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HomeMy WebLinkAboutResolutions - 1977.05.19 - 13304Miscellaneous Resolution 7979 May 19, 1977 BY: PERSONNEL COMMITTEE - John J. McDonald, Chairman IN RE: SUBMISSION OF CHANCES IN MERIT SYSTEM RULE 7 TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairman, Ladies and Gentlemen: WHEREAS Section IV, Subsection A of the Merit System Resolution requires that all changes in the rules and regulations of the Merit System shall be submitted to the Board of Commissioners at a regular meeting of the Board and shall become effective thirty (30) days after such meeting unless objection is received in writing by the Chairman of the Board of Commissioners, in which case the objection shall become a matter of business at the next meeting of the Board; and WHEREAS it has become desirable to make certain changes in the wording of Rule 7, as spelled out in the attachments to this resolution; and WHEREAS your Personnel Committee has reviewed and approved these changes at its meeting of May 11, 1977, NOW THEREFORE BE IT RESOLVED that the reading of this notice and the distribution of this notice and the attached form labeled "Proposed Changes in Merit System Rule" to all the Commissioners present and absent to be considered as the official submission to the Board of Commissioners, of the described changes in Rule 7. The Personnel Committee, by John J. McDonald, Chairman, moves the adoption of the foregoing resolution. PERSONNEL COMMITTEE AJ lin . mc J_Ilniff.•McDonald, Chairman RULE NUMBER RULE TITLE PROBATIONARY PERIOD ON PAGE OF 171 SECTION TO BE CHANGED 1 ENTIRE RULE REVISED PRESENT WORDING PROPOSED WORDING See Attachment A. See Attachment B. County Executive: Disapproved by:Daniel T. Murphy Date: 5111177 Approved Oakland County Merit System PR*POSED CHANGE 117 SYST'iNi RULE' REASON FOR CHANCE Proposed changes in accordance with revisions negotiated with various County bargaining units, Date: Change Submitted by: Personnel Department ! Personnel Committee: Approved Disapproved by: J. J. McDonald Date:5/11/771 Introduced to Board of Commissioners: Date: 5/19/77 Section IV Subsection A of Merit System Resolution Copies of the rules and regulations developed by the Personnel Committee and all future changes in such rules and regulations shall be submitted to the Board of Commissioners at a regular meeting of the Board of Commissioners and shall become. effectie thirty days after such meeting unless objection is received in writing by the Chairman of the Bor-urd of Commissioners, in which case the objection shall become a matter of business at the next meeting of the Board of Commissioners. A. B. ATTACHMENT "A" PRESENT WORDING RULE 7 — PROBATIONARY PERIOD (Reference to Section VI, I of the Merit System Resolution) Section I WHO MUST SERVE A PROBATIONARY PERIOD A. Employees who have received an open competitive appointment to a covered Merit System position. B. Employees having regular Merit System status, who have been promoted to a classification with a higher maximum salary. (See also Rule 4) C. Former County employees who have hem re-employed in a covered Merit System position under Rule 4. A. 1. Section II DEFINITION OF PROBATIONARY PERIOD The probationary period shall be a six month trial period immediately following an employee's open competitive appointment, promotion or re-employment, under Rule 4. A. The probationary period is a continuation of the selection, promotional or re-employment process and the appointment, promotion or re-employment is not complete until the employee has successfully completed the probationary period. Section III EFFECT OF PROBATIONARY PERIOD ON AN EMPLOYEE During the probationary period following an open competitive appointment or re-employment, an employee does not have regular Merit System status and does not have the right to appeal a dismissal, suspension or disciplinary action to the Personnel Appeal Board. During . a probationary period following a promotion, an employee does not have the right to appeal a demotion, to the highest classification in which he has regular Merit System status, to the Personnel Appeal Board_ Section IV LENGTH OF PROBATIONARY PERIOD The probationary period shall begin on the effective date of the appointment, promotion or re-employment and shall end on the same date of the sixth month in the - future. When the starting date is the last day of the month and the sixth future month has fewer days, the last day of the sixth month shall be used, regardless of its date. Section V. NOTIFICATION A. The Personnel Division shall notify both the employee and his Department Head, in writing, of the starting of a probationary period. B. The Personnel Division shall send a "Mid-Probationary Period Report" form to the Department Head at three months. Page 1 of 2 - RULE 7 C. The Personnel Division shall send an -End of Probationary Period" notice to the Department Head after five months. 1. The Department Head shall complete this notice and return -it-to the Personnel Division before the six month period is over. D. If the employee is not separated or demoted, depending on the type of probationary period, with an effective date within the six month period, he is deemed to have - successfully completed his probationary period_ Section VI EFFECT OF A PROVISIONAL APPOINT \IENT ON A PROBATIONARY PERIOD Time spent in a provisional appointment in the same classification and department and immediately prior to receiving an open competitive appointment to that classification and department. shall be considered as time spent -under the probationary period of that appointment. *Section VII EFFECT OF PROBATIONARY PERIOD ON EN1PLOYEE _\.PPOINTED FOR THE LIFE OF A FEDERAL. STATE. LOCAL OR OTHER GRANT OR CONTRACT. • Employees appointed under the Merit System to fill a position funded by a'Special grant or contract program, who have successfully completed a six month probationary period while in grant or contract funded employment shall be granted Merit System Status only for the following purposes: 1. For the time the position continues to be funded by the Grant or Contract. 