HomeMy WebLinkAboutResolutions - 1973.12.20 - 15415Miscellaneous Resolution 6517 -December 20, 197:3
PERSONNEL PRACTICES COMMITTEE
Patrick M, Nawek friewber
-Jry Dec 1.aorn, Chairman
Mr ° Novak
BY: PERSONNEL PRACTICES COMMITTEE -.>MdKy.:4\0>Delmbtp -wehairtn
IN RE: ESTABLISH POSITION, CLASSIFICATION AND SALARY RANGE OF
EXECUTIVE ASSISTANT- AUDITORS
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairman, Ladies and Gentlemen:
WHEREAS the concentration of additional executive authority in the
Chairman of the Board of Auditors - County Executive and the probability that
the Member of the Board of Auditors Filling the term running from January 1, 1974
through December 31, 1976, will be serving on a less than full time basis, add to
the administrative load to be carried by the administrative staff of the Board of
Auditors,
NOW THEREFORE BE IT RESOLVED that a position of Executive Assistant-
Auditors be established in the Board of Auditors and that the classification of
Executive Assistant- Auditors be established at a salary range of 533,000 Flat Rate,
and
BE IT FURTHER RESOLVED that the effective date of these actions be
January 1, 1974,
Ptrick, -Mi. Nowak, Member The Pe'rsonnel Practices Commit tee, Marrlf.AvVc.,.3.artoo(134c.4.4akicado.ixmoves
the adoption of the foregoing resolution.
1 Year 2 Year 3 Year Base
BOARD OF COMMISSIONERS MEETING
December 20, 1973
PERSONNEL PRACTICES ITEMS ON AGENDA _
ESTABLISH NEW CLASSIFICATION AND SALARY RANGE FOR DIRECTOR OF AUXILIARY
SERVICES,
-Re turning from Finance Committee with a Positive fiscal note,
- Position is at Oakland County Hospital.
- Person doing job is now classified as "Supervisor of Patient Services"'
which has a salary range Of:
• Base 1 Year 2 Year 3 Year 4 Year
$7,797 $8,141 $8,485 $8,829 $9,173
- She is at the $9,173 step.•
- She has been on job since April 16, 1973.
- The incumbent has increased number of volunteers from 10 to over 75,
• has increased number and amount of donations, has instituted a training
,program for volunteers and has formed a hospital auxiliary.
- The recommended salary range is:
$9,746 $10,320 $10,893 $11,466
- The recommended salary range is same
General Staff Nurse.
as for Occupational Therapist and
- Recommendation is that incumbent be plated at the base-tate of class
• now and be moved to the one year step after one year on the job -
-April 16, 1974.
- Increased cost over using old classification will be approximately
$900 for 1974.
- Comparable salaries elsewhere are:
Rent County - $9,100 to $12,188 -
St. Joseph's (Pontiac) - $12,400 -
Smaller Hospital
$17,600 - Larger Hospital
B. ESTABLISH NEW CLASSIFICATION AND SALARY t
MECHANIC - DRAINS
- Returning from Finance Committee with a positive fiscal note.
- Classification Study agreed to in Bargaining but no committment as to
results of the study.
%LARY RANGE FOR GENERAL MAINTENANCE
- This action ties these Drain Bargaining Unit Employees into the same
salary range as D.F.0, men with same level of skills.
- Job title will be same as D.F.O. except for " - Drain" at end This is
because of unique working conditions and recruiting for such conditions..
- Retroactive to 9/1/73 because of bargaining.
BOARD OF COMMISSIONERS ETING
December 20, 1973
PERSONNEL -PRACTICES ITEMS ON AGENDA
Page 2
- Action involves 4 employees.
- These employees were misclassified before as they were doing same work
on same level by 2 were classified as Maintenance Mechanic II and 2
were classified as Maintenance Mechanic I.
- Cost from 9/1/73 through 12/31/73 = $340. Full year cost is $1,02(L
- Contract amended by this action to be signed by Chairman of Board and
• County Clerk after signed copy is returned by Union.
