HomeMy WebLinkAboutResolutions - 1982.09.21 - 13967k N , V V n
Chairperson
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Miscellaneous Resolution AT,223,3
BY: PUBLIC SERVICES COMMITTEE - James Edward Lanni, Chairperson
IN RE: GRANT APPLICATION FOR THE MODIFICATION OF THE EMERGENCY OPERATING CENTER (ROC)
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
September 21, 1982
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Emergency Operating Center (EOC), a component
of the Division of Emergency Medical Services and Disaster Control's disaster
control program, mandated by Federal Public Law 81-920 and Act 390 of the Public Acts
of 1976, is the primary point of operations for communications and coordination
of emergency services forces to respond and recover from emergency or disaster
occurrences; and
WHEREAS the Oakland County Board of Commissioners accepted federal financial
assistance in 1969 and 1973 for the planning, design, and construction of the
Emergency Operating Center (E0C); and
WHEREAS the Oakland County Board of Commissioners approved (Miscellaneous
Resolution 82146) the relocation of the Oakland County Emergency Medical Services
Communication Coordination ("0"COM) Center from William Beaumont Hospital in Royal
Oak to the Division of EMS and Disaster Control and an appropriation of $10,000 for
the remodeling/renovation costs; and
WHEREAS the County of Oakland has been recently notified by the Michigan
Department of State Police that Federal Emergency Management Agency (FEMA) funds
are available for the modification and furnishing .: of the Emergency Operating Center
(BOO) to relocate "0"COM; and
WHEREAS the submission of a grant application will save the County of
Oakland $5,000 in already appropriated County funds.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the filing of a federal grant application to the Federal Management
Agency (FEMA) for the purposes of securing funding for the modification and furnishing
of the Oakland County Emergency Operating Center consistent with the attached
grant application (in part); and
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
authorizes an appropriation of $5,900 consistent with the attached budget as
Oakland County's match; and
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners
is authorized to sign the application;
AND BE IT FURTHER RESOLVED that written quarterly progress reports be
presented to the Public Services Committee by the Manager of the EMS and Disaster
Control Division and to the balance of the members of the Board of Commissioners
The public Services Committee, by James E. Lanni Chairperson, moves
the adoption of the foregoin9 resolution.
PUBLIC SERVICES COMMITTEE
o rn tre
" •:" ...1306‘t)
September 23, 1982
the Mod,ficatan of the...EMS:,;Operrittition
September 21st It wa ftot available
the day of the Board meeting—Mr ?hetps
just brought it over tO our office
yesterdar
"
,
Thanks -
OMRApp.,,, ..A=1r 21-ROtit --
n. NUN E 3. sTATE a. T.d.ii,13ER
FEDFRAL AS.°:!STANPE 2. APPL1-
APPLICA- CANTS 82-05 TION 1. Ts-:"PE PRE-1.?PlICATICI4 APPLI- b. DATE IDE.1.4m, I b. DAM* Year -month day OF
.A.'CTION P.FTLICATICIN CATIO'N 19 Yff v .c'S FIER j ASI3IGNF.D 39
0 NOT:F:CATION OF 1NT'E:17 (opt.) Leave , vropric..:4 n I.EPORT OF FEDE7,31. ACVOM Blank
LF.-G.AL APPLICANT/RECIPIENT „ 5. FEDERAL EMPLOY IDENTIFICATION NO.
a. Ar..,p1I=nt tiarrke ' COUNTY OF OAKLAND
b, Crgani=itian Unit Oakland County E.M.S. & Disaster Contwl .
c. Street/P.O. EY:Ix 1201 N, Telegraph • PRO- a. PiLIMSER 3 12 110
. GRAM . d. CIty : Pontiac 4- Cc4417 Oakland b TITLE
f. Stet : MI g. 48053 Federal
11. Cantsd rtrson (Name Paul R. Phelps (313) 858-5300 Ca Wag) Phase 2
.4' tal.ach_oria No.) : 1:-- I
Vi 7. TITLE AND DESCRIPTION OF APPLICANTS PROJECT 8, TYPE OF APPLICANT/RECIPIENT
r; - Ar-State Fl--Carnmunity Action Agonny r.3 E--Intersthie I- liqhts Uncatinnai institutIon ... PHASE I.I. CONSTRUCTION -E.O.C. C-5.obst?..te 3- Incian Trist
19 I District
D-County 14-4)ther (Specify):
c.'-!, • 'Modification to existin facility t-7 F-Satiaat Diatricc
to include equipment D-Special Pura-atm
District . rtaec c-pprepriettn letter ID E:
I 9. TYPE OF ASSISTANCE
...•A....43ssic Zrant 13-4ssursnce ' v E-Ss.ppkr.lentaI Gssnt E.-Other •ca rWter C..721.0.-
. __.. r.7 C.4..can priate Letter-10 FT1
' 10. AREA OF PROJECT 12.iPACT (Na-erice of cities, caaztics, 11. E.-sTRAATEr...., NU)- t 12. TYPE OF APPLICATION
Statza, ot'a.) DER OF PF..P.SCNS 1 A...4.k.,,, C-.F.etisien E-Augraentztinn BENEFITING 1B-Rentwat D-C-rant.intiatiee
OAKLAND COUNTY 1,000,0,00 I Enter app,-ccriatz tette,-
13. PROPOSED FUND;NG 14. CONGRESSIONAL DISTRICTS' OF: ' 115. TYPE OF CHANGE (Far ISc as Its)
- 1F,-Increas r: o DPers F-Othdr (Sfy);
4. FEY.TRAI- 1 7.
5, 900 „co. I a. APPLICANT b. PROJECT ' 1 B--Elearease E}aiis.rs
,0-In.7..rfrass l'oestIon •b, F,,,,r-1,!!^71-d 5 ,000 .00 -,. 19 0-0,:tcfease Derstion N/A
n. STATEI .00 16. PROJECT START 17. PROJECT E-Canceliatiae
DATE Year srsor,th day DURATIDN En.ter p-
Lt.. LOCAL .00 19 82 8 23 6 21,...,ntkq
15.. ESTIMATED DATE TO Year 1.-ipanth day 19. EXISTING FEDERAL IDENT-;FICATION NUME.ER.
