HomeMy WebLinkAboutResolutions - 1981.04.01 - 140301981, has directed Prime Sponsors to phase out the Public Service EmplcH laded
under Titles 11-D and VI of the Comprehensive E and Training Act; and
as presented in the avi,ched "Request for Proposal" to proviri nce to transition
April 2, 1981
neous Resolution 31127
BY: PUBLIC SERVICES COMMITTEE - James E. Lanni, Chairperson
IN RE: CETA FY-81 TITLES 11-D AND VI - PARTICIPANT JOB ASSISTANCE PROGRAM
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County of Commission:-
No.
4
.65,,t;5 and 8883 applied for and was groned he des; as Prime Sponsor by the U.S.
Department of Labor to administer the t :1"," sirs of the Comprehensive and Training
Act of 1973 and the Comprehensive Employment and Training Act Amendmeni.s of 1978; and
WHEREAS the Department of Labor, through E.T.A. Letter //81-27, dated March 17,
ellaneaus Resolutions
WHEREAS the Oakland County Public Service Employment Program presently con-
stitutes a participant enrollment level in TitIPc 11-D and V! of 860, of which 90°A of the
participants will be inactive on or before Tecer 30, 1981; and
WHEREAS the Department of Labor has mandated Prime Sponsors to make the trans-
itioning of Titles 11-D and VI participants into permanent unsubsidized iment and/or
other CETA funded training their number one priority; and
WHEREAS the Oakland County Board of Commission el,. ition
#9551 has approved training funds ID ; of 20% in Title IID and 5% in Title VI.
These funds have been mn.nclared by CETA regulations and cannot be reprogrammed into other
CETA activities; and
WHEREAS the revised funding levels for training under Titles II-D and VI are
$1,717,024.00; and
WHEREAS, it is anticipated that the transitioning services will amount to
$1,000,000.00 which will be civc.:;,-.:b!e for bids; and
WHEREAS the Oakland County Manpower Planning Cok..,:)Lil has approved the plan
Public Service Emp!' participants into unsubsidized
;
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commisor,
approve the concept of Job Clubs as a valid approach for the transition of public service
employees to unsubsidized employment and authorizes issuance of RFP's for bids on Job Clubs.
Mr. Chairperson, on behalf of the Public Services Committee, I move the adopi
of the for ir resolution.
SERVICES COMMITTEE
REQUEST FOR PROPOSALS (REP)
PUBLIC SERVICE EMPLOYMENT JOB CLLB
COMPREHENSIVE EMPLOYMENT AND AIMING AC' CET/\) PROGRAM
COUNTY OF OAKLAND
EMPLOYMENT AND TRAINING ADMINISTRATION
PERIOD OF PROGRAM PER=ORMANCE: MAY J4. 1981 TO SEPTEMBER 30, 1981
SSUED BY: EMPLOYMENT & TRAINING ADMINISTRATION
140 S, SAGINA 1) STREET, SUITE 725 PONTIAC, MI 48058
DATE ISSLED: MARCH 30, 1931
1
2
3
4
4 THRU 6
7 THRU 20
E OF CONTENTS_
PAGE_
• I. PURPOSE
II, SUBMISSION OF PROPOSALS
III. GENERAL EXPLANATION OF TITLE(S)
IV, TYPE OF SUBAGREEMENTS
V. FORMAT -
VI. PERIOD OF PERFORMANCE
VII. LIMITATION
VIII. CONTRACT AWARD
-
IX. EVALUATION CRITERIA
X. ELIGIBILITY FOR SELECTION
XI, TRAINING REQUIREMENTS
XII. PR6POSAL APPLICATION -
-INSTRUCTIONS
PROPOSAL SUMMARY SHEET
APPLICANT PROPOSAL
° PROGRAM NARRATIVE .
PARTICIPANT SERVICE SCULE
BUDGET.. SUMMARY
BUDGET BREAKDOWN
APRIL 3, 1981
9:00 A,11. -
OAKLAND COUNTY COURT HOUSE, COYMITTEE Room 'A'
J1ON OF TITIEs) '
TITLES II-D AND VI
PARTICIPANT'S ELIGIBILITY REQUIR5MENTS;
1, A RESIDENT OF OAKLAND COUNTY
2, ECONOMICALLY DISADVANTAGED
3, LNEMPLOYED OR UNDEREMPLOYED FOR 15 OUT OF PAST 20
CONFERENCE S= BE CONDU7Er)
DATE:
TINE:
PLACE:
III. GNEERA EXPLAN
COUNTY OF OALAND PLOMENT AND TRi NING Al-Y'iNISTRATLL
PUBLIC SERVICE EMPLOYMENT - JOB CLUB
PURPOSE
THE COUNTY OF OAKLAND'S EMPLOYMENT AND TRAINING ADMINISTRATION IS CURRENTLY
ACCEPTING AND REVIEWING PROPOSALS FOR FISCAL YEAR 1931 FOR CLASSROOM TRAINING
PROGRAMS FOR TITLES II -D AND VI TO BE CONDUCTED UNDER THE COMPREHENSIVE EMPLOYMENT
TRAINING ACT (CETA) PROGRAM. REQUEST FOR PROPOSALS ARE RESTRICTED TO INSTI -
TUTIONS WHICH HAVE AT LEAST ONE YEAR'S EXPERIENCE. SUBMIHAL OF A PROPOSAL DOES
NOT COMMIT THE PRIME SPONSOR (COUNTY OF OAKLAND) TO AWL — A CONTRACT.