C. AMENDMENT TO COUNTY RETIREMENT PLAN
- TABLED IN FINANCE COMMITTEE.
- Present provisions call for automatic retirement allowance to widows
or dependent totally disabled widowers of retirement members who die
while in County Employment, if
- Member has attained the age 60 and has ten years of service
OR - Member has 25 years of service
- Proposed change reduces this last qualification to 15 years.
- Cost is estimated at $35,400 per year
- This provision is retroactive to 1/1/73.
7_ Previously approved by Retirement Commission.
D. ESTABLISH CLASSIFICATION AND SALARY RANGE FOR LEGISLATIVE AGENT
- TABLED IN FINANCE COMMITTEE
- This is a request for a new Merit System Classification and salary range,
not for a position.
- County Civil Counsel, Robert Allen, is requesting and recommending this
action and has volunteered to have a vacant position, currently a Senior
Assistant Civil Counsel, reclassified to the new classification of
Legislative Agent,
ADDITIONAL COST
12 MONTHS ULTIMATE
$. 1,720 $ 3,478
1,720 3,478
1,139 2,304
4,879
6,573
11,452
18,919
7,467
300 600
9,860
7,700
17,560
18,919
1,359
$18,346 $13,919
BOARD OF COMISSIONERS --FTING
December 20, 1973
PERSONNEL PRACTICES ITEMS ON AGENDA
Page 3
E, DELETE, ADD AND RECLASSIFY POSITIONS IN PROBATION DEPARTMENT
- It is a question whether this has to go to Finance Committee or not
IT RESULTS IN SAVINGS
- First Year net savings of $7,467
Lowest Savings in future of $1,359 (after all incumbents are at top
of salary ranges.)
- Department being reorganized as it comes under a new Chief Probation
Officer and under the administrative direction of the Auditors.
COST SUMMARY FOR
PROBATION DEPARTMENT ORGANIZATION CHANGES
December 1973
)DITIONAL EXPENSE
• RECLASSIFICATIONS
)SITIONS FROM TO i
1 . Probation Officer III Chief of Field Services - new class
1 Probation Officer III Chief of Admin. Services - new class
1 Probation Officer III Prob. Officer Supervisor - old class
1 Secretary Probation Technical Aide - new class
Total Reclassification Cost
1 (New Position) Typist II - old class
• Total Additional Cost
NINGS
Chief Deputy Probation Officer
NET SAVINGS
Delete
. .
- The resolution creates three new classifications on 1973 salary range:
Base 1 Year , 2 Year 3 Year
Chief of Probation Field Services
Chief of Administrative Services
Probation Technical Aide
$15,864
15,864
9,600
$16,448
16,448
9,900
$17,033 $17,622
17,033 17,622
- The Resolution deletes one classification and salary range;
Base 1 Year 2 Year 3 Year 4 Year
Chief Deputy Probation Officer $16,625 $17,200 $17,773
BOARD OF CO:',111ISSIONERS ETING
December 20 7 1973
PERSONNEL PRACTICES ITRE ON AGENDA
Page 4
- Organization will allow more long-range planning and evaluation, by the
Chief of Probation Administrative Servies.
F. ESTABLISH SALARY FOR PART-TIME AUDITOR POSITION
- TO FINANCE COMMITTEE?
- Past history of Part-time Auditor Sala
1/1/66 to 1/1168 - $50.00 per meeting with .maximum of $3,500
1/1/68 to 1/1/69 - $60,00 per meeting with maximum of $4,800
1/1/69 to 1/1/72 - $75.00 per meeting With maximum of $7,500 (Max. of 100 meetings
- Present Auditors Salary - $29,812
- 1972 Plat Board Earnings of Auditors averaged $4,317
- Recommendation is $75.00 per meeting with maximum of $7,500
G. APPROVE CONTRACT WITH PARKS AND RECREATION MAINTENANCE EMPLOYEES .
- Should not have to go to Finance Committee because costs are paid by
-Parks and Recreation Funds.