SE SUBMITTED TO
! I. Tam. Is 11,800 .co FEDERAL AGEN.CY ts, 19 82 9 2 NiA
I 2D.DERAL AGENCY TO RE=VE. REQUEST (Name, Ciiy,, Stutz , ZIP c=x1e) 21, REMARKS ADDED
- F E N_ . A . Re _i on_ V. 3)_0_ S Wacker __L_DI,,,Ch_ Chicago 50_616_
I
1 22, 10. T.; the boat of ray fLaci..4.Zge end Wig, b. If rursLd by OMB CIrnvIar A-OS 'No n ;:nlin.ttion trzs s-ubmitted, nursuant to irr. No rsi.. .Reermanee
c.2 i 1 e3ts, in e, p,,,tp.,1H,LiT0A/ap.pliwjcn en I enCI:zna ttlarnin, ta sppmr,ri..i.ta cIcArirnetttes. and all respcaese sraC%f.d: e2o.ri.te ettr.r.Lch.A
Ez7. 1 THE I Hoe snd =.rrest, the dc-acment ties bean
'-' APPLICANT I duly autearitx1 by the ewernicg body at 1,1/A D E] .„...,-.: 1 CERTIFIES i tha :0-Fri:-..,ant anti tta sp..plimni will cmsipiy- (1)
2
THAT t'b.. ' with ths sttzthad ssursncss if ttia cssiet- 0 0 0
b,0 ia eitsd. IT 1 1 ,-
..t, I ,......„,..,....... 0 ri 4.-I.
rt. j 23. 1 a, TYPED ti_A34E An TITLE b. SI"'"XfliRr,
'
C. DATE SIGNED
:_.:L..c..-:-.7tr--i1Ncil Richard R. Wilcox, Chairperso - A 6k..)--dit-41 Al l'e-ar se.colejv day
Oakland County Board of Coullis o era . 19
24. AGENCY NAME 25. APPLICA. Yeear li-,,,,th TION
I RECEIVED 19
L 1 25, OF,-LANIZATIONAL UNIT 27. ADMINISTRATIVE OFFICE 22, FEDERAL 7,-.!....ICATICIN i 1...,ENT.,-FF,-;ATICN
el
L.' -,...3 ADD RESS 1 - n .........114. 20. FEDERAL GR..-4.. NT
1 %.1 • -
IDENTIFK:."ATICN
FUNDING it....;.r -,nor.th day Z.f,„ =.1 ACTION TAKEN 1 --' Year TrLor.'"...4 day
,...1 ' 1 STARTING
I D t,,..A-,K,:)n-
i1 e. FED:7AL 1 $ .00 3.3. ACTION T.ATE ,... 19 I DATE 19
21
._:_.
9 I n b. RE.1z,...-JED 1 b. .ARFLI.2...r..riT 1 .00 I 25. CONTACT FCIR ADD!TSCNAL. 1NFORMA- ' 3..3..„ Year ,ic.7-...!h eLt:d
t.. i •---, , TION (Mc.rae c,43 EN:2:1 . G -I: I 71 4. 1:171.07r1'D :T.'. ! c. SI.,,,TE .00 I DATE 19 I -1 -, ,
l',:-AEND.,:aurr L.:, .col 7.7. R,E,IAI--,::{2 A D.-.7E0
kt. 0r...... c.,:_-.Ez:-..1:..D .... 01,!-CEP .0DI
1. 7.37.:..,L 5 .001 0 Yss i--7N0
.3.7... 1 .:-.. In :7...Ir.?. P...,7-.Y. a...'...:1, EC', 27.71:1!''...t..4 /"...t,,I.!°'1 1.7,7 alsnri7^'7.1i::%; W.,,,T E•)n- b. FEIL7,At. 1ri,y A,...-:, 7 :-HCfkl_ . .....r..4 ... , . ,,..-,
if ,........:-.. rrt,;..0C......, 10 des umrfa prC.fiCter; Ci F.74-t 4, , - ; .:.• . .,.T..rn=1. ..,--.,,. 1 tNct.'-:c .i-i•ct telep,t,a,ae ..,-,c )
FEDERAL AGENCY -I it has ci,er. or is '.:...ing !rode.
A-V6 ACTION
.
, 1 ,
424-101 STP.'IDARD FORM 424 PAGE 1 1.f.0-7Z
Prets-rt-oe_d OSA, .Feti.erc.2 Cire-54.7.r 04-7
In addition to the applicable terms, conditions, and requirements
contained in the "Assurances" section of this project application,
the State and the political subdivision, if any, named in Section
of this project application agree(s) to be bound by the applicable
terms, conditions, and requirements prescribed in the Fal& regula-
tions which have been published in the Federal Register and codified
in the Code of Federal Regulations under Chapter 1 of Title 44; and
in addition by the applicable terms, conditiobs, and requirements
prescribed in Civil Preparedness Guide 1-3!(CPG. 1-3), ehtitled
"Federal Assistance Handbook," as amended to and including Change
No. 3, effective the 30th day of April 198L
The authorized official(s) of the State and of the political subdi-
vision, if applicable (see Section II, Block 23), respectively, so
agree on behalf thereof. • .
