HomeMy WebLinkAboutResolutions - 1982.07.22 - 13878Miscellaneous Resolution No. 8 920ft. Date July 22, 1932
BY : PUBLIC SERVICES COMMIME - James E. Lanni, Chairperson
IN RE: FISCAL YEAR 1983 PRELIMINARY CETA PLAN FOR TITLES II-BC, VII AND TV-A
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson,. Ladies and Gentlemen:
-- WHEREAS the Oakland County Board of Commissioners by Miscellaneous
Resolution Nos. 6546 and 8883 applied for and was granted the designation as
Prime Sponsor by the U. S. Department of Labor to administer the provisions of
the Comprehensive Employment and Training Act of 1973 and the Comprehensive
Employment and Training Act Amendments of 1978; and
WHEREAS the Department of Labor has requested that the CETA Prime
Sponsor, Oakland County, submit a preliminary plan for the coming fiscal year
by July 16, 1982; and
WHEREAS this plan does not request or approve contracts for FY-83; and
WHEREAS the Prime Sponsor is to combine all programs into one plan
to assist in the transition to new CETA legislation pending in congress; and
WHEREAS the primary method of planning for this transition was
through using data from year end reports for the last three years and averaging
them together to produce a "coMbinedm plan for FY-83 (See attachmentsB„C&D); and
va-m AS the announced single program planning estimate of $8,458,771
is certain to change. When the. final funding level is announced, a revised plan,
supported by contracts, will be submitted for approval; and
WHEREAS the Private Industry Council has concurred on 7/14/82, by a
majority vote (with one descending vote), with the submission of the preliminary
plan as reflected in Attachment B, Column A.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approve the preliminary plan as reflected in Attachment B, Column
A for submission to the Department of Labor,
Mr. Chairperson, on behalf of the Public Services Committee, I move
the adoption of the foregoing resolution,
PUBLIC SERVICES lommaTa.
a. Preliminary Planning Estimate
The national office has issued a field memorandum with instructions regarding
the FY 1983 grant process which are intended_ to enable the system to move
ahead an a planning baSis at this tine. A copy of that field memorandum
(No. 99-82) is attached to this CETA Letter. As indicated in FM 99-82,
these instructions are subject to change as a result of action by the
Congress and the. Administration on future employment and
The national office has also issued preliminary planning eat t e n in order
to allow prime sponsors to plan for continuing operations into FY 1983. As
is the case- with the grant instructions, these estaT!intrJs are 'c-ntativo and
are subject to final CongrcsFcn.a1 and A;:::WJT.-rati.n. action both legislatim
and the FY 1983 budget. The preliminary planning estimates (hic:11 have
already been provided to primp sponsors by telephone) are attached to this
CETA Letter.
/- We 1 ze tila t: a eat ional c lar if im /as Tio• regarding, some of the -
instructions in the attached field memorandum. The national office is currently
developing, a series of questions and answers to adrire5s some of these issues.
This information will be provided to prime sponsors as soon as it is received.
5. Hiahlig,hts of and Clarifications of the FY 1983 Grant Instructions
A single planning estimate for each prime sponsor and for the special
Grant to Governors is being provided. It is our understanding hat prime
sponsors may plan for the distribution of these funds among 'ihe allowable
program activities at their o;vri discretion.
b. Carry:Over Policy
ETA has not yet established a policy on carry-out from FY 1982 to FY 1983.
In order to provide some direction and r..egimwid.-: consistency, until a
determination is Ma de to the contrary, pr .:IT FIg116 plan, on .
having all FY 1982 carry-out available for i;x1:-..::',1JiWre, durin& FY 1983.
Sponsar'S--.-ihould, however, understand. that some change it this area is
likely.
Duration Of Activities
In designing and operating their programs -for FY1983, prime sponsors
are to ensure that all activities, including the provision of services
to participants, are completed by September 30, 1983. bhile not absolutely
clear from the attached FM, it is the Department's intention that, in
addition, sponsors should plan to -expend all of their funds by the end
of the fiscal year. Therefore, no plan will be approd Which reflects
any planned carry-out into FY 1984.
