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Home My WebLink AboutResolutions - 1975.02.20 - 14571February 20, 1975 FISCAL REPORT BY: FINANCE COMMITTEE, Richard Wilcox, Chairman IN RE: Misc. Res. #6974, Establish Classification and Salary Range Dictation and Automatic Production Typist TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS or Automated Mr. Chairman, Ladies and Gentlemen Pursuant to Rule XI-C of this Board, the Finance Committee finds the sum of $3,867 available in the Classification and Rate Change Line Item of the Salaries Reserve Fund in the Oakland County Budget for the year 1975. The Finance Committee, by Richard R. Wilcox, Chairman, moves the acceptance of the foregoing report. FINANCE COMMITTEE Richard R. Wilcox, Chairman Miscellaneous Resolution 69714 February 6, 1975 BY: PERSONNEL PRACTICES COMMITTEE - Paul E. Kasper, Chairman IN RE: ESTABLISH CLASSIFICATION AND SALARY RANGE FOR AUTOMATED DICTATION AND AUTOMATIC PRODUCTION TYPIST TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairman, Ladies and Gentlemen: WHEREAS the Juvenile Division of the Probate Court has established a Word Processing Center utilizing dictation equipment which receives dictation from dictators geographically located throughout the County, automatic magnetic card typewriters and typists whose duties are exclusively production typing; and WHEREAS in the future, other County Departments will quite likely develop comparable Word Processing Centers as a more efficient and more economical method of preparing reports and case histories by field workers; and WHEREAS the three factors of doing all typing from dictation equipment, mastering the automatic typewriter and the required codes and meeting the physical and emotional demands of continuous production typing call for a higher quality typist with hi gher punctuation and spelling skills and considerable stamina; and WHEREAS commitment to study these positions was included in the 1974 Collective Bargaining Agreement with the Probate - Non-Caseworker Bargaining Unit. NOW THEREFORE BE IT RESOLVED that a new classification of "Automated Dictation and Automatic Production Typist", as described on the attached class specification, be created with the following 1974 salary range: BASE 6 MO. 1 YR. 2 YR. 3 YR. 4 YR. 7,400 7,550 7,700 8,000 8,300 8,600 which is $300 at each step higher than Typist II. BE IT FURTHER RESOLVED that seven (7) positions in the Juvenile Division of the Probate Court be reclassified to the new classification effective June 19, 1974. The Personnel Practices Committee, by Paul E. Kasper, Chairman, moves the adoption of the foregoing resolution. PERSONNEL PRACTICES COMMITTEE Paul E. Kasper,. Chairman ONG P7SOLUTION' OAKLAND COUNTY MICHIGAN GLASS TITLE AUTOMATED DICTATION & AUTOMATIC PRODUCTION TYPIST DISTINGUISHING FEATURES OF THE CLASS • This is a journeyman level specialized typist class. In order to qualify for --this•.class.ification• an employee. must fulfill each of the following three• • requirements: 11 The employee must operate an automatic typewriting machine •which requires the entering of information and codes onto magnetic cards, • magnetic tape or some other electronic information storage device. 2) The •-employee must utilize such equipment to transcribe and type verbatim dictation 'submitted on dictating machine media. . 3) The employee must be engaged on a Jun time basis in the quantity production of typed documents. Employees of Allis class do not perform general clerical duties as part of their regular routine, although they do perform various tasks supportive of their production •typing function. Automatic Typewriter Operators are expected to recognize and to take action to correct deviations from departmental policies and procedures, and to recommend improvements in procedures related to the pro- duction of typed documents. Employees. Of this class perform related duties as assigned. . SUPERVISION RECEIVED Employees of this class, under general supervision, perform their duties according to well-defined departmental policies and procedures, referring unusual and/or complex problems to their, supervisors for direction or decision. ••SUPERVISION EXERCISED Generally none, although employees of this class may assist in training new employees with regard to the operation of automatic typing equipment and/or with regard to departmental