HomeMy WebLinkAboutResolutions - 1974.05.02 - 15227Miscell° : , ' 6662 May 2, 1974
IN RE: INTE.:-LCCAL A•C;f2...,IENT F_ITWEEN OAKLAND C:2 1
i.ORMATION OF TF-H:
;.`if AND
SERVICE COUNT"--:.
Hurnr.in
ic iiferemtioned ne
Cornrr..;!..•-••• its sub-con-.:
have
he con vic
to this end cHr'' -• • that ic
will be rioht and •.:••••••.:,•••r cnd
Yv
pc1 rts
_ivie_es need of the
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Corr ith authoi -•mers shall ID,:
.•;c:e jr. • .
HUMAN F(. TTEE
BY: COlvIAAITTEE Wallace F. Gabler, Jr, , Chairman
TO IF'
Mr,
AND COUNTY BOARD OF COIN.:
Ind GE tF
y a•_kland has
'e in the area of human res0„:•
WHEREf.7 -• .-:?deral and Stab:
to
of Tfld Count,
Servic- ncy shall be
of the H and Cc,inv frIc,rn
INTERLOCAL AGREEMENT
BETWEEN
OAKLAND COUNTY BOARD OF COMMISSIONERS,
LIVINGSTON COUNTY BOARD OF COMMISSIONERS,
AND
OAKLAND LIVINGSTON HUMAN SERVICE AGENCY
April 1974 DRAFT
TABLE OF CONTENTS
PREAMBLE
I. PURPOSE OF THE INTER LOCAL AGREEMENT
II. DESIGNATION AND LEGALITY
III. SERVICE BOUNDARIES
IV. DURATION OF AGREEMENT
V. VESTED POWERS IN THE INTERLOCAL AGREEMENT
VI. PURPOSE OF OLHSA
VII. OLHSA GOVERNING BODY
VIII. OLHSA ORGANIZATIONAL STRUCTURE AND STAFFING
DC MAJOR RESPONSIBILITIES OF OLIISA
X. FINANCIAL SUPPORT OF OLHSA
XI. TERMINATION
XII. IMMUNITIES AND EXEMPTIONS
XIII. COMPLIANCE
XIV. ADDITIONAL AUTHORITY OF OLHSA
XV. GENERATED REVENUE
XVI. CONTRACT AMENDMENT
XVII. ADJUDICATION OF DISPUTES
XVIII. GLOSSARY
INTERLOCAL AGREEMENT
BETWEEN'
OAKLAND COUNTY BOARD OF COMMISSIONERS,
LIVINGSTON COUNTY BOARD OF COMMISSIONERS,
AND •
OAKLAND LIVINGSTON HUMAN SERVICE AGENCY
PREAMBLE
Oakland and Livingston Counties acknowledge the need to improve
human service delivery through effective plari...ng and coordination,
maximum efficient use of resources, and coni.Llued emphasis on the
needs of the economically disadvantaged, socially isolated, and elderly.
County government leadership in human service is evidenced in the
making of this contract and the creation of a human service agency.
. PURPOSE OF THE INTERLOCAL AGREEMENT
Oakland and Livingston Counties, known as parties to the agreement,
enter into this contract known as an Interlocal Agreement for the purpose
of: (a) delineating the powers and duties of the participating units of
government, (b) creating a separate entity to execute the agreement,
(c) establishing the financial support of Oakland Livingston Human Service
Agency (OLD-SA), and (d) setting forth the powers, duties, and constraints
of OLT-TSA.
II. DESIGNATION AND LEGALITY
Oakland and Livingston Counties hereby do create the Cal -n-' Uvirn -;tnn
Human Service Agency as a separate le;_n ,;"' entity to exenur intr_neal
Agreement as set forth in the Urban Conroration Act, Ac:. 7, 1967
(Ex. Sess. ) p. 751; eff. March 22, 1968, Section 7, item 1.
The Interlo.cal Agreement shall be approved by concurrent resolutions
of the Board of Commissioners of °al.:Land and Livir.on Counties.
The terms of the agreement 7.*.,.11 be eil:.:Ted into the Xlinutes of
proceedings of both County to the effective date of
the agreement, the County of 0:-)klancl shall file a copy of the
Interlocal Agreement with the Secretary of the State of Michigan as
well as with the County Clerk of each County where a party to the
agreement is located.
The County of Livingston hereby relinquishes the supervision of the
execution of the Interlocal Agreement to the County of Oakland and
such supervisory authority shall be vested in the County Executive of
the County of Oakland.