ATTACHMENT A
U.S. Department of Labor
June 22, 1982
Employment and Training Administration
230 South Dearborn Street
Chicago, Illinois 60604 •
Reply to the Attention of: 5 'RC
REGION V CETA LETIER NO. 82 -26
SUBJECT: Fiscal Year 1983 Grant Instructions and Preliminary .
Planning. Estimates
TO: All CETA Prime Sponsors
• 1. Purpose
To distribute copies of Field Memorandum No. 99-82 Which provides instructions
regarding the FY 1983 grant process and to provide written confirmation of
the FY 1983 preliminary planning estimates previously provided to each
Region V prime sponsor by telephone.
2. Issuances Affected
a. References
Region V CETA Letter No. 81-42, dated June 4, 1981
Region V CETA Letter No. 82-6, dated November 27, 1981
- Region V CETA Letter No. 82-12, dated February-12, 1982
b. Rescissions .
Region VCETA Letter No. 81-39, Change 2, dated December 3, 1981
3, Subject Index
V Fiscal and MIS
XVI Grant Funding and Review
4. Background
Authorization for the Comprehensive Employment and Training Act (CETA)
expires on September 30, 1982. The President has requested new legislation
to replace CETA and Congress is presently considering legislation to revise
and redirect the employment and training system beginning in FY 1983. It
is assumed that all or most of FY 1983, will be a transition year during
Which it would appear the current prime sponsor system of employment and
training programs established under CETA will continue to operate.
-2-
The national office has issued a field memorandum with instructions regarding
the FY 1983 grant process Whidh are intended to enable the system to move .
ahead on a planning basis : at this time. A copy of that field memorandum
(No. 99-82) is attached to this CETA Letter. As indicated in FM 99-82,
these instructions are subject to change as a result of action by the
Congress and the Administration on future •employment and training legislation.
The national office has also issued preliminary planning estimates in order
to allow prime sponsors to plan for continuing operations into FY 1983. As
is the case with the grant instructions, these estimates are tentative and
are subject to final Congressional and Administration action on both legislation
and the FY 1983 budget. The preliminary planning estimates (which have
alrWy been provided to prime sponsors by telephone) are attached to this
CETA Letter. • i
We recognize that additional clarification/is needed regarding some of the
instructions in the attached field memorandum. The national office is currently
developing a series of questions and answers to address some of these issues.
This information will be provided to prime sponsors as soon as it is received,
S. Highlights of and Clarifications of the FY 1983 Grant Instructions
a. Preliminary Planning Estimates
A single planning estimate for each prime sponsor and for ti:i6 Special
Grant to Governoisis being provided. It is our understanding that prime
sponsors may plan for the distribution of these funds oamong the allowable program activities at their own discretion. -.
b. Carry-Over Policy
ETA has not yet established a policy on carry-out from FY 1982 to FY 1983.
In order to provide some direction and regionwide consistency, until a
determination is made to the contrary, prime sponsors Should plan an
having all FY 1982 carry-out available for expenditure during FY 1983.
Sponsors ihould, however, understand that some change in this area is
likely.
c. Duration of Activities
In designing and operating their programs for FY1983, prime sponsors
are to ensure that all activities, including the provision of services
to participants, are completed by September 30, 1983. While not absolutely
clear from the attached FM, it is the, Department's intention that, in
addition, sponsors should plan to expend all of their funds by the end
of the fiscal year. Therefore, no plan will be approved Which reflects
any planned carry-out into FY 1984.
-3-
When taken in conjunction with the policies expressed in paragraphs 5.a.
and S.b. above, FY 1983 plans should reflect the expenditures of the
entire planning estimate and all estimated FY 1982 carry-out by
September 30, 1983.
d. Preliminary Plan Sdbmission
The FY 1983 Annual Planning Schedule Which was attached to CETA Letter 82-12
indicated that preliminary FY 1983 plans were to be submitted by July 1, 1982.