2. To qualify for reemployment rights under the Merit System Rule 12. 3. Transfer to reptlar N. S. status when and if the Grant or Contract position is converted to a County budgeted position, 4. To transfer to regular MI.:?rit System status when and if the employee is transferred to a County Budgeted position. A. A. *Section VII added by amendment of the Board of Commissioners in Miscellaneous Resolutiol No. 6653, April 5,1974; amendment effective May 6. 197-L RULE 7 - Page 2 of 2 ATTACHMENT "B" PROPOSED WORDING RULE 7 - PROBATIONARY PERIOD - (Reference to Section VI, I of the Merit System Resolution) SECTION 1 WHO MUST SERVE A PROBATIONARY PERIOD A. Employees who have received an open competitive appointment to a covered Merit System position. B. Employees having regular Merit System status, who have been promoted to a classification with a higher maximum salary. (See also Rule 4) C. Former County employees who have been re-employed in a covered Merit System position under Rule 4, SECTION II DEFINITION OF PROBATIONARY PERIOD A. The probationary period shall be a six month trial period immediately following an employee's open competitive appointment, promotion or re-employment, under Rule 4 with the exceptions noted in Section IV, A, below. B. The probationary period is a continuation of the selection, promotional or re-employment process and the appointment, promotion or re-employment is not complete until the employee has successfully completed the probationary period. SECTION III EFFECT OF PROBATIONARY PERIOD ON AN EMPLOYEE A. During the probationary period following an open competitive appointment or re-employment, an employee does net have regular Merit System status and does not have the right to appeal a dismissal, suspension or disciplinary action to the Personnel Appeal Board, B. During a probationary period following a promotion, an employee does not have the right to appeal a demotion, to the highest classification in which he has regular Merit System status, to the Personnel Appeal Board. SECTION IV LENGTH OF PROBATIONARY PERIOD A. The probationary period shall begin on the effective date of the appointment or re-employment and shall end on the same date of the sixth month in the future except time in the following categories will not count towards the completion of the six month probationary period: I. All time spent in ttainin.c=, after initial .appointment providing the training is: a. • Required by a higher govelamental authority. b. Outside the County's jurisdiction under the control of an agency qualified to provide the training required,. c. More than 14 days of actual instruction. 2 . All time spent on authorized leaves of absence without pay when such leaves are in excess of 14 work days. B. Provisions in Section IV, A. 1 and 2 shall apply only to non-represented employees and to represented employees whose labor agreement provides for the addition of this benefit. C. The probationary period resulting from promotions within the employee's department shall begin on the effective date of the promotion, shall end on the same date of the sixth month in the future, and shall not be subject to the provisions of Section IV, A. 1 and 2, of this Rule. D. Subject to the limitations of Section IV, A. 1 and 2, when the starting, date is the last day of the month and the sixth future month has fewer days, the last day of the sixth month shall be the probationary period completion dat. SECTION V NOTIFICATION A. The Personnel Department shall notify both the employee and his Department Head, in writing, of.the starting of a probationary period. B. The Personnel Department shall send a "Mid-Probationary Period Report" foim to the Department Head at three months. C. The Personnel Department shall send an "End of Probationary Period" notice to the Department Head after five Months. 1. The Department Bead shall complete this notice and return it to the Personnel Department before the six month probationary period is over. D. If the employee is not separated or demoted, depending on the type of probationary period, with an effective date within the six month probationary period, he/she is deemed to have successfully completed his/her probationary period. SECTION VT EFFECT OF A PROVISIONAL APPOINTMENT ON A. PROBATIONARY PERIOD A. Time spent in a provisional appointment in the same classification and department and immediately prior to receiving an open competitive appointment to that classification and department, shall be considered as time spent under the probationary period of that appointment. *SECTION VII EFFECT OF PROBATIONARY PERIOD ON EMPLOYEE APPOINTED FOR THE LIFE OF A FEDERAL, STATE, LOCAL OR OTHER GRANT - OR CONTRACT A. Employees appointed under the Merit System to fill a position funded by a special grant or contract program, who have successfully completed a six month probationary period while in grant or contract funded employment shall be granted Merit System Status only for the following purposes: For the time the position continues to be funded by the Grant or Contract. 2. To qualify for re-employment rights under the Merit System. Rule 12. 3. Transfer to regular Merit System status when and if the Grant or Contract position is converted to a County budgeted position. * Section VII added by amendment of the Board of Commissioners. in Miscellaneous Resolution No. 6653, April 5, 1974; amendment effective May 6, 1974- 4. To transfer to regular Merit System status when and if the employee is transferred to a County Budgeted position. #7979 may 19, 1977 Moved by McDonald supported by Simson the resolution be adopted.