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Home My WebLink AboutResolutions - 1981.06.18 - 14771MISCELLANEOUS RESOLUTION 81221 BY: FINANCE COMMITTEE, DENNIS MURPHY, CHAIRPERSON IN RE: CONSOLIDATED INFORMATION RESOURCES FOR COURTS AND LAW ENFORCEMENT (CIRCLE) GRANT ACCEPTANCE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairperson, Ladies and Gentlemen: WHEREAS Miscellaneous Resolution #8145 requires the Finance Committee to review acceptance of all grants that vary less than ten (10) percent from the grant appli- cation; and WHEREAS the Oakland County Board of Commissioners' by Miscellaneous Resolution #81039 authorized application of the Consolidated Information Resources for Courts and Law Enforcement (CIRCLE) Grant; and WHEREAS the subject grant covers the period of April 30, 1981 through March 31, 1982 and is in the amount of $181,940, the amount of the grant application; and WHEREAS of the $181,940, $71,265 (40%) is Federally funded and $110,675 (60%) is County funded; and WHEREAS acceptance of this grant does not obligate the County beyond the grant period. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accept the CIRCLE Grant in the amount of $181,940 and that the Chairperson of the Board of Commissioners is duly authorized to execute the attached agreement. BE IT FURTHER RESOLVED that pursuant to Rule XI-C of this Board, the Finance Committee finds that the $110,675, the County Match, is available in the 1981 Computer Services - CLEMIS Development appropriation and that no additional appro- priation is required. Mr. Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution. FINANCE COMMITTEE Grant Application Grant Award Variance Favorable/ (Unfavorable) FINANCIAL IMPLICATION CONSOLIDATED INFORMATION RESOURCES FOR COURTS AND LAW ENFORCEMENT GRANT APPLICATION/AWARDS 4/30/81 - 3/31/82 Operating Transportation $ 240 $ 240 Travel 1,600 1,600 Memberships, Publications 100 100 Data Software Package 180,000 180 000 TOTAL $181,940 S181,940 Source of Funding, Federal $ 71,265 $ 71,265 County 110,675 110,675 TOTAL r$181,940 S181,940 ).? WILLIAM G. MILLIKEN Go-v•rnor PROJECT DIRECTOR iName, Title, Address anc Teephonei Shan Topiwalla, DP Director Oakland County Computer Services Department 1200 N.. Telegraph Road Pontiac, Michigan 48052 (313) 858 -0817 PROJECT FINANCIAL OF-FICER (Name, Titte, Acdress and 'Telephone Thomas Duncan, Director of Accounting Oakland County Executive Building 1200 N. Telegraph Road Pontiac, :.achizan 48053 (313) 858 -0375 ACTION ; I PLANNINn DISCRETIONARY TiORIGINAL I:REVISED HSUPPLEMENTAL L CLASS I CLASS II JC L AS-51H APPROVED BUDGET DETAIL Personne: Cont-acteaI ,.Pr•lessional Services') Travel Sucp,nes 0er51;n9. Expenses ! Equipme5t COrsTrQc:,on _TOTAL AMOUNT 180.0001 .1,840 100! 181,9401 Wallace F. Gabler, Jr., Chairm.an County Board of Commissioners pate _ FOR , STATE OF MICHIGAN DEPT. OF MANAGEMENT AND BUDGET OFFICE OF CRIMINAL JUSTICE PROGRAMS Second Floor, Lewis Cass BuiIclin; LANSING, 48905 PHONE NO. 373•3992 SUaGP,ANTEE, IMPLEMENTING AGENCY Oakland County BcPre of G=Ifaq'..oaers SU ilAr.!T CONTRACT: WITH BUDGET SUBGRANT AMOUNT $71,265 CONTRC.P., NUMBER oc.17- 30632-1 A80 LEAA •LOCAL CONSENT BY — _ PROGRA ,..,, YEAR AND NUMBER PERIOD OF FUN'2-1:::.: clo.P 1980 006 STARTING 4 /3/81 LEAA _ , END ,NCi 3/37±87 _ PROJECT NAME Consolidated infcrmatic% Resour for Courts and Law Enforcemnt (CIRCLE) i Source of Funds AMOUNT i PERCENT 1 i — edera iS 71,?6 :1 1 40 State Buy -in ! 1 Local Cach Match 1 110,675 1 60 ! State Cash Match _1 TOTAL ---1T-1 1, Remarks Award is hereby made in the amount and for the period shown above on the basis of the approved app,ca .Con and suppcii.c and attached speciai conditions. The subgra.nt becomes effective as of the, start!no. date above and upon return to this office of :he copy of this contract executed by the subzirantee's duly authorized representatives named below. All subgrants are subject to the provisions of the Michigan Office of Criminal Justice Programs and LEAA GUideines. _ _ Acceptance By Subgrantee: Authoriz By: Charles P. Davoli, Director ;4/ ; /Da7 Date Project Direct,O , F inancial CIc Date 9/1/73 MICHIGAN OFFICE OF CRIMINAL JUSTICE PROGRAMS FORM 109 R2/7S - APPLICATION SUMMARY Plan Year 1980 Control NI: 30632-1A80 Period of Fu7.di:ng 4/1/81 Eo 3/31/82 Progra7, Specialist Verkaik Code ;mount 71,265 006 71,265 110,675 Code AO u 142 71,265 181,940 Program Tttlo PLANNING AND MANAGEXENT Element Title LOCAL