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HomeMy WebLinkAboutResolutions - 1982.11.03 - 1347812.11BLIC SFeRAi-lES CWMITTEE EEo 4J110N ptt Miscellaneous Resolution 82345 BY: PUBLIC SERVICES COMMITTEE RE: REPROGRAMMING OF ROYAL OAK TOWNSHIP COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS TO: THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairperson, Ladies and Gentlemen: WHEREAS, The Charter Township of Royal Oak and the County of Oakland entered into an agreement on November 12, 1981 in which the County on behalf of the Township will execute essential applications, plans, programs, and projects for implementation of the Community Development Block Grant Program; and WHEREAS, in March, 1982 the Charter Township submitted the following activities for use of Community Development Block Grant Funds: Demolition, Relocation, Housing Rehabilitation, Public Service and Planning and Management; and WHEREAS, on August 13, 1982 the Department of Housing and Urban Development approved the 1982 Oakland County Community Development Block Grant Program with a special contract condition affecting the obligation of FY-82 funds in the Township of Royal Oak; and WHEREAS, the special condition on the grant states that the County shall not permit the Township to directly administer any funds under the agreement and that the County may expend funds within the Township provided the administration of the funds is handled directly by the County; and WHEREAS, there are substantial needs for the use of Community Development Block Grant funds within Royal Oak Township; and WHEREAS, the County has identified procedures for the administration of the Community Development Block Grant Program within Royal Oak Township; and WHEREAS, the County has identified approvable projects for implementation within the Township; and WHEREAS, the Township Board has concurred on the procedures for administration and approvable projects for implementation. NOW THEREFORE BE IT RESOLVED that the Community Development Division be authorized to allocate $108,600.00 to the Township of Royal Oak for the following activities: Demolition - $28,600.00, Public Services - $34,000.00 , Rehabilitation of Senior Center - $36,000.00, and Contingency - $10,000.00. The Public Services Committee by James E. Lanni Chairman, moves the adoption of the foregoing resolution. Procedures For the Administration of the Community Development Block Grant Program in Royal Oak Township 1982-83 Program Year Conditions: On August 13, 1982, the Department of Housing and Urban Development approved the 1982 Oakland County Community Development Block Grant Program. The grant was amended to include a special contract condition that affects the obligation and expenditures of FY-82 funds in the Township of Royal Oak. The special condition states: "Notwithstanding any other provision of this Grant Agreement, the County of Oakland shall not permit the Township of Royal Oak, a participating jurisdiction within the County, to directly adminis- ter any funds provided under this Grant Agreement. The Department has found, pursuant to the determinations required at Section 570. 909(h), that the Township of Royal Oak lacks continuing capacity to carry out program activities, The County may expend funds within the Township provided the administration of such funds is handled directly by the County. Failure of the County to comply with this condition shall be course for a reduction of the FY-1983 amount by $128,000." _ The grant agreement was executed on August 24, 1982 and returned to the Department of Housing and Urban Development. Procedures: In keeping with the condition placed on the grant agreement the County proposes that the following procedures be followed for implementation of the 1982-83 Royal Oak Township Community Development Block Grant Program. 1982-83 Approved Activity Procedure: DEMOLITION - This project consists of the demolition of condemned privately owned residential structures. Royal Oak Township has adopted an ordinance that gives the Township authority to demolish homes that have been condemned. Public hearings have been held and those property owners affected have been properly notified of the condemnation and demo- lition procedures. County staff will work With Township attorneys in the implementation of this project. The entire procedure will be reviewed by County Corporation Counsel prior to the actual demo- lition. County staff will write the specifications, have sealed bids submitted to the County office ) select the best bid and pre- sent the information to the Township Board for approval. County Procedures - Royal Oak Township Page 2 staff will prepare a standard contract to be executed. by Township officials and the contractor. Payment for the completed work will be made by. the County direct to the contractor and the Township will receive evidence of the payment. The final inspection will be done by the Township Building Department in conjunction with County staff. PUBLIC SERVICES - This project involves the improvement of support serviees for Pearl Wright Senior Center. This center provides the following services: hot meals at the center, meals delivered to the disabled in their homes, health care, transportation to area hospitals for treatment, pick up and distribute food stuffs that are donated to the center, pick up and distribute items of furniture for local residents and numerous other public service activities. This activity includes payment for the services of two (2) drivers, one (1) full-time clerical position and part-time pay for the Director (3 hours daily) for a nine month period. The County Community Development Division will contract with OLHSA to issue payroll checks to. the employees. • OLUSA is the disbursing agency for all funds received by the Center and this will be a con- tinuation of past efforts by the agency. Payroll checks willbe paid directly to the employees. Time sheets will be submitted by the Center staff . to the County which will include: date, number of hours worked, rate per hour, list of fringe benefits paid and amounts and type of work that was performed. REHABILITATION OF SENIOR . CENTER - This activity involves the rehabilitation of the existing senior citizen center. The County will advise and provide a written meth- odology to the Township on the proper selection of an engineer or consulting firm. The Township Board will notify the County of the selected engineer or consulting firm, cost for services, the method of selection of the firm and the function during the project. The County will have the right to reject the selected firm. The County will work directly with the firm on the bidding of the project, the news media to be utilized in advertising for bids, etc. Once the low bid is selected by the County, the Township _Board will approve the bid and supply the County a resolution authorizing the approval of the contractor selection. All contracts will be between the Township and the contractor. The County will process payment for work completed after inspection by the County and once the inspection report certifies that the pay- ment request is valid. Payments will be made by the County directly Procedures - Royal Oak Township Page 3 to the contractors and evidence of payment will be sent to the Township. The County will be responsible for the implementation of all Department of Labor Standards, HOUSING REHABILI- County staff will perform this task direct with the applicant with TATION no involvement of Township officials. Applications for the Home Improvement Program will be available at the Township and County offices. Township and County Community Development staff will assist the homeowner in the application proc- ess which will include evidence of income and other eligibility requirements. When the application is completed, it will be for- warded to the County Eligibility Section for eligibility determination. The County staff will be responsible for the following: -make an inspection of the property that is to be improved -do a work write-up -bid out the work • -open bids, select contractor -execute all legal documents -supervise the construction -inspect work prior to partial and final payment to contractor -approve all change orders prior to start of the proposed changes MEB/kjf 10/19/20 #82345 ember 4, 1982 4th. day of November d<71/11: lymnA. ALLEN, County ClerVae9ister of I Moved by Lanni supported by Moore the resolution be adopted. AYES: Page, Pernick, Peterson, Price, Wilcox, Aaron, Caddell, Calandra, DiGiavanni, Doyon, Fortino, Geary, Gosling, Hobart, Jackson, Lanni, Moffitt, Moore, Olseri. (19) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) - 1, Lynn D. Allen, Clerk of the County of Oakland and having a seal, do hereby certify that I have compared the annexed copy of Miscellaneous Resolution #82345 adopted by the Oakland County Board of Commissioners. at their meeting held on November 4, 19_82 with the original record thereof now remaining in my office, and that it is a true and correct transcript therefrom, and of the whole thereof. In Testimony Whereof, 1-1 .Nre hereurlto set my hand and affixed the seal of said County at Pontiac, Michigan this