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HomeMy WebLinkAboutResolutions - 1975.03.06 - 14714The PERSONNEL Committee, March 6, 1975 REPORT By Mr, Kasper IN RE: MISCELLANEOUS RESOLUTION 0986 - AMENDMENT TO MERIT SYSTEM RESOLUTION To the Oakland County Board of Commissioners Mr. Chairman, Ladies and Gentlemen: by Paul E. Kasper ' , Chairman, reports MiscellEmcous . ..._ . __,....... - , Resolution No. 6 986 with the recommendation that the resolution . be adopted.. PERSONNEL COMMITTEE Paul E. Kasper, Chairman February 20, 1975 RESOLUTION NO. RE: AME=ENT TO MERIT SYSTEM RESOLUTION BY: PERS=EL COMMITTEE TO: THE OAKLAND COUNTY BOARD OF COMMISSIONERS MR. CHAIRMAN, LADIES AND GENTLEMEN: WHEREAS, the Oakland County Merit System was established by Miscellaneous Resolution No. 4606, after adoption by the Electors of the County of Oakland at a General Election held in November, 1966; and WHEREAS, the name and manner of selecting the Committee as set forth in Paragraph III of the Merit System Resolution has been changed; and WHEREAS, it is necessary to change the Merit System Resolution wherever the words "Board of Supervisors" appear and certain other phrases in Paragraphs II, III, IV, V and VI. NOW THEREFORE BE IT RESOLVED that Miscellaneous Resolution No. 4606 be amended by striking out Paragraphs II, III, IV, V, and VI in their entirety and inserting therein new Paragraphs 11, III, IV, V, and VI to read as follows: This resolution applies in its entirety to all employees paid by the County of Oakland, except: A. The employees of the Oakland County Road Commissions and B. No provisions covering the manner of selection, appoint- me-,?t, removal from office or limitation of political activity shall apply to: 1. Officers elected by popular vote, and persons appointed to fill vacancies in such offices. 2. Officers and employees whom the Constitution specifically directs the manner of appointment. 3. Members of Boards and Commissions, officers and employees specifically required by law to be appointees of the Board of Commissioners, the Governor or other non-county officials or official bodies. 4. One deputy or assistant to each of the elective offices, who in case of vacancy in the elective office or inability 6986 of such elective officer to perform his duties, would be entitled to perform the duties of the office until the vacancy is filled or the inability removed. 5. The attorneys and investigators employed by the Prosecuting Attorney's Office. 6. The Judicial Secretaries to the Circuit Court and Probate Judges, 7. Those serving in temporary or part-time County positions. The Personnel Committee shall have final determination as to who shall be covered within the intent of this resolution. III. The Merit System shall be administered by a Personnel Committee or its successor committee pursuant to any fu ture reorganization of the Board of Commissioners, made up of members of the Board of Commissioners, to be appointed pursuant to the rules of the Board of Commissioners. The Personnel Committee shall meet at such times and places as its Chairman shall designate in accordance with the rules of the Board of Commissioners. IV. The duties and responsibilities of the Personnel Committee shall be as set forth in the rules of the Board of Commissioners and in addition shall include the preparation and enforcement of specific rules and regulations to carry out the provisions and intent of this resolution and recommending to the Board of Commissioners on the provisions of all employee fringe benefit programs. A. Copies of the rules and regulations developed by the Personnel Committee and an future changes in such rules and regulations shall be submitted to the Board of Commissioners at a regular meeting of the Board of Commissioners and shall become effec- tive thirty days after such meeting unless objection is received in writing by the Chairman of the Board of Commis- sioners, in which case the objection shall become a matter of business at the next meeting of the Board of Commissioners. V. The policies, rules and programs of the Personnel Committee shall be administered by the County Executive whose Director of Personnel shall be the Executive Secretary to the Personnel Committee. VI. The Merit System shall provide: A. The continued maintenance of a formal classification plan and salary schedule with the Personnel Committee being the final County appeal body on classification Tatters. B. That all County positions shall be filled by the selection of all County employees on the basis of merit as measured by com- petitive examinations under rules and regulations prom ulgated by the Personnel Committee, except: 2. Those positions specifically exempted by the provisions of these policies; and 2. Incumbent County employees shall not be required to take competitive examinations for the classifications they hold as of the effective date of this resolution and shall be given regular status in such classification; and 3. Positions may also be filled by the transfer, promotion or re-employment of an employee with regular status in the County service provided the employee meets at least the minimum qualifications shown in the latest written specification of the classification of the new position, and a. While vat compulsory, department heads havinj a vacancy to be filled by promotion may request that a promotional examination be held, in which case the department head shall be required to make his selection for promotion to each vacancy in that classification from the five highest ranking candidates from his department who passed the examination. 4. If it is necessary to fill a.posi -i,on before a competitive examination can be held, a person who meets the 7ini -m4m qualifications for the classification can receive one non-renewable provisional appointment for a period of not more than six months. C. That open competitive examinations shall be open to all persons who meet the minimum qualifications for the classification as spelled out in the latest =roved written specification for the classification, except that, depending on the current labor market for the classification being examined for, competition for a particular examination may be limited to residents of Oakland County. 