INTEGRATED INFORMATION SYSTEM RECOMXFSDED YUKDS Federal Buy-In Local Cash State Cash TOTAL Ap?licant OAKLAND COUNTY Implemenr1n6 Agency BOARD OF C0MISS1ON 7RS Project Dizeczor (ame and Title) Shan Topiwalla, Director of Comnuter Services Project Title CONSOLIDATED INFO. RESOURCE FOR COURTS & LAW ENF. (CIRCLE) Class of Funds 0 0 III Date Su,77lary Revised PRO3 12-M: Oakland County, with a population of more than one million, is served by 57 Criminal Justice Agencies consisting of: 41 Police Departments Sheriff's Department - Oakland County Safety Division 10 District Courts Friend of the Court Circuit Court Probate Court Prosecuting Attorney The combined budget of these agencies is in excess of 85 million dollars annually. In 1979, 1.8 million dollars of this budget was expended for 10 separate computer systems. While these systems provide valued support to the individual disciplines, the means to share information between jurisdictional functions does not exist. Many of the same items of information are collected and maintained in each of the systems. OBJECTIVES: in order to eliminate redundant information and provide the means to mechanize sharing of data, a Consolidated Information Resource for Courts and Law Enforcement (CIRCLE) is being developed. CIRCLE consists of a data base managemen software package (DB/DC), the technical resources to maintain the data base master files, and the policies and guidelines to control the sharing of the data. The DB/DC software provides for consolidation of all criminal justice related information into a central data base and for the definition of correlational attributes of data items thus facilitating implementation of an integrated Criminal Justice Information System (CJIS) for Oakland County. While there are numerous CJIS projects across the country, a unique approach for the Oakland County CjIS is being proposed. Existing CJIS systems have evolved as separate S. APPLICATION SUK.1ARY OCIT 1/30632-1ASO Oakland County Consolidated Info. Research for Courts and Law Enforcement (CIRCLE) OBJECTIVES: (continued) functions which are interfaced later to form the information system. This method is typically incomplete, inflexible, and difficult to maintain. Oakland County, on the other ,hand, intends to establish en integration facility; define the information linkages required; and develop guidelines necessary for a truly comprehensive information system. The combination of these is to be CIRCLE. The CIRCLE concept provides the means for an orderly progression of various - disciplines into an integrated CJIS. EVALUATION: The project will be evaluated based on the following criteria: 1. Selection and installation of Data Base/Data Communication software. 2. - Establishment and publication of CIRCLE policies and guidelines. 3. Initiation of Integration of the Law Enforcement Systems. 4. Provisions for integration of the remaining Criminal Justice functions. -2- 32 I 1 1 91 NOT IDENTIFTABLE NOT IDENTIFIABLE I CONTROL NUMBER 30632-1A80 CRIMINAJ. JUSTICE MAJOR ACTIVITY -4 - - SCANT CATEGORY - 04 TiN-FOR.1%- IATION SYSTEMS _ 0.7EcTivEs 1 111 _f Develop_systems and_procedures_for te ev1ution of effectiveness of Criminal 1 - ' ! iustice programs._ 041 _L_Develop_and_implement .improved systems and advanced methods of administration - ! which will abet police operations and promote more effective management. 064 1 Enhance capability of courts in area s with-high crime incidents to maintain an . _ , accelerated criminal justice process through improved administration. XT.ThODS AND EROCFMIRES (.!.:axirior of five) 032 ' Pr ovide training for management personnel. 1 ' 033 f Provide training for operational personnel. 048 ! Design and implement improved management systems. 056 I Design and conduct a system of crime analysis. EVALUATION CRITERIA Maximum of five) 007 Subjective evaluation by line personnel. 008 i Subjective evaluation by supervision. 027 I Cost benefit analysis. 037_1 Enhance flexibility of System. 035 ! Identify procedural improvements. I INSFECTIOti FACTORS (1-'2ximum of six) PROGRAM INSPECTION SCEDULE. 017 Examine procedure for documenting equipment use. - 020 . _._ _. _ II Quarzerly Review procedures for compilinfr, statistical data. 1 xa six months - f1nol - -, . 22 •1.Inspect procedure and documentation evaluating . /__./ Final only . r project effectiveness. u Othe 024 I Verify implementation of project. - Li Special lrisioc : 025 i Determine if project is on schedule. 