HomeMy WebLinkAboutResolutions - 1975.06.05 - 14680The Planning and Building Commi ttee,
Resolution No 7133
be adopted..
June 5, 1975
REPORT •
B y Mr. Nowak
IM RE: MISCELLANEOUS RESOLUTION #7133 - UNIFORM BIDDING PROCEDURES
To. the Oakland County Board of Commissioners
Mr, Chairman, Ladies and Gentlemen:
. -
by Patrick M. Nowak ' Chairman, reports Miscellaneous
with the recommendation. that the resolution
PLANNING AND BUILDING COMMITTEE '
Patrick M. Nowak, Chairman
RESOLUTION NO. 7133 May 22, 1975
RE: UNIFORM BIDDING PROCEDURES
BY: PLANNING AND BUILDING COMMITTEE- Patrick M. Nowak, Chairman
TO: THE OAKLAND COUNTY BOARD OF COMMISSIONERS
MR. CHAIRMAN, LADIES AND GENTLEMEN:
WHEREAS, your Committee has determined that variances
have occurred in bid opening practices by various County
departments; and
WHEREAS, it would be in the best interest of all
concerned parties to have a common bid opening procedure
used by all County agencies receiving bids on capital
projects; and
WHEREAS, a uniform bid opening procedure will avoid
confusion and/or errors by contractors bidding on work
through the various County agencies.
NOW THEREFORE BE IT RESOLVED,: that all County agencies
involved in the bidding of capital projects shall follow
the same uniform bidding procedure, as described in the
document attached hereto.
The Planning and Building Committee, by Patrick M. Nowak,
Chairman, moves the adoption of the foregoing resolution.
PLANNING,AND BUILDING COMMITTEE
Patrick M. Nowak, Chairman
HEREB)KAPPROVE THE FOREGOING RESOLUTION
OAKLAND (.."(,)'Ffihi. 72,XECUTn
DEPARTENT
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The following Is a step -ly -sten procedure for the open 2._nz.
of all bias roceived by tbe Department of (2.'-hra,1 Services for
the County hoard. of Comalssin..)r'ers. sa:to j,s.r(cedure is also
recommiendb:d for use by other County so that a7.1.1 bidding
of ij)a1.,-1 .:uld County capital projects are done on the same i.:,,erera
tasis apeiding coofusion. and/or errors by contractors biddin
Ci'•..,hrtn_h411. vacrioL.:s Conty agencies.
(1) All Is will he opene9. at the and
fine that As described in and is a Dart 'of the
hStd ad\Torlserter.
(2) The de-partHetal representative, responsible -for
the bid etu%.hin, ,):,11 introduce himself and
announce that it is now o'clock, the
time specified for the rdefot of bids and h.c
more bids shall. be recblved on _
project, (The closi.n of receipt of bids
be exactly at the time specified), Any bids
si.lbmitted. after tr;he noL he 5c5b pt(7d.
(3) The departmental representative, responsible for
the openimt,], ca]'j. introduce other County
re•resh.tatives, c...,nsul'uants, local, Stat..? and/
or resprEert:atives In attendance at the
bid Tte represent-.ti..le
shall ,:xplain the bid opening proceiThre to be
used and what emi_ssions 01l.L1. automatically
prevent -a bid from U",7 Bids not read
shall be returned to the 11idder as soon as
possible arf.'1...,e0 the bI.d opening.
(4) The ,:.obsr'shon'.:,a1 represontattve shall pr..:.set! to
open ':,no ds individually by announcin•tot he
has ? from the cc.:mit,-)any
and then follow the proscrAbea procedure as out-
lined below:
(a) Announce that a bid bona or other abrroved
thid security is (=closed.
(h) T1" 'rPon sined and 71s
lthb form soecrified.
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I -IIII d:
:PDING FECCEDUEE
(c) Ali documents andior attachments
to be subTdtted as part of the P1ji:37-a1
ane enclosed,
d on the Fronosal Form is completely
I illed out so that the total amount of
the hid can be neadily determined.
(e)TJally of the above items are m.issiup7 or
Incomplete, the bids will not be read, or
accepted, but returned to Lhe envelope
to be returned to the Bidder, I? t.he
above items ane enclosed and all order,
then the total base bid shall
al 'r':: with the bid fur any altornatos
listed in the proposal. Cn. unit price
prope-,:Us, the individual unit prices
for nc..: apparent low bidder shall be
read '7.fter ala cl he total base bids
are read,
(f) After all bibs havb been road, the depart-
mental representative will Otat.e that the
bid opening is closed and the bids will
be c:1?ferred to thF abnnopriate office for
tat .1;t -lon and rrenciTatien to the proper
comm!.ttee of the flc•ard of Comis,sieners,
'vi cri required.
In tabulating the bids, the following items will cause a
recoffm,.:hdatioh ..)f . rejection of the bid if not correcH2O, in
writini by th.: i'..idden within ft hours after rlottl.fi:..n-i..on by
the pfrice ta1ulati1'17 the bids:
a: !1. ,.":? T L,, .T 1 I. ) " • • O. .
Bid security- bein wr:1-: amount.
Bid. security not Py authcbrir.: persoh or
issued hy firm mei (A.Prv'ed fur OlD :0021
Michigah.
Bidder not licensed for specific trade (if
.11cense is -1',e(TWIA:) ln Michigan,
Fronosal 1214ned. by person not, authorized legally
to for flrT
Any other' irre—Aanities and/or formalitiLes not
considered essz .r.,1...ial to the bid price submitted.
(-1 )
:
If the R1c1der requests at ad,4iustm.ent in the bid due to
correctL ons requested, the bid wili a7.1tomaticaljy be rejected,
ig fc Ion
(1) WI"'IttCfl
no s .
1. 1. r C C FiCe
O-:7 OT IT IICTH
(2). Whore d have Tic. a mistake,
such a must be c .:.'?.11ea
TO the attention
of the Ccius-ty and within 24 hours
after the opening of bids. If sd.ch not -ice and
prO0. convinces the County- that an hone5t mistake
has been made, the Mdden will be allowed. to
withdraw his bid.
#7133
Moved by Nowak supported by Patterson that resolution #7I33 be adopted.
AYES: Daly, Dearborn, Douglas, Dunleavy, Fortino, Gabler, Hoot, Kasper,
Lennon, McDonald, Moffitt, Montante, Nowak, Olson, Page, Patterson, Perinoff,
Pernick, Price, Roth, Simmons, Wilcox, Wilson, Aaron, Button. (25)
NAYS: None. (0)
A sufficient majority having voted therefor, resolution #7133 was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
1, Lynn D. Allen, Clerk of the County of Oakland and
having a seal, do hereby certify that I have compared the annexed copy of
Resolution #7133 adopted by the Oakland County Board of
m oCoommiso •ipppr5 aeamaaemea 00000000000000000000 *calf amemr "we. 00000 a• 0 000
at their meeting held on June 5, 1975 ....•••400 OgeMe•• Po ea me• • ogoos•-aa••••.praeoeboaDa••••••opsava•••••••••9P
with the orlginal record thereof now remaining in my
. office, and that it is a true and correct transcript
therefrom, and of the whole thereof.
In Testimony Whereof, I have hereunto set my hand and
affixed the seal of said County at Pontiac, Michigan
5th June 1c) 75 this ............. 00000000 day. of......... 000000
Lynn b. ..... ----Clerk
By .....
•
p•bgaaaavaaa.60 ........ ....Deputy Clerk