III. SERVICE BOUT ''.RIES
The boundaries for service delivery of Oakland Livings!..:on I-Inman Service
Agency shall be the political jurisdictions of the Couz -ti ,,s .nHdand and
Livingston as set forth in the Constitution of the State el.
This service area is coterminous with the Governor's Region' Planning
Subdistrict 1-A of lin7;nnalli\j ,:.rict 1 as specified by the Office of
Manpower Planning and in effent in March 1974, in as much as Act 281
of the Public Acts of 1945 of the State of Mich.!:.n.ln does not delineate
such boundaries.
IV. DURATION OF AGREEMENT
The Interlocal Agreement shall be for the period of three (3) years from
the date of the resolution of the last of the two participating County
Board which approved the Interlocal Agreement.
The agreement is subject to annual review.
V. :VESTED POWERS IN THE INTERLOCAL AGREEMENT
A. Powers of the II-SA as Specified by the Makers of the Interlocal
Agreement
I. Executes the Interlocal Agreement as drawn up by the makers.
2. Provides service delivery within specified boundaries.
3. Carries out five specified purposes:
a. Reduces poverty,
b. Improves well-being of special groups,
c. Serves as an agent to improve delivery systems and
stimulate better use of resources',
d. Generates new and better communication bridges,
e. Assures representation of the consumers of services
'(including the poor).
4. Operates with a governing board, which is accountable to
the makers of the contract, with its provisions to be stipulated
in bylaws. Reimburses expenses to low income Board members.
5. Powers of the Governing Board:
a. Administers the Interlocal Agreement,
b. Employs an Executive Director,
c. Approves overall program plans and priorities,
d. Conducts business at regularly scheduled board meetings,
e. Determines major personnel, -fiscal, and program
policies and maintains a fiscal accounting system,
f. Applies for Federal, State, private, and other grants-in-aid,
g. Assures 'compliance with grant conditions,
h. Assures participation of area residents in program
development and implementation,
i. -Informs parties to agreement of program plans,
accomplishments, fiscal status, and financial needs,
j. Makes contracts with agencies and units of government,
k. Incurs debts, liabilities, and obligations within the limits
of its grants,
1. Receives grant monies where the County et al are grant
• applicants,
m. Can initiate termination proceedings.
6. Establishes a '.-orninating Committee which aids in the
qualifying/ Lalifying of former employees as board members.
^ 4
7. Establishes and maintains advisory councils.
• Develops, operates, and evaluates programs for improved
human service within the limitations set forth in this contract.
9. Regulates employee fringe benefit package, Personnel
Practices d procedures.
N. The Executive Director is empowered to employ and deploy
staff.
11. Expends according to approved budgets, regulates revenues
for the maintenance and improve n t of operations and
receives gifts, cash and inkinci.
12. Contracts EISA services to units of government, agencies,
institutions, and others.
13. Carries over funds at 5°,70 of funding, but reprograming is
approved by I-ISA Board and Oakland County Board of Auditors.
14. Receives funds for program operation: OF.0, Older Americans
Act, Comprehensive Employment, etc. and initiates funding
requests from the makers of the Interlocal Agreement.
15. Can copyright work resulting from this contract.
16. Initiates dispute adjudication procedure.
B. Powers of Oakland and Livingston Counties as delineated in the
Interlocal Agreement
. The makers of this contract (Interlocal Agreement) are the
Counties of Oakland and Livingston and they may amend the
contract in the same manner as the original is made.
2. Oakland County government, namely the County Executive,
supervises the execution of the Interlocal Agreement.
3. The two Counties create the agency (HSA) which shall be the
separate legal entity to administer this contract.
4. The two Counties specify the powers, duties, and constraints
on the separate legal entity (HSA).
5. The two Counties share in the funding of the HSA in specified
ways.
6. The two Counties hold the HSA responsible for specified
accountability documents on regularly scheduled time
frames.
7. The makers of the contract may initiate termination proceedings.
8. The makers of the contract specify:
a. Service boundaries,
b. Duration of agreement,
c. Governing Board structure, size, purpose, responsibilities,
and functioning mechanisms.
• The makers of the contract may appropriate to the HSA funds,
supplies, etc., other than those provided for in the contract.
10. The makers of the contract specify a procedure to mediate
disputes between the makers of this contract and/or the
separate legal entity. The makers may initiate the dispute
adjudication procedure.
11. The two Counties may reproduce and use copyrighted material
resulting from the contract.
