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Home My WebLink AboutResolutions - 1981.06.04 - 14790FISCAL NOTE BY: FINANCE COMMITTEE, DENNIS MURPHY, CHAIRPERSON IN RE: MISCELLANEOUS RESOLUTION #81131, OAKLAND COUNTY PROPERTIES MANAGEMENT CONSOLIDATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairperson, Ladies and Gentlemen: Pursuant to Rule XI-C of this Board, The Finance Committee has reviewed Miscellaneous Resolution #81131 and finds the Properties Management Consolidation to be effective July 1, 1981. It is estimated the cost of said consolidation to be $87,788 and shall generate an estimated $33,750 in revenue for the remainder of 1981 as detailed on the attached schedules. The Finance Committee finds $54,038, the net cost, available in 1981 Contingency Account. Further the Board of Commissioners amends the 1981 Budget as follows: Revenue #4-10100 -146 -01 -00 -2340 Miscellaneous Revenue 33,750 Appropriation #4-10100-990-02-00-9990 Contingency (54,038) #4-10100-146-01-00-1001 Salaries-Regular 55,491 -1003 -Holiday 2,682 -1005 -Annual Leave 3,257 -1007 -Holiday Compensation 255 -1008 -Sick Leave 1,851 -1017 -Other Sick Leave 192 -1019 -Workman's Compensation 64 -1020 -Death Leave 64 -1099 Salaries Reimbursement (2,807) -2075 Fringe Benefits-Workman's Compensation 970 -2076 -Group Life 500 -2077 -Retirement 7,396 -2078 -Hospitalization 3,907 -2079 -Social Security 4,233 -2080 -Dental 792 -2081 -Disability 134 -2082 -Unemplov=rt Insurance 210 -2099 Fringe Benefit Reimburs--cl (649) -3278 Communications 1,725 -3291 Copier Machine Rental 540 -3340 Equipment Rental 201 -351 4 Membership, Dues & Publications 20 -3746 Transportation 3,960 -3752 Travel & Conference 800 -4898 Office Supplies 2,000 Net Budget Adjustment 33,750 FINANCE COMMITTEE $ 8,266 7,312 20,295 (480 (802) $ 34,591 $ 4,180 3,698 10,264 (243) (406) $17,493 PROPERTY MANAGEMENT DIVISION Annual Cost and Cost for the Period 7/1/81-12/31/81 for Properties Management Consolidation Annual Cost Salaries Classification 1 - Chief Right of Way $ 30,034 1 - Right of Way Technician 25,409 3 - Sr. Right of Way Agents 70,817 1 - Mgr.-Community Development (2 ,2 53) 1 - Chief Housing & Prop, Mgt, Oper, (3,298) Total Salaries $120,709 Cost for Period 7/1/81-1 2/31 /81 $15,190 12,850 35,816 (1,139) (1,668) $61,049 Fringe Benefits Classification 1 - Chief Right of Way 1 - Right of Way Technician 3 - Sr. Right of Way Agents 1 - Mgr,-Community Development 1 - Chief Housing & Prop. Mgt. Oper. Total Fringe Benefits Operating Expense Communications $ 2,925 $ 1,725 Copier Rental 1,080 540 Equipment Rental 402 201 Memberships, Dues, Publications 150 20 Transportation 7,920 3,960 Travel and Conference 800 800 Office Supplies 4,000 2,000 Total Operating $ 17,277 $ 9,246 GRAND TOTAL $172,577 $87,788 $ 7,500 50,000 $ 3,750 25,000 PROPERTY MANAGEMENT DIVISION Annual Estimated Revenue and Estimated Revenue for The Period 7/1/81-12/31/81 Source Estimated Estimated Annual Revenue for the Period Revenue 7/1/81-12/31/81 Housing & Community Development Grant - Title Searches Sewer, Water & Solid Waste, Water & Sewer Projects - Easements $250/each 5,000 Other - Airport, Drain, Parks & Recreation - Easements 10,000 TOTAL $67,500 750 Salaries Salaries Reimbursement * Total Salaries Fringe Benefits Fringe Benefit Reimbursement—* Total Fringe Benefits PROPERTY MANAGEMENT DIVISION 1981 Amended Budget 1981 Cost 1981 Adopted For the Period Amended Budget 7/1/81 -12/31/81 Budget $117,407 $63,856 $181,263 (78,302) (2,807) (81,109) $ 39,105 $61,049 $100,154 $ 27,495 $18,142 $ 45,637 (18,400) (649) (19,049) $ 9,095 $17,493 $ 26,588 Operating Expenses Communications $ 4,661 $ 1,725 $ 6,386 Copier Rental 200 540 740 Equipment Rental 200 201 401 Memberships, Dues, Publications 50 20 70 Rent Office Space 4,401 --- 4,401 Transportation 700 3,960 4,660 Travel & Conference 380 800 1,180 Office Supplies 300 2,000 2,300 Total Operating $ 10,892 $ 9,246 $ 20,138 GRAND TOTAL 59,092 $87,788 $146,880 * In the 1981 Adopted Budget, 90% of Salaries and Fringe Benefit costs of the Mgr.