Signature of Authorized State Official Date
Title:
APPROVED:
Signature of Regional Director Date
FEMA Form 85-13A (Part II - $ec. A) (4.130)
Repieces DCPA Form 1401 (Pefl -
Sec. A117175) which may be used
until stock is exhausted.
FEDERAL EMERGENCY MANAGEMENT AGENCY
PART III — BUDGET INFORMATION — CONSTRUCTION
SECTION A — GENERAL
1. Federal Domestic Assistance Catalog No 83.210
2. Functional or Other Breakout
SECTION B — CALCULATION OF FEDERAL GRANT
Use only for revisions
Total
Cost classification Amount Latest Approved Adjust/1)e t
Amount + or (-I Required
1. Administration expense
-
2. Preliminary expense
3. Land, structures, right-of-way
4. Architectural engineering basic fees
5. Other architectural engineering fees
6. Project inspeCtion fees
7. Land development
8. Relocation Expenses . ,
9. Relocation payments to Individuals and Businesses
10. Demolition and removal
11. Construction and project improvement 10,000.00
12. Equipment 1,800.00
13. Miscellaneous
14. Total (Lines 1 through 131 11,800.00
15. Estimated income (if applicable)
16. Net Project Amount (Line 14 minus 15) 11,800.00 -
17. Less: Ineligible Exclusions
18. Add: Contingencies .._
19. Total Project Amt. (Excluding Rehabilitation Grants) 11,800.00 ...._
. 20. Federal Share requested of Line 19 5,900 00
21. Add Rehabilitation Grants Requested (100 Percent)
22 Total Federal grant requested (Lines 20& 21) 5 ,900,00
23. Grantee share 5 900.00
24. Other shares JJ,800.00
25. Total project (Lines 22,23 & 24) $
INSTRUCTIONS (FE7,1A FORM E5-13C-PART Hi-SE-C. A AND B)
PART ill
Section A. General
1. Show The Federal Domestic Assistance Catalog
Number from which the assistance is requ,ested.
When more than one program or Catalog Number
is involved and the amount cannot be distributed
to the Federal grant program or catalog number
on an overall percentage basis, prepare a separate
set of Part 111 forms for each program or Catalog
Number. However, show the total amounts for all
programs in Section B of the basic application
form.
2. Show the functional or other categorical break-
outs, if required by the Federal grantor agency.
Prepare a separate set of Part _ill forms for each
category.
Section B. Calculation of Federal Grant
When applying for a new grant, use the Total amount
Column only. When requesting revisions of previously
awarded amounts, use all columns,
Line 1 — Enter amounts needed for administration
expenses including such items as travel, legal fees, rental
of vehicles and any other expense items expected to be
incurred to administer the grant. Include the amount of
interest expense when authoirized by program legislation
and also show this amount under Section E Remarks.
Line 2 Enter amounts pertaining to the work of
locating and designing, making surveys and maps, sinking
test holes, and all other work required prior to actual
construction.
Line 3 Enter amounts directly associated with the
acquisition: of land, existing structures, and related
right-of-way.
Line. 4 — Enter basic fees for architectural engineering
services.
Line 5 — Enter amounts for other architectural engi-
neering services, such as surveys, tests, and borings.
Line -6 — Enter fees for inspection and audit of construc-
tion and related programs.
Line 7 — Enter amounts associated with the develop-
ment of land where the primary purpose of the grant is
landiimprovernent. Site work normally associated with
major construction should be excluded from this cate-
gory and shown on Line 11.
Line 8 — Enter the dollar amounts needed to provide
relocation advisory assistance, and the net amounts for
replacement-(last resort) housing Do not include reloca-
tion administration expenses on this Line; include them
on Line 1.
Line 9 Enter the estimated amount of relocation
payments to be made to displaced persons, business
concerns and non-profit organizations for moving expen-
ses and replacement housing.
Line 10 — Enter the gross salaries and wages of employ-
ees of the grantee who will be direct1y engaged in
performing demolition or removal of structures from
developed land. This line should show also the cost of
demolition or removal of improvements on developed
land under a third party contract. Reduce the costs on
this line by the amount of expected proceeds from the
sale of salvage, if so instructed by the Federal grantor
agency. Otherwise, show the proceeds on Line 15.
Line 11 — Enter amounts for the actual construction of,
addition to, or restoration of a facility. Also include in
this category the amount of project improvements such
as sewers, streets, landscaping and lighting.
Line 12 — Enter amounts for equipment both fixed and
movable exclusive of equipment used for construction.
For example, include amounts for permanently attached
laboratory tables, built-in audio visual systems, movable
desks, chairs, and laboratory equipment.
Line 13 Enter amounts for items not specifically
mentioned above.
Line 14— Enter the sum of Lines 1-13.
Line 15 — Enter the estimated amount of program
income that will be earned during the grant period and
applied to the program.
Line 16 — Enter the difference between the amount on
Line 14 and the estimated income shown on Line 15.
Line 17 — Enter amounts for those items which are part
of the project but not subject to Federal participation
(See Section C, Line 26g, Column (1)).
Line 18 Enter the estimated amount for contingen-
cies. compute this amount as follows. Subtract from the
net project amount shown on Line 16 the ineligible
project exclusions shown on Line 17 and the amount
which is excluded from the contingency provisions
shown in Section C, Line 26g, Column (2). Multiply the
computed amount by the percentage factor allowed by
the grantor agency in accordance with the Federal
program guidance. For those grants which provide for a
fixed !dollar allowance in lieu of a percentage allowance,
enter the dollar amount of this allowance.