THE H—INING BEING CONSIDERED IS A JOB CLUB FOR PSE EMPLOYEES IN TITLES II -D
VI. _THE PURPOSE OF A JOB CLUB IS TO OFFER PSE PARTICIPANTS EVERY OPPORTI2 ,':1-Y
AN) ASSISTANCE THROUGH JOB SEARCH TRAINING TO ENTER INTO PRIVATE SECTOL LHA0v,77
THE JOB CLUB SHOULD INCLUDE AN INITIAL PERIOD OF TRAINING TO PROVIDE THE SIC
SKILLS ASSOCIA'4, WITH THP JOB SEARCH FUNCTION AND THEN CONTINUE WITH OPPORUNITIES
WHEREBY THESE SKILLS ARE USED TO SECURE -UNSUBSIDIZD EMPLOYMENT. -
II. :MISSION OF PROPOSALS
To BE CUO7:RED, IIT/S2E1Ea OF A Ca,IPLEE WITH ORIGINAL SIGNA4U:',
ON EACH MUST P. SUBMITTED TO PALL
CAKLAN COLPITY EMPLOYMENT
ADm.INISTRATION
140 SOUITht F.);\ G W STREET/ SLUR 725 PONTIAC, Hi .f.2053
Et ••n
AND
NO LATER 5:00 P.M., WEDNESDAY, PPM_ 15, 19
PLEASE KEEP A
ANY QUESTIONS
COPY CF TUE PROPOSAL 7M YOJR FILTS
CONCERNING THE R=P MUST BE SUBMITTED IN WRITING. AN OFFERORS
PARTICIPANTS ARE CURRENTLY EMPLOYED IN THE PUBLIC SERVICE EMPLOYT PROGRAM
• AND WILL TERMINATE NO LATER THAN SEPTE-',BER 30, 19:1,
IV, TYPE OF SUBAGREEFEN -
A FIXED COST-REIMBURSEMENT CONTRACT IS PROPOSED ON THE BASIS OF THIS RFP,
THEREFORE, YOUR PROPOSAL SHALL BE RESPONSIVE TO THAT TYPE OF CONTRACT ARRANGEMENT.
REQUESTED RE ING THE TRAINING FACILITIES, STAFF, SOURCE OF FUNDING, PROOF OF GARD
CHARAGEABLE INCLUDE:
A.
NI TION, INING PIZ SERVICES.
s t : .11! LATEGOR
V. FMMAI
IT IS GENERALLY PREFERRED THAT WRITTEN MATERIALS BE SINCLE SPACED, EXCEPT WHERE
THERE IS A REASON FOR DOUBLE SPACING, LEGIBILITY, CLARITY, AND COMPLETENESS ARE
ESSENTIAL. PLEASE NUMBER EACH PAGE OF THE PROPOSAL.
DETAILED DOCUMENTATION MUST BE INCLUDED TO SUBSTANTIATE THE PROPOSED CONTRACT
AMOUNT AND CALIBER OF INSTRUCTION POSSIBLE. ALL PROPOSALS MUST INCLUDE THE INFOR:IATIa
ACCREDITATION OR LICENSE, DESCRIPTION OF PROGRAM AND COST THE COST CATEGORIES
NISTRATION COST -
INIST.::,,TIVECCSTS: SHALL BE LIMITED TO THOSE COSTS NECESSARY TO
EFFECTIVELY OPFTE THE PROGRAM, THESE COSTS SHALL CONSIST OF
DIRECT AND INDIRECT COSTS ASSOCIATED WITH THE MANAGEMENT OF THE
CO CT THAT DO NOT DIRECTLY AND INMEDIATELY AFFECT THE. PARTICI -
.
PAW, BUT ARE NECESIa NY FOR EFFECTIVE DELIVERY OF PARTICIPANT BENEFITS,
ADMINISTRATIVE COSTS SHOULD MT EXCEED Tf. OF THE TOTAL PROJECT COSTS, .
!RAINING COSTS CONSIST OF GOODS AND SERVICES WHICH DIRECTLY AFFECT
PROGRAM PARTICIPANTS. GOODS AND SERVICES WHICH HAVE A DIRECT AND
IMMEDIATE IMPACT ON PARTICIPANTS ARE LIMITED TO THOSE ACTUALLY INE!
VOLVED IN THE PARTICIPANT TRAINING PROCESS ITSELF AS OPPOSED TO THOSE
MICH ARE SUPPORTIVE OF THAT PROCESS
yicEs
OWABLE SERVICE COSTS CONSIST OF GOODS AND SERVICES NNI,CN DIRECTLY .
IMMEDIATELY AFFECT PROGRAM PARTICIPANTS. THEY ' ARE LP ' TED TO .
THOSE ACTUALLY INVOLVED IN THE PROCESS OF PROVIDEN; PA7TICINANTSITh
SUPPORTIVE SERVICES AS OPPOSED TO THOSE WHICH ARE ANCILLARY -N) THAT
PROCESS. SERVICE .COSTS SHOULD NOT EXCEED 2-40F THE TOTAL PROJECT COST.
THE PROPOSAL SHALL BE SIGNED BY AN OFFICIAL AUTHORIZED TO BIND THE OFFEROR, AND
SHALL CONTAIN A STATEMENT' TO THE EFFECT MAT THE PROPOSAL IS A. FIRM OFFER FOR A 60-DAY
(OR MORE) PERIOD. THE PROPOSAL SHALL ALSO PROVIDE THE FDIOWING INFORMATION :
NAME, TITLE, ADDRESS) AND TELEPHONE NUMBER OF INDIVIDUAL(S) WITH AUTHORITY TO NEGOTIAT
AND CONTRACTUALLY BIND THE OFFEROR, AND ALSO WHO MY BE CONTACTED DURING THE PERIOD OF
PROPOSAL EVALUATION,
VI. PERIOD OF PERFORMANCE
THE PERIOD OF PERFORMANCE FOR THIS PROPOSED CONTRACT WOULD BE FROM ilAy 14, 1981
TO SEPTEMBER 30, 1981.