1 4. Position tie NEk' CAS1 COS1 Previously Emplo yed At n•n•••n A. PERSONNEL (Employees) 1. SALARIES AND WAGES Name of Employee S.alary % of Time Rate I Devoted 1S0.0: .b1/.41C.1/4,r OFF/CE OF CRIMINAL JUSTICE PROGRAMS ' Second Floor, Lewis Cass Building Lansing, Michigan 48913 (NI-VN I f-U-1-'LlUkk 1 Detailed Budget: Include the estimated cost or vaNde of a!! re,..ources necelsary to und the project. Round to the nearest $1.00; no c:ents, 2. FRINGE BENEFITS a. FICA at b. Retirement at SUBTOTAL Of c. 1-losp1atizetion: S . Avera g-e per Emp4oyee per month d. Other Insurance: S . Avera ge per Employee pr month SUBTOTAL TOTAL PERSONNE E3.. CONTRACTUAL SERVICES (Itemize) 1. Individual Consultants. Limi-ted to Reasonable Rate riot Exoee-d+ni $16. Ee /hour or $135/clay. Ns me Affiliation ItY t Rrto t Ti 2. Contrec-ting or Service Orzonizations and Associalion. Competitive Bidding Produre Required to Establish Reasonable Rate. Data base/data communication soft -re package. 1 80.0! TOTAL CONTRACTUAL SERVICES 111. • NEW •CASH Cos Ts 2LO 1,600 1 Inn trtn D. OPERATING EXPENSE Direct Costs Explanation Monthly Rate 8181,9470 0VOIN G. SOURCE OF FUNDS 1. Federa l 2. State Buy In a Local Cash Appropriat -ron Amount I Percantag 71.265 1 LO 1 1 0.675 4. State Cash Appropr tat ion 181,940 103% . . STATE OF-MICHIGAN 1 GRANT APPLICATION - .• -. OFFICE OF CRIMINAL JUSTICE PROGRAMS Second Floor, Lewis Cass Building Lansing, Michigan 48913 Detailed Budget (Continued) .i... " C. TRAVEL Transportation and Subsistence of Project Personnel Only, Consultant Travel to be Included in (B) , Description Mileage Lod in f Meals Transportation Training and Conferences TOTAL TRAVEL Telephone Printing Supplies Postage Rent Organizational mernrshit). sub to prof -journals, referenA materia 1 Q J TOTAL OPERATING EXPENSE E. EQUIPMENT (Itemize) Description Qu anti ty Purchase Price If Applicable, Monthly Lease Rate TOTAL ECUIPMF_NT F. CONSTRUCTION 1. Remodeling 2. New Construction TOTAL CONSTRUCTION 111-CLT,L PROJECT 42291% Ara% VI. BUDGET NRRATIVE A. Personnel (No funds budgeted within this category) B. Contractual Services (No funds budgeted within this category) C. Travel 1. Transportation - - - - $ 240 Local travel in personal car. Rate of 25/mile is consistent with County policy effective 1/1/81. Calculated on basis of expected mileage (approximately 80 miles per month). 2. . Training and Conferences.- ------ $1,600 Training and conference fees, transpor- tation if out-of-state, parking, meals, and lodging when receiving training directly related to professional re- sponsibilities or participating in a conference program. Based on expected expenditures including anticipated 9 percent increase in cost per recom- mendation of County Budget Division. Expenditures will not exceed those allowed by OCJ. $ 1,840i D. Operating Expenses $180,10q 1. Organizational memberships, subscrip- tions to Professional journals, and reference material- - - $ 100 2. Data Base/Communication Software package $180,000 fig- le4 V) Estimates based on information from the McGraw Hill DATAPRO publication: Data Base Management System Data Communications Monitor On-line Query Facility Integrated Data Dictionary Batch Reporting Facility $ 85,000 35,000 20,000 15,000 25,000 A Request For Proposal. (RFP) has been written and sent to three vendors. An • evaluation of the vendor responses will determine the best package for the project and the actual cost of the software package. k #81221 June 18, 1981 18th day of yi )June 1981 ALLEN County Clerk/Register of Deeds Moved by McDonald supported by Peterson the resolution be adopted. AYES: Montante, Murphy, Olsen, Page, Perinoff, Pernick, Peterson, Price, Whitlock, Wilcox, Aaron, Caddell, Cagney, DiGlovanni, Doyon, Gabler, Geary, Gosling, Hobart, Jackson, Kasper, Lanni, Moffitt. (23) NAYS: None (0) A sufficient majority having voted therefor, the resolution was adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lynn D. Allen, Clerk of the County of Oakland and having a seal, do hereby certify that I have compared the annexed copy of Miscellaneous Resolution #81221 adopted by the Oakland County Board of Commissioners at their meeting held on June 18, 1981 with the orginial record thereof now remaining ii my office, and that it is a true and correct transcript therefrom, and of the whole thereof. In Testimony Whereof, I have hereunto set my hand and affixed the seal of said County at Pontiac, Michigan this