Line 19 — Show the total amount of Lines 16, 17, and
18,, (This is the amount to which the matching, share
ratio prescribed in program legislation is applied.)
Line 20 — Show the amount of Federal funds req uested
exciuSive of funds for rehabilitation purposes.
Line 21 — Enter the estimated amounts needed for
rehabilitation expense if rehabilitation grants to individ-
uals are made for which grantees are reimbursed 100
percent by the Federal grantor agency in accordan ce
with program legislation. If the grantee shares in part of
this expense show the total amount on Line 13 instead
of on Line 21 and explain in Section E.
Line 22 — Show the total amount of the Federal grant
requested.
Line 23 — Show the amount from Section D, Line 27h,
Line 24 — Show the amount from Section D. Line 28c.
Line 25 — Self-explanatory.
Attachment 1
August 3, 191
EOC CHECIaIST OF DOCUMENTS
Applicant OAKLAND COUNTY
Group ' Item Responsi-
No. No. bility
PA No.
Item Description Date
I. Planning Report Submission (Change 3 to CPC 1-3 dated April 1981 and
CPG 1-5 dated April 1978),
1. Director . Letter of Intent signed by head-of
government (see pg 2-2).* Attachment
2. Director List of emergency and day-to-day Attachment functions.
3. Director Flood hazard, historic site and
lease hold interest statements
(see pg. 2-2).* N/A
4. Director Assurance that EOC will be acces-
sible to handicapped (see pg. 2-3).* Attachment
5. Director Applicant's approval date of •
Emergency Communications
Development Plan. I
ECDP date: 6122/81 X
6. Director preliminary list of required commui-
cations equipment .nd estimPted cost
(CPG 1-3; pgs. 5-4 and 5-5; 5.5c.
(5) (a-c).) $ N/A
7. Director Statement that required PF 100 will
be met (CPG 1-5; pg. 23, 1.a. (1))
(Bost areas only).
B. Director Estimate of EOC construction costs.
(CPC 1-3; pgs. 7-1 and 7-2; 7.2
c Pnd $ 10,000
Attachment
X
9. Director Block diagram of eMergency staff
organization. Attachment
10. Director List of EOC staff and list of day-
to-day occupants (CPC 1-5; pg. 23;
1.a. (6)). Staff . Attachment
Responsi-
bility
11. Director
12. Director
13. Director
Group
No.
Item
No. Date
Attachment
Attachment
Item Description
Outline of EOC Standing Operation
Procedures (SOP) (CPG 1-3, pg. 5-4
5.5 c. (1)).
Proposed EOC floor plPn and loca-
tion in building.'
PrelinInary list and estimated
costs of required, operating equip-
ment (CPG 1-=3; pg. 7-1 and 7-2; 7.2
c. and e.). $ 1,800
14. Director Size, description and location of
generator and fuel storage (CPG 1-3;
pg. 5-5; 5.5 c. (4)). -450 KW
10,000 gal. _Apil_Juel type X
1,7 Day Supply
15. Director Map showing EOC location and the
general area it will serve.
.(Include address12a1 N. Ih., Rd. 7
Pontiac, MT 48053
16. Director Mobile Cond Center will be
furnished (CPG 1-3; pg. 5-5;
5.5 c. (3)). (Risk area only).
17.
-Attachment
*1. Letter of ntent (or Resolution)
The Letter of Intent must state the jurisdiction's desire to participate
jointly with the Federal Government in the development and construction of
an EOC, and that local funds will be available to cover at least 50 percent
of all costs, including equipment. The letter must be signed by the
, highest elected official of the politicautisdiction requesting EOC
development partiCipation.
*2. Flood Hazard. Historic and Lease Bold Interest Statements
A statement that the community in which the EOC is to be built is or is not
on the list of communities . eligible for flood insurance. If it is on the
list, state whether or not the site for the facility containing the EOC is with-
in a designated special hazard area (flood plain). The Federal Government has
provided a map to communities eligible for flood insurance that delineates these
special hazard areas. FEMA will not contribute toward the cost of construction if
EOC will be subject to flooding. If the facility is to be located within
. 1-2
$3,700.00
3,500.00
320,00
500.00
580.00
150.00
200.00
450.00
PART IV
PROGRAM NARRATIVE STATEMENT
The Oakland County risk area population is 817,630. This Project Application
would correct deficiencies as defined in items A & B, Page 8, of the Direction
and Control Annex.
This Division requests that this Federal Assistance Application be retro-
active due to 1) contractual time constraints, 2) end of fiscal year time
element, 3) the County Facilities Engineering Division prepared the engine-
ering documents and estimation of costs, and 4) the County Facilities Main-
tenance and Operations Division are expected to perform the necessary modifi-
cations starting August 23, 1982.
A. Construction
1. Pedestal flooring comprised of 26 oz. anti-static
carpet covered computer tile
2. Two security windows in the wall between the E.O.C.
Radio Room and the Sheriff's dispatch, and the Radio
Room and corridor B212. Constructed of bullet proof
glass with trough immediately below, to allow for
written message transfer and protected speaking grill
for oral coiwuunications
3. Removal of masonary block wall bewteen rooms B211
and B213, and part of wall between rooms B207 and
B208
4. Removal of doors and frames of room S B213 and B207
and replace with masonary block
5. Two latch locks, dead latch handle and cylinder,
electric release for doors to room B207 and B208
• 6. Paint new block and patch old block, apply acustic
tile to walls and ceilings
7. Relocate telephone from room B207 to B211-13
8. Handrail and ramp between rooms B207 and B208
9. Remove and relocate existing radio carrels, and
acquire and place door signs
600.00
$10,000.00
If this request is granted, the communications capability in the Oakland
County E.O.C. will be greatly enhanced by the fact that there will be face
to face contact with all communications personnel, In the event of a disaster
within Oakland County, E.O.C. personnel will be able to more efficiently
manage and coordinate the disposition of resources.
