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HomeMy WebLinkAboutResolutions - 1977.03.03 - 13254Henry W. Hoot4 Chairman Apppovg THE FM r; cr!Nr% PESCI I 14FR lei t AfturPil Comp' yz' aXek3.07' PUBLIC SERVICES COMMITTEE t Miscellaneous Resolution 7880 March 3, 1977 BY : PUBLIC SERVICES COMMITTEE -• Henry W. Hoot * Chairman IN RE: C.E.T.A. TITLE VI, FY 77 SPECIAL PROJECTS PROCEDURE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr, Chairman, Ladies and Gentlemen: WHEREAS, the Oakland County Board of Commissioners by Miscellaneous Resolution #6546 applied for and was granted the designation as Prime Sponsor by the U. S. Department of Labor to administer the provisions of the Comprehensive Employment and Training Act of 1973; and WHEREAS, C.E.T.A. Title VI FY 77 funding in excess of that which is required to sustain enrollment levels past September 30, 1977 be designated as funds for Special Projects; and WHEREAS, C.E.T.A. Rules and Regulations as published in the Federal Register on January 11, 1977, require that Prime Sponsors establish a procedure of application and approval, utilizing the Manpower Planning Council, on Title VI Special Projects; NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the procedure for the Title VI FY 77 Special Projects consistent with the attached outline. The Public Services Committee, by Henry W. Hoot, Chairman moves the adoption of the foregoing resolution. 'PRIME SPONSOR ACTION LOCAL BOARD/ COUNCIL s APPROVAL PRIME SPONSOR REVIEW PUBLIC SERVICES commrITEE COUNTY BOARD OF COMMI SS IONE" RS OAKLAND COUNTY C.E.T.A. TITLE VI FY-77 PROJECT APPLICATION CHART OAKLAND COUNTY CETA TITLE VI FY-77 PARTICIPANT ELIGIBILITY CHART M,E,S.C, Royal Oak M.E.S,C. Pontiac Prime Sponsor Review Project Applicant OAKLAND COUNTY EMPLOYMENT AND TRAINING ADMINISTRATION DIVISION C.E.T.A. TITLE VI FY-77 PROCEDURES FOR PROJECT APPLICATION SUBMITTED BY Prime Sponsor Use Only Date Recrd (Signature) Council Review OFFICIAL TITLE ORGANIZATION ADDRESS PROJECT APPLICATION PRELIMINARY REQUEST C.E.T.A. TITLE VI I. PROJECT DESCRIPTION II. DURATION ESTIMATED STARTING DATE TERMINATION DATE ENROLLMENT ESTIMATED NUMBER OF PARTICIPANTS TO BE SERVED IV. EXPENDITURES WAGES SERVICES BENEFITS TRAINING ADMINISTRATION TOTAL V. APPROVAL AND FINAL APPLICATION OF RECORD ESTIMATED DATE FINAL AND COMPLETED APPLICATION IS 10 BE RECEIVED BY THE PRIME SPONSOR (THIS WIT I, ALSO INCLUDE A CERTIFIED COPY OF THE RESOLUTION APPROVED BY THE GOVERNING BOARD OR COUNCIL), DATE VI. PRELIMINARY REQUEST AUTHORITY OAKLAND COUNTY EMPLOYMENT AND TRAINING DIVISION C.E.T.A. TITLE VI PROJECT APPLICATION 1. Statement of Purpose This is a solicitation of proposals for programs by Oakland County as Prime Sponsor to serve the long term unemployed (15 weeks or more) and welfare recipients by providing temporary jobs, with good career potential which will provide them with training and hence make them more employable. It is the intent to meet particular public service needs and achieve geographic distribution. 2. Eligibility for Project Grants "Project applicant" shall mean States and agencies thereof, units of general local government and agencies, thereof or combinations or associations of such governmental unit, community based organizations, eaununity development corporations and other non-profit private organizations or institutions engaged in public service. 3. Funding Available It is anticipated that approximately $9,000,000 will be available for projects. Initially, a minimum of $50,000 and a maximum of $200,000 pPr project is to provide projects for all areas. In addition, it is anticipated that more VI funds will be made available later, and if so, the Prime Sponsor reserves the right to fund projects on file later on if they are not funded in the first review. Please remember that any Request fbr Proposal does not commit the Prime Sponsor to award a contract, to pay any costs incurred in the preparation of a proposal under this request or to procure or contract for services or supplies. The Prime Sponsor reserves the right to accept or reject any or all proposals received as a result of this request, to negotiate with all qualified sources, or to cancel in part or in its entirety this RFP if it is in the best interest of the Prime Sponsor to do so. The Prime Sponsor's contracting officer may require the offerors selected to participate in negotiations and to submit any price, technical, or other revisions of their proposals as may result from negotiations. 4. Processing Applications The preliminary applications are due no later than 2-25-77 and forwarded to the applicant's C.E.T.A. Representative no later than 5:00 P.M. Two copies are required, and a statement that must be signed by an authbrized representative. The final application must include a resolution approved by the local governing body (board, council, etc.). 4. Processing Applications (continued) Applicants will be notified of any conferences that may be required on behalf of their project. Also, they will be notified within 15 days on the status of their project after Planning Council review. In the interests of fairness, Due Date will be film-land enforced. A proposal delivered after the designated time and date will not be accepted. 5. Award Process Successful applicants will be notified of award by letter. The period of performance for this cost reimbursement contract shall be from May 1, 1977, to March 31, 1978. The employment project may be scheduled for any appropriate length of time starting May 1, 1977, and must start no later than September 30, 1977, and end by March 31, 1978. In no case can a project go over 12 months nor for this Fiscal Year past March 31, 1978. 