HomeMy WebLinkAboutResolutions - 1976.03.17 - 142727488
RESOLUTION NO. March 18, 1976
RE: SELECTION OF ARCHITECTS AND ENGINEERS
BY: THE PLANNING AND BUILDING CaVITTLE
TO: THE OAKLAND COUNTY BOARD OF COMMISSIONERS
MR. CHAIRMAN, LADIES AND GENTLEMEN:
WHEREAS, your Planning and Building Committee has reviewed
the available methods of selecting architects and engineers,
for County building projects; and
WHEREAS, the Federal Government has adopted a policy and
procedure for obtaining such services by enacting Public Law
92-582, also known as the Brooks Bill; and
WHEREAS, several States have also enacted similar laws
for obtaining such services; and
WHEREAS, your Committee has determined that Oakland County
would benefit by adopting this type of selection process.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners
hereby declares it to be the policy of Oakland County to publicly
announce all requirements for architectural and engineering
services, and to negotiate contracts for architectural and
engineering services on the basis of demonstrated competence
and qualification for the type of professional services required
and at fair and reasonable prices.
BE IT FURTHER RESOLVED that the attached procedure shall
be used for implementation of such plan.
The Planning and Building Committee, by Patrick K. Daly,
Chairman, moves the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
--Patrick K. Daly, /Chairman
(1
OAKLAND COUNTY EXECUTIVE
:DEPARTMENT OF CENTRAL SERVICES
FACILITIES ENGINEERING DIVISION
SELECTION OF .ARCHITECT/ENGINEER SERVICES
PROPOSED PROCEDURE
MARCH 8, 1976
On all capital projects requiring the services of architects
and/or engineers for which the estimated design fee exceeds •$10,000,
the following procedure will be used in selecting the firm(s) to be
retained by the County.
An announcement will be published in the newspaper(s) • '
used by the Board of Commissioners for publication
of their minutes stating that the Board of Commissioners
(or other County agency, commission, committee, etc.)
will be retaining an architectural and/or engineering - -
firm to provide design services for a specific project.
The announcement will include a brief- description of
the project, estimated construction cost, the criteria
that will be used for selecting the design firm and
the procedure to be used by the desigri firm to apply
for consideration for the contract for the project.
The announcement will be approved by the committee of
the Board of Commissioners responsible for the project
prior to publication. In addition, announcements shall
be mailed on each occasion to all firms whohave requested
such notification within the lastia months,
(2) Firms applying for consideratien will be required to
complete a standard questionnaire (copy attached) which.
will be the basis of the initial screening of the
firms qualifications for the design contract for the •
project.. -
(3) A selection committee consisting of one person repre--
-senting-the proposed user of the project,. one person
representing the County agency responsible for the
design and construction of the facility, one person
• representing architects (if an architectural contract)
or -engineers (if an engineering contract) or both and
who are not eligible for consideration for design
services on the project. Other persons can be appointed
to the committee if the selection committee members
believe additional input or assistance is needed to
evaluate the firms being rev:owed, The makeup of the •
selection committee must be 'confirmed by the Planning
• and .Building Committee, . • .
(4) The selection committee will evaluate the firms by
reviewing the data submitted against the project design
criteria•and select no less thanthree firms in order of
preference, deemed to be most highly qualified to perform
the required services.
SELECTION OF ARCHITECT/ENGINEER SERVICES
PROPOSED PROCEDURE
PAGE 2
(5) The County agency responsible for the design. and . •
construction of the project will prepare a list of - - •
• the proposed scope of services to. be performed and •
review the proposed services with the three firms •
•selected. The County agency can then either negotiate
a contract with the most qualified firm for professional
services at a. compensation which the agency determines •
is fair, competitive and. reasonable. Should the agency
be unable to negotiate vsatisfactory contract with the
firm considered to be the most. qualified, at a price.
the agency determines to be fair, competitive and
reasonable, negotiations with that firm shall be
formally terminated. The agency shall then undertake
negotiations with the second most qualified firm..