Page 2
Program Narrative Statement
B. Equipment
1. Seven (7) folding tables measuring 36" X 96"
2. Two (2) coat racks
3. Attached Projection Screen
4. Weather Teleprinter and Radio
$ 800.00
724.00
65.00
211.00
$1,800.00
If this request is granted it will provide more elasticity in the use of
the E.O.C. in various stages of disaster response and add greatly to the
efficiency of disaster response operations.
PART IV
ASSURANCES
The Applicant hereby assures and certifies that he will comply with the regulations, policies, guidelines, and requirements
including OMB Circular No. A-95 and EMC s 74 -4 and 74-7, as they relate to the application, acceptance and use of Federal
funds for this Federally assisted project. Also the Applicant assures and certifies with respect to the grant that:
1. It possesses legal authority to apply for the grant; that a
resolution, motion or similar action has been duly
adopted or passed as an official act of the applicant's
governing body, authorizing the filing of the application,
including all understandings and assurances contained
therein, and directing and authorizing the person identi-
fied as the official representative of the applicant to act
in connection with the application and to provide such
additional information as may be required.
2. It will comply with Title 'VI of the Civil Rights Actof
1964 (P.L. 88-352) and in accordance with Title VI of
that Act, no person In the United States shall, on the
ground of race, color, or national origin, be excluded
from participation in, be denied the benefits of, or be
otherwise subjected to discrimination under any pro-
gram or activity for which the applicant receives Federal
financial assistance and will immediately take any mea-
sures necessary to effectuate this agreement.
3. It will comply with Title VI of the Civil Rights Act of
1964 142 USC 2000d) prohibiting employment discrimi-
nation where (1) the primary purpose of a grant is to
provide employment or (2) discriminatory employment
practices will result in unequal treatment of persons who
are or should be benefiting from the grant-aided activity.
4. It will comply with requirements of Title II and Title III
of the Uniform Relocation Assistance and Real Property
Acquisitions Act of 1970 (Pi_ 91-646) which provides
for fair and equitable treatment of persons displaced as r
result of Federal and federally assisted programs.
5. It will comply with the provisions of the Hatch Act
which limit the political activity of employees.
6. It will comply with the minimum wage and maximum
hours provisions of the Federal Fair Labor Standards
Act, as they apply to hospital and educational institu-
tion employees of State and local governments.
7. It will establish safeguards to prohibit employees from
using their positions for a purpose that is or gives the
appearance of being motivated by a desire for private
gain for themselves or others, particularly those with
whom they have family, business, or other ties.
8. It will give the grantor agency or the Comptroller Gen-
eral through any authorized representative the access to
and the right to examine all records, books, papers, or
documents related to the grant.
9. It will comply with all requirements imposed by the
Federal grantor agency concerning special requirements
of law, program requirements, and other administrative
requirements approved in accordance with FMC 74-7.
DCPA FORM 1403 (PART 1975 9,,t)laces DCPA FOTM 233, arts and Il , Nov 72, wh,ch will NOT be used
EMERGENCY OPERATIONS CENTER STAFF
EOC POSITION
Executive Group,
Chief Executive
/Chief of Staff
Board Chairman
.Public Information Officer
Legal Advisor
Damage Assessment Group
-.1Group Coordinator
'Assessment Officer
-i./Analyst Officer
-4.adio1ogica1 Defense Officer
Operations Group
-Croup Coordinator
-Utilities Operations Officer
--taw Enforcement Operations Officer
--Fire Operations
Public Works
—Drain Operations Officer
--Road Operations Officer
,-"Medical Operations
-4Je1fare Operations
./SheIter Operations
Resource Group
,.Croup Coordinator
. -olunteer Organizations
Plotter
,Communications Officer
Message Log Recorder
Messangers A, B, & C
NORMAL POSITION
County Executive
Division Manager, EMS/Disaster Control
Chairman, County Board of Commissioners
County Public Information Officer
Civil Counsel
Disaster Control Coordinator
Manager, Equalization Division
Chief, Water/Sewer, Info. & Inspection
Administrator, Environmental Health
Administrative Assistant, EMS/Disaster Con
Rep. from Bell, General Telephone, Edison,
1 Consumer Power
'ounty Sheriff
'Nepresentative from Fire Chiefs Assoc.
Director of Public Works
Drain Commissioner
Manager/Director of Road Commission
pirector of Health '
Director/Administrator, Social Services
Superintendent/Oakland County Schools
Clerk, EMS/Disaster Control
Reps. from ARC, CAP, Salvation Army, ETC.
fTechnical Support Services
1Communications Agents
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CD
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CD
(TA
1-3 cm DATTC10aXa DT1.10 Assessment Officer
Analyst Officer
RADEF Officer
Utilities Officer
/
Law Enforcement Operations Officer
Fire Operations Officer
Public Works Operations Officer
-:
Plotter Drain Operations Officer' 1
\\\
Road Operations Officer
Mdical Operations Officer
Welfare Operations Officer
. Shelter Operations Officer
Volunteer Organizations
Message Log-----Communications Officer
Recorder
Plotter
Messangers A, B, C
Sincerely„,.
Paul R. Phelps r'
Division Manager
PRT/ik
COUNTY OF OAKLAND
T 7,11.1iPHY, COI:NTY EKECUT n VE
August 30,1982
TO WEOM IT MAY CONCERN:
Please be advised that Oakland County has a mobile command center for
emergency and disaster scene operations.
The Division of E.M.S. and Disaster Control Possesses, and has available
for usage on a 24 hour, 7 day a week basis, a 1979 Pontiac Station Wagon.
It is equipped with appropriate radio communication systems and equipment
necessary to provide mobile command center capabilities for disaster re-
sponse and recovery operations.
If you desire further information, please call me.
Division ol Emergency Medical Services and Disaster Control
1201 North Telegraph Road
Pontiac, Michigan 48053
(313) 858-5300
1 1 SHERIFF'S DEPARTMENT •
Z!f
DIVISION MANAGER 1
Paul R. Phelps
858-5300-W
To Pase call Safety Div.
PUBLIC SERVICES ADMIN 1
I SAFETY DIVISION
I COUNTY EXECUTIVE
Disaster Coordinator
. Ronald D. Hill
-11
558-5300-W
Clerk
Linda L. Kretz
-H
858-5300-W
Secretary
Made Renius
55S-l283-W
Roe atuiclIod 1,-ttors for r i-0 1-L cy
T;ACES : Jim 1..ades
Dave Power
Bob 1:arl
T:EACT:. Office
Paul Veen
Notification Procedures.
E.M.S./DISASTER CONTROL DIVISION TELEPHONE FAN-OUT
RECEIPT OF E1ERGENCY
\V
Aministrative Assistant
Gail A. Christie!
-H
558-5300-W
To Pe call Sfety Div.
NOFE:
492-2060-W
398-4400
673-9683
8/82
EMERGENCY OPERATING -CENTER
STANDARD OPERATING PROCEDURES
I. PURPOSE
A. To provide direction and control of public shelters and for the re-
location of the population at risk as well as the disaster relief
force of Oakland County during periods of disaster.
B. To provide procedures for the establishment and operation of the
Oakland County Emergency Opeations Center (E0C) or secondary fac-
ility where heads of departments and agencies, or their representatives,
will be assembled during disasters to facilitate coordinated disaster
response and recovery.
C, To facilitate the dissemination of emergency public information and
advise during periods of disaster.
II. CONCEPT OF OPERATION
A. The County Executive, with support from the heads of county depart-
ments and agencies, or their representatives, and key non-governmental
personnel will exercise direction and control from the EOC during
periods of disaster.
B. The EOC will be prepared for operations and will be manned 1) during
pre-attack periods at RECON 3, 2) when any portion of the County is
placed under a severe weather watch or warning by the National Weather
Service (limited activation), or 3) any Other times the County Executive
or Chief of Staff requires an overview of the local situation.
C. The Oakland County Emergency Medical Services and Disaster Control
Manager (Chief of Staff), is responsible for the preparation, arrangement,
and operation of the EOC.
D. The EOC for Oakland County is located in the basement of the Law
Enforcement Complex at 1201 N. Telegraph Road, Pontiac, Michigan.
E. Should the Primary EOC be unusable, secondary EOC's are located in
the cities of Pontiac, Birmingham, Southfield, Oak Park, and Royal
Oak. The decision as to which one of the above should assume County
Operations will be made by the County Executive by agreement with the
senior city official involved.
III. ORGANIZATION
A. The EOC staff will be organized into the following four groups:
Executive, Damage Assessment, Operations (Public Works, Communications,
and Medical/Welfare), and Resources. Staffing is shown on
Attachment A.
B. The internal arrangement of the EOC, including position locations
is shown on Attachment B.
C. This SOP will be reviewed annually during the month of January, by
the EMS/Disaster Control Manager and revised as necessary.
IV. TASKS AND EXECUTION
A. General duties of the EOC staff.
1. Be the focal point for all information and activities during
an emergency.
2. Maintain liaison with, and act as contact between their operating
departments and the Chief Executive.
3. Monitor activities of subordinate units to be aware of current
status of operations, material and personnel.
4. Advise the Chief Executive of current or anticipated operational
problems and suggest possible courses of action to alleviate
problems.
5, Apply the emergency situation to their area of operations and
make adjustments in operations to cope with the emergency in the
best possible manner.
6. Record significant events and be prepared to review and critique
actions taken during the emergency.:
7. Remain active until the Chief Executive determines that the
emergency has passed and no further necd exists to maintain the
EOC in an activated state.
B. Specific duties of the EOC Staff Members.
The following are the major responsibilities for certain key staff
positions. These staff officials shall become familiar with their
total responsibilities and required actions as delineated.
1. Chief Executive
The Chief Executive is responsible for the foimulation and
approval of policy and of operational guidelines in support
of policy for the conduct of emergency operations. It can
be expected that, due to situations that cannot be antici-
pated, he will be called on to revise policies as conditions
warrant. A major responsibility will be to ensure that in-
formation and direction is given to the general public and
that contact is maintained with higher levels of government.
He is also responsible for the overall management of the
County's survival and recovery efforts.
2. Chief of Staff
The Chief of Staff, as authorized by the County Executive is
responsible for developing and planning and staffing for the
Emergency Operations Center; implementing the emergency oper-
ations plan; monitoring and coordinating activities of the staff,
State, and Federal resourse personnel, for the survival and
recovery activities in Oakland County.
2
He will ensure that briefings are presented to key County
Executives on the situation; interpret displays and technical
reports; monitor operational activity for responsiveness, ad-
herence to policy, and the need for changes or interpretation
of operational policy.
3. Board Chairman
The Board Chairman will advise the executive group in the
interpretation and revision of policy; assemble the Oakland
County Board of Commissioners should events require the need
of convening the board to perfolou its legislative and adminis-
trative duties as the situation demands; and report to the
board relative to emergency activities.