VII, MITATION
THIS REQUEST FOR PROPOSAL DOES. NOT CCMIT THE PRIME SPONSOR TO ALARD A CONTRACT,
TO PAY ANY COSTS INCURRED IN THE PREPARATION OF A PROPOSAL TO THIS REQUEST, OR TO
PROCURE OR CONTRACT FOR SERVICES OR SUPPLIES. THE PRUNE SPONSOR RESERVES THE RION':
a
OFFEROR
2.
3.
4.
TS
0-15 POINTS
0-20 POINTS
0-60 POINTS
TO ACCEPT OR REJECT ANY OR ALL PROPOSALS RECEIVED AS A RESULT OF THIS REQUEST, TO
NEGOTIATE WITH ALL QUALIFIED SOURCES, OR TO CANCEL IN PART OR IN ITS ENTIRETY THIS
FP IF IT IS IN THE BEST INTEREST OF THE PRIME SPONSOR TO DO SO, THE PRIME SPONSOR'S
CONTRACTING OFFICER MAY REQUIRE THE OFFERORS SELECTED TO PARTICIPATE IN NEGOTIATIONS
AND TO SUBMIT ANY PRICE, TECHNICAL, OR OTHER REVISIONS OF THEIR PROPOSALS AS MAY
RESULT FROM NEGOTIATIONS.
CO\FTPAET AVO,RI1
THE PRIME SPONSOR MAY AWARD A CONTRACT BASED ON OFFERS RECEIVED, WITDOUT
DISCUSSION OF SUCH OFFERS WITH THE OFFERORS, EACH OFFER SHOULD THEREFORE BE SUB -
MITTED IN THE MOST FAVORABLE TERMS FROM A PRICE AND TECHNICAL STA:ZPOINTV4HICH THE
MAKE TO THE PRIME SPONSOR, HOWEVER, THE PRIME SPONSOR RESERVES THE RIGHT .
TO REQUEST ADDITIONAL DATA OR ORAL DISCUSSION OR PRESENTATION IN SUPPORT OF ViRI
PROPOSALS,
PROSPEOTIVOFFERORS ARE ADVISED THAT THE SELECTION OF AN OFFEROR FOR CONTRACT
AWARD IS TO BE MADE AFTER A CAREFUL EVALUATION OF THE PROPOSALS RECEIVED BY 0A10.AN
COUNTY STAFF WITHIN THE PRIME SPONSOR'S ORGANIZATION, THE PROPOSAL SHALL BE REVIWED
FOR ACCEPTABILITY WITH EMPHASIS ON THE VARIOUS FACTORS INDICATED BELON,
A. CRITERIA_ „
S CTION I
E.1/111 HATTmi CPT . TION
COURSF OUIIINE
0-10 JOB SEARCH MOTIVATION
0-8 . JOB PROSPECT SOURCING AND LEAD DEVELOPMENT
0-5 ORAL/WRITTEN Jos SEARCH Cov!ATION
0-5 INTERVIEWING STRATEGIES AND TECHNIQUES
0-5 RESUME PHILOSOPHY) PREPARATION AND CRITIQUE
0-2 PERSONAL SKILLS INVENTORY AND GOAL SETTING
EXPERIENCE OF STAFF IN PROGRAMS OF THIS TYPE
EXPERIENCE OF ORGANIZATION IN PROGRAMS OF THILIYEE
SUCCESS OF ORGANIZATION WITH SIMILAR PROGRAMS
0-5 NUMBER OF PARTICIPANTS
0-10 NUMBER OF PARTICIPANTS
- TRAINING PROGRAMS
0-45 NUMBER OF PARTICIPANTS
EMPLOYMENT
THAT COMPLETE TRAINING
THAT ENTER OTHER SKILL
THAT ENTER UNSUBSIDIZED
ONLY THOSE OFFERORS WHO SCORE AT LEAST 82 POINTS IN SECTION
SIDERED IN SECTION IL
SECTION II
I WILL BE FURTHER CON-
1. COST PER CLASS RUN
TIFICATION
1). .
1, THE PRIME SPONSOR'S R7CU'IMENDAT ION P110 COST SUIRY OF ALL THE PROPOSA
RECEIVED IS PRESENTED TO THE MANPaIER PLANNING COUNCIL WHO WI LL IN
TURN VOTE ON WHICH PROPOSAL TO ACCEPT.
THE OAKLAND COUNTY PUBLIC SERVICES COMITTEE (PSC) RECEIVES THE
RECOMMENDATIONS AND VOTES ON WHETHER TO ACCEPT THOSE PROPOSALS. THE
' PROPOSALS THAT ARE ACCEPTED MUST THEN BE APPROVED BY THE OA.1 'ND
COUNTY BOARD OF COMMISSIONERS.
3, THE SUBRECIPIENTIS REPRESENTATIVE SHALL RECEIVE WRI
: REGARDING CONTRACT PO." S,
X,-ELIGIBILITYFQRSELECTIW
THE PROPOSING AGENCY MUST INCLUDE A STATEMENT DEMONS TING THE EXPERIENCE
OF THE AG: .-Y IN PROVIDING EMPLOYMENT n .11 INING SERVICES AND ITS ABILITY TO
PROVIDE THE PARTICULAR TRAINING SPECIFIED IN THIS RFP. - THE STATEMENT
SHOULD REFLECT THE AGENCY'S W•ERIENCE IN SERVING DISADVANTAGED CLIENTELE AND A
SENSITIVITY TO THE SPECIAL NEEDS OF THEIR CLIENTELE. THE PROPOSING AGENCY MST
ADDRESS AT A MINIMUM, BUT HOT BE LIMIIED TO, THE FOLLOWING CRITERIA TO BE ELIGIBLE
FOR SELECTION:
1. EFFECTIVE PERFORMANCE IN THE SPECIFIC SERVICE TO BE PROVIDED,
ON PREVIOUS ACCOMPLISWEN-TsQ
2, ABILITY TO OP.° TE FROM 1 TO 4 CLASSES AT A TIME, BASED UPON
DEMAND.
