HomeMy WebLinkAboutResolutions - 1975.03.06 - 14720By Mr. Nowak
The Planning and Building Committee,
Patrick M. Nowak 2 Chairman, reports Miscellaneous by
March 6, 1975
REPORT
IN RE: MISCELLANEOUS RESOLUTION #6994 - APPROVAL OF LEASE AND RENOVATIONS FOR
52ND DISTRICT COURT, 1ST DIVISION
To the Oakland County Board of Commissioners
Mr. Chairman, Ladies and Gentlemen:
Resolution No. 6994 with the recommendation' that the resolution
be adopted.
PLANNING AND BUILDING COMMITTEE
Patrick M. Nowak, Chairman
Miscellaneous Resolution 6994 February 20, 1975
BY: PLANNING AND BUILDING COMMITTEE - Patrick M. Nowak, Chairman
IN RE: APPROVAL OF LEASE AND RENOVATIONS FOR
52ND DISTRICT COURT, 1ST DIVISION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairman, Ladies and Gentlemen:
WHEREAS it is necessary to provide additional space for the new District Judge,
52nd District Court, 1st Division; and
WHEREAS a proposed lease with the City of Walled Lake, which will terminate on
July 1, 1977, will provide for the leasing of 841 sq. ft. of the Council Chambers at $4.30
per sq. ft. and 1,620 sq. ft. of vacant adjacent property at $0.30 per sq. ft. for the
erection of a portable building to handle the administrative functions of the Court; and
WHEREAS your Committee recommends that said lease, in the form attached hereto,
between the County of Oakland and City of Walled Lake be executed;
NOW THEREFORE BE IT RESOLVED that the lease agreement between the City of
Walled Lake and the County of Oakland for the leasing of 841 sq. ft. of the Council Chambers at
$4,30 per sck ft. and 1,620 sq. ft. of vacant adjacent property at $0.30 per sq ft. for the
erection of a portable building to handle the administrative functions of the Court be approved.
BE IT FURTHER RESOLVED that the Chairman of the Board be and he is hereby
authorized to execute said lease on behalf of the County of Oakland.
The Planning and Building Committee, by Patrick M. Nowak, Chairman, moves the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Patrick M. Nowak ,01Chairman
LEASE OF FACILITIES FOR THE USE OF
THE 52nd DISTRICT COURT
This Agreement is made this .,(4,e day of
1975 by and between THE CITY OF WALLED LAKE, a municipal cor-
poration, herein called the Lessor, and THE COUNTY OF OAKLAND,
the District Control Unit having responsibility for the 52nd
District Court of the State of Michigan, herein called the
Lessee.
1. Lease of Premises.
The Lessor agrees to lease to the Lessee and the
Lessee agrees to lease from the Lessor, for the benefit of the
52nd District Court of the State of Michigan, the following
premises located in the City of Walled Lake, Oakland CountY,
Michigan:
a. The Council Chambers of the City of Walled Lake
located in the City Hall at 1499 West Maple Road, Walled Lake,
Michigan, to be occupied and used as a Court Room in accor-
dance with the terms and conditions of this Lease.
b. A parcel of land adjacent to the north wall of
the City Council Chambers and to the northeast corner of the
present Court facilities adjacent to the City Hall sufficient
to erect and maintain a twenty (20) foot by forty (40) foot
portable office building for the exclusive use of the 52nd
_
District Court personnel engaged in Court and related operations.
• 2. Term,
The term of this Lease shall begin on the day that
the Council Chambers are ready for occupancy by the Court,
•but not later than the 2a.11_ day of JU • , 1975, and shalll De
end on the first day of July, 1977. Lessee shall have an
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option to renew this Lease for one (1) additional year, ending
on the first day of July, 1978, at the same terms and conditions,
by giving written notice to the Lessor of its intent to do so
not less than ninety (90) days prior to the expiration of
the current term.
3. Rent.
As rent for the premises for the term hereof, the
Lessee shall pay to the Lessor a monthly rental of Three
Hundred Forty-two ($342.00) Dollars. The first payment shall
be paid upon delivery of this Lease and a like sum shall be
paid in advance on the first day of each calendar month
following the beginning of the term as defined in Paragraph 2,
during the term of the Lease.
4. Use of Council Chambers.
The Council Chambers will be used by the District
Court only during the hours beginning at 8;00 A.M. and ending
at 6:00 P.M. Monday through Friday, except in case of an
emergency. The Lessor shall have the use of the Council
Chambers at all other times.
5. Required Alterations.
The Lessee shall, prior to occupancy, perform the
following renovations or alterations to the leased premises:
a. Council Chamber furnishings shall be relocated
to put the Council table, which also will be used as the bench
for the Court, against the west wall rather than against the
north wall of the Council Chambers.
b. Lessee will construct a passage door between the
Council Chambers and the existing District Court at the south
end of the west wall of the Council Chambers, such door to
match the decor of the Council Chambers.
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c. Lessee will identify the passage way door from
the Council Chambers to the City Hall itself as an 'emergency
exit and shall install appropriate hardware to discourage
use of this door as a passage way by the public.
d. Lessee shall replace the carpeting in the Council
Chambers with carpeting accePtable to the Lessor as a part
of the relocation described in Paragraph a.above.
e. The Lessee shall soundproof the passage door
between the Council Chambers and the City of Walled Lake
machine room for the purpose of eliminating or muffling noise
emanating therefrom.
6. Portable Office Building.
The Lessee shall, upon receipt of a building permit,
erect a twenty (20) foot by forty (40) foot portable office
building adjacent to the City Hall within the area leased
hereunder, install concrete sidewalls with a weatherproof en-
closure, install infrared heaters and properly landscape the
north and east sides of the portable building to screen said
building from public view.