That due date has been Changed to July 16, 1982.
e. Program Activities and Eligibility
• Prime sponsors may operate any activities authorized by Titles II B/C, •
rv,ik and VII of CETA. As indicated in paragraph 5.a. above, the level
of each activity is at the discretion of the prime sponsor. Eligibility
requirements for participants will depend on the activities being funded and
the Title or Titles under WhiCh they are authorized. Additional clarification
regarding eligibility requirements for FY 1983 is anticipated shortly.
f. Private Industry Councils (PIC)
Prize sponsors must administratively fund PICs and PICs must participate
in the development of and sign off on all prime sponsors' FY 1983 plans. • -
Attachment 2 to FM 99-82 is a Statement of Concurrence Which is to be
signed and attached to the prime sponsor's FY 1983 annual plan.
g. Contingency Clause
A statement must be included in each prime sponsor's grant, in the
Special Grants to Governors, and in all subagreements whiCh provides for
modifying such grants and subagreements, as necessary, in accordance with
requirements contained in future legislation. Attachment 3 to this CETA
Letter (FY 1983 Annual Plan Certifications) is a foim Which is to be
utilized for this purpose. This form is to be attached to all FY 1983
preliminary plans. This form may be modified by prime sponsors for use
in their subagreements.
h. Prime Sponsor Preliminary Annual Plan Instructions
A single annual plan program subpart is to be developed based on the
attached preliminary planning estimates. Although, at one point, FM 99-82
indicates that the II B/C grant structure is to be used in preparing
operational plans, the preliminary plans due July 16 are actually to
follow an abbreviated format which is described an page 6 of the field
memorandum. In summary, the prime sponsors' preliminary annual plans
shall consist of the following:
-4-
1) SF 424
2) Narrative
- Goals
- Persons Served
- Approach
3) Abbreviated BIS
4) Abbreviated PPS
- 5) Statement of PIG Concurrence
6) FY 1983 Annual Plan Certifications
i. Special Grants to Governors
The instructions for the Special Grants to Governors are contained on
page 7 of FM 99-82. In addition to the items listed on that page, as
indicated in paragraph 5.g. above, the FY 1983 Annual Plan Certification
is also to be attached to all Special Governors' Grants.
In developing FY 1983 plans, Special: Governors grantees are ,encouraged
to set aside funds to be used for activities associated with implementing
new employment and training legislation.
Administration. Annual Plan SUbpart .
As part of the preliminary grant application submission, both prime
sponsors and Special Governors' grantees are required to include an
Administration Annual Plan SUbpart. In preparing this docuirent, prime
sponsors and Governors need only complete the abbreviated BIS, copies
of Which are attached to FM 99-82.
Prime sponsors should use 20% of their planning estimate as a guide
When developing the ACP subpart.
k. Final Plans •
The due date for the formal FY 1983 grant submission is September 1, 1982,
as was previously communicated in CETA Letter 32-12. At this time, it
is anticipated that the September 1 formal grant submission will generally
comply with the same abbreviated requirements that have been established
for the preliminary plans. FM 99-82 indicates that only changes from
the July 16 submission will need to be made in the September 1 submission.
It should be clarified that the September 1 submission will be a complete
document following the format described in this letter and incorporating
any revisions subsequent to the July 16 submission. It should be understood
that the final plan requires a new copy of the statement of PIG concurrence,
dated to reflect concurrence with the September 1 submission.
6. Action Required
Prime sponsors are to develop and submit their FY 1983 plans in accordance
with the instructions contained in this letter and its attachments. •
7. Inquiries
Any questions should be directed to your federal representative.
8. Expiration Date
September 30, 1983
STEVEN M. SINGER
Acting Regional Administrar
Attachments - I) Field Memorandum 99-82 (Fiscal Year 1983 Grant Instructions)
- 2) Fiscal Year 1983 Preliminary Planning Estimates...
3) Fiscal Year 1983 Annual Plan'Certifications
AF1TACHMFITT B
OAKLAND couNry.