- Contract covers 11 Parks and Recreation Paid Employees
- Contract covers time span from 11/10/73 through 12/31/74
- Increases costs for 1973 result from reclassifying 10 employees to
classifications and/or salary ranges identical to those of D.F.O. and
Drain Commission employees doing similar work.
- Increased cost for 1973 = $744
- Increased cost for 1974 = $5,507 because of the new classification
$4,052 because of the 4.1% salary increases
Matching the second year of the D.F.0
arid Drain contracts.
- Non-economic contract is basically the same as the county's other contracts..
• - Fringe Benefit Improvements will be standard fringe benefit improvement to
be given under the second year of the 1973 - 1974 two-year contracts.
. -
H. CLOSING OF COUNTY OFFICES DECEMBER 24 AND DECEMBER 31 FOR 1973 ONLY BECAUSE
OF ENERGY CRISIS
- Closing buildings and departments not required to be open for 24 hours
a day seven days a week.
BOARD OF COMISSIONERS ETING
December 20, 1973
PERSONNEL PRACTICES "ITEMS ON AGENDA
Page 5
- Closing so we can shut down heat for a fOur day period. (For two days or
one day it costs too much ta bring the heat level back up to profit by
dropping it down, but a four-day period Can result in fuel savings,)
- Most County departments have only minimal demands for services from public
on these two days.
- Many public employees (i.e. Road Commission - Wayne County) have these
two days as regular legal holidays in their labor contracts. State and
Pontiac give half days. Supreme Court has sent letters to our courts
giving afternoons of these days off with pay.
- Those employed in 24-hour institutions (i.e. Sheriff, Hospital, Children's
Village and Camp Oakland) and who must wdrk on one of these days will not
receive regular holiday premium Pay (12 hours) but will receive 8 hours of
extra pay or compensatory time; or 4 hours of extra pay or compensatory
time if they are not scheduled to work o.one of these days (rather than
8 hours as would be paid on a holiday). Union leadership informally under-
stands this is not to be paid as a holiday.
- Cost in extra pay for Sheriff, Hospital, Children's Village and Camp
Oakland will be approximately $35,000 for the two days.
--
I. SALARIES FOR ELECTED OFFICIALS
- The 1974 salaries for Circuit Court Judges and District Court Judges are
included in the salaries recommendations of employees.
- These recommendations will be made after :the first of the year when Study
of Management Classes is completed.
ITEMS ON SUPPLEMENTARY AGENDA
J. ESTABLISHMENT OF NEW POSITION, CLASSIFICATION AND SALARY OF EXECUTIVE
ASSISTANT - AUDITORS
- Involves suspending the rules.
- Target effective date is 111/74
Under Merit System Rule 4, Section III, A 1, a, there can't be a break
in Mr.Lilly's service if he is to be transferred into this position.
- Class specification is attached to this Sheet and copies can be given
to each Commissioner if you wish.
-.The resolution calls for the creation of ac additional position.
- Is not a "make-work" position, because if Mr.Lillydid not perform the
functions either as Auditor as in this class, someone with comparable .
experience and skills would h ve to be employed.
- Mr. Lily's present County income;
Salary
.Service Increment
1972 Plat Board Income
TOTAL
- RecomMended Salary $33,000 Flat Rate
10% Service Increment 3,300
TOTAL $36,300
$29,812
2,981
$32,793
3,920
$36,713
BOARD OF COMMISSIONERS ETING
Decembe/7 20, 1973
PERSONNEL PRACTICES ITEMS ON AGENDA
Page 6
- Full-time Auditor Budgeted at $32,793
- Part-time Auditor - $7,500
- Executive Assistant Cost - $36,300
- Increased cost for two positions over one full-time Auditor - $11,007
1974 SALARIES FOR EMPLOYEES
- Involves suspending the rules to reach effective date of 1/1/74.