Failing accord with the:second most qualified • firm,
the agency shall terminate negotiations. The agency - •
_shall then undertake - negotiations with the third
most qualified firm. Should the agency be Unable. to • •
• negotiate a satisfactory contract with any of the
selected firms, the agency shall select additional •
firms in order of their competence and qualification
and continue negotiations in accordance with this
. section until an agreement is reached. • • • •
An alternate method, if the agency determines that the -
firms are equally qualified, would be to ask for price
proposals and select the firm submitting the lowest .
estimated fees. - •
(6) The firm selected and estimated contract cost will
be •submitted to the committee of the Board of . -
Commissioners responsible for the project for approval.. -
and forwarding to the full Boo.rd of Commissioners
for approval.
CorpOration
Other
- OAKLAND COUNTY EXECUTIVE • -
DEPARTMENT OF CENTRAL SERVICES
FACILITIES ENGINEERING DIVISION
- ARCHITECT'S QUESTIONNAIRE -
- L Name of Firm
2. Business Address and Telephone No.:
Address
City ate - Zip Code
Contact .-15-67T671 Telephone No. ,
Typa of Organization (Check One)
Individual
Partnership
Established
-Year - State -•State
5. Name and qualifications of key persons proposed to be assigned
to this project s i.e., profe s sional history, profession
affiliation, past experience for project propoçed, e_ducalion,
etc.
- 1-76
NO
. Total amount of protection provided::
B. Amount of Deductible:
Architect's Questionnaire Page 2
Number of Personnel in Your Present Organization
• A. Registered Professionals
. B. 'Other Professionals.
C. Other
TOTAL
7. Does your firm have Professional Liability Insurance:
YES
C. In the last five years has your fi'm or your insurance
carrier been required to pay claims under your policy::
(if yes, provide information on dates, circumstances,
and amounts paid): .
1-76
Architect's Questionnaire Page 3
8. Has your firm been involved in any of the following areas :
on recent projects:
Detailed Cost Estimating
Life Cycle Cost Analysis
Value Engineering
Construction Management
-Energy Usage Calculations
(if yes for any of the,above, provide informatien on at
:least one project, its owner, and what specifically was
done for each yes answer):
1-76
Architect's Questionnaire Page 4•
9. Complete attached form showing present activities on which
your firm is designated architect of record.
IO. List any comments you have on Oakland County's criteria
and _requirements on architectural services for thisproject.
- 1 -76
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PRESENT ACTIVITIES ON WHICH 'ODR FIRM IS DESIGNATED ARCHITECT OR ENGINEER OF RECORD
NAME AND -TYPE OF PROJECT LOCATION I NAME AND ADDRESS or OWNER
EST I MATED 1 PERCENT COMPLETED CONSTRUCTION
COST 5.3 EU) SUP V.
1 TOTAL NUMBER OF PRESENT PROJECTS; JLOTAL ESTIMATED CONSTRUCTION COST;
------,
#7488
Moved by Daly supported by Dearborn the resolution be adopted,
AYES: Dearborn, Douglas, Dunleavy, -Fortino, Gabler, Hoot, Houghten,
Kasper, Lennon, McDonald, Moffitt, Montante, Nowak, Patterson, Perinoff, Pernick,
Price, Roth, Simmons, Wilcox, Wilson, Aaron, Button, Daly. (24)
NAYS: None. (0)
PASS: Page. (1)
A sufficient majority having voted therefor, the resolution was adopted,
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D, Allen, Clerk of the County of Oakland and
having a seal, do hereby certify that I have compared the annexed copy of
Miscellaneous Resolution #7488 adopted by the Oakland County Board of • ....... • Ir • • • 0 0 0 0. 0, • • • • ........ • • Offl..S•aeL ................... ••••• •••••••n OP
Commissioners at their meeting held on March 18, 1976
with the original record thereof now remaining in my
office, and that it is a true and correct transcript
therefrom, and of the whole thereof.
In Testimony Whereof,- I have hereunto set my hand and
affixed the seal of said County at Pontiac, Michigan.
18th March 76 day of 19„..
Lynn D. .....
By ..... .......... ....... ,Deputy Clerk