3, ABILITY_TO_OFFER.CLASSES AT MORE THAN ONE (1) SITE.
4, 'TIE CAPABILITY TO CONFORM TO THE PRIME SPONSOR'S REPORT
:REOIREITNTS FOR BOTH FISCAL AND PROGRAMATIC INFORTTn
5. THE CAPABILITY TO ,:',OVIDE THE SERVICE WITH A AL::J\,ISTATIVE -COST LIMITATION.
6. THE CAPABILITY TO PROVIDE ADEQUATE CLIENT SERVICES WITHIN THE a%
LIMITATION ON SERVICES,
• XL TRAINING REWIRE/Ma
A, PRO.GP.1.1,. •
To BE CONSIDERED, ALL PROPOSALS MUST CONTAIN A DETAL L DESCRIPTION OF THE
PROGRAM DESIGN, INCLUDING COMPREHENSIVE CURRICULA COVERING THE PROPOSED TRAINT
COURSE AND EXPECTED OUTCOMES, OUTCOMES MUST BE WRITTEN BEHAVIORALLY SHOWING .
TEPA1IrLAL PERFORMANCE. TOPICAL COURSE OUTLINES WILL Na BE CONSIDERED RESINAIVT::
TO THIS REQUIREMENT. THE PROPOSAL MUST LIST DEFINITIVE COMPETENCY LEVELS, SPECIFYING
A TIME FRAME IN WHICH COMPETENCY WILL BE ACHIEVED, AND PROVISIONS FOR COMPETENCY
EVALUATION AT RELEVANT INTERVALS, THE PROCM1 MUST ALSO INCLUDE A COMPLETE SCHE
OF SIGNIFICANT ACTIVITIES, A DAILY- AND WEEKLY SCHEDULE OF ACTIVITIES IS ALSO
REQUIRED REFLECTING NORMAL ROUTINE,
EMPLOYMENE
F.
B. $1.P.HUE 0= Sala. .
iHEFE WILL BE 3 CONTRACTS ACTUALLY AWARDED. -NESE CONTRACTS WILL BE /,';:7,1DED TO
I, Z OR ) OFFERORS. IHERE WILL BE ONE SITE LOCATED IN THE PONTIC API -1\) ma
THE ROYAL OAK AREA, AND ONE IN THE WESTERN OAKLAND COUNTY AREA. PARTICIPANTS
WILL ATTEND THE CLASS DESIGNATED FOR THEIR EMPLOYING WORKSITE, CLASSES WILL BE
RUN ON A REGULAR SCHEDULE AS LONG AS THERE ARE AT LEAST 12 STUD:.7JTS AVAILABLE
FOR TRAINING, CLASSES. SHOULD RUN CONCURRENTLY DURING PEAK LEVELS.
C. CLASS SIZE AND LE_110TH
J., 12-25 PARTICIPANTS WOULD AIIEND FOR A TOTAL OF 160 HOURS - LIO HO URS TRAINING
AND 120 HOURS OF ACTUAL JOB SEArl,CH. ENTIRE M o RSE WOULD TAKE -WEEKS TO
COMPLETE WITH THE PARTICIPANTS ALTERNATING BETWEEN 2 DAYS AND 3 DAYS PER WEEK,
ORGANIZATIONS MUST ALSO BE CAPABLE TO PROVIDE FULL TIME JOB CLUB CLASSES IF
REOHIRED,
D. CosTs •
Do NOT INCLUDE PARTICIPANT WAGE COSTS IN YOUR PROPOSAL, YOUR ORGANIZATION
• WILL BE PAID A FIXED COST FOR EACH CLASS RUN, REGARDLESS OF THE NUMBER OF STIT.DEr.TS
IN EACH CLASS. HOWEVER, YOU WILL BE AUDITED ON A LINE-ITEM BASIS BY OUR AUDIT
DEPARTMENT AT THE END OF THE CONTRACT. THEREFORE, WHILE WE ARE PROPOSING TO PAY
ON A FIXED COST BASIS, THESE COSTS MUST BE THE ACTUAL COSTS INCURRED.
E. PARTICIPANT SELECTION
PURSUANT TO RECRUITING PARTICIPANTS, THE COUNSELING INTAKE AGENCIES AND
SUBRECIPIENTS (WORK SITES) SHALL REFER THE CANDIDATE APPLICATION TO THE
PROPOSING AGENCY FOR SCHEDULING INTO THE CLASS. ALL PARTICIPANTS WILLBE
REQUIRED TO ATTEND UNLESS THEIR EMPLOYER GUARANTEES TO_ABSORB THEM. THE RIGHT
TO REFUSE THIS TRAINING TO ANY ELIGIBLE PSE PARTICIPANTS RESTS WITH -
THE INTAKE AGENCIES AND THE PRIME SPONSOR.
PARTICIPANT ASSIGN
PARTICIPANTS SHAI_L. NOT BE TERMINA1ED WITHOUT GIVING PROPER NOTIFICATION TO THE
PRIME SPONSOR. 1HE-TRAINING AGENCIES SHALL SCHEDULE PARTICIPANTS APPROPRIATELY
AND NOTIFY THE REFERRING AGENCY OF THAT PARTICIPANT'S PROJECTED DATE OF
ENROLLINT.