6
VI. PURPOSE OF OLITSA
Oakland Livingston Human Service Agency shall execute the Interlocal
Agreement in accordance with the terms of the contract.
The purpose of OLHSA shall be to carry out the following within the
designated service boundaries:
a. Reducing the causes of poverty;
b. Improving the well being of special groups such as the near poor,
socially isolated, economically and educationally disadvantaged;
c. Serving as the agent for improving delivery systems in the areas
of manpower, health (support. services), education (preschool,
compensatory education, and educational change), child care,
outreach, youth training & employment, elderly, and
transportation (as it relates to human service delivery). The
agent shall stimulate better uSe of nesources; (a)
aiding the community to be better informed of human service
needs, (b) assisting the community to be more responsive to
-these needs in the use of its resources, and (c) causing greater
institutional sensitivity to community needs and interests;
d. Generating new and better approaches by building effective
communication bridges into the community for solving people
problems through local initiative with emphasis on local
problems having locally developed solutions with broad
community involvement;
e. Assuring representation and development of the consumers of
services (including the poor) in the planning, conduct & evaluation
of services in order that the consumer can have an orderly and
meaningful influence on community planning.
VII. 'OLITSA GOVERNING BODY
Oakland Livingston Human Service Agency shall be required to have a
governing board with its provisions to be stipulated in bylaws. Should
changes in the bylaws of OLITSA be necessary, which would alter the
Interlocal Agreement, concurrence of the parties to the agreement shall
be required. The OLTISA Governing Board (herein known as the Board)
is the policy making body of OLHSA.
A. Membership
• The Board members shall be resident ,H Oakland and Livingston
Counties.
Board membershi7 .:71-17.7.1 be for the duration of one (1) year,
commencing from Chc time of seating by the Chairman on the Board at
the annual meeting.
The Board membership shall he constituted of three sectors:
private, 1/3 public, and /3 consumers of services. The def1...._1:n
of each sector is as follows:
• Public sector: elected or appointed officials, or other
designees including heads of local service departments,
as well as parties to the Interlocal Agreement.
2. Private sector: officials of busin:s, industry, labor,
religious, minority, education, ohcr major groups and
-interests in the community. .
• Consumer sector: clients of human services delivered in
Oakland and Livingston Counties; persons eligible for single
or special purposes programs, such as Head Start,
Neighborhood Youth Corps, Public Service Careers, senior
citizens, etc.; members of advisory councils of the IISA: and
representatives of funded program which mandate
representation as grant requirement.
The private and public sector membership shall be appointed by the
parties to the Interlocal Agreement, whereas, the consumer
membership shall be elected.
A Nominating Committee shall be established by the Board Chairman
appointing nine persons (three from each sector). The functions of
this Committee are:
1. To be a recommending body to the parties of the Interlocal
Agreement relative to the representatives for the public
and private sectors. In making recommendations the body
will consult with the Board and parties to the Interlocal
Agreement and take into account the project goals and
priorities during the terms office for which Board members
are to be selected.
e
8
2. To certify that consumer sector elections have been conducted
fairly and in accordance with the bylaws and the Interlocal
Agreement. These elections shall take place no later than
one month prior to the annual
3. To notify parties to the Interlocal Agreement of public and
private sector vacancies and make recommendations for
replacements. Vacancies shall be filled within two months.
4. To recommend nominees for the Executive Committee and
the Officers of the Board in the annual meeting.
The initial Nominating Committee will be Ad Hoc and representative of
broad community interests. Its only 7unction is to recommend the
initial Board representation. The membership will include
2 seats from Oakland County governm.mt; 2 seats from Livingston
County government; 3 seats from the previous OCCEO Board; 1 seat
each for UCS, PAUF, and DSS; 1 seat from the Latin Federation.
This initial committee will be appointed by t 1:-:e County Executive of
Oakland County.
The consumer sector elections in Oakland County shall be either
County wide in one convention, or by sections of the County; the
selection of either procedure to be determ.r. y the Nominating
Commitee and approved by the Board based the most satisfactory
means to arrive at equitable representation. If the elections are by
sections, the boundaries and number of seats of each section would be
set forth by the Nominating Committee based on population concentrations,
program participation, and advisory council membership with (.-rnhasis
on the poor. The consumer sector election for Livingston Count -:- would
be County wide due to the limited concentration of population.
B. Board Size
OLHSA shall be governed by a Board of twenty-one (21) members.