1. Applications to take an open competitive examination may be rejected if the applicant fails to meet the minimum qualifications for the classification; if the application was not received or postmarked before the announced last date for filing applications; if the applicant has a documented record of previous unsatisfactory service in County employment or elsewhere, of such nature as to demonstrate unsuitability for employment in a position of the classification for which he is applying; or if the applicant has been found guilty of a felony, a crime of moral turpitude or has received a dishonorable discharge from the armed forces of the United States. (The appli- cation of this section to be tempered by the nature of the crime, the applicant's subsequent rehabilitation and the type of position applied far.) D. That examinations shall be conducted and scored in an objective manner and may be made up of written tests or oral tests or performance tests or personality evaluations or physical ability tests or involve a rating of past experience and training, or be made up of a combination of such tests. E. That examinations shall be publicly announced at least sena.r calendar days in advance of the last date for filing appli- cations by means of an announcement posted on the official bulletin board in the County Personnel Office, by advertise- ment in the two County published newspapers with the largest County circulation and by such other means as the Director of Personnel shall. deem appropriate. n11. Li F. That written notification shall be mailed to each qualified applicant at least five calendar days in advance of the examination, notifying him of the time and place of the examination. 1. Rejected applicants shall be notified at the same time, giving the reasons for their rejection. 2. Rejected applicants shall have the right to first review their application with the Personnel Departmen t and, if not satisfied, to appeal the rejection to the Personnel Committee which shall have the power to reverse, modify or affirm the Personnel Department's action. G. That all candidates shall be notified by mail of their examination scores and successful- candidates shall be given their ranking on the eligible list. 1. All candidates shall have the right to first review their examination results with the Personnel Department and, if not satisfied, to appeal the examination results to the Personnel Committee which shall have the power to to reverse, modify, or affirm the Personnel Department '5 action. H. That in the filling of a vacancy, County Department Heads shall have their choice of the top five ranking persons on the eligible list for the classification of the vacancy. 1. Eligible lists shall remain in effect for six months unless exhausted, superseded by a new eligible list for that classification or extended for another six months by the Personnel Committee. I. That all County employees, except those exempted by the pro- visions of these policies shall be required to successfully complete a probationary period of six months before competitive appointments, or promotions shall be considered complete; at which time they will be deemed to have regular status in their classification. J. That employees with regular status shall not be separated from the County service or demoted except for cause, or for reasons of curtailment of work or Zack of funds. K. That a formal appeal procedure be devele-eigiving employees with regular status the right to appeal dismissals, suspensions, demotions and disciplinary actions to a Personnel At.' —7, Board which shall act as the final County appeal body in matters of dismissals, suspensions, demotions and disciplinary actions involving covered County employees and departments and whose decisions shall be binding on such employees and departments. The Appeal Board shall be made up of five members; too members selected by the County's employees in the same manner in which employee members of the Oakland County Employees' Retirement Commission are elected; two Members of the Board of Commis- sioners appointed pursuant to the rules of the Board of Com- missioners with the apProvat of the Board of Commissioners and the fifth Member to be sleeted by a majority vote by the other four members. I Paul E. KhspVr, Chairman 3/6 /7 5-- Dow. 1. If the four members of the Personnel Appeal Board are unable to select the fifth member within thirty (30) calendar days after their appointment, they shall so notify the Oakland County Circuit Court Bench which shall appoint a fifth member to the Personnel Appeal Board within fifteen (15) calendar days. The members of the Personnel Appeal Board shall be selected for one year terms beginning Jailuory 1 of each year. (Those members of the Personnel Appeal Board elected and appointed during the trial period of this system shall serve through December 31, 1967.) Personnel Appeal Board members shall receive the same per diem compensation and mileage as that paid to Member of other Boards aniCommissions appointed by the Board of Commissioners. No member of the Personnel Appeal Board shall have been a County employee within one year prior to the date of appointment to this Board. The appeal procedure shall provide for the scheduling of a hearing within a reasonable length of time after the receipt of the appeal. t, That the political activities of covered County employees be limited to those allowed under rules and regulations promulgated by the Personnel Committee." The Personnel Committee, by Mr. Paul. E. Kasper, Chairman, moves the adoption of the foregoing resolution. PERSONNELCOMMITTEE #6986 Moved by Kasper supported by Daly that resolution ;E6986 be adopted. AYES: Dunleavy, Fortino, Hoot, Houghten, Kasper, Lennon, McDonald, Moffitt, Montante, Nowak, Olson, Patterson, Perinoff, Pernick, Price, Roth, Simmons, Wilcox, Button, Coy, Daly, Dearborn. (22) NAYS: None. (0) . A sufficient majority having voted therefor, the resolution was adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lynn D. Allen, Clerk of the County of Oakland and having a seal, do hereby certify that I have compared the annexed copy of Resolution #6986 adopted by the Oakland County Board of Commissioners ▪ OOOOO OOOOOOOO 0U01.<0.0"dg•0•BOO•0,01n 0900.640. OOOOO P.•00"1.00.9•116170.711•0" at their meeting held on March 6, 1975 ▪ .......... es•“..tliset•e•004"" 1.041".41•00Dea-el"...00 n .“0- 00 •nn ...d with the original record thereof now remaining in my office, and that it is a true and correct transcript therefrom, and of the whole thereof. In Testimony Whereof, I have hereunto set my hand and affixed the seal of said County at Pontiac, Michigan this ..... day Lynn D. Clerk ........ ....... ----Deputy Clerk #6986 The Chairman announced pursuant to Rule XI-E the matter shall be laid over to the next regular Board meeting.