6. General Program Information and Prime Sponsor Requirements a. Administrative costs not to exceed 7110. b. Applicants must comply with all C.E.T.A. Regulations. c. Participant eligibility as determined by the Regulations and approval certifications as determined by the Prime Sponsor. NOTE: (96.30 is the "48 hour listing with ES" requirements) d. There is to limit on how many applications a project applicant can submit. 6. General Program Information and Prime Sponsor Requirements (continued) e. Sponsor requirements. The grant period may not exceed 12 months. The offeror must submit a completed monthly enrollment plan and phase in/phase out plan shoving completion milestones. The offeror must submit a completed budget which accurately reflects the projected expenditure of funds. The offeror must also provide back-up information to support the budget. The applicant shall prepare a program narrative describing how it intends to utilize the funds made available by this solicitation. This narrative should Clearly state how the program will operate and the methods that will be used to achieve program objectives. The applicant shall list the name, address and proposed activity of any subgrantee or contractor including the estimated size of the subgrant or contract and a budget breakout. 7. Rating Criteria to be Used. All proposals will be read by Prime Sponsor staff who will determine whether the proposals: a) Meet requirements of the RFP b) Comply with the CETA Rules and Regulations c) Include a full and complete grant application. Proposals meeting all three will be considered by the Prime Sponsor Planning Council, who will recommend projects to the Prime Sponsor, based on criteria outlined below. Any not funded will be kept "on the shelf" and reconsidered later for funding if more VI monies become available. After reviewing a particular recommendation, the Sponsor will choose to: a) Award a contract based on the proposal as submitted; Further negotiate a proposal; c) "Shelve" a proposal and fund "as is" later on; d) "Shelve" a proposal and negotiate later on; e) Reject a proposal outright. NOTE: Oakland County will use the two-step process. Notice of Intent and full application. The Number One will be a very short form process and would be used to screen out "off the wall" ideas. 7. Rating Criteria to be Used (continued) Proposals will be evaluated for acceptability with emphasis on the following factors by the Prime Sponsor and Manpower Planning Council: Criteria a. Need. Demonstrated need for a program of this type the offeror should provide information which clearly justifies a special effort in its jurisdiction for the group to be served and the task to be undertaken. b. Staff capability. The education, prior work experience and evident capability of the proposed professional staff will be rated. c. Cost- The offeror's proposal will be rated on the proposed overall cost effectiveness. d. Program effectiveness. The proposal will be rated on its potential ability to provide useful, effective and timely services. The offeror's plans to undertake monitoring or self-evaluation of its operations will be considered in evaluating this criterion. 8. Reports and Administrative Details Payment under this contract will be made based on monthly program and fiscal reports supported by necessary back-up and submitted to the Prime Sponsor. Such back-up should include, but is not limited to, payroll registers, fringe benefit records, bills or invoices, etc. Reports must be submitted within 5 working days following the billing period and must be signed and certified by the contract signatory. Reimbursement will be made for actual expenditures only; however, the monthly report must also supply accrued information as well. b. The contractor will be expected to maintain complete and accurate records justifying all actual and accrued expendi- tures, leaving a clear audit trail to point of origin. The contractor's records will be subject to periodic audit by the Prime Sponsor and/or Federal government. The proposal must contain a certification to this effect. No change in the total budget or change in excess of 5% between line its is permissible without prior written consent of the Prime Sponsor. c. Monitoring. Projects may be visited by Sponsors, GAO, DOL, contractors, etc. d. Auditing. Projects may be audited by Sponsors, GAO, DOL, etc. a. 3rd this #7880 March 3, 1977 Moved by Hoot supported by Fortino the resolution be adopted. AYES: Roth, Simson, Wilcox, Daly, DiGiovanni, Doyon, Fortino, Gabler, Gorsline, Hoot, Kasper, Lanni, McConnell, McDonald, Moffitt, Montante, Moxley, Patterson, Pernick, Peterson, Price. (21) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lynn D. Allen, Clerk of the County of Oakland and having a seal, do hereby certify that ii have compared the annexed copy of Miscellaneous Resolution #7880 adopted by the Oakland County Board of ..... •••n •••nn -••••••“••• • ...... p'eeat ee ....... e••• .......... ....... Commissioners at their meeting 'held on March 3, 1977 •••••••••••Oeva•ene••••e• ...... mem Rave wee. ........ •••••• ••• • •••• with the original record thereof now remaining in my office, and that it is a true and correct transcript therefrom, and of the whole thereof. In Testimony Whereof, I have hereunto set my hand and affixed the seal of said county at Pontiac, Michigan day of .....March 19. .Z Lynn D.Allen Clerk By .......... ........... Clerk