G., PERFORMANCE STANDARDS
1, I'L'A:77 OF PARTICIPANTS MAT ENTER UNSUBSI
EH - .100% EXCEL.! ENT
- /9% SATISFACTORY
45. - 59% TARGINAL
1-7.10 4T UNSATISFACTORY
2. NUMBER OF PARTICIPANTS THAT COMPLETE TRAINING OR SECURE UNSUBSIDIZED_
EMPLOYMENT PRIOR TO END OF TI-I_IREINING
95 - 100% EXCELLENT
90 - 91 SATISFACTORY
84 89 MARGINAL
BELOW 84% UNSATISFACTORY
3. NUMBER OF PARTICIPANTS THAT COMPLETE TRAINING AND DO NOT OBTAIN
UNSUBSIalZED EMPLOYMENT; POWEVEK ENTER SKILL TRAINING THAT WILL LEND._
TO UNSUBSIDIZED EMPLOYMENT
70 - 100% EXCELLENT
50 - 69% SATISFACTORY
35 - 49% MARGINAL
BELOW 55% UNSATISFACTORY
AFTER EACH CLASS .RUN, THE PERFORMANCE STANDARDS WILL BE REVIRIED AND ASSESSED .
BY THE PRIME SPONSOR FOR Ri.AA:21 COMPLIANCE WITH THE. ABOVE PERH'.CE Si
THE ASSESSMENT IS TO ASSURE COMPLIANCE WITH THE BASIC PURPOSE AND INTENT OF THE
JOB CLUB PROGRAM,
VIED
WORKING
SINCE ADMINISTRATIVE COST rusT 't:DT EXCEED 7R/R IRE OFFEROR MUST BE CAREFUL TO
IDENTIFY HOW THE AGENCY WILL INSURE PERFORmARGE THROUGH ADEQUATE MAGEMENT,
SUPERVISION, AND CONTROL WHILE REPAIRING WITHIN THESE GUIDELINES. THE PROPOSAL
HiST INCLUDE THE PROPOSED STAFFING PA! ERN, INCLUDING ALL TRAINING AND ADMINIS -
TRATIVE STAFF WO WILL BE CHARGED TO THIS PROPOSED CONTRACT. THE SUBMISSION .
MUST INCLUDE COMPLETE JOB DESCRIPTIONS FOR THE POSITIONS SPECIFIED AND RESUMES
OR TEACHING CERTIFICATES FOR INS1RUCTIONAL STAFF FOR THIS PROPOSED CONTRACT,
IN THIS SECTION THE PROPOSJNG AGENCY MUST SPECIFY IHE LIAISON PERSON W1-10
Will NEGOTIATE THIS CONTRACT WITH THE PRIME SPONSOR AND SPECIFY THE PROCEDURES
FOR INSURING THE NECESSARY EXCHANGE OF INFORMATION BETWEEN THE OFFEROR AM
PRIME SPONSOR STAFF.
THE PROPOSAL MUST ALSO INCLUDE A STATEMENT CONCERNING THE EXISTENCE OF AN
AFFIRMATIVE ACTION PLAN,
. THE PROPOSING AGENCY MUST SUBMIT A COMPLETE BUDGET INCLUDING THE FORMS ATTACHED
TO THIS PORTION OF THE RFP. THE BUDGET MUST BE IN LINE ITEM FORMAT ACCORDING
- TO WHETHER COSTS ARE FOR ADMINISTRATION/ TRAINING, OR SERVICES TO PARTICIPANTS,
' WAGES FOR PARTICIPANTS ARE NOT TO BE INCLUDED IN THE BUDGET SUBMIlIAL.
THE PURCHASE OF EQUIRA.L WILL NOT BE PERMITTED UNDER THIS CO .R.R,CT, WHERE
DUNG EQUIPMENT, MATERIALS OR SUPPLIES ARE REQUIRED FOR ',RINING, THE PRO -
POSING AGORRY MUST SUBMIT SUPPORTIVE .0,:.UMENTATION REFLECTING THE BASIS FOR
ALLR:..TING COSTS TO THE CONTRACT,
THE SELECTED CONTRACTOR Will BE EXPECTED T1 PERFORM AT 100% OF THE CONTRACT
G14,IGATION. HOWEVER) CONTINGENT-UPON SPONSOR APPROVAL, A PLUS OR MINUS
157. VARIANCE WILL BE CONSIDLREO..
PAYMENT UNDER THIS CONTRACT BE MADE EASED ON MONTHLY PROGRAM AND FISCAL
REPORTS SUPPORTED BY NECESSARY-BACKUP_AND SUBMITTED TO THE PRIME SPONSOR, REPORTS
MUST BE SMBITTED WITHIN 10 V:ORING DAYS FOLLMNG THE 'MILLING PERIOD AND MUST
BE SIGNED AND CERTIFIED BY THE SUBRECIPIENT'S SIGNATORY,
THE SUBRECIPIENT BE EXPECTED TOMAINTAIN COMPLETE AND 'ACCURATERECORDS
JUSTIFYINR ALL AC WAL EWENGITURES, LEAVING A CLEAR AUDIT TRAIL TO POINT OR
ORIGIN. ".f SC.0.-' IC I I' ENT S RIGROS W Li I3E SliN,JECT -10 FL) 0 AUDIT rc
PRIME SPONSOR AND/OR THE FEDERAL GOVEWIENT, NO ORANGE IN THE TO1AL BUDGET OR
CHANGE BETWEEN LINE ITEMS IS PERMISSIBLE WITHOUT PRIOR WRITTEN CONSENT OF THE
PRIME SPONSOR,
THE REIMBURSEMENT FOR EXPENDITURES SHALL BE MADE ON A IUTCHLY E,ASIS PROVIDING
ACCURATE INVOICES ARE SUBMITTED.