-Community Development and the Chief-Housing & Property Mgt. °per. are Reimbursed by the Housing & Community Development grant. This percentage is increased to 95% for the Mgr.-Community Development and to 100% for the Chief-Housing & Property Mgt. Oper. under the consolidation, May 21st, 1981 REPORT By General Government C e, Wallace F. Gabler, Jr., In re: Resolution #81131, Oakland County Properties Manc7e ,'I Consolidation TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairperson, Ladies and Gentlemen: The General Government Committee having reviewed Resolution #81131 n-- with the ..‘,--,-rimenclati( :his resolution be adopted with the following a-1-,..' Lis77.-.V THEREFORE BE IT RESOLVED L.,•ween consolidating and add the word ns FL1:HER, the General Government Commee is in concurrence with the adoption of RescAut :on #81131 as is the Planning & 9 Ccrnmin.et: and also in concurrence with the c MR. CHAIRPERSON, on behalf of the General Government COMI I move the of the foregoing GENERA' GOVERNMENT COMMITTEE reported out by the Personnel Committee. liam Caddell, D. C., Chairp::: REPORT 1981 BY: PLANNING & BUILDING COMMITTEE—G. \NiMorn '7. D. C., Chairper RE: Miscellaneous Resolution #81131, Pm men t C tion TO THE OAKLAND COUNTY BOARD OF COMMISSIONER: Mr. CH.-!'i,-person, Ladies and Gentlemen: The Planning & Building. 'T having reviewed Miscellaneous Resc gee, by C. ;?i1 131, Pr CddeH, D, C„ Chairoers - Management Conso*:.:on, reports recommendation that the resolution be adopted. The Planning & Building Committee, by G. Caddell, D. C., Chairperson, moves the acceptance of the foregoing report. PLANNING - AWING COMWTTEE: REPORT By: In re: Resolution ,'ee, John J. McDonald, Cho7 31, Oakland County Properties Management Consolidation Typist II Po' 1980 budge' inoI resoluon was deleted in the part of a previot,5. reorgani ed in C- May 21st, 1981 TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr, Chairo--i-son, Ladies and Gentiemen: The Personnel Coi.r.rnittee having reviewed Resolution #81131 reports with a r 74 amendment to the resolution favorable recommendation contingent on a recc to incorporate the .;,:!k;wing changes: Deletion of one (1) Enair,.3,. ring Technician ad one (1), Right of Way Agent from the Drain Co, 1r' irsioner unit o: -, and Water Engine,:'! FURTHER, be amended as 1 ,:,! Personnel Committee recommends that Resolution #81131 NOW THEREFORE BE IT RESOLVED that the Oakland Coun Board of Commissioners hereby authorizes the consolidation of management functions for Oakland County properties under the Division f Comm , and Property Management of the Department of "L County Executive, D velopment rocitions be transferred f' unit of the Divisi Department of management. BE IT FURTHER RESOLVED t.-)6t the follow the Drain Commissioner to the Property /1/1 () of Community Development and Proper Public Works to carry out the functom 1 - Chief ght of Way 3 - Senic.1. R;.;0.1- of Way Agents 1 - 'Way Technician BE IT FURTHER RESOLVED that the following vacant positions la( deleted from the Sewer and Water Engineering unit of the Drain Com 1 - Engineering Technic:an ;:Y032) , 1 - Right of Way Agen° Y065) MR. CHAIRPERSON, •-)1 1:),?...koif of the Personnel Committee, cc.ccpt.lr;c:,:: of the foregoing report. PERSONNEL COMMITTEE ne 1 Miscellaneous Resolution 8113 April 2, 1981 BY: IN RE: OAKLAND COUNTY PROPERTIES MANAGEMENT CONSOLIDATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairperson, Ladies and Gentlemen: WHEREAS Public Act 139 of 1973 states in Section 18 that title to all property, real or personal, shall be held in the name of the County; and WHEREAS the Oakland County Board of Commissioners executes the legal instruments in the transfers and lease arrangements for these properties; and WHEREAS the County Executive administers property transactions; and WHEREAS the County of Oakland has title to over four hundred (400) parcels of property, approximately three hundred (300) active lease agreements and has executed approximately four thousand (4,000) easements in the last three (3) years; and WHEREAS presently matters relating to property for the County of Oakland is performed by different divisions and agencies, Community Development and Property Management Division, Facilities and Operations Maintenance Division, Drain Commissioner Right-of-Way Unit, Airport and Civil Counsel and can best be described as fragmented, overlapping and an inefficient operation; and WHEREAS there is minimal routine inspection of County owned properties and leased facilities and little future planning of the use of these properties. WHEREAS the County Executive affirmative recommends the consolidation of Property Management functions. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby authorizes the establishment of a Property Management Unit within the Division of Community Development and Property Management of the Department of Public Works, under the County Executive, for the purpose of consolidating management functions for Oakland County properties. BE IT FURTHER RESOLVED that the following positions be transferred from the Drain Commissioner to the Division of Community Development and Property Management of the Department of Public Works to carry out the functions of property management. 1 - Chief Right-of-Way 1 - Right-of-Way Technician 3 - Sr. Right-of-Way Agents 1 - Right-of-Way Agent 1 - Engineering Technician 1 - Typist II THE FOREGOING RESOLUTION BE IT FURTHER RESOLVED that these positions now funded as Other Sources be budgeted positions. BE IT FURTHER RESOLVED that all work performed for outside agencies and projects shall be charged for such work and those monies recovered shall be reimbursed to the General Fund. Mr. Chairperson, we move the adoption of the foregoing resolution. day of June 8 19 1 Counfy Clerk/Register of Deeds EN 4th this #81131 June 4, 1981 Moved by Gabler supported by Moffi'tt the reports be accepted. A sufficient majority having voted therefor, the motion carried. Moved by Gabler supported by Montante that Resolution #81131 be adopted, Moved by Gabler supported by Montante the resolution be amended as follows: "In the NOW THEREFORE BE IT RESOLVED paragraph, to add the word transaction between consolidating and management functions". A sufficient majority having voted therefor, the amendment carried. Moved by Gabler supported by Montante the resolution be amended as follows: "NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby authorizes the consolidation of management functions for Oakland County properties under the Division of Community Development and Property Management of the Department of Public Works, under the County Executive. BE IT FURTHER RESOLVED that the following positions be transferred from the Drain Commissioner to the Property Management unit of the Division of Community Development and Property Management, Department of Public Works to carry out the functions of property management. 1 - Chief - Right of Way 3 - Senior Right of Way Agents 1 - Right of Way Technician BE IT FURTHER RESOLVED that the following vaCant positions be deleted from the Sewer and Water Engineering unit of the Drain Commissioner: 1 - Engineering Technician (Y032) 1 - Right of Way Agent (Y065)" A sufficient majority having voted therefor, the amendment carried. Discussion followed. Vote on resolution as amended: AYES: Moffitt, Montante, Moore, Olsen, Page, Patterson, Peterson, Whitlock, Wilcox, Caddell, Cagney, Gabler, Gosling, Hobart, Jackson, Kasper, Lanni, McDonald. (18) NAYS: Murphy, Pre, Aaron, ZiGiovanni, Doyon, Fortino, Geary. (7) A sufficient majority having voted therefor, Resolution #81131 as amended was adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lynn D. Allen, Clerk of the County of Oakland and having a seal, do hereby certify that I have compared the annexed copy of Miscellaneous Resolution #81131 adopted by the Oakland County Board of Commissioners at their meeting held on June 4, 1981 with the orginial record thereof now remaining in my office, and that it is a true and correct transcript therefrom, and of the whole thereof. In Testimony Whereof, I have hereunto set my hand and affixed the seal of said County at Pontiac, Michigan