7. Utilities.
Lessor will be responsible for heat, light, and air
conditioning for the Council Chambers using existing systems
presently in operation. -Lessee will be responsible for all
utilities, heat and air conditioning in the portable building
and the passage way adjacent to that building connecting the
present District Court facilities with the north door to the
Council Chambers. All such utilities shall be separately
metered and billed directly to the Lessee.
8. Maintenance and Repair.
Lessor will maintain and keep in good repair the
Council Chambers. Lessor will also provide twice weekly
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cleaning services for the Council Chambers and the portable
building including vacuuming of all carpets,,dustirig and/or
wiping of all counters, railings, pictures, and emptying of
all waste baskets and rubbish receptacles. Annually, the Lessor
will wash and/or paint walls and ceilings as required, clean
carpeting if needed, clean lighting fixtures and dry clean or
wash drapes. The cost of cleaning services for the portable
building and for more frequent or additional custodial services,
if desired by the Lessee, will be paid for by the Lessee
at the cost of such services to the Lessor. Except as provided
in this paragraph, the Lessee will be responsible for all
other maintenance and repair of the portable building and
adjacent passage way.
9. Drives Sidewalks and Parking Lots.
The Lessor shall maintain the driveways, sidewalks
and parking lots of_ the-City Hall and Court facilities, in-.
eluding snow removal. Should the parties determine that present
parking facilities are inadequate to serve both the expanded
52nd District Court and the needs of the City Hall, the
Lessee shall contribute to the cost of such additional parking
facilities in proportion to the usage by the District Court
of the parking lots as compared to the total usage of the
parking lots.
10. Insurance.
The Lessor shall provide fire, extended coverage
and vandalism and malicious mischief insurance covering the
Council Chambers. The Lessee shall carry such insurance
covering the portable building and the passage way. Both parties
shall provide public liability and property damage insurance
covering their separate operations with respect to the property
leased hereunder.
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11. .Signs.
The Lessee and/or the 52nd District Court may erect
necessary signs on the exterior and interior walls of the
property leased hereunder in order to direct the public to
proper areas.
12. General Conditions.
a. The Lessee shall use and occupy the premises
only for the purposes for which they are let, shall keep the
premises in accordance with all police, sanitary and other
regulations imposed by any governmental authority, shall
observe all reasonable regulations and requirements of under-
writers concerning the use and condition of the premises
tending to reduce fire hazards and insurance rates and will
not permit or allow any rubbish, waste material or products
to accumulate on the premises, and will not assign this Lease
or sublet the premises or any part thereof without the consent
of the Lessor thereto endorsed hereon in writing.
b. If Lessee shall hold over after expiration of
the term, any future right of possession nöt evident by
an instrument in writing executed and delivered by the land-
lord, shall be a tenancy from calendar month to calendar
month and for no longer term.
c. If the demised premises become wholly untenant- .
able, through damage or destruction by fire or other cause,
this Lease shall be void; if partially untenantable the Lessor
shall repair the same with all convenient speed and the obli-
gation of the Lessee to pay the monthly rental shall continue
in full provided such repair shall be completed within sixty
(SO) days.
d. The Lessee, on payment of the rental at the
time and in the manner aforesaid and performing all of the
foregoing covenants, shall and may peacefully and quietly
have, hold and enjoy the demised premises for the term afore-
said.
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CITY OF WALLED LAKE
By cr,y(r,,ti[2V/ 4 c:I
ty(,Manager
COUNTY OF OAKLAND
By
airman, Board
/baw
Subscribed and sworn to before me this //1 day of
, 1975.
otary Pub
. NotaFy Commiu17 5N-ph.:er:
13. Termination.
Upon the expiration or termination of this Lease
or of any renewal or replacement hereof, the Lessee shall
remove the portable office building and all related structures
and shall restore the area and the landscaping thereof to the
conditions existing at the date of execution of this Lease.
IN WITNESS WHEREOF, the parties hereto have executed
this Contract at the City of Walled Lake, Oakland County,
Michigan, upon the day and year first above stated.
of Commissioners -
STATE OF MICHIGAN)
)SS.
COUNTY OF OAKLAND)
FISCAL NOTE March 6, 1975
BY: FINANCE COMMITTEE - Richard R„ Wilcox, Chairman
IN RE: MISC. RES. #6994 - APPROVAL OF LEASE AND
RENOVATION FOR 52ND DISTRICT COURT, 1ST DIVISION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairman, Ladies and Gentlemen:
Pursuant to Rule XI, C of this Board, the Finance Committee finds
the sum of $25,859.00 available in the Contingent Fund in the 1975 Oakland
County Budget These funds should be transferred to the following budgets:
District Court line item - Rent $ 4,102
District Court fine item - Communications 400
District Court line item - Heat, Lights, Gas & Water 1,477
District Court line item -Janitorial Services 880
D. FO, - Special Projects 19,000
$25,859
FINANCE COMMITTEE
Richard R. Wilcox, Chairman -
#6994
Moved by Nowak supported by Coy that resolution 0994 be adopted.
AYES: Pernick, Price, Roth, Simmons, Wilcox, Button, Coy, Daly, Dearborn,
Dunleavy, Fortino, Hoot, Houghten, Kasper, Lennon, McDonald, Moffitt, Montante,
Nowak, Olson, Patterson. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and
having a seal, do hereby certify that I have compared the annexed copy of
Resolution #6994 adopted by the Oakland County Board of Commissioners
at their meeting held on March 6, 1975
with the original record thereof now remaining in my
office, and that it is a true and correct transcript
therefrom, and of the whole thereof.
In Testimony Whereof, I have hereunto set my hand and
affixed the seal of said County at Pontiac, Michigan
this 7th day o f March
Lynn D. Allen........ .............. Clerk
By Deputy Clerk