EMPLOYMENT AND TRAINING
140 S. SAGINAW
PONTIAC, MI 48058
PIC COUNCIL 7/14/82 FY-83 PRELIMINARY PLAN
TITLES II-BC, VII, IV A
SPENT IN TOTAL RATIOS OF FY-83
SPENT IN SPENT IN FY-82 SPENT IN AVERAGE SPENT AVERAGE SPENT PRELIMINARY
ACTIVITY FY-80 FY-81 0/1/81 TO 5/31/82 FY 80, 81, 82 PER YEAR PER YEAR PLAN
Classroom
$ 3,297,834.55 $ 3,130,569.84 $2,330,998.39 $ 8,759,402.78 $2,919,800.93 .338611 .34 Training
On-The-Job
698,475.61 1,265,727.24 913,878.21 2,878,081.06 959,360.35 .111257 .11 Training
Work
ENpe rience 4,964,203.78 4,297,001.47 1,520,489.36 10,781,694.61 3,593,898.20 .416786 .42
All
Ser vices* 1,373,050.62 1,420,024.55 656,403.49 3, 9,478.66 1,149,826.22 .133346 .13
i
TOTAL $10,333,564,56 $10,113,323,10 $5,421,769.45 $25,868,657.11 $8,622,885,70 1.000000 1.00
*Includes $45,000 of employment generated services for labor market survey and BETS.
Planning estimate Titles II-BC, VII, IV-A $8,458,771 a.
OAKLAND COUNTY
EMPLOYMENT AND TRAINING
140 S. SAGINAW
PONTIAC, MI 48058
CETA FY-83 PRELIMINARY BUDGET
Section 1. Prior years program funds: All titles estimated
a. Activity
Classroom
OJT
WEP
SER
Total
Section 2. FY-83 new funds
MOD #4
$ 5,445,633
1,707,050
4,985,305
736 ,309
$12,874,297
Carry out to FY-83
$1,665,847
220,000
1,956,998
92,109
$3,934,954
Planning estimate less 20 percent set aside for the
cost pool $8,458,771 - $1,691,754 - $6,767,017
Section 3. Prior years program funds and new program funds
a. $3,934,954 $6,767,017 = $10,701,971 - (746,379) =
Section 4. Distribution of funds by ratio.
. FY-83
Activity FY-83 NOA Only NDA 4- Prior Year
Classroom 34% $2,300,783 34%• $ 3,384,901
OJT 11% 744,372 11% 1,095,115
MEP 42% 2,842,147 42% 4,181,349
SER . 13% 879,713 13%. 1 2 294,227
Total 100% $6,767,017 100% $ 9,955,92
b administrative
$9,955,592
Section 5. Agencies may compute a total subrecipient overhead budget by taking
5 percent of each total activity for FY-83, 15 percent from classroom,
and work experience, 20 percent from OJT and 95 percent from services.
Section 6. Services is comprised of four accounts; supportive and applicant services,
direct placements and employment generating servicesof$35,000 for a
labor market survey and $10,000 for -the BETS program and other promotional
data.
EMPTDYNENT AND TRAINING
140 S. SAGINAW
PONTIAC, MI 48058
FY-83 PRELIMINARY ENTiOLLUENT
3 YEAR 3 YEAR 3 YEAR 3 YEAR SMOOTHED 3,
TOTAL TOTAL GRAND REDUCE RECOWEN-DFD '8'0
II-BC ,VII YETP TOTAL AVERAGE BY .75 RATIO ,
Total Parti i ants 15,281 1,402 3,247 19,930 43 6,643 4,982 5,000
New Partici.ants 9,485 719 1.431 11,635 43 3,878 2,908 3,000
Transfer From 2,061 206 845 3,112 :3 1,037 778 800 '
Carry Over 3,735 477 971 5,183 +3 1,727 1,295 1,200
Total Termination 9,750 627 2,209 12,586 +3 4,195 3,146 3,200
Eh 3,933 275 490 4,698 43 ' 1,566 1,174 1,200
Direct 1,322 p p 1,322 43 440 330 0
Indirect - S 1,349 172 176 1,697 43 565 424 800
Indirect - 0 1,262, 103 314 1,679 43 559 420 400
Transfer TO 2,023 39 720 2,782 43 927 696 700
Positive Termination 1,306 29 590 1,925 43 641 481 500
School 1,120 18 580 1,718 +3 572 430 400
Other Termination 2,478 284 409 3,171 43 1,057 793 800
End of Month 5,531 775 1,038 7,344 43 2,448 1,836 1,800
Classroom-OCC EN 3 500 841 0 4 341 43 1;447 1,085 1,100
End of Month 1,703 0 2,143 .3 714 535 500
Classnxxn-LNON EN 3 073 170 0 3,243+3 1,081 810 1,400
End of Month 955 72 0 1,027 t3 342 256 200
au MN 1,747 445 0 2,192 +3 730 548 500
Did of Month 749 290 p 1,039 4 346 259 200
CKE WEP in EN 2;093 6 1,899 3;992 43 1,330 998 1 ,000
End of Month 417 p 678 1,095 ÷3 - 365 273 250
WEP out MN 3 527 0 360 3;887 43 1,295 971 1,000
End of Month 1,055 0 1,734 2,789 43 929 679 650
Male 7,358 772 1,734 9,864 43 3,288 2,466 2,450
Female 7,923 630 1,513 10,066 43 3,355 2,516 2,550
+ 19 5,094 210 2,746 8,050 43 . 2,683 2,012 2,000
20 - 21 2,208 188 501 2,897 43 965 724 700
22 - 44 6,855 916 p 7,771 43 2,590 1,942 2,000
45 - 54 636 53 0 689 43 229 172 200
55 + 487 35 0 522 +3 174 130 100
White 10,800 1,130 1,831 13,761 43 4,587 ' 3,440 3,450
Black 3,603 220 1,268 5,091 43 1,697 1,272 1,300
Hispanic 493 16 67 576 43 192 144 150
Indian 167 20 45 232 43 77 58 50
Asian 218 16 36 270 43 90 67 50
*Total target group ratios to be determined by individual plans compiled from potential
applicant services contractor data.
APPENDIX
1. Glossary of terms
2. Fasimile of Letter of Concurrence
3. Facsimile of Letter of Approval Request
4. Text of Presentation
OAKLAND ()awry
A-IPLOYMENT Ni) TRAINING.
140 S. SAGINAW
PONTIAC, MI 48058
DESCRIPTION CT PROGRAMS
Classroom Training
1. Occupational Skills - Means any class size program, private for profit
or public, such as NEOVEC or PBI's clerical.
2. Unskilled - Means a wide variety of Class sized programs designed to
provide basic educational or placement skills such as
bi-lingual or employability workshops.
3. Vocational. Education - Same as occupational skills but paid for and ran .
- by the State Department of Education.
On-The-Job Training
1. Regular - Means a contract with a private for profit employer for
training an unemployed CETA person.
2. Upgrading - Means a contract with a private for profit employer to
promote a menial worker to a skilled position.
3. Retraining - Means taking a skilled Worker and contracting with a
private employer a new job in a new line of work (no
relocation).
Work Experience
1. In School - Means a temporary job for a high school or college student
with a non profit organization.
2. Out of School - Same as above but for dropouts.
3. Career EMployment Experience - Same as in school.
Services
1. Supportive Services - Means a contract with a social service agency to
provide needed human services,
2. Direct Placement - Means an immediat job placement following enrollment.
3. Applicant Services - Means a. contract with an agency to provide for the
enrollment, counseling and referral of CETA applicants.
4. Employment Generating Services - Meats a variety of information and
prototional projects such as the Labor
Market Survey.
Administration - Means any charge to be shown as a direct or indirect administrative
cost. All such funds are shown in the Administrative Cost Pool,
which is made up of all costs from all projects and titles.
SUEPART NO.
3. DATE OF REQUEST (31c>., Day, 4. AUTHORIZED 1
recul
IONATURS. (Refer to n.structon C.)
ETA 517a (May
U.S. DEPART-ME-NT OF LASOR Empeta=n arrd Train;41.1rtratios,
CETP APPROVAL RECILIZST
INSTRUCTIONS
For BLOC( 2, Indicate the type of dccumentatioa attached to this ruquest and comizIete btarlcs
'with the required inform.a.on.
Complete BLOC< 3.
For BLO=C 4, the 7....3-zatIze required will be that of the chief elec-.zed official or authorized pri=e.
rep-resenm6ve.
Your at=hed docu=etzts will be reviewed by the rat „TM-A sTant officer or b'7 de.-1-7,, tad_ fedard
represaiamtive. A "Ca.'.12 No*4.-Ecadon. of Acrion" form, ETA 51.78A, will be mailed to you, as
quickly as po=ible, nofyi-cg you of the status of your request or the a(-,-;-ut takea by the grant
oMf—r.