Because the total population of Livingston County is about 5% of
Oakland County, one (1) seat per sector is designated for Livingston
County representation. The balance of six (6) seats per sector is
designated for Oakland County representation.
9 AP
C. Purpose 8z Responsibilities of the Governing Board
The OLHSA Board is the policy making body of OLHSA within the
limitations as set forth b .,. ,he Interlocal Agreement and assures the
necessary funds are souln, received, and disbursed for OLHSA.
operation. The OLT-ISA Board assures program development and
operation in accordance with the Interlocal Agreement.
TheOLI-TSA Board is empowered to do the following;
. Administers the Interlocal Agreement;
2. Employs an Executive Director, who in turn hires and
deploys staff in accordance, to funded program
components, and Personnel Practices of OCHSA;
3. Approves overall program plans and priorities;
4. Conducts its business in regularly scheduled Board
meetings and sets up standing ad A:d Hoc committees
to carry out its work. The standing committees are
Executive, Personnel, Bylaws, and Nominating. Is a
continuing and effective mechanism for securing broad
community involvement in the programs;
5. Determines major personnel, fiscal, and program policies;
6. Applies for Federal, State, private arid other grants-in-aid
within the responsibilities of this agreement and in accordance
with Oakland County grant application procedures as set forth
October 18, 1973, in Resolution 6462 or the negotiated
arrangements between Oakland and Livingston Counties.
In order to facilitate new funding sources, the following
exceptions will be observed. Should notice of funding be
received with less than 30 days to prepare the grant application or
should no County funds for match be required or if local share
is inkind, the regular procedure will be suspended and a notice
will be forwarded by ()URSA to the Chairman of the Board of
Commissioners, the Chairman of the T-Tuman Resource
Committee, the County Executive, and the Office of Grant
Coordination. The notice will include the source of funding,
program possibilities, level of funding anticipated, reason for • ,
short notice, and why funding should be sought. Signalire
approval to proceed with the application shall be required from
the CoUnty Executive or his designee and the Chairman of the
Human Resource Committee.
7. Assures compliance with grant conditions;
8. Assures participation of area residents in the
development and implementation of all programs and
that the consumers of services (including the poor) are
able to influence the character of programing;
9. Keeps parties to the Interlocal Agreement informed of
program plans. 7..::.::eee..-.7.7aielie:.ents, and fiscal status
and financial nee-;
10. Makes contracts (a) with agencies, units of government,
etc. for services of the OLI-ISA and (b) with agencies,
institutions, etc. for purchase of services to be
delivered to complement programing efforts;
11. Incurs debts, liabilities, and obligations within the
limits of its grants, none of which constitute obligations
of the parties to the agreement;
12. Levies no taxes or bonds;
13. Maintains a management information system to
facilitate monitoring and evaluating responsibilities;
14. Receives grant monies for program operation in such
cases where the County et al - are grant applicants.
D. Per Diem and Mileage
Board members who fall within established poverty guidelines shall
be reimbursed for expenses incurred while in attendance of official
Board, Executive Committee, and Ad Hoc Committee meetings.
Allowable expenses are babysitting and mileage at the current rate
established by OLITSA.
The Counties of Oakland and Livingston shall_ each establish a policy
regarding allowable per diem and mileage for their official
representatives to the OLITSA Board, The Counties shall assume
the incurred costs for their respective representatives.
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E. Conflict of Interest
No persons shall hold a
or a member of his/her
posilL.•ei with OI..,ITSA. while he/she
ediate family serves on the Board.
A member of an immediate family shall include any of the following
persons:
Husband Wife
Father Father-in-law
Mother Mother-in-law
Brother Brother-in-law
Sister Sister-in-law
Son S on- in- law
Daughter Daughter-in-law
In the event proposed Board members should have been former
employees of OLHSA or OCCEO, whether in public, private, or
consumer sectors, their names shall be submitted to the Nominating
Committee fourteen days prior to appointment or election. The
Com:mittee shall make its recommendations as to such prospective
Board members at least seven days prior to the date of appointment
or election.
The election of a consumer sector Board member who is a former
employee shall be subject to review by the Board. Should the HSA
Board vote not to accept the person in question as a member, the
appointing or electing body will be requested to submit another
m ember.
F. Advisory Councils of the Board
Advisory councils shall be maintained to provide consumers of
service an opportunity to make recommendations to the Board and
aid in the mobilization of resources Where advisory members can
influence such resources. Advisory councils may have representatives
from public and private agencies or the community at large. In some
cases advisory bodies are mandated from the program funding sources,
such as Head Start, Senior Citizen Nutrition under the Older Americans
Act.
Advisory councils will be scheduled on the Board agenda only when
there are problems requiring Board action. There will be, however, a
standing agenda item for consumer sector concerns, which need not
be scheduled in' advance on the agenda.
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G. Legislative Activities
The OLHSA Legislative Committee, an Ad Hoc Committee, will.
continue to study legislation related to human services. The
Chairman of this Committee shall keep informed the Oakland CiJnty
Legislative Committee and H:_‘ Livingston Board of Commissii.,7 -7,,
through the respective chairii!en and shall encourage the mutual
consideration of major social legislative matters.
OLHSA ORGANIZATIONAL STRUCTURE AND STAFFING
The Governing Board shall employ the Executive Director of OLHSA.
The Executive Director, as the chief administrator, shall be empowered
to employ staff in accordce with bud,g,i-ets. and an organizational structure,
both of which have been approved by the OLITSA Governing Board. The
deployment of staff shall be vested in the Executive Director as an
administrative function. The deployment of staff relate to (a) the
mission and responsibility and (b) the operational areas of OLITSA, and
(c) adopted Personnel Practices.
b. Utilizing a systems approach fo .ring human services;
IX. MAJOR RESPOIDILITIES OF OLESA
Programing shalibe developed and executed based on (a) local concerns
of units of government, agencies, and comnius.i.t,y groups, (h)
assessments, (c) planning and coordination eASorts, and (d) available
monies (Federal, State or local). Program location shall be determined
by the OT,..,ITSA Governing Board based on the four above considerations.
!es of Oakland and Livingston
s!rvices by developing
commitment of
specified in this Interlocal
OLFTSA. shall provide leadership in the
for the improvement and delivery of
coalitions, stimulating involvement,
resources which address the progra
Agreement.
The major responsibilities around which the Oakland Livingston Human
Service Agency shall program for improved human service delivery
are as follows:
a. Encouraging comprehensive planning and programing of human
service delivery by improving needs of the consumers of services,
poor and disadvantaged, socially isolated, and elderly, etc., as
stated in the Purpose of OLITSA;
c. Conducting pilot projects to demonstrate needs and for spin
Off by strengthening existing resources and/or developing
new resources;
d. Mobilizing local, State, Federal, and private resources;
e. Focusing the problems of the consumers of services, poor and
disadvantaged into He community by providing programs such
as Head Start, Nei -;:sborhood Youth Corps, and Senior Citizens
Drop-In Centers;
f. Bringing about institutional and agency responsiveness,
sensitivity, and constructive changes as it relates to human
needs with emphasis on the poor;
- Working with local citizen groups to assess human service
problems of the respective area, to stimulate better use of
local resources, to inform the Community of human needs,
to assist the community to be more responsive to these needs,
and to encourage broadly based coalitions to develop working
relationships with agencies and units of government for the
purpose of solssirs: human problems.
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g.
h. Informing the community of human service needs and problem
areas based on data, needs assessment, resources, etc.
i. Fostering training for agencies, units of government, and
citizens in (a) -r- service delivery systems and Kb) the
role of citizen participation;
Advocating tec7 ....alcal assistance to agencies, inEti.lanIcrls,
units of govern.---)rmt, and community groups in the area of
human problems and services; ,
k. Maintaining an acco, an'±-a- system and internal controls that
are considered ac.7 :a-a:na::: ;.-,.a-arcling to accepted accounting
standards to saf.r.a7nn.-7.: assets of the agency, check the
accuracy and ralia:ni_litY cf accounting data, promote
operational efficienay, and encourage adherence to prescribed
management policies.
• Assuring compliance of all current operating contractual
agreements;
Maintaining capability to define problems in specific
demographic terms and to collect and analyze data as a
support service to program development, resource
mobilization, and program monitoring;
n. Preparing budgets, financial reports, progress reports, and
annual reports;
o. Monitoring and evaluating OLITSA. operations;
The OLHSA shall operate on a system of Management by Objective
(MBO). The MI30 system allows program operations to be account-
able in terms of its commitments, deployment of staff, application
of resources, and impact made on problems.
Monitoring - The monitoring process shall be short term _
assessing of the agency's management and operations on a day
to day, week to week, or month to month basis. The basis for
management and assessment shall be the measurable objectives
which are approved by the Governing Board.
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DOCUMENT
. Problem Statements
and Objectives
Treasurer's
Reports
Monthly Funding ?.,z expendi-
tures by program acct.
HSA Governing
Board
Audits Status of all program
accounts & accounting
procedures
Contractual
audit
Annually
Statistical Reports Quarterly Quantitative results
of operations
USA Governing
Board
Data, Eval. &
Program Div.
ITSA Governing
Board
Program Progress
,Reports
Quantitative & quali-
tative results of
operations
IISA Governing
Board
ITSA Governing
Board /Parties
of the agreemen
Capsule Summary
of BSA Impact
HSA Governing
Board
,Significance
accomplishments
6th month of
operation
& annually
Annually Data, Eval. & Staffing pattern Organizational
Chart
HSA Governing
Program Div. 1Board
Bylaws Period of
inter local
agreement
HSA Governing
Board
HSA Governing
Board/ Parties o
the agreement
Data, Eval. &
Program Div.
Certificate of
Insurance
Annually Certification of
coverage
Parties of the
Agreement
Div. of
Business
Operations
Corporate Charter I Corporate status: Filin
Fee Crfjcate
Annually
Accountability Documents
CONTENTS
Demographic detail
of problem to be
addressed & measur-
able objectives
FREQUENCY
Period of inter-
local agreement
APPROVED
EISA Governing
Board
PREPARED
BY
Div. Mgrs.
of ESA
SUBMITTED
TO
BSA Governing
Board/Parties
of the agreement
Evaluating - The evaluation process shall be over a longer
period of time than monitoring and is in terms
of whether or not the objective is h been met; if
not accomplished, why not. The evaluation process is not for
the immediate deployment of staff and allocation of resources
but rather serves as a ping tool for program direction.
The outcome of evaluation shall be broader in scope than the
day to day, month to month monitorinp'. It serves to focus
program direction, to determine r ,..:-..ources to be developed,
to clarify staffing needs and patterrs, and to establish funding
and facility needs, etc.
p. Being accountable;
OLHSA operations shall produce summary or organizational
results, which assist in the monitoring of the Interlocal
Agreement. The primary documents shall be;
1. Problem Statements and Objectives
2. Treasurer's Report
3. Audits
4. Statistical Reports
5. Program Progress Reports
6. Capsule Summary of IT5A Impact
7. Certificate of insuranf.7o-:
8. Organizational Chart •
9. Bylaws
10. Corporate Charter
Summary Results
Organizational
The flow chart on the following page specifies the frequency of
preparation, the responsible party for preparing, to whom the
documents are submitted, and approval action required. In
addition to these records, Minutes are kept on file of the Governing
Board meetings and its standing committees meetings. Also, the
current operational manuals and Personnel Practices are stored
in the OLHSA library.
OLHSA shall carry out these accountability functions and report
to the appropriate parties as outlined in the following page (p
OLHSA shall procure adequate insurance coverage to safeguard
its interests and shall provide a Certificate of Insurance to the
parties of the Interlocal Agreement.
The operational year shall be the same as Oakland County's fiscal
year of January 1 through Dec.‘,7-r -r:1-..:(-..r 31. Therefore, any annual
function refers to the close of i..}.2cember 31 of any given year.
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q. Controlling financial responsibilities.
OLHSA shall maintain its own fiscal control staff to carry
out financial responsibilities. Fiscal accounting will be
maintained as a double entry system. OLITSA will establish
and maintain a separate bank account for each funding source.
OLHSA. shall establish property control procedures as an
integral part of its accounting system.
Equipment and supplies acquired under this contract for the
execution of the Interlocal Pez.7eement and under the amount of
$500 per item shall be cons:. :..end the property of OLETSA.
Dispersion of property in excess of that value shall be with
written approval of the funding source. Conditions of grants relating
to equipment and supplies other than this Interlocal Agreement such
as HEW or DOL shall be met as stipulated by the funding source.
OLHSA shall expend according to the approved bud:lets. Any
desired modifications of budgets, except for the cnibility of
guidelines as provided in 0E0 Instruction 6710-1 Uiange 3,
June 22, 1971, shall carry the 0.LHS.A Board approval as well
as the funding source approval.
The principles of financial control techniques as specified in
0E0 Guidance 6801-1, August 1968, s -e.11.1 be followed for
financial program structure, liabilities, assets, expenditure,
procurement, Personnel & payrolls, taxes, delegate agency
control, maintenance of financial records, internal financial
statements and reports.
A written policy for meeting travel expenses of staff and
Board members shall be maintained tbln OLETS ,k.
Grant funds shall notbe obligated prior to the effective date or
subsequent to the termination rte of the Jant. Obligations
outstanding as of the termination date sheii be liquidated
within three (3) calendar months after the termination date of
the grant period.
The employee fringe benefit package of OLT -TS.A shall be reviewed
annually and improvements are subject to OLFTSA. Personnel
Committee approval based on available funding and approved
budgets.
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X. FINANCIAL SUPPORT OF OLHSA
• The financial support of OlaI-TSA will have many sources.
- The support for Oakland Livingston Human Service Agency shall be:
a. In the amount of
from the Oakland County Board of Commissioners, and
b. In the amount of
from the Livingston County Board of Commissioners.
OLT-TSA shall request these funds in writing at the inception of this
contract and each year thereafter in accor jarice with the fiscal year
of County.
- Funds for special interest programing may also be approved by
each County Board of Commissioners as needs are identified
(i. e. senior citizens, child care, etc. ) and as funds are available.
- OLHSA may contract its services to units of special purpose
government., agencies, institutions, and others as the need for
such services is identified.
- 'OLHSA may accept gifts (cash or inkind), which facilitate operations.
Also, inkind contribution of space, equipment, volunteer service,
etc. may be accepted as related to program efforts.
- OLHSA shall retain the right to control additional revenues generated
through its activities.
- All support shall be subject to appropriate accounting procedures
and audit.
- The carry over of funds shall be permitted at 5% of the funding level
and reprogramed as approved by the OLHSA Governing Board and the
Oakland and Livingston Counties Boards of Auditors.
- In the event of the termination of the Interlocal Agreement, the
disposition of unexpended funds shall be specified and written into
the termination of agreement.
In addition to the actual contractual obligation, parties to the agreement
may appropriate other funds, supplies, facilities, property, or personnel
services to OLTTSA. Parties to tl ,c ,s-y.:reement may contract with OT..,ITSA
Federal, and State grants-in-aid or other assistance for program
planning, operation, monitoring, evaluation, or act as a fiduciary of same.
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as the legal separate entity to administer the Interlocal
Agreement, shall be eligible to receive 0E0 funding under the Economic
Opportunity Act thro7.1 ,:hout its duration and carries the approval
of same of the Mich Economic Opportunity Office (1'.1E00) and
Region V Great Lake.,; Regional Office. OLITTSA shall be elioi!ple also
to receive other Federal funding as Title III and VII of he
Older Americans Act, or the Compre:..Lensive Employment and
Training Act of 1973 (CETA), etc:.
XI. -TERMINATION OF TETE INTERLOCAL AGREEMENT
Should conditions prevail that necessitate the termination of the Interlocal
Agreement prior to the contractual perio..1„ the termination shall be by
mutual agreement of all parties to the lid:: clocal Agreement. The notice
of intent to terminate shall be in writing no less than 180 days of the date
of termination once the mutual agreement has been established in order
that an orderly phase out can be instituted.
XII. IMMUNITIES AND EXEMPTIONS
No employee benefits of Livingston and Oakland Counties accrue to the
employees of OLHSA nor does the reciprocal apply.
Should any copyrightable material result from this contract, the author shall
be free to copyright the work but parties to the agreement and OLITSA
reserve a royalty-free, nonexclusive, and irrevocable license to
reproduce, publish, or otherwise use, and to authorize others to use.
all copyrighted :material. .
Debts, liabilities or obligations incurred Within or outside of the
Interlocal Agreement by OLITSA. shall not constitute the debts, liabilities,
or obligations of either df the parties to the agreement.
XIII. COMPLIANCE
No covenants shallbe undertaken by OLHSA which are in conflict with
Federal, State, or local laws, resolutions, or ordiances.
XIV. ADDITIONAL AUTHORITY OF OLITSA
In addition to the powers delegated to OLITSA through the Interlocal
Agreement and in accordance with Act 7, 'OLT -TSA may, in its own name,
make and enter into contracts; employ c'nc.ics or employees; acquire,
manage, Maintain or o:-'772:e. buildings; :7,.ccire, hold, or dispose of
property; incur debts, dahilities, or ohliga.t..iors; sue and be sued;
generate revenue from its operations.
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XV. GENERATED REVENUE
Any financial gain accrued to OLITSA from its operations shall he
retained by OLTISA for maintenance and improvement of its operations.
XVI. CONTRACT .AMENDMENT
The amending of the contract shall be carried out in the same manner
as the original contract was made.
XV/I. ADJUDICATION OF DISPUTES
In the event either party to the agreement -nd/or separate legal entity
fails to comply with any rart of the A.grcement and the matter(s)
is(are) not resolved to the satisfaction o r all of the participating
parties, the following procedure shall be a :-c-ed to:
a. The dispute shall be specified in writing and mailed to all
aggrieved parties;
b. Within ten days of the written disput.', a meeting shall be
held between the parties of the di.Fputc,'s yith appropriate
administrators (i.e. County Ex-ecutixes, USA Executive
Director) to resolve the stated matter(s);
c. Should the meeting in (b) fail to render a solution, (1) the
respective involved County Board(s) shall designate a
committee of its members (e. g. Oakland County .Human
Resource Committee) and (2) the IISA Board, if involved,
shall have its chairman appoint three members of the
Executive Committee and (3) the respective committees
shall convene in special or regular session to resolve the
matter(s) at hand. The appropriate administrators shall
be included in this meeting of the .Board(s).
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XVIII. GLOSSARY TO THE INTER LOCAL AGREEMENT
The terms included in this glossary reflect definitions applicable to the
Interlocal Agreement.
Advisory Councils - An c_.7.777.ed body for citizens to Collectively
define their concerns, decid: on courses of action and carry out that
action. They also provide direct information to and representation on
the Board from the areas served.
All Parties to the Agreement - Includes the Counties of Oakland and
Livingston and the separate legal entity, or OLHSA.
Board - The OLHSA Governing Board.
Carry-over Funds - Monies carried over from one program year to
another.
Coalition - Linkage between agencies, institutions, units of government, — -- — and people to meet the problems of poverty.
Coterminous Service Area - Having the same boundaries.
Delegate Ag_ency - Party with whom a grantee contracts.
Grant-inTaid - Represents grants or subsidies in funds from Federal,
State, private or other sources.
Human Service Delivery System - A planned and coordinated network _
approach to providing the types of services necessary to meet people
problems by linking related service areas.
Inkind Contribution - Contributions of services or the use of property.
Interlocal Agreement - A contract or agreement entered into by the
Counties of Oakland and Livingston creating the Oakland Livingston
Human Service Agency as set forth in the Michigan Statute, the Urban
Cooperation Act, Act 7, 1967.
Management by 0121 ,-..ctives - A system whereby priority concerns for
programing purp ,--•es are developed into problem statements and
measurable objectives established.
Management Information System - A system developed to provide
management with meaningful feedback (usually statistical) relating to
activity on project objectives.
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Oakland Livingston Human Service Agency (0 _ —
entity established by the of Oakland .
forth in the Urban Cooperatiol Act, Act 7, • 1t:,
A separate lea.
--A Livingston as set
Section 5c.
Older Americans Act - Federal legislation enabled in 1965 providing
for extended and 7edera1 grants for programs to assist the
elderly.
OLHSA Govern."
within the limit
Poard - Is the policy making body of the OLHSA
c..,ns set forth in the Interlocal Agreement.
Parties to the Agreement -
refers to the Counties of
7._:crs of the contract or in this agreement
,Ird and Livingston.
Separate Legal Entity - As s .]y‘,1 ,1red in the Urban Cooperation Act, a
separate legal entity created for the purpose of _executing the
agreement and having the powers delineated in an Interlocal Agreement
manifested in that body.
Technical Assistance - The providing of experienced personnel with
skills relating to programmatic and operational areas of the HSA.
Urban Cooperation Act - Known as the Urban Cooperation Act, Act 7,
1967, this act provides for interlocal public agency agreements and
standards for such agreements, as well as provides for additional
approval and for the filing and status thereof.
0662 May 2, 1974
Moved by Gabler supported by Button the resolution be adopted.
A sufficient majority having voted therefor, the resolution was adopted,
STATE OF MICHIGAN)
C(-Y7Y OF CAKT7D)
1, Lynn D. Allen, Clerk Of the County of Oakland and
having a seal, do hereby certify that I have compared the annexed copy of
Resolution #2 adopted by the Oakland County Board of Commissioners at
their meeting held on May 2, 1974
with the original record thereof now remaining in my
office, and that it isa. true and correct transcript
therefrom, and of the whole thereof.
In Testimony ,..Thereof, I have hereunto set my hand on
affixed the seal of said County at Pontiac, nich -L:a.7.,
this. 3rd d: of May 74
Lynn D.
Clerk