FPORTING.REOUIEjE415
THE OPERATING AGENCY SELECTED MUST DEMONSTRATE A CAPABILITY TO GENERATE
ACCURATE AND TIMELY INFORMATION AND SLBMIT_PERIODIC REPORTS TO THE PRIME
SPONSOR, THESE REPORTS MUST INCLUDE, BUT ARE NOT LIMITED TO:
1, WEEKLY AfIENDANCE REPORTS - CONTAINING VRIFIED COPIES
OF PARTICIPANT CLASSROOM PRIENDANCE,
2: PARTICIPANT PROGRESS REPORTS - AT THE CORFUJION OF THE COLF,SE EACH
PARTICIPANT SHOULD HAVE A VALID DETAILED EDJ, A COPY OF WHICH WILL BE
GIVEN TO THAT Pi-\RTICIPANT'S COUNSELOR.
3. eARTICIPANT PECQEDa - ACCURATE PAPERWORK TO INDICATE:: STUDENT ENROLLMENT
('IONTHLY ENROLLMENT REPORT) AND PLACEMENT ACTIVITY (PARTICIPANT ACTIVITY CHANGE OR TERMINATION FON),
URA
REIriLOr!IOT REW.E:515 ARfi_BAcK-UP INFTION -MUST BE ON A MONTHLY BASIS. I''ITHLY REPORTS MUST BE SUBMITTED WITHI
DAYS OF THE FED OF 41HE REPORT PERIOD,
COUNTY OA .AN
EMPLOYMENT AND TRAINING ADMINISTRATION
PUBLIC SERVICE EMPLOY JOB CUB
REQUEST FOR PROPOSAL APPLICATION
ENT
PROPOSAL INSTRUCTIONS. (FOR THE FOLLOWING PAGES)
A. COMPLETE ONE PROPOSAL SU-MRY SHEET AND SUBMIT ALONG WITH ALL APPLICATIONS,
B. COMPLETE TWO APPLICATIONS FOR EACH PROPOSAL.
1. PROGRAM AGENT
A. IDENTIFY TRAINING AGENCY
2. NARRATIVE
THIS IS THE WORK STATEMENT TO CLEARLY DESCRIBE THE SERVICES TO BE
RENDERED. PROVIDE INFORMATION ON THE OVERALL PROGRAM CONTENT,
IMPLEMENTATION AND EXPECTED ACHIEVEMENT GOALS.
3. BUDGET SUMMARY
PROVIDE AN OUTLINE OF PROJECT COST BY LINE-ITEM.
4, BUDGET BREA[ZOWN
DESCRIBE IN DETAIL EACH LINE ITEM SHOWN ON BUDGET SHEET,
BUDGET COSTS MUST BE BASED ON ONE CLASS RUN.
EHPLKErT
ADDRESS
C ITY,
CONTACT PERSON
STATE ZIP
PxJ NE
PROPOSAL (S) SUMPARY SHEET
LEGAL NAME OF TRAINING I NST I TUT ION
TI ThE_
[R.A
2. mu . • alt
3. BAcKGRoua N FORMAT MN.
A. STATE NUMBER OF YEARS AGENCY HAS BEEN INVOLVED IN PROVIT. I NG
B INDICATE ALL APPROVED WIPED TAT IONS AND LICENSES:
C I INDICATE TYPE OF ORGANIZATION:
PUBLIC SCHOOL
COMUNITY CO t EGE
PRIVATE SCHOOL
COYMNITY BASED ORGANIZATION
OTHER (SP EC I FY)
4. -ME APPLICANT CERTIFIES THAT THE NFORMAT I 13N IN TH I S APPLICATION IS TRUE AND
CORRECT) THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE
TRA IN NG I NSTI TUTI ON AND il COMPLY UTh ALL LEG I TI MATE RULES AND R EGULATI 0
OF THE FUNDING AGENCY
TYPED NAME OF REPRESENTATIVE
Si G' ."A-11.1R E
I TI
cm' ZIP
AREA OF *
DAIL CLASSR00,1 TRAINILG - P.S.E. -
BO S. SAGIWY;
-PONTIAC, MI
COUNTY OF OAKLVD
clASSROO 1 • 41: Ita 5._LE.
PEOPOSA APPLICATION_
XII,
COUNTY USE ONLY:
PROPOSAL NO. AGENCY NAME:
DATE RECEI
ADDRESS OF INING
TO BE COMPLETED BY AGENCY:
FR1E; NAPtii
NUMBER EACH PAGE AND IDENTIFY THE PROPER HEADINGS AS OUTLINED BELOW
DESCIUPTLON OF THE PROGRAM
A. STATE THE PURPOSE OF TIE PROGRAM:
B. STATE THE CURRICULUM OUTLINE OF EACH COJRSE DELINEATING HOURS FOR
EACH COURSE OR SUBJECT AND NUMBER OF .:F.ETS. FOR EACH COURSE OR SUBJECT,
2. -4,GRAm
A. STATE WHAT METHODS SRA!! BE USED TO ASSIST PARTICIPANTS THAT DO NOT
MAKE SATISFACTORY PROGRESS.
B. STATE THE OBJECTIVES FOR EACH COURSE OR SUBJECT.
C, STATE WHAT METHOD SHALL BE UTILIZED TO ADVISE PARTICIPANTS OF THEIR
i PROGRESS,
3. SUPPORTIVE SE.PVIC.Z..
A. DESCRIBE ALL SUPPORTIVE SERVICE THAT IS TO BE PROVIDED TO PARTICIPANTS.
4, QRCANIZATION OF_AGU6Y
A. PROVIDE AN ORGANIZATIONAL CHART OF THE AGENCY.
B. INDICATE Alf POSITIONS THAT WILL BE NEEDED IN THE PROPOSED PROGRAM,
C. PROVIDE A JOB DESCRIPTION OF EACH PERSON OR POSITION.
D. PROVIDE,A COPY OF ALL INSTRUCTIONAL STAFF'S Tu.cr: CERTIFIcATE AND
A RESUME.