- The Resolution and most other data is PR the face sheet of the booklet,
of recommendations.
- Adjustments average 5.5%
- Includes adjustments for Circuit Court Judges (3.8% of County Portion of
salary)and District Court Judges (A reduction of $1,779 in County Portion
and a $1,779 increase in state Portion leaving them at $32,000)
GLASS TITLE EXECUTIVE ASSISTANT 7 AUDITOR
DISTINGUISHING FEATURES OF THE CLASS
The employee in this class serves on a staff level as Executive Assistant to the
Chairman of the Oakland County Board of Auditors-County Executive, being pri-
marily responsible for the preparation, implementation, coordination, control
and supervision of County fiscal and budgetary -programs; acting as liason be-
tween County Operating Departments, the Board of Auditors and Committees of the-
Board of Commissioners in matters of budget and finance; serving as Executive-
Secretary of the Oakland County Employees' Retirement System, acting as adminis-
trator of the System under the general direction of the Oakland County Employees'
Retirement Commission; coordinating with the .County Treasurer in the investment of
County and Retirement System Funds and performing such additional administrative
and technical functions as may be assigned by the chairman of the Board of Auditors-
County Executive.
SUPERVISION RECEIVED
The Executive AssistantAuditor:.receives general supervision from
the ChaiLman of the Oakland County Board of Auditors-County Executive and policy
guidelines from Committees of the Board of Commissioners and from the Oakland
County Employees' Retirement Commission
SUPERVISION EXERCISED
The employee in this class actsas technical supervisor and coordinator of those
divisions and employees of the Board of Auditors which participate in the prepara-
tion, implementation, coordination and controlHof County fiscal and budgetary
processes and in the administration of the Oakland County Employees' Retirement
System. Additional supervisory responsibilities vary with the nature of assignments.
TYPICAL EXAMPLES OF WORK PERFORMED
(The following examples are intended to be descriptive but not restrictive.)
Is administratively responsible for the preparation of the County's Annual
Allocation and final budgets by coordinating the activities of the involved
Divisions and employees of the Board of Auditors.
Is administratively responsible for scheduling the review of the County's
Annual budgets by the appropriate Committees of the Board of Commissioners
in compliance with Board policies and applicable statutes and constitutional
provisions.
Is administratively responsible for providing budgetary and fiscal reports
and explanations requested and required by the Committees of the Board of
Commissioners.
Acting as resource person making recommendations involving both policy and
content of fiscal and budgetary matters tin. the Chairman of the Board of
Auditors-County Executive, to the Board of Auditors and to Committees of the
Board of Commissioners.
Executive Assistant Auditor
Page 2
Provides the final administrative review it the screening of purchase orders,
vouchers, and other expenditure orders to insure compliance with established
fiscal and budgetary policies and procedures.
Reviews and makes recommendations on the rates, fund operations, and
Operating procedures relative to the various inter-departmental and
enterprise services Under the jurisdiction. of the County Board of Auditors:
Administers and implements, in the capacity as Secretary, the policies
and practices established by the County Employees Retirement Commission for
the operation of the County Employees Retirement System.
Serves as technical advisor to the Retirement Commission and recommends'
changes or additions to the Retirement Plan deemed necessary to increase
its effectiveness.
Cooperates with the County Treasurers' office in the management of the
investment program for the Retirement Plan's monies.
Serves as an information source to the members of the Retirement Plan to
assist them in keeping informed of their rights and benefits under the plan
and in the exercising of those rights.
Prepares the Retirement Program's Annual Report and also special reports as
required to keep both the membership and 4e Retirement Commission aware of
the status of the program.
Carries out technical and administrative functions as assigned by the
ChaiLman of the Board of Auditors-County Exectuve.
Acts as liason between the Board of Auditors and County Departments.
EXPERIENCE, TRAINING, KNOWLEDGES, SKILLS & ABILITIES
A. Required Minimum Qualