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HomeMy WebLinkAboutResolutions - 1982.07.22 - 13885Date Miscellaneous Resolution 82215 July 22, 1982 BY: PUBLIC SERVICES commrrELE - James E. Lanni, Chairperson IN RE: APPROVAL OF REQUESTS FOR PRCPOSAL FOR FY 83 TITLE II-B PROGRAMS—DIPLOYIVIENT AND TRAINING SERVICES, STUDENT INTERN WORK EXPERIENCE AND SENIOR CITIZEN WORK EXPERIENCE--AND THE EY 1 83 TITLE IV-A AND/OR TITLE II-B YOUTH WORK EXPERIENCE PROGRAM TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners by Miscellaneous Resolutions No. 6546 and 8883 applied for and was granted the designation as Prime Sponsor by the U.S. Department of Labor to administer the provisions of the Comprehensive Employment and Training Act of 1973 and the Comprehensive EMployment and Training Act Amendments of 1978; and WHEREAS the attached Requests for Proposal are recommended to solicit bids from potential subrecipients who may operate one or more of the above programs; and AS Prime Sponsor staff will use the attached evaluation criteria to determine which bids are acceptable (or unacceptable) for funding; and the size of an acceptable applicant's allocation will be determined by other factors (e.g., need and/or performance); and WHEREAS Prime Sponsor staff will then make recommendations to award contracts; and WHEREAS the Oakland County Employment and Training Council has reviewed and recommended by unanimous vote both the attached Requests for Proposal and evaluation criteria. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves and releases for bid the attached Requests for Proposal specifications and evaluation criteria. BE IT FURTHER RESOLVED that, before any contract is awarded, Prime Sponsor staff recommendations on all bids generated by these Requests for Proposal be submitted for approval to the Oakland County Board of Commissioners. Mr. Chairperson, on behalf of the Public Services Cbmmittee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITIEE ERE,P PROGRAM EXPLANATION A. The Employment and Training Services Program's purpose is to provide employment related services to members of specific target populations, who have traditionally experienced personal or environmental barriers to employment that are greater in degree than those faced by the general CETA population. Section 676.25-5(b) of the May 20, 1980 Federal Register defines those services which may be provided under Employment and Training Services: "1. Orientation to the world of work; 2. Counseling. This includes employment related counseling and testing; 3. Employability assessment (other than that involved during intake); 4. Job development; 5. Job search assistance. This includes transition services, such as job seeking skills instruction, individualized job search plan, labor market information, and other special activities / for transition to unsubsidized employment; 6. Job referral and placement..." Eight subrecipients are currently operating an Employment and Training Services Program. B. The Student Intern Work Experience Program's purpose is to provide econom- ically disadvantaged, upper class or equivalent status students, who are in good academic standing at local community colleges and universities, part- time employment in Oakland County government or school districts. The work experience is designed to complement the academic training of students/ participants ready to enter the labor force with actual on-the-job experience in their chosen vocation. It enables the students/participants to develop the work attitudes and skills needed to successfully compete in the labor market. During FY 1982 Oakland University and Oakland Community College are operating a Student Intern Work Experience Program. C. The Senior Citizen Work Experience Program's purpose is to provide econom- ically disadvantaged, older workers a quality work experience and supportive services. It provides these older individuals additional income and enhances their prospects of obtaining unsubsidized employment. Catholic Social Services is currently delivering this program. D. The Youth Work Experience Program's purpose is to enhance the job prospects and career opportunities of economically disadvantaged youth. Additionally, the program encourages such youth to secure unsubsidized employment. These basic objectives will be realized by providing participants a quality work experience at privateorpublic non-profit agencies. Eleven program subrecip- lents, most of which are affiliated with Oakland County school districts, are currently operating this program. SUMMARY OF ATTACHMENTS Al - Employment and Training Services Program Request for Proposal A2 - Employment and Training Services Program Evaluation Criteria BI - Student Intern Work Experience Program Request for Proposal B2 - Student Intern Work Experience Program Evaluation Criteria Cl - Senior Citizen Work Experience Program Request for Proposal C2 - Senior Citizen Work Experience Program Evaluation Criteria Dl - Youth Work Experience Program Request for Proposal D2 - Youth Work Experience Program Evaluation Criteria I. INTRODUCTION EMPLOYMENT AND TRAINING SERVICES Al A. Background - The Oakland County Employment and Training Division is seeking proposals for a fiscal year 1983 Employment and Training Services Program, which may be funded under Title II-B of the Comprehensive Employment and .Training Act. B. Funding - E'Y'83 funding has yet to be determined due to federal budget un- certainties. The Prime Sponsor anticipates, however, that FY'83 funding will be no higher than, and may, in fact, be reduced from, 7'82 levels. C. Ligagicance of Proposal - Using specific evaluation criteria, Prime Sponsor staff will review all Employment and Training Services proposals to determine which offerors are acceptable (or unacceptable) for funding. To be designated "acceptable for funding", an offeror must receive a minimum score of 70 (out of 100 points); proposals receiving 69 or fewer points will be designated unacceptable for funding." The relative quality (e.g., 90 points as opposed to 70 points) of a proposal will not determine the Size of an offerors sub- . sequent services allocation. . Other factors, particularly fuqdingslevels and FY'82 perfoLmance, will determine whether (and to what extent) an "acceptable offeror" receives funding.. Additionally, if an offeror is designated "accept- able", and funding is awarded, the services described in the proposal will be incorporated into the EY'83 Employment and Training Services Statement of Work, II.' PURPOSE The Employment and Training Services Program's purpose is to provide employment related services to members of specific target populations, who have traditionally . experienced personal or environmental barriers to 'employment, that are greater in degree than those faced by the general CETA population, Section 676.2-5(b) of the May 20, 1980 Federal Register defines those services which may be provided under Employment and Training Services: "1. Orientation to the world of work; 2. Counseling. This includes employment related counseling-and testing; 3. Employability assessment (other than that involved during intake); 4. Job development; 5. Job search assistance. This includes transition services, such as job -seeking skills instruction, individualized job search plan, labor market information, and other special activities for transition to unsubsidized employment; 6. Job referral and placement..." These services are to lead to the direct unsubsidized placement of members of the specific target groups into the labor force. Employment and Training Services must be rendered at least every 60 days. Participants must be enrolled in the program for a minimum of two weeks; their enrollment may not, however, exceed one year. III- ELIGIBILITY To be eligible for the Employment and Training Services Program, an individual must be [c DESCRIPTION EMPLOYMENT AND TRAINING SERVICES PACE NO. A. Unemployed, underemployed, or in-school; B. Economically disadvantaged; C. An Oakland County resident; D. A member of a specific target population that has experienced -personal or- environmental barriers to employment that are greater in degree than those faced by the general CETA population; and E. A person who has never participated in, and is not currently enrolled in, a CETA occupational skill training class, on-the-job training program, or work experience program. IV. ALLOWABLE COST CATEGORIES The following cost categories are allowable for Employment and Training Services: A. Administration - in an amount not to exceed 5% of the total grant. B. Participant Services - in an amount not less than 95% of the total grant. (For a detailed classification of these cost categories, please see Appendix D, "Administrative Standards and Procedures.") V. SOURCE SELECTION CRITERIA • The proposals will be evaluated according to the following weights and measures:. A. Need/Demonstrated Effectiveness 30 points B. Program Design 45 points C. Administrative Capability/Budget 25 points 100 points (For a detailed description of the evaluation criteria, please see Appendix "Employment and Trainini Services Program Evaluation Form.") VI, NARRATIVE INSTRUCTIONS A. Need/Demonstrated Effectiveness - Describe why your target population needs CETA funded assistance, and your ability to deliver that assistance. 1. Introduction - Introduce and describe your agency. Include a brief discussion of its history, structure, and relationship with the target population and local community. 2. Target Population - Describe, in demographic, terms, the target popu- lation(s) you plan to serve. Appropriate numbers and percentages should be included. SECTION I DESCRIPTION EMPLOYMENT- AND TRAINING SERVICES PAGE No. 3. Need - Discuss, using both qualitative and quantitative evidence, why your particular target population needs assistance. In par- ticular, explain why their needs are greater than the general CETA population, and why Employment and Training Services (as opposed to classroom training, on-the-job training, or work experience) are an appropriate mechanism for placing members of this target population into unsubsidized employment. 4. Experience - Describe, in detail, your experience in administering ' employment programs for this target population. Include a description of the program(s), the number of individuals served, the funding source(s), and your performance outcomes (e.g., unsubsidized place- ments). Discuss any Working relationship you have had with a CETA prime sponsor and/or CETA subrecipient agency. B. Program Design Describe the following elements of your program design for Employment and Training Services: 1. Objectives - List, in measurable terms, your objectives for the Employment and Training Services Program. These must include, hut need not be limited to, the following: a. Enrollments - Indicate the total number of individuals on whom CETA intake will be completed and to whom service will be provided. b. Direct Placements - Indicate the percent of participahts who, upon terminating from your Employment and Training Services Program, will directly enter unsubsidized employment.- c. Expenditures 7 Indicate the percentage of plan you will main- tain. 2. Description of Services, - List anddescribe the services you will provide to program participants. The list ma include all or some combination of the. following services: a. Orientation to the world of work. b. Counseling (primarily employment' related). c. Employability assessment (beyond that covered in the CETA intake process). d. Job development. e. Job search assistance'. 3. Service Plan - Describe, in detail, the plan for providing each of your intended services. As part of your description, address the following: a. Format - How will the services be provided, individually or in group sessions? (If group sessions will be used, explain how your format is "services orientated" rather than "classroom training orientated".) b. Uniqueness - Explain how the services you plan to provide differ from those the participant may receive under another CETA activity. c. Assessment - Dow will you determine whether participants are in need of your services? How will you determine what services are needed? d. Service Schedule - Prepare a service schedule for your program. Indicate the order in which services will be rendered,-the amount of time and the number of sessions needed to provide them, and the various points at which the participants may terminate. 1)1CRIPTION I PAGE EMPLOYMENT AND TRAINING SERVICES SECTION 4. Placement - Unsubsidized employment is the ultimate goal of any CETA program, including Employment and Training Services. With this in mind; discuss your strategy for placing terminated participants into unsubsidized employment. Indicate staff responsibilities. Explain, in detail, how the services you plan to provide will lead to unsuh- sidized employment for program participants. . -5. Follow-up - Describe when and how you will monitor the progress of terminated participants. C. Administrative CapOilitlIttL - Describe your agency's strategy for administering an Employment and Training •Services Program: 1. Staffing - Indicate the number and the function of those staff members who will be directly involved in CETA service provision. Indicate the percentage of time spent on CPTA funded activities as opposed to other projects. If time is to be split between CETA and non-CETA activities, describe how you will account for your staff's GETA. time, so that proper charges may be made to the program.. 2. Reporting Requirements - To justify program expenditures, you will need to maintain records Which document the CETA funded services. ' provided to program participants. Describe of what your documen- tation will consist; and how. you will maintain it. Also, you will be required to report your CETA activities on a monthly basis. Discuss what you will report and how, .3. Accounting and Records Procedures - Will the accounting and financial records system be in accordance with Section II, Part 2 of this REP? Who will be responsible for the completion and. submission of reim- bursement requests? Describe, your ability to sustain operations until you receive reimbursement for CETA services rendered.. (Possibly an eight week delay.) . 4. Budget - Attach a tentative line item budget for your proposaL. Keep in mind the allowable cost categories outlined in Section III , Part IV of this RFP. Also, please be advised that all costs must relate te those services provided and that you will not be reimbursed for "supportive services" (e.g., health care, child care, family planning assistance, etc.). VII. CEO STATUS Section 676.23(c)(iv) of the May 20, 1980 Federal Register states that "the Prime Sponsor shall give special consideration to CBO's of demonstrated effec- tiveness in the delivery of employment and training services." Accordingly, all. Community Based Organizations which can demonstrate such effectiveness and docu- ment their CEO status will be awarded 5 extra points. If the applicant is claiming CEO status, attach documentation for this claim to the last page of the proposal. A2 EMPLOYMENT AND TRAINING SERVICES PROGRAM EVALUATION FORM - FY T 83 FUNDING PROPOSALS Name of Applicant Evaluated by I. MINIMUM REQUIREMENT CHECK OFF LIST Each proposal must address the following items ' ITEM YES NO A. Is General Solicitation Application for CETA Assistance with appropriate signature attached to proposal? B. Is complete proposal narrative attached? C. Is the budget attached? What is the total dollar amount? . II. POINTS ASSIGNED SUMMARY MAXIMUM • POINTS POINTS- ASSIGNED A. Need/Demonstrated Effectiveness 30 B. Program Design 45 C. Administrative Capability/Budget -25 TOTAL POINTS 100 D. CB0 Status DESCRIPTION SECTION PALE NO. III. EVALUATION BY CRITERIA. A. Demonstrated Effectiveness: Maximum Points - 30 1. Offerors history and experience in working with Points 0-3 target population and the local community. Comment: 2. Adequate description of the target population. Points 0-3 - Comment: 3. Adequate description of need', including quali- tative and quantitative evidence showing the target population to have a greater need than the general CETA population, and an explanation for why Employment and Training Services are necessary. _Comment: Points 0-12 4. Demonstrated effectiveness in administering an employment/training program for the target population. Comment: Points 0-12 Total Points B, program Design: Maximum Points - 45 1. Description and reasonableness of performance objectives. Comment: Points 0-7 'DESCRIPTION 0, 2. Conformance of described services with federal regulations. Comment: 3. Description of format and the uniqueness of the services. Comment: Points 0-9 Points 0-4 4. Description and adequacy of assessment procedures. Points 0-4 Comment:. 5. Adequacy of service schedule, including the appro- priateness of service order and time frames. Points 0-10 Comment: 6. Adequacy of placement strategy, including an ex-. planation of how the service provided will assist in placement. Comment: Points 0-10 7. Description of follow-up procedures. Points 0-1 Comment: Total Points -DESC,RIPTIQ PAGE NO C. Administrative Capability/Budget: Maximum Points - 25 l. Adequate staff to operate the program. Appropriate provisions for the distribution of staff time. Points 0-7 Comment: 2. Adequacy of service documentation and reporting provisions. Comment:, Points 0-5 3. Adequacy of accounting and records procedures, including described ability to sustain operations without immediate reimbursement. Comment: Points 0-5 4. Reasonableness of budget requested, confolity with cost categories, and legitimacy of proposed expendi- tures, Points 0-8 Comment: Total Points STUDENT INTERN WORK EXPERIENCE A. Background The Oakland County Employment and Training Division is socking proposals for a fiscal year 1983 Student Intern Work Experience Ire gra m , which may be funded under Title IT-B of the Comprehensive Employment and Training Act. Because of the nature of the program (see part II) proposals 'will be accopted_onlyjrom institutions that are certified by the Depatmeilt. of Education and the North Central Association of Colleges and that are -H- eated in Oakland County or adiaeeet counties. B. Funding - FT'83 funding has yet to be determined du a to federal budget uncer- tainties. The Prime Sponsor anticipates, however, that EY'83 funding will be no higher than, and may, in fact, be reduced. from, FY'82 C. Significance of Pronosal - Using specific evaluation criteria, Primo Sponsor staff will review all. Student Intern Work Experience proposals to determine which applicants are acceptable (or unacceptable) for funding. To he desig- nated "acceptable for funding', an applicant must receive a minLdm score of 70 (out of 100 points); proposals which are awarded 69 or fewer points will be deemed "unnoccpta'Ille for funding,.." The relative quality (e.g.., 90 points no opposed to 70 points) of a proposal will not determine the size of an appli- cant's subsequent work experience allocation. Other factors, particularly funding levels and ITY'82 performance, will determine whether (and to what • extent) an "acceptable applicant" receives funding. The proposal, then, has only one purpose: to determine whether the applicant merits consideration for funding. PURPOSE The Student Intern Work. Experience Program's purpose is to provide aeonemicallv disadvantaged, upper class or equirrelent :,:tus students, who arc in toed acnc;cm:. standing at local community colleges and universities, part-time e.riployment in. Oakland County government or school districts The work experience is dosiguc_J te complement the academic training of students/participants ready to enter tire labor force with actual on-the-job experience in their chosen yoeation_ It will unable the students/participants to develop the work attitudes end skills needed to suc- cessfully compete in the labor varket. Students/participants are limited. to 1,000 hours of work experience in one year and 2,000 hours of work experience, in five years. To supplement their work experience, students/participants will receive a variety of ancillary (supportive) services, including, at a minimum, occupational, educational, and training information, enrocx counseling, and pL ,:lccmcnt, ELIGIBILITY To be eligible for the Student Intern Work F7Terieuc• P -170g:1-=, an indi be: A. An Oakland County resident; and B, A student in goad nende7de standing at a local com university; and C. Unemployed, underemployed, or in.-school; and D. Economically disadvantaged. ni -ty cell STUDENT INTERN WORK EXPERIENCE 1,:(;) IV. ALLOWABLE COST CATEOOTnES The follwing cost catsrlcs are for Student Lute ccworl: Expeuieu,00: A, Administration - in an amount not to exceed 5% of the total grant, • B. Participant Services - in an amount not to exceed 15% of the total grant. C. Participant Wages 1. Four-year institutions - corcipensation at the following rates -from . a mind-mum of 20 hours per week toa maximum of 32 hours par wcek for each participant hired with the approval of the Prime Sponsor: a. $3.75 per hour for junior class status students b. $4.50 per hour for senior clans status studonts c. $5.25 per hour for graduate status students 2. Two-year institutions - compensation at $375 per hour from a. minimum of 20 tours par to a maxim_um of 32 honrs pro.- week for eachupper class or equivalent status student hired with tha approval. of the Prime Sponsor. D. Participant Frin ge Benefits - including FICA and Woren's Compensation. Participant wages and fringe benefits must total at least 807 of the total grant amount. (For .a detailed classification of the cost categories, please see Appendix D, "Aministrative Standards and Procedures.") SOURCE SELECTION CRITERIA Proposals will be evaluated according to. the following criteria and waiEhts; A. Demonstrated Effectiveness 45 points B. Program Design 45 points C. Administrative Capabilities 10 points 100 points (For a detailed descriptton of the eva7 .H,'.1on criteria, p1 ca,:7o see AppcmTh7 ,7 "Student Intern 'Work Experionco Progr7 i E -%mluntion Form.") VI, NAP,T,ATYV-7 INSTRUCTIONS A. Demonst:rated Effectivcrs Dscrl'hP your ability to operate the Stueot Intern 1.,7ork Experience. Prni;rm: 1. In - Tntroduce and deaa-ric your institution. IncludP a brief discussion of its structure, the programs offered, and its mechanisms for E SECTION - DESta?IlT"ITO STUDENT INTERN WORK ENPF=NCE coordinatincI and meeting the rods of the studont body ond_ the cc. aity In other word.s, aTE tThern !3pecd.al programs or effi reach beyond the university to servo the community at large? 2. Employment Program Experience - Describe, in detail, your experience in administering employment/training programs for students, Tncludc a dos- . cription of the progrem(s), the number of individuals served, the size and source of funding, and your performance outcomes (e.g,, placements), Discuss, also, any working relationship you hove had with a CETA prime sponsor or CETA subrecipient agency, B. Program Design - Describe the following elements of your program design for Student Intern Work Experience: I. Objectives - List, in measurable terms (e.g., percentages), your objec- tives for the Student Intern Work Experience Program., These must in- clude, but need not be limited to, the following: a. Enrollments - How many individuals will be served? b. Expenditures Tudicate the peTcomt. of plan you will xoir.tToic, Subsidized Assignments - Indicate what percentage of positions will be reserved for Oakland County government, and wtat per- centage of positions will be reserved for school districts, d. Unsubsidized Euploymeat Placements - Indicate the percentage of total termAnating .students who will enter employment. Also in- dicate the average starting wage. 2. .Participant Orientation and Assignment - Participants will need an orientation to the specific goals and other aspects of work ex- ' perience (such as payroll procedures). Of what will your orientLtien consist and how will you ensure that each participnnt raceivc3 Also, what factors will you consider (e.g., academic program, etc.) when assigning a particular participant to a particular wer -ksit::? 3. Worksite Development - How will You select and develop werksites? What factors will you consider? What sources will you use? Do you have a list of potential worksites? Row many? Are they experienced in working with students? 4. Worksite Quality . - Describe your approach to the following items: a. Supervisor Orientation - Each direct worksite supervisor must receive an orientation to the program. HOW will you ensure that this is aecomplishod? What items are to be covre? Will materials be distributed? If so, please. ill;clude a copy of them as an attach- ment to your proposal. bo Verification for Tine Worked - Eow will you eneurc that participari;:s are only paid for time worked and in accordance with federal moni- toring materials? Describe your time het, Will both superlsers and participants sign these tire E:heets? Whorl? Will otbcr time verification mechanisms (e.g., sign-in/sign-out sheets) be used? co Meaningful Work - How will you ensuTe that participants are con- sistently occupied in productive, an 101 work? d, Monitoring Procedures - How will you monitor werksires for quality? Who will perform this function? flew frequontly? ST.XTTION Dr.a.C.TEZ STUDENT INTERN WORK EXPERIENCE IT Amount 5. ParticiPcnt P-1y1-1 1 Pr000d.!r— - your 7rthorl of par'ticit.-- .V!- will -hees? When '9csn s'.. a: will time shoots be maintained? 1 11 0ij-11 proses payroll? (Pre,-.'n capa- bility for this process should be demonstrated.) Pow ofle.1 wild payroll be generated? How will payellecb.s be delivered? What will serve as a receipt for the paychecks? Where will these receipts he maintained? Can you sustain the cost of participant payroll for at least ore month (or until your reimbursement requests con be processed by the Primo Sponsor)? 6. Supportive Services Delivery - As noted above, work„ experience clpliverers must provide participants basic services. To that end, describe your - strategy for delivering the following services: a. Occupational, Education, and Training Information - Of what will this consist? How often will. it be provided? Will group or indi- vidual sessions be utilized? Wbat methods will he used? Will employability skill development sessions be conducted? What wili be taught? What teaching techniques and materials will be used? b. Career Cernoeling - What sort of.infermation will be given? Row often will the sessions be held? Will the sessions be group, in- dividual, or some combination? • c. Placement - Explain how you will meet the program's placement into unsubsidized employment goal. Provide a. :detailedl placement strategy and include staff responsibilities. 7. Acadcrmlc Credit - Will some students/participants receive academic credit for the work. experience? If so under What circumstances and -through what departments? -A "pproximately how 7any parLiciparts will receive this credit? 8 Follow-up - Describe when and how you will monitor the progress of terminated participants, 9. Reporting Requirements - Hew will you document the .services being pro- vided? How will you report these to the Prime Sprinsor . 10. Staffing - If you have net already -, describe your staffing recinirerta for this program. Note the total number of positions and state which function each will perform. VII, BlIDCET S Indicate the total cost requested for each applicable catrgory. As you prepare the budget, piease be advised of those e.ost category perrantagos dis,cpssc'd in Section IV, Cost Category Administration Wages Fringe Benefits Services Total Minds Requiated 1,Lf_ I PA(7,7, STUDENT INTEEN WORK EXPERIENCE VIII. CERTIFICATION The applicant should provide, as an attachment to this proposal, documentatioo. that they are certified and accredited by the Depart:ment of Education end the North Central Association of Colleges. Proposals cannot he accepted unless said documentation is attached. IT.5.Tr.ZIPrf IO NO YES L7 STUDENT INTELN WORK EXP7EIENCE PROCRL FV83 Name of Applicant Evaluated by T. -MINIMUM REQUIREMENT CHECK OFF LIST: Each proposal must address the following items. ITEM A. Is the General Solicitation Application for CET/ Assistance with appropriate signature attached to the application? B. is the offerer certified by the 'Education and the North Central Association of Colleges? C. Is the complete proposal narrative attached? D. Is the budget attached? What is the dollar amount? -$ E, Is union concurrence addressed? II. POINTS ASSIGNED STIWP,Y MAX.= P0.17T ro=s ASST A. Demonstrated Effectiveness 45 B. Program Design 45 C. Administrative Capability 10 TOTAL POINTS 100 of 3. Experience in working with CETA. Points 0-13 Comment: TTI. EVALUATION BY CRITERIA. A. Demonstrated Effectiveness: Maximum. Points - 45 1. Demonstrated mechanisms for coordinating and serving the needs of the student body and the local community . Comment: Points 0-12 2. Effective experience in administering employment/ training programs for students. Points 0-20 Co7mant: Total Points B. Proo.rnm Design: Maximum Points - 45 1. Description of performance objectives. Comment: Points 0-8 2. Particimint orientFitioo, end ass -T.cn=t proc o, Poluts 0-3 7. Description of acadec credit. Points 0-1 Comment Co- -ont: 3. Description of worksite development. Points. 0-7 Comment: 4. Description of strategy for achieving worksite quality. Points 0-7 Comment: 5. Description of payroll procedures. Points 0-7 Comment: 6. Description of supportive services delivery. Points 0-6 Comment: " [ r ' SECTION 117:30.ZIPTICr-1 Plc: 8. Description of follow-up. Points 0-1 -Comment: Total Points C. Administrative Capability: Maximum Points - 10 1. Reporting provisions. Comment: Points 0-3 2, Staffing capability. - Points 0-4 Comment: 3. Conformance of budget with allowable cost categories. Points 0-3 Comment: Total Points Grand Total Ct SECTION DESCRIPTION PAGE NO. SENIOR CITIZEN WORK EXPERIENCE INTRODUCTION A. Background - The Oakland County Employment and Training Division is seeking • • proposals for a fiscal year 19S3 county-wide Senior Citizen Work Experience Program,- which may be funded under Title II-B of the Comprehensive Employment and Training Act. --Funding•-FY '83 funding has .yet to he determined due to federal budget uncertainties. •": The Prime Sponsor anticipates,- however, that FY 183 funding will be no higher than and - may, in fact, be reduced from, FY '82 levels, Consequently, one and only one offeror will be funded under this request for proposal. • • Significance of Funding Proposal - Using specific evaluation criteria, Prime Sponsor -staff vill evaluate all Senior Citizen Work Experience proposals. After the proposals are reviewed and ranked according -to-their r•,-.1ative quality, a contract award will be recommended to the Oakland County Boa7d of Commissioners. The proposal receiving the .highest total number of points (out of 100 possible), will be recommended for • funding to the Oakland County Board of Commissioners. 11, PURPOSE The Senior Citizen Work Experience Program's purpose is to provide economically '• disadvantaged, older workers a quality work experience andsupportive -serviCes. It will • -provide these-older • individuals with additional income and will enhance their prospects of obtaining unsubidized employment. • Work experience is designed to develop, good work habits andHlasic work-skills in individuals •-- who have either never worked before, or who have notteen working for an extended period of time. Wprk experience is prohibited in the private-for-profit sector, and; for the -•-•-.----,--„purposes of this request, is limited to 20 hoursp,?..r week or 260 hours•per-quarter. . Participants are limited, by .federal regulation,- to 1,000 hours of work-experience in one- .„ year, and 2,000. hours of work experience in five years. •-•'••••• To supplement their- work -experience, participants Will -receive_ a Variety of ancillary .....:•:•(supportive-) services; including at a minimum, guidance and counseling, and placement. ELIGIBILITY . To be eligible for the Senior Citizen Work Experience Program, and individual must be: A. An Oakland County Resident; and B. At Least 55 Years Old; and .. C. • - Unemployed, Under-employed, or In-school; and • • D. Economically Disadvantaged.. A. Demonstrated Effectiveness B. Program Design C. Administrative Capability 50 points 40- points: .. 10 points 100 points SECTION •- --- DESCRIPTION PAGE NO. SENIOR CITIZEN WORK EXPERIENCE IV. ALLOWABLE. COST CATEGORIES - The following cost categories are allowable for Senior Citizen Work Experience:. - A. Wages - At a rate ranging from the federal minimum wage to $3.50 per hour (up to 20 hours per week), for each participant hired with the approval of the Prime Sponsor, Participant Fringe Benefits Including FICA and Worker's Comperisatiom- • - • Participant wages and fringe benefits must total at least SO% of the total grant amount. C. Participant Services --Tri an amount- not to exceed 15% of the-..total grant. . •. Administration - Is an amount not to exceed 5% of the total grant. • .. . . • (For a detailed classification of these cost categories, please see Appendix D, ..."Administrative Standards and Procedures".) V. SOURCE SELECTION CRITERIA Proposals will be evaluated according to the following criteria and weights: (For a more detailed description of the evaluation criteria, please see-Appeadix . , "Senior --Citizen -Work Experience Program Evaluation Form".) VL. NARRATIVE INSTRUCTIONS _ -Demonstrated Effectiveness Describe your ability to operate the Senior Citizen Work Experience Program: I. Introduction - Describe your organization, include a brief discussion of its . .gerteral.purpose arid/or function. Describe your organizational ability to operate a courrty-iwide program. 2.. Experience with Older Individuals - Describe your experience working with older . .. individuals in any programmatic capacity (e.g,,, counsel, home repair, etc.), - SECTION DESCRIPTION PAGE NO. SENIOR CITIZEN WORK EXPERIENCE ..Employment Program Experience - Describe in detail, your experience. . • . administering older worker.erryloyment programs. Include a description of the program(s), the number of individuals served, the size and source of the grant, . and your performance outcomes (e.g., placements). Discuss any working . . relationship you have had with either a CETA Prime Sponsor or C.ETA . • .. - Subrecipient Agency. B. Program Design - Describe the following elements of your program design for senior citizen work experience: •• • I. --- Objectives - List, in measurable terms (e.g., percentage), your objectives for the Senior Citizen Work Experience Program. These must include, but need not he limited to, the following: ..„• - • - • - -a.....- .-Enrollments •- How many individuals will be served? • --• b.- Expenditures - Indicatekwhat percent of plan you will achieve. c.. . Unsubsidized employment placements - Indicate the percentage of terminated participants who will enter employment. •2. • Participant Orientation and Assignment - Participants will need an orientation to _ the specific goals and other aspects of work experience (such as payroll procedures). What will your orientation consist of? How will you ensure that - each participant receives an orientation? Also what factors will you consider . when assigning a particular participant to a, particular wotksite location, type of work, etc.)? Worksite Development - He.w will you select and develop worksites? What fa-ctors will you .consider?.- What•sources-will you use? Do you have a list of - potential sites? If so, how many? Have they had experience with older workers?. Worksite Quality - Describe yolr approach to the following: items; .a... .. Supervisor Orientation -...How will you ensure that supervisors have an _. •appropriate.background -to work with older individuals? What items will be -covered in..Such an .orientation? Will materials be distributed? If so, please Include a copy of them asan attachment of your proposal, • •Verificat ion of Time Work ed - How -will you ensure tImat"partic4)ants - are paid only for time worked in accordance with federal monitoring materials? Describe your time sheet, Will both the'supervisor and •.participant sign. these time sheets? When? Will other time verification. - mechanisms (e.g., sign-inisign-out sheets), he used? - c. Meaningful Work - How will you ensure that partici.pants are constantly .. • • occupied in productive -, meaningful work? Monitoring •Procedures:_ ..How will you- monitor sites for quality? • Who will . • perform this function? How fret'iuently? SECTION DESCRIPTION PAGE NO, SENIOR CITIZEN WORK EXPERIENCE 5. Participant Payroll Procedures - Describe your method of participant compensation. Who will gather time sheets? When? Where and how will time sheets be maintained? Who will process payroll? (Proven capability for this - process should be demonstrated.) How often will payroll be generated? How will paychecks be delivered? What will serve as a receipt for the paychecks? Where will these receipts be maintained? Can you sustain the cost of participant • payroll for at least a -month (or until your reimbursement request can be processed by the Prime Sponsor)? 6. Supportive Service Delivery - As noted above; work experience deliverers must • •••••• • •provide -basic•services. To that end, describe your strategy for delivering the following services: a.--- -.Guidance and Counseling - What types of counseling (e.g., career, personal, work-related, etc.), will be provided? How often? By whom? Detail the • methodology for providing the counseling. b. Placement - Explain how you will meet the program's placement into unsubsidized employment goal (as stated above). Provide a detailed strategy and indicate staff responsibility. .7. . Follow-up 7 Describe when. and how you will monitor the progress of terminated participants. 8. Staffing - If you have not already, describe your staffing requirements for this program. Note the total number of posi dons and what function each will • perform. You should also identify who -will be responsibleofor the complet‘pn and. . submission of reimbursement retauests. • • • • - VII. BUDGET SUMMARY Indicate the total.•,-,cost requested for each applicable category. As you prepare the budge:4_ .. please be advised of those cost eategory,percentages discussed in Section IV. . . COST CATEGORY 11.NIOUNT ..: Administration Wages Fringe Benefits Services . Total Funds Requested SECTION DESCRIPTION PAGE NO. SENIOR CITIZEN WORK EXPERIENCE VII, CB° STATUS • Section 676.23 (c) (iv) of the May 20, 1980, Federal Register states that "the Prime Sponsor shall give special consideration to CBO's of demonstrated effectiveness in the delivery of • employment and training services", Accordingly, all Community Based Organizations which can demonstrate such effectiveness and document their CB0 status will be awarded five extra points. If an applicant is claiming CB0 status attach documentat ion for this claim to the last page of the proposal. dr Demonstrated Effectiveness B. Program Design C. Administrative Capability Total Points MAXIMUM POINTS POINTS ASSIGNED - • • .•50•-• • - • - 40 -- - -100 10 SECTION • • - DESCRIPTION PAGE NO, SENIOR CITIZEN WORK EXPERIENCE PROGRAM EVALUATION FORM FY '83 FUNDING PROPOSALS Name of Applicant Evaluated by . I. . MINIMUM REQUIREMENT CHECK OFF LIST Each proposal must address the following items: ITEM YES • A. Is general solicitation application for C.ETA assistance with appropriate signature attached to application? • B, Is the complete proposal narrative attached? C. Is the budget attached? What is the dollar amount? D. Is union concurrence addressed? - POINTS ASSIGNED SUMMARY NO CB0 Status* • 2. Experience with older individuals POINTS 0-10 Comment: SECTION 'DESCRIPTION PAGE NO. III. EVALUATION BY CRITERIA - SENIOR CITIZEN WORK EXPERIENCE A. Demonstrated Effectiveness: Maximum Points 50 1. Demonstrated ability to operate a county-wide POINTS 0-7 program Comment: 3. Experience in administering older worker employment programs Comment: POINTS 0-20 Exoerience in working with CETA -• . • : POINTS 0-13 Comment: TOTAL POINTS SECTION DESCRIPTION PAGE NO. B. PROGRAM DESIGN: Maximum Points - 40 I. Description of measurable performance objectives Comment: POINTS 0-7 2. Participant orientation and assignment procedures POINTS 0- Comment: POINTS 0-6 3. Description of worksite development procedures Comment: 4. Description of strategy for achieving worksite POINTS 0-7 quality Comment: • Description of payroll procedures -POrNTS 0-6 Comment: DESCRIPTION PAGE NO, SECTIOr 6. Description of supportive service delivery POINTS 0-7 Comment: 7. Follow-up procedures Comment: POINTS 0-1 TOTAL POINTS C. Administrative Capability: Maximum Points - 10 1. Staffing capacity Comment: POINTS 0-6 -Conformance of budget with allowable cost • --POINTS 0-4 categories. Comment: TOTAL POINTS DI DFISMTr'TION YOUTH WORK EXPERIENCE I. INTRODUCTION A. Background - The Oakland County Employment and Training Division is seeking proposals for a fiscal year 1983 Youth Work Experience Program, which may be funded under two titles of the Comprehensive Employment and Training Act. The titles are II-B and, if funding is available, 1V-A (The -Youth Employment wand• Training- Program). Potential•subrecipients may apply for one or both. The county- ta-nut,• however, • obligated to providea proposer funding from r . .both titles.; on. the contrary, it reserves the right to deny potential. sub- recipients funding from one or both. The county further reserves the right to fund an entire proposal from one title. B. Funding—. FV83 Youth Work Experience funding may be substantially reduced from the 1982 level. Significance of the Proposal - Using specific evaluation criteria, Prime Sponsor staff will review all Youth Work Experience proposals to determine which applicants are acceptable (or unacceptable) for funding. To .be desig- nated "acceptable for funding" an applicant must receive a minimum score of • 70 (out of a possible 100) points; proposals which are awarded 69 or fewer points will be deemed "unacceptable.. or funding." The relative quality (e.g., 90 points as opposed to. 70 points) of a proposal will not determine ,the size of an applicant's subsequent allocation. Other factors (for ex- ample, need and FY'82 performance) will determine whether (and to what _extent). an "acceptable applicant" receives funding,. The proposal, then, has only one purpose:. -to determine whether an applicant merits consideration for funding. Ii. 'PURPOSE ' The.- Youth Work Experience•Frogram's purpose is to enhance the------job prospects and - career opportunities of economically disadvantaged youth- Additionally, the _program will encourage sch. youth to remain 'in or return to school and, tu secure- unsub-sidize•empinyment • Those basic.. objectives will be re- : 'arlized._.by providing participantSra::quality work...,experlenee at '.private or public. non-profit agencies,' -Mork experience is- -a short-Lerm or'part-olive work assignment;---It is prohibited -in the private-for-profit sector and will be designed to enhance the employability of individuals through the development of good work habits and basic work skills. Work experience is for persons who have either never worked or who have not bacm :"C") an 7L-,eriol of 676.25-4 of the May 20 Federal Register.) To supplement their work experience, participants will receive a variety of ancillary (transition) services, including, at a minimum, guidance and counseling, career information, and placement. The program provides a part-time work experience, which is known as "Career Employment F...-:perience", for in-school youth and -a full-time work exnerience fen out-of-school youth (c.g,,-droponts)---„ Applicants may-apply for both components_ but, at -a minimum-3 they-must propose to mor,ve out-of--school youth, Since the _county will give this gronp priority in 17.'83, any proposals- which do nor include an out-of-school youth component will be doomed unacceptable for funding. DESCRIPTION YOUTH_ WORK EXPERIENCE III. PARTICIPANT ELIGIBILITY A. To be eligible for II-B Youth Work Experience, a person must, at time of application, be: 1. Economically disadvantaged; and 2, Unemployed, underemployed, or in-school; and 14-21 years of age, inclusive; and 4. An Oakland County resident. B. To be eligible for YETI', under Title IV-A, a person must, at time of application, be: 1. Unemployed or underemployed or an in-school youth; and 2. 16 through 21 years of age, inclusive; and 3. (a) a member of a family with a total family income, annualized - •• on a six •month basis, at-or below 85 percent of the lower • living standard income level; or (b) economically disadvantaged; and • 3. An Oakland County. resident, IV. ALLOWABLE COST CATEGORIES The fallowing Cest:Categaries -are allowable for Youth WOrk Experience: ,A—Wages $3.35 per hour for each participant hired with .the approval of the county. Participant Frinc=e Benef.its. i:nclUding,FICA and I:JorkmenT.s . Compensation. • Tartielpant,wages-and• fringe •benefits must total at least 80% of the total grant.. - • amount. Participant -Services. - in exceed 15% of the total grant. • 71)...••••• Administration - in an -amount not to ex c eed 5% of the total grant -,• ..Together -service and -admipistrative casts must not exceed 20% of the total:, grant amount. (For a detailed classification of these cost categories, please see Appendix D, V. SOURCE SELECTION CRITERIA Proposals will be evaluated according to the following criteria and weights: A. Program - Need 10 points : • B. Administrative Capability •. 45 points C. - PrograM:Design •••• • 45 points Total 100 points: Lnd D7-SCP..11777TON • , - ll'J..7.. l'--,0 ---L-- - -- --- ----- - _ ----- YOUTH WORK EXPERIENCE (For a detailed description of the evaluation criteria, please see Appendix "Youth Programs Evaluation Form".) VI. NARRATIVE INSTRUCTIONS A. Description of Need - State the specific geographic area in which the program will operate. Describe, by presenting bqh_Tlalitative and quantitative : (e.g., youth unemployment statistics, dropout rates, etc.) evidence :, your service area's need for a Youth Work Experience Program. Describe how the program will meet this need. • Description of Administrative Capability - Describe your approach to the following administrative functions/areas: 1. Previous Experience - If your agency is not currently operating an Oakland County CETA Youth Work Experience Program, answer the following questions: What CETA programs have you operated? What CETA programs are you currently - operating? What linkage have you established with the Prime Sponsor and/or programsubrecipients? Does your agency provide services to youth? Des- cribe these services. 2. Staffing - Describe your staffing requirements for this program. Note the total number of positions and state what function each will perform. 3. Self-evaluation - Detail a specific strategy to ensure that you will not over or under expend. Who will monitor expenditures? How? .•4,-.Worksite Monitoring - How will you monitor worksites for quality and con- formance with federal regulations?. Who will perform this function? How frequently? Ate you willing, to use the Prime Sponsor's monitoring in- strument?. . 5. __Verification of Participant Work Hours -. Feder a l monitoring materials stress that participants be paid only for time worked, Pow will you ensure this? Describe your timesheet Will both -the.worksito supervisor and participant sign these time sheets? When? How will -the supervisor ensure accuracy for' those hours recorded on 'the time sheet? Will other "time verification • --mechanisme-(e;-g,-----sig-n-in/sign-out sheets) be used?--- • At approximately how many sites? . ia Participant Payroll —Describe your method of paTtle -iRant compensation. Who will .gather time sheets? When? yore. and how will time sheets be main-. tained?.- proeesS the payroll?. (Proven - capability for this process--. -should•be•demonstrated.) -How often will a payroll he generated? How will • paychecks be delivered? What will serve as a. receipt for the paycheck? Where will these receipts be maintained? How does your check payment policy -a-pd-Id excesive payment, lj_c*backs ghost participants, etc? How will you -handle a) unclaimed or returned checks, b) lost, stolen, or returned checks, and c) payroll complaints? Can you Sustain the cost of participant payrolls for at least a. month (or until your reimbursement request can be processed by the county)? 7. Accounting and Records - Will the accounting and record systems he in accor- dance:with-Section II,. Part. 2 of this REP? Who will be responsible for the .., .completion and••submisSion of 'reimbursementrequests? Union Consultation/Concurrence - Section. 676,24 of th e-. Nay 20, 1980 Federal aegisrer•teqUires subrecipient to "consult . with appropriate labor organ:- 'actions"- and to -nobtit -wvcitteñ'concurrence -from the appropriate bargaining - agent." Describe your strategy for obtaining written evidence of consul- tation and-concurrenco,:,. -.How, • for example,-,AJT you determine . whether a• , , DES C71. i 0 4 YOUTH WORK EXPERIENCE worksite has a collective bargaining .-agreement? How will you identify the appropriate bargaining agent(s)? Describe the format and wording of your consultation/concurrence statement. Indicate how it will a) estab- . lish a deadline data for response, h) identify and describe the Youth Work Experience Program, and c) provide adequate space for the appropriate signatures. How will you determine which union officials must sign the form? What supplemental information (e.g.,.worksite agreements, etc.) -will -be provided?- As written concurrence is obtained, how will you inform the Prime Sponsor?. . C. ProcrtamiDesgn - Describe the following elements of your program design for youth work experience: 1. Objectives - List, in measurable terms (e.g., percentages) your objectives for the Youth Work Experience Program. These must include, but need not be limited to, the following: a. Enrollment - indicate an actual percentage of plan. h. Expenditures - indicate an actual percentage of plan: c. Unsubsidized employment placements - indicate, for both in- and out- of-school participants, a percentage of total terminations, -d.• Target groups - indicate specific groups and the percentage of total -enrollment which they will represent. 2. Participant Orientation - Participants will need an orientation-to the specific goals and other aspects of work experience. How will• you ensure_ that each participant receives an orientation? Describe the length aud method of orientation, When will it be conducted? Will it be conducted in a group or individually? What specific points will be covered? (If :orientation materials have already been prepared, they should bc uubmitred as an attachment to the proposal.) 3; Worksite Development - As previously asserted, work nxnerionce participants - are placed at private or public non-pro Fit agencies. These "wor:,,sites" are responsible for providing participants meaningful work (which, conforms to - labor laws), adequate supervision, trnirjng, and/or orientation to the "world of work", Their selection and development, then, is critical for the success of the program. Accordingly, you are asked to describe your strategy 'for developing sites which cosorm to these standards, Will stafi members personallt- votostial work ,zites-?- Row will you ascertain tha t • they meet the above basic requirements? Will you use a written agreement (devised by the Prime Sponsor) 'which explains both parties' responsibilities? How will you ensure that each worksite superviner receives (and retains) a copy of this agreement? 4. The-Achievement asd -laintenanco of Worksit-o Quality - sel.dom "just happen'!; typically, service deliverers must achieve and main- tain quality. To that end, describe your approach to the following items: a.. Supervision -. Supervisor to participant ratios .should be no higher than 1 to 12. Responsible and adequate supervision should be constant and those who fulfill this role shoUld demonstrate a concern for and sen- ' sitivity to economically disadvantaged youth, -Flew will you ensure such supervision? -How will you orient your supervisors to the program? What specific Lopic-s program goals, responsTbilitios, time/ attendance procedures, etc.) will be covered? When will supi,ervisors receive an orientation?' How will you ensure that each has received it? Sample supervisor orientation packets may he included as an attachment YOUTH WORK EXPERIENCE to the proposal. b. Meaningful Work 7 How will you ensure that participants are consistently- occupied with productive, meaningful work? Transition Service Delivery - As noted above, work experience deliverers - must provide participants basic services. To that end, describe your strategy for delivering the following services: , a. Guidance and Counseling - What counselor to participant ratio will be maintained? How 'many counseling sessions will be held? (The Prima Sponsor recommends a ratio of, at a maximum, 1 to 35 and at least two counseling sessions per month.) What type(s) of counseling (e.g., career, personal, work-related, etc.) will be provided? Detail a methodology for. providing this counseling. Will" counselingsessions be documented? How? Describe the forms on which such document_atiön will be entered. Where will these forms be maintained? -Career Information -..What kind(s) of career information will be provided? 'When?' How often?. Via group or individual sessions? Will field trips be taken? What kind(s)? If employability skills classes are offered, note when, how frequently, where, etc. Include class outlines and des- cribe the teacher's qualifications. How will you ensure that each par- ticipant receives career information? How will it be documented? Describe the forms on which such documentation will be entered. Where will these forms be maintained? ., Placement - Explain how you will meet:, the program's placement into unsub- sidized employment goals (as stated above). Provide a detailed placement -- strategy and note which staff members will place participants .. 7. Academic Credit - Since the Regulations (e.g., Section 680.14) encourage it, explain the arrangements you have made to award academic credit for work experience. Include: . - a. -What participants must do to receive credits. b. The total number of credits participants may receive. c. The type of credits (e.g., adult School, requirements vs, elective, etc). d. Verifying letters from appropriate school districts. Follow-up :Describe when and bow you will monitor the progress of terminated participants. '9 Program Desexintion Briefly summarize your in-school and/or out-of-school program(s),-hoting its (their) enrollment level, total number of participants, and the total number of terminations. VII. BUDGET SUMMARY -Indicate the total amount of funds you are requesting, This amount should • • • ••-• realistically reflect a) your service area's needs and b) FY'83 funding prospects:. Prepare separate cost category budgets for the in-school and/or out-of-school program components. As you prepare them,: please be advised of those percentages discussed in Section IV. DT-7(77Z -177T1.0.::.i YOUTH WORK EXPERIENCE Cost Category Administration Wages Fringe Benefits Services Amount Total Funds Requested $ VIII.CBO STATUS '.:Section 676:23(c)(iv) of the May 20, 1980 Federal Register states that "the. Prime Sponsor shall give special consideration to C.BO's of demonstrated effectiveness the delivery of employment and training services." Accordingly, all Community 'Booed Organizations which can demonstrate such effectiveness and document their CBO status will be awarded 5 extra points. If the applicant is claiming CB0 status, attach documentation for this claim to the last page of the proposal. DrsCi.,',IPT. YOUTH WORK EXPERIENCE - Cost Category Amount r Administration Wages Fringe Benefits Services Total Funds Requested $ VI1ICBO STATUS -.Section 676:23(c)(iv) of the May 20, 1980 Federal Register states that "tha Prima Sponsor shall give special consideration to CBO's of demonstrated effectiveness Isin the delivery of -employment and training services." Accordingly, all Community RBased Organizations which can demonstrate such effectiveness and document their CB° status will be awarded 5 extra points. If the applicant is claiming CB° :status, attach documentation for this claim to the last page of the proposal. DC - -wezititeCT-J-Tjaill15.-POintS. DT:Sr 7:-?.TrITIO7T III. EVALUATION BY CRITERIA A. Program Need: Maximum Points - 10 1. Is there qualitative and quantitative evidence . of the applicant's need for a Youth Work Experience Program? Comment: Points 0-10 Total Points B. Administrative Capacity: Maximum Points - 45 1. Previous Experience - Is the applicant currently operating a CETA Youth Work Experience Program? If not, what CETA programs has it:operated? What CETA programs is it currently operating? What linkage with the prime sponsor and/or sub- recipients has been established? What services does it currently provide to youth? Comment: Points 0-4 2.• Staffing - Does the applicant indicate how many staff positions will be assigned to the program? Does. it indicate .what functions each will performs2. Pointa.0-6 Comment: Strategy for Overexpenditure - Does the applicant •• desctibr, how it . will 'avoid over •,711.1d. under expeadi- tures? Is the method adequate? Comment: Points 0-5 •4 Monitoring Procedures - Will the applicant monitor -sites-for -quality?, •Has adequate staff been desig- nated for that purpose? Does the frequency of DE..'S ON" PAC NO. monitoring visits seem appropriate? Will the applicant use the prime sponsor/s monitoring instrument? Comment: Paints 0-5 Verification of Participant Work Hours - Are there adequate provisions to verify that the participants are only paid for time worked? Will a time sheet or other time-verification mechanisms be used?• Are they des'cribed? Are there methods and staff to assure the accuracy of the verified hours? Comment: Paints 0-7 6. Participant Payroll Procedures - Is the method of participant compensation described? Are there - adequate provisions -for the gathering and maintain ,. ing of time sheets? Does the applicant indicate - how often a payroll will be generated? Is the ,_.method of paycheck. delieryadequate? Comment: -.Points Accounting and Records - Are accounting and record -. . systems in accord with Section II;-PaTt 2 of .the---: RFP? Comment: Points 0-1 8. Union Consultation/Concurrence - Is a consultation/ concurrence strategy described? 'Does it indicate -how the applicant willdetermine Whether a worksite - has a collective bargaining agreement? Does it in- dicate how the -applicant will identify the appro- . . . ..priate unions? Are these .methods adequate? Is .the . consultation/conturrence form adequately•described?'- Does it contain points delineated in the RFP? Points 0-8 PACT. -CO, Comment: Budget Summary - Are separate in- and out-of-school budgets prepared? Are they accurately computed? Do cost .category amounts conform to the mandated per- centages? 'Comment: Points- 0-2 Total Points C. Program :Design: Maximum Points - 45 .1, Performance Objectives - Are the mandated objectives listed as measuralpie outcomes? Do they seem appropriate? Comment: Points 0-5 Participant Orientation. Procedures -.Does the assure that each participant will receive an orientation?, Is the presentation method described?--- Are -specific orientati on points discussed? Comment Points 0-8' Worksite Development. - Is th2 acolicant's stratgy - for worksite development describ6d?. Are there adequate Methods to ascertain if potential worksites meet program requirements? Will the applicant use the prime sponsor's worksite agreement? Does the applicant indicate how it will ensure that the - .supervisor receives (and retains) a copy of thiS- agreement? Comment: Points 0-5 PACE -.NO, -I DT.:SCRT PTION 4. Worksite Quality - Is the supervisor to participant - •ratio stated? Is it within the 1:to 12 mandate?-- Are - adequate provisions made for supervisor orientation? . Are there adequate methods to ensure reasonable supervision and that participants are occupied in productive, meaningful work? • _Points 0-8 Comment: 5. Transition Services - Is there :Cdescription of the delivery strategy for each of the required services? Has adequate staffing been designated to perform the services? Is the participant/counselor ratio stated? Does it seem adequate? How many counseling sessions . will,be conducted? Ac there adequate provisions to document the services received by each participant? Points 0-8 Comment: 6. Placement - Is there an adequate strategy to meet unsubsidized placement goals? Has appropriate staff been designated for this purpose? Comment: Points 075 • ;',"---Academic •Credit --'- Have arrangements been made - to • award.academic credit for work. experience? is appropriate detail given? Comment: Points 075 . adequate methods to monitor • tetiilinated participants?. Commen t: Points 0-1 Total Points #82215 July 22, 1982 this 22nd day of 1982 ALLEN, Cgunty Clerk/Register of Peed LYNN July Moved by Lanni supported by Whitlock the resolution be adopted. AYES: Hobart, Jackson, Lanni, McDonald, Moffitt, Montante, Moore, Patterson, Pernick, Price, Whitlock, Wilcox, Caddell, Calandro, DiGiovanni, Doyon, Fortino, Gabler, Geary, Gosling. (20) NAYS; None. (0) A sufficient majority having voted therefor, the resolution was adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND 1, Lynn D. Allen, Clerk of the County of Oakland and having a seal, do hereby certify that I have compared the annexed copy of Miscellaneous Resolution #82215 adopted b the 0e,kland County Board of Commissioners at their meeting held on with the original record thereof now remaining in my office, and that it is a true and correct: transcript therefrom, and of the whole thereof. In Testimony Whereof, I have hereunto set my hand and affixed the seal of said County at Pontiab, Michigan