E. DESCRIBE AGENCY'S ABILITY TO RESPOND TO CHANGES IN N!Y-FER OF CLASSES
THAT MUST BE OFFERED,
F. DESCRIBE ANY PREVIOUS BUSINESS DEALINGS WITH THIS PRIME SPONSOR
5, Ofl.NIZATIONAL EXPERIENCE
A. DESCRIBE THE ORGANIZATIONS' EXPERIENCE IN PROGRAMS OF
THIS TYPE.
B. DESCRIBE THE STAFF'S EXPERIENCE IN PROGRAMS OF THIS TYPE
C. DESCRIBE THE SUCCESS OF THE ORGANIZATION IN RUNNING
PROGRAMS OF THIS TYPE.
6. ACCOUNTING SYSTEM
A. DESCRIBE THE METHOD WHEREBY ACCOUNTABILITY OF FISCAL AND
PARTICIPANT RECORDS SHALL BE MAINTAINED.
7. BOOKS AND SUPPLIES
A. LIST ALL BOOKS AND SUPPLIES THAT WILL BE ISSUED TO EACH
PARTICIPANT.
8. EQUIPMENT
A. LIST ALL EQUIPMENT THAT IS AVAILABLE AND REQUIRED FOR THE
OPERATION OF THIS PROGRAM.
9. COMPLAINT PROCEDURE
A. IDENTIFY PERSON RESPONSIBLE FOR ALL CU.7LfANTS,
B. STA 70CEDURE FOR RESOLVING PARTICIPANTS' GRIEVANCES
AND CLAINTS.
. C. INDICATE THE SCHOOL'S ATTENDANCE POLICY AND CONDUCT CODES.
10. LICENSE
A. ATTACH A COPY OF THE SCHOOL'S STATE OF MICHIGAN BOARD OF EDUCATION
LICENSE,
11, EQUAL EMPLOYMENT OPPORTUNITY/AFFIMATIVE ACTION
A. ATTACH A COPY OF Ar;ENCY'S FON PLAN,
No l COST CATEGORY UNIT CHARGE TOTAL
•,
I,1
1.
1
1 .
2 .0
Z: 2
2!, 3
2:%7
Z,9
12
ADNINISTRATION (Proration only
Facility Charges (rental)
Utilities
Administrative salaries & ways
Admiustrative fringe benefits
Staff travel
Equipment
Supplies
Insurance and bonding
Other (specify)
TRAINING (prorationanly)
Facility Charges
Utilities
Minor remodeling
Staff wages and salaries
Staff fringe benefits
Travel
Instructional equipment
Repair and servicing
Capital expenditures
Books and teaching aids
Supplies (consumable)
Other (specify)
4:0 SERVICE (Proration only) 4,1 Facility Charge
4-.2 Utilities
4 %3 Staff salaries and wages
4%4 Staff fringe benefits
4,5 Travel 4,6 Equipment
4 °-7 Supplies and materials
4--.8 Other (specify)
'--4 ' LESS OTHER FUNDING SOURCES _ J
.*-1- Less BEOG (
.Less matching funds (
Less other (specify) (
T%-qAT, AMOUNT OF CETA FUNDS REQUESTED
(b) X
(d)
Posl Name
,
1.0 Al::
1 '1 I y Cost (show basis of computation
1 -1 Charges
X X -=
:1 Ft. of Sp. Cst. per Sq. Ft. Months Total Cost
Total 1.1 Category $
•1.2 UtiN:ies (show basis of computation)
(a) ephone X
Monthly Cost No. of Months Total Cost
Monthly Cost No. of Months Total Cost
(c) X
Monthly Cost No. of Months Total Cost
icity- X
Monthly Cost No. of Months Total Cost
Total 1.2 Category
- 1.3 AdmivIl trative Salaries & Wages
Com P'At4tion: Hourly rate X number of hours = Unit Charge
Hourly No. of
Wagf Hours Unit Charge
Total 1.3 Category $
- 1.4 Adm- trative fringe benefits (employees listed under category 1.3)
Soci:q Security (FICA) X =
, Total Salary Rate Cost
Worn /s Compensation X =
Total Salary Rate Cost
X __. Grot Insurance
Othe.k. Total Salary Rate Cost
X
Total Salary Rate Cost
Total 1.4 Category
Trar‘,A (Administrative Staff Only)
Title Miles X Rate = Total
1-5 Catos;ory
BUDCET BREAKDOWN, continued
ADMINISTRATION
1.6 Equipment
List all equipment that is to charged to administration. Indicate
by le'tter in the cost per i:e77 column whether the price is for
purchase (P), rental (R), or leasing (L), *depreciation (D).
Computation: Quantity X Cost per Item = Unit Charge -
Quantity Cost per Item Unit Charge
*indicate formula for the depreciation calculation
Total 1.6 Category
1.7 Supplies
List all supplies that are to be charged to administration.