(a)
(h)
(c)
(c1)
I.NANtz ANO A00,177455 OF PRtmS 5OON5OR (Na., Str4314 CsCy, S=0„ Zt? Code crict To.:./p-ftor,v Arem Codz)
2. TYPE Oi°' OCCUMENTATION (—X" appToprifsrs box(<73)
aL 0 filoe'liP,174tion, Request No..
b. 0 CerriFic-e-ou that. MP. No.
Certifi=tiort that CET?, MP No..
d. 0 Modit7..on, Request No.
including the subparts listed below
to UT?, MF
remains la effect enchar.qed fro= previous year.
will re.main La effect with attached revisions.
to Annual No.
Date Date
- Statement of Concurrence
This is to certify that both the prime sponsor and the Private
Industry Council (PIC) concur in the
attached 'BIS and pps
attached major modification to the BIS and PPS
(check as applicable)
and the activities proposed to be funded.
The prime sponsor is ultimately accountable for activities conducted and
funds expended. Only where the PIC receives funds from the prime sponsor
is it financially liable to the prime sponsor.
Signature of Chie Elected 0 ficial Signature of PIC Chairperon
f-V.77.17.:1:7- MONTY
E\PLOYME'7 AND -"RAINING
140 S. SAGINAW
PONTIAC, MI 48058
PRELIMINARY ZETA BUDGET FOR FY-83
BACKGROUND
This preliminary plan is presented in accordance with the Department of Labor's
request contained in Region V CETA Letter 82-26 (Attachment A). Approval of this
plan will form the backdrop for CETA activities throughout the yenr but does
not approve individual contracts. The plan, at this time, is comprised, of a
series of estimates all of whicharecertain to change. A revised, final plan,
with implementing contracts, will be prepared when solid data funding is
available. There are several major themes that are shaping the plan at this time:
1. The present single planning estimate of $8,458,771 represents a
cut.
2. FlInds from FY-82 are planned to be carried over into FY-83, but
it is not cerLain what federal policies will be developed_ for those
dollars over a limit equal to 25 percent of 12.8 million.
3. All funds are to be spent in FY-83 leaving no funds carried out to FY-84.
4. The three separate Titles, II-BC, VII 4 YFTP, are to be planned,
contracted and administered as one program.
5. • Stronger EEO standards are imposed on the Prime Sponsor by the
Department of Inbar for FY-83.
6, Program performance will become a major issue for the next four- years_
7. The local economy is still in a deep recession with double digit
unemployment.
8. Many small businesses will continue to defer hiring new, unskilled .
employees until a recovery can be seen
Because of these themes, the Prime Sponsor has selected a conservative status
quo planning method. Fssentially, past actual enrollment, placement and
expenditure rates have been averaged for all titles for the last three years
and the average used as the plan ratio.
For expenditures, Attachment B shows the histbrical data for our major activities,
When the ratios from this attachment are applied to our available funds, the
distribution in Attachment C appears. This distribution shows the influence of
the general political, economic and social forces on OUT program.
Enrollment has followed the same general patterns as expenditures and Attachment
D demonstrates the combination of the three titles for three fiscal years.
Cost per enrollment and placement is a very significant factor. By comparing
the average cost and average enrollment, a planned cost of $2,140 for enrollment
and $8,918 for placement are submitted. This :cost is well within the national
standard and denotes an efficient CRTA ustem.
July 1 98 2
,c). I
-
this day of
# 82208 July 22, 1982
Moved by Lanni supported by Whitlock the resolution be adopted.
AYES: Caddell, Calandro, DiGiovanni, Doyon, Fortino, Gabler, Geary, Gosling,
Hobart, Jackson, Lanni, McDonald, Moffitt, Montante, Moore, Olsen, Page,
Patterson, Perinoff, Pernick, Price, Whitlock. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MtCHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and having a seal,
do hereby certify that I have compared the annexed copy of
Miscellaneous Resolution # 82208 adopted by the Oakland County Board of Commissioners
at their meeting held on
with the original record thereof now remaining in my office, and
that it is a true and correct transcript therefrom, and of the
whole thereof.
In Testimony Whereof, t have hereunto set my hand and affixed the
seal of said County at Pontiac, Michigan
jYNN/O. ALLEN, County Clerk/Rcgister of Dee