policies and procedures. :TYPICAL EXAMPLES OF WORK PERFORMED (The following examples are intended to be descriptive but not restrictive.) Transcribes and types verbatim dictation submitted on dictating machine media onto magnetic cards, magnetic tape or some other electronic informa- tion storage medium, entering appropriate codes so that the material can subsequently be played back to produce a typed document; Operates an automatic typewriter by depressing various keys and buttons in order to instruct the machine to automatically produce typed documents from information stored on magnetic cards, magnetic tape or some other electronic information storage medium; Proofreads typed documents to insure correct spelling, syllabication, punctuation and format; Contacts individuals who have submitted dictation for typing, in order to obtain answers to questions regarding spelling, format or otherissues that . arise during the transcribing of that dictation; Removes completeddictation belts from remote dictation receivers, and replaces them with fresh belts; Maintains files of dictation submitted for typing and/or of documents ' typed; Stocks supply cabinet with typing materials; Performs related duties as assigned. EXPERIENCE TRAINING, KNOWLEDGES SKILLS & ABILITIES A. Required Minimum Qualifications 1. Be a high school graduate. (A certificate •of succossful completion of the General Educational Deveiopmont Test' an overall average standard score of 45 and no sub-test .score 35 will •bc accepted as equivalent to a high school diploma for th.?. purpose qualification.); Automatic Typewriter Operator Page 2 2. a. Have had one year of full-time paid Clerical 'experience as an employee of Oakland County, OR b. Have had two years of full-time paid increasingly reF;ponsiblo • clerical experience obtained in non-County employment, OR _ c. Have successfully completed a course in the operation of electronic automatic typewriting equipment from a high school 7 vocational school or business college;• 3. Type 60 corrected words per minute; 4. Pass the complete examination, including the pre-employment medical, established for the class of Automatic Typewriter Operator; 5. Satisfactorily complete the six month probationary period. B. Additional Desirable Qualifications 1. Some courses in standard commercial subjects; 2. Reasonable knowledge of modern office practices and procedures; 3. Reasonable knowledge of grammar, spelling-and punctuation; 4_ Reasonable ability to follow oral and written instructions; 5. Reasonable ability to make general decisions in accordance with departmental policies and procedures; 6. Reasonable ability and skill in recognizing and correcting departures from routine departmental practices and procedures; 7. Ability to recognize need for and to recommend improvements in - departmental operations. CAREER OPPORTUNITIES Employees in this class may be considered for promotion to vacancies in higher level clerical classifications for which they meet the minimum qualifications. APPROVED BY John Witherup Director of Personnel DATE: #6974 The Chairman referred the resolution to the Finance Committee. There were no objections. #6974 Moved by Kasper supported by Moffitt the report be accepted and resolution #6974 adopted. Discussion followed. AYES: Button, Coy, Daly, Dearborn, Douglas, Dunleavy, Fortino, Gabler, Houghten, Kasper, Lennon, Mc!fonald, Moffitt, Nowak, Olson, Patterson, Perinoff, Pernick, Price, Roth, Wilson, Aaron. (22) NAYS: Hoot, Page, Simmons. (3) A sufficient majority having voted therefor, the resolution was adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) 1, Lynn D. Allen, Clerk of the County of Oakland and having a seal, do hereby certify that I have compared the annexed copy of resolution #6974 adopted by the Oakland County Board of Commissioners .••••••00•••••••••••0 OOOOOOOOOOOOOOOOOOO OOOOOOOOOOOO 00 OOOOO v. ameo••n ••••• at their meeting held on February 20, 1975 OOOOOOOO ...•...•... ..0000•Oss•I•e OOOOOOOOOOOO OOOOOOOOOO ea ee OOOOOO with the original record thereof now remaining in my office, and that it is a true and correct transcript therefrom, and of the whole thereof. In Testimony Whereof, I have hereunto set my hand and affixed the seal of said county at Pontiac, Michigan 21st February 75 this........p....... ..... day ofe4amoot.omo....wl,,oy. Lynn D. Allen ..... By ..... ...... Clerk