as well. In 1976 12 incidents of attempted suicide were reported. To date in 1977, only i such incidents have occurred. B. Relationship between Custodial and Treatment staff The relationship between the custodial and the jail treatment' staff is difficult to measure empirically. Although relation- ships between these two groups were strained during the first year of program operations, at no time were these relationships deterrent to program operations in any meaningful way. ( Lin e cooperative Ancidents and activities have been Infrequent and unrelated.) Currently, custodial staff are assisting with many of the programs within the jail. Increasingly, input from the corrections staff is assistinq with policy and procedural development of the Jail Treatment Program. C. Impact on the Criminal Justice System Relationships with Circuit and District Courts have continued to improve during the past operational year Currently, Corrective Guidance Program staff are working closely with Circuit Court Probation to assist in the orientation and development of officers,in that department. Additionally, Circuit Court judges are beginning to request input from Corrective Guidance staff relative to individual cases. Also, we are working together to examine and investigate increased use of innovative sentencing within the county. Police and Sheriff's Deputies, typically. opposed to assumed treat- ment philosophy, although not active in the program currently, are increasingly open to information from the program staff. Pontiac Police Department recently accepted information from the program and have distributed this information widely throughout their department. Finally, Police Academy curriculum now includes two days of training within the Jail. This session has included Corrective -Guidance staff and we are working toward Continuing our involvement in the academy _ program. CE , CCkt,'IMA T17 E aul F. Kasper,/Chairman REPORT July 7, 1977 BY: FINANCE COMMITTEE, PAUL E. KASPER, CHAIRMAN IN RE: OAKLAND COUNTY JAIL CORRECTIVE GUIDANCE GRANT TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairman, Ladies and Gentlemen: The Finance Committee has reviewed the 3rd Year Grant Application. The Grant covers a 9 month period from October 1, 1977 through June 30, 1978 in order to exhaust 3rd year, 50% Federal funding. This Grant application consists of nine (9) positions, the current level of staff. Total program requirement for the nine (9) months is $152,875 of which $76,438 or 50% is Federal funds. The remaining 50% or $76,437 is County funded. Acceptance of this nine (9) month Grant would commit the County to funding 100% of the program in the fourth (4th) year at current annual cost of $200,904. The cost comparison is shown below: 3rd Year-9 Months October 1, 1977-June 30, 1978 4th Year-17 Months Federal 76,438 (50%) --- State --- County 76,437 (50%) 200,904 TOTAL 152,875 200,904 The Finance Committee, by Paul E. Kasper, Chairman, recommends the acceptance of the foregoing report, and the referral of the information con- tained therein to the appropriate Liaison Committee in accordance with Misc. Resolution 6462 - Federal and State Grants Procedures, Paragraphs II, III & IV. 18,707 18,707 18,707 16,800 12,500 8,400 38,583 132,404 44,725 177,129 14,335 14,335 14,335 12,874 9,579 6,437 29,565 101,460 33,559 135,019 9 month (1) 12 month (1) Program Cost SALARIES 1 Program Coordinator 1 Counseling Coordinator 1 Voc. & Ed. Coordinator 1 Security Coordinator 1 Detention Officer 1 Typist 11 3 Jail Inmate Workers 9 Positions Fringe Benefits Total Salary Plus Fringes Professional Services 11,000 14,667 Transportation 900 1,200 Travel & Conference 546 728 Telephone 540 720 Printing 180 240 Office Supplies 360 480 Postage 90 120 Publications 240 320 Total Operating 13,856 18,475 Capital Outlay And Equipment 4,000 Total Cost 152,875 5,300 200,904 (1) Based on Current Cost Estimate #8106 August 18, 1977 Moved by Hoot supported by Fortino that resolution #8106 be adopted. Moved by Moxley supported by Pernick the resolution be amended to read that a qualified consultant be employed for an amount not to exceed $10,000,00 from Oakland County Grant Allocation Funds to study, evaluate and make recommendations as to the Oakland County Jail Corrective Guidance Program. A sufficient majority having voted therefor, the motion carried. Vote on resolution, as amended: AYES: McDonald, Moffitt, Montante, Moxley, Page, Perinoff, Pernick, Peterson, Price, Simson, Wilcox, Aaron, Daly, DiGlovanni, Doyon, Fortino, Gabler, Gorsline, Hoot, Kelly, McConnell. (21) NAYS: Patterson, Kasper, Lanni. (3) A sufficient majority having voted therefor, Resolution #8106, as amended, was adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lynn D. Allen, Clerk of the County of Oakland and having a seal, do hereby certify that I have compared the annexed copy of Re1 #8 adopted by 9:4M1*.CPPII:tY.P9Picl . 9f . c917.1 1s.s.tQrlArA.qt.. with the original record thereof now remaining in my office, and that it is a true and correct transcript therefrom, and of the whole thereof, In Testimony Whereof, I have hereunto set my hand and affixed the seal of said County at Pontiac, Michigan this day of 19., Lynn D. Allen Clerk By ,..Deputy Clerk