Computation: Quantity X Cost per Item---- Unit Charge
Item
Item
Item Quantity_ Cost per Item Uni_t_Clrae_
Total 1.7 Category
1.8 Insurance and Bonding
Attach copy or description of insurance and bond
Total 1.8 Category
1,9 Other (specify)
Quantity Cost per Item Unit Charge
Total 1.9 Category
TOTAL ATY,;TNIST=10
Unit Charge Item uantity
Name Position
X
Total Salary Rate
X ------------ Total Salary Rate Cost
Group Insurance
Other
Cost
'BUDGET BREAKDOWN, continued
2.0 'TRAINING (proratioa)
2.1 Facility Cost (show basis of tion)
2.1 Facility Charges
Sq.'. FL. of Sp. Cst. per Sq. Ft. Months Total Cost
Total 2.1 Category
2.2 Utilities (show basis of computation)
(a) Telephone - X
. Monthly Cost f Months Total Cost
(b) Heat - X
Monthly Cost of Months Total Cost
(c) Water - X
Monthly Cost No. of Months Total Cost
(d) Electricity - X
Monthly Cost No. of Months. Total Cost
Total 2.2 Category
2.3 Minor Remodeling
Total 2.3 Category
- 2.4 Staff Wages and Salaries -
Computation: Hourly rate X number of hours = Unit Charge
Hourly .No. of
Wage . Hours Unit Charge
Total 2,4 Category
2.5 Staff Fringe Benefits (employees listed under 2.4)
Social Security (FICA) X
Total Salary Rate Cost
Workmen's Compensation X
Total Salary Cos
Total 2.5 C-L::c.,,wry
Item Quantity Unit Charg
BUDGET BREAKDOWN, continued
TRAIND:G (proration)
2.6 Travel (Instructional StafF only)
Title Miles X Rate Total
Total 2.6 Category
2.7 Instructional Equipment
List all equipment that is to be charged to training. Indicate
by letter in the cost per item column whether the price is for
purchase (P), rental (R), or leasing (L), *depreciation (D).
Computation: Quantity X cost per item = Unit Charge
Item Quantity Cost per Item Unit Char
*Indicataformula for the depreciation calculation
Total 2.7 Category
2.8 Repair and Servicing
Total 2-8 Cat,
BUDGET :iRi:'.AKDOWN, continued
TRAINIG (proration)
2.9 Capital Expenditures
Item Quant.-ity Unit CharF,e
Total 2.9 Category
2.10 Books and Teaching Aids
Computation: Quantity X Cost per Item = Unit Charge
. Item Quantity Cost per Item Unit Charge.
Total 2.10 Category
2.11 Supplies (Consumable)
List all supplies that are to be charged to Training.
Computation: Quantity X Cost per Item = Unit Charge
Quantity Cost per Item Unit Char Item
VAYT continuud
TRAINT (proration)
2.12 Other (specify) _
Item . antitv, Cost per Item Unit CharRe
Total 2.12 Category
• TOTAL TRAINING $
,BUDC[: DOWN, cont.tnued
4.0 SERVICE (Proration)
4.1 Facility Cost (show basis of comptior
.4.1 Facility Charges
Sq. Ft. of Sp. Cst. per Sq. Ft. Months Total Cost
Total 4.1 Cat
4.2 Utilities (show basis of computation)
(a) Telephone - X
Monthly Cost No. of Months Total Cost
(b) Heat-
Monthly Cost No. of Months Total Cost
(c) Water -
X
Monthly Cost No. of Months Total Cost
(d) Electricity- X
Monthly Cost No. of Months Total Cost
Total 4.2 Category
4.3 Staff Salaries and Wages
Computation: Hourly rate X number of hours = Unit Charge
- . Hourly No. Of
Position Name Wage Hours Unqt Charc'e ____
Total 4.3 Category
4.4 Staff Fringe Benefits (employees listed under category 4.3)
Social Security (FICA) X
Total Salary Rate Cost
Workmen's Compensation X =
Total Salary Rate Cost
Group Insurance X =
Total Salary Rate Cost
Other X _
Total Salary Rate Cost
Total 4.4 Category
4.5 Travel
V-
Title Miles X Rate Total
Total Li5
(-1
' BUDGET F,'.!:AR}DOWN, continued
SERVICE
4.6 Equipment
List all equipment that is to be liarged to service. Indicate by
letter in the cost per item column whether the price is for purchase (P),
rental (R), leasing (L), or *depreciation (D).
Computation: Quantity X Cost per Item — Unit Charge
Quantity Cost per Item Unit Charge
*Indicate formula for the depreciation calculation
Total 4.6 Category
4,7 Supplies and Materials
List all supplies and materials that are to be charged to service.
Computation: Quantity X Cost per Item Unit Charge
Quantity Cost per Item Unit Char
Item
Item
Total 4.7 Category
4.8 Other (specify)
uantity Cost per Item Unit Charge
Total 4.8 Category
TOTAL SERVICE
Item
#81127 April 2, 1981
Moved by Lanni supported by Whitlock the resolution be adopted.
Discussion followed.
AYES: Moore, Perinoff, Pernick, Price, Whitlock, Wilcox, Aaron, DiGiovanni,
Doyon, Fortino, Gabler, Gosling, Lanni, Moffitt. (14)
NAYS: Murphy, Olsen, Page, Patterson, Peterson, Caddell, Cagney, Hobart,
Jackson, McDonald. (10)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and
having a seal, do hereby certify that I have compared the annexed copy of
Miscellaneous Resolution #81127 adopted by the Oakland County Board of
0.41OBVS06 ,0006.00000.0 n 04.0.0 0 0 .0 • 9008,41.04.00 n 061 n 47,0“64,06,119,C.0o00.00.0000169
Commissioners at their meeting held on April 2, 1981
.00 ,1100. O .meee. eaa oe acoo..a too n nn•• pip ise .00".(a0.0041100”0,65“0“.94 BOA."
with the original record thereof now remaining in my
office, and that it is a true and correct transcript
therefrom, and of the whole thereof.
In Testimony Whereof, I have hereunto set my hand and
affixed the seal of said County at Pontiac, Michigan
14,. 81
Lynn D o Allen. ......................Clerk
Clerk