4. Public Infolwation Officer
The Public Information Officer will assist the executive group
and is responsible for the issuance Of official information,
advice, and instructions from local government to the public.
He also serves as the advisor--both to the elected officials
that comprise the executive authority and to the staff within
the E0C--concerning the necessity, desirability, or feasibility
of issuing specific items of information to the public. Within
policy guidelines, he will exercise primary responsibility
for determining the media, format and wording best suited for
making this infoLmation available to the public (e.g. newspapers,
radio, television); and for making recommendations to responsible
officials about personal appearance on radio or television,
holding press conferences, or issuing official statements.
His primary duties include establishing and supervising press
area for dissemination of news released to media so they are
accurate, complete, and timely; authenticate incoming and out-
going news releases; writing news releases based on information
provided by the County Executive or Chief of Staff; keeping the
emergency operations center staff informed of the current situa-
tion; developing and maintaining a file of emergency public
information releases to cover possible disaster contingencies
(Emergency Public Information); and coordinating with other
departments, agencies, etc., in gathering emergency public
infoLhiation releases.
5. Legal Advisor
The Legal Advisor will assist the Chief Executive and others
in the executive group and will be prepared to advise on civil
and emergency legal matters. ,
6. Damage Assessment Group Coordinator
Under the direction of the Chief of Staff, will be responsible
for the coordination of the group for the estimation, collection,
recording, evaluation and reporting on the loss, suffering,
hard or damage resulting from a disaster. His duties include
logging all requests of the Chief of Staff and all tasks
accomplished by the group.
3
7. Damage Assessment Officer
The Assessment Officer is responsible for collecting damage
data from County agencies and all political units within the
County, for natural and man-made disasters. This includes
working with the city and township assessors, insurance adjusters,
city and county building inspectors, and construction groups,
deteLmining the impact of weapons, radiological hazard, fire,
and blast effects and making plots and recording all conditions
for assumption of damage. He will report all findings to the
Damage Analysis Officer.
• 8. Damage AnalySis Officer
The Analysis Officer will analyze reports from the Damage
Assessment Officer in conjuncture with other EOC groups and
design possible ways and means to alleviate effects of reported
damage. He is responsible for estimating, collecting, plotting,
recording, assessing; evaluation of data, and conditions on
the loss, suffering, or haitu resulting from a disaster.
9. Radiological Defense Officer
The Radiological Defense Officer (RDO) will receive and collate
information regarding the radiological situation as a result
of fallout or a radiological incident. He will advise the
emergency operations staff and recommend the duration of outside
operations and the methods of decontamination. The RDO will
supervise, administer and coordinate all Radiological Defense
(RkDEF) services and provide technical information for shelter
and congregate care facilities, decOntemination, and related
assignments. •
Other Duties include establishing and administering a monitoring
network, reporting system, and a staff; maintaining an ongoing
training program; responding to peacetime radiological incidents;
and providing decontamination guidance to fire departments.
10. Operations Group Coordinator
Under the direction of the Chief of Staff, will be responsible
for the coordination of the group and must have a thorough know-
ledge of the responsibilities assigned to to group.
Other duties include logging all requests of the Chief of Staff
and all tasks accomplished by the group.
ll. Utilities Officer
The representatives from the utilities staffing the EOC are
responsible for the maintenance and restoration of their
respective utility service to the communities. This would
include committing the resources, vehicles, equipment and
facilities during a disaster.
12. Law Enforcement Operations Officer .
The Law Enforcement Operations Offi!cer is responsible during an
emergency or disaster situation for the resources in maintaining
law and order and providing the necessary coordination among law
enforcement agencies. Other responsibilities include providing
security for EOC and shelters.
Support services include assisting mortuary services in collection
and identification of the deceased.
13. Fire Operations Officer
The Fire Operations Officer is responsible for the coordination,
direction and control of fire, rescue, and decontamination
and containment of hazardous materials during an emergency
disaster situation among all fire departments in Oakland County.
Other responsibilities include providing communications between
the fire departments and the EOC, first aid, and debris clearing.
14. Public Works Officer
The Public Works Officer is responsible to maintain the water
supply system, sewer disposal system and refuse system during
an emergency disaster situation. Other responsibilities include
providing vehicles and equipment, neutralizing chemical spills,
support for communications, and snow removal as needed.
Support services include maintaining hydrants for fire depart-
ments, repairing water mains or sewer breaks in roads for the
Road Commission, portable water supplies and sewage disposal
to emergency shelters, assessing damages to water and sewer
facilities, decontaminating water, lanA providing light rescue.
15. Drain Operations Officer
The Drain Operations Office is responsible for the resources for
operating and maintaining designated or established county storm
drains and sanitary sewers including the Southeastern Oakland County
Sewage Disposal System and the Pollution Control Facility, to provide
for the operation and protection of the various lake level controls,
to coordinate damage assessment of Ifacilities and affect on surround-
ing area.
Other duties include providing for the emergency movement of supplies
and equipment as needed and assisting the public utility systems.
16. Road Commission Officer
The Road Commission Officer is responsible during an emergency
disaster situation for providing resources for heavy rescue, debris
clearance, and traffic control such as barricades and signs, main-
taining roads, streets and bridges, and assessing damages.
Support services include storage of fuel for emergency vehicle
use, water pump supply and generation, and providing equipment
and manpower as needed.
17. Medical Operations Officer
The Medical Operations Officer is responsible for the coordination,
direction and control of the emergency public health and medical
services during a disaster, and working with the hospitals, clinics
and medical professional groups; to provide medical support as needed
to shelters, congregate care facilities, and intermediate care
centers and to provide guidance for sanitation and mass inoculation.
Other duties include providing informational material concerning
medical and health problems to the public.
18. Welfare Operations Officer
The Welfare Operations Officer is responsible for the coordination,
direction and control of emergency welfare operations in providing
emergency feeding, clothing, sheltering, registration and social
services. This includes coordinating with the state agencies and
volunteers and the staffing and manatement of designated reception
centers.
19. Shelter Operations Officer
The Shelter Operations Officer is responsible for the coordina-
tion, direction and control of management and utilization of the
public shelter system, and public transportation during an
emergency disaster situation. This section works in conjunction
with the volunteer organizations to provide emergency supplies
to the shelters.
20. Resource Group Coordinator
Under the direction of the Chief of Staff, will be responsible
for coordination of the group and for providing for the loca-
tion and numbers of emergency resources required by the disaster
relief forces. Other responsibilities are alerting the EOC
staff to report for duty as needed and in charge of all messages
and messengers assigned to the EOC.
The coordinator will compile and continually update the Oakland
County Resource Manual.
21. Volunteer Organization Officer
The Volunteer Organization Officer is responsible for their
agencies assisting with mass feeding, shelter and clothing along
with setting up infolmational centers for the public.
22. Communications Officer
The Communications Officer is responsible for the utilization of
the warning and communications system during an Emergency situation
and for supervising the communications personnel assigned to the
various sections in the emergency operations center.
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TELEMONE EXT61SIONS.,
1 - Board Chairman ,
2 - Public Information
3 - County Executive
4 - EMS/DC Manager
5 - Legal
- Public Works •
7 - Road Commission 0
8 - Drain Commission
,a 9 - General Telephone
10 - Detroit Edison
11 - Consumer Power
12 - Michigan Bell Telephone,
13 - Medical Welfare Shelter
- Fire '
15 - Police
16 -k Resources
17 - Resources
cir!, 18:- Communications i
19 - Communications ,
20 - Damage Assessment Group ori
`E'r•-,1 11,r,
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cc: File
OAKLAND COUNTY
INTEE-OEPARTMENTAL MEMO August 24, 1982 Date
Don Malinowski - Facilities Engineering
Paul Phelps - EMS/Disaster Control To:
Subiect:
As part of their commission, Giffels & Rossetti, Inc., architects for
the facility, were required to design the Emergency Operating Center
(EOC) with a protection factor of 100.
Inspection of the drawings show that the EOC is accessible to the handi-
capped. Wheelchair access is possible, through the one elevator which
goes to the basement. Ther are no,stairs which have to be negotiated.
From:
Emergency Operating Center
ffXECUT1VE
OFFICE
CONFERENCE
ROOM
FINANCE COMMITTEE REPORT
BY: FINANCE COMMITTEE, G. WILLIAM CADDELL, CHAIRPERSON
IN RE: MODIFICATION OF EMERGENCY MEDICAL SERVICES OPERATIONS CENTER
GRANT APPLICATION
The Finance Committee has reviewed the proposed grant application and
finds:
1) The Board of Commissioners adopted Miscellaneous Resolution
82146 which approved the relocat
Emergency Medicaid Services Corn
on of the Oakland County
unication Coordination
("0" COM) Center from William Beaumont Hospital in Royal Oak
to the Division of EMS and Disaster Control,
2) Miscellaneous Resolution 82146 appropriated $10,000, the esti-
mated remodeling/renovation cost for relocation of "0"COM
equipment in the 1982 Capital Improvement-Miscellaneous
Remodeling Account,
3) The Michigan Department of State police has notified the County
of Oakland that Federal Emergency. Management Agency (FEMA) funds
are available for the modification and furnishing of the Emergency
Operating Center (E0C) to accomocTate the relocation of "0" CCM,
4) The grant covers the period July 1, 1982 through December 31, 1982
and is in the amount of $11,800,
5) The grant application amount represents fifty percent (50%), or
$5,900, State/Federal share and fifty percent (50%), or $5,900,
County share,
6) The grant application includes fifty percent (50%) of the cost, or
$5,000,of the remodeling/renovation cost for the relocation of "0"
COM appropriated by Miscellaneous Resolution 82146,
7) The grant application includes fifty percent (50%) of the cost, or
$900, of the EOC furnishings,
8) Application for or acceptance of this grant does not obligate Oakland
County to any future County commitment,
Mr. Chairperson, on behalf of the Finance Committee, I move the acceptance
of the foregoing report, and referral of the information contained therein to
the Public Services Committee, in accordance with Miscellaneous Resolution
8145, revised "Federal and State Grant Application Procedures".
FINANCE COMMITTEE
#82289 September 21, 1982
Moved by, Lanni supported by Fortino the resolution be adopted,
Perinoff, Pernick. PeterSon, Price, Whitlock, Wilcox, Aaron,
Caddell, Cagney, Calandra •DIQiovanni, oyon, FOrtino, Gabler, Geary., osling,
Hobart, Jackson, Kasper, Lanni, McDonald, Moffitt, Montante, Moore, Olsen,
Page, Patterson. (27).
NAYS: None. (0)
A sufficient majority, having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and having a seal,
do hereby certify that I have compared the annexed copy of
1322.a .i_Baard of Commissioners
at their meeting held on September 21, 1982
with the orginial record thereof now remaining in my office, and
that it is a true and correct transcript therefrom, and of the
whole thereof.
In Testimony Whereof, I have hereunto set my hand and affixed the
seal of said County at Pontiac, Michigan
this 21st day of *e.temb 19 82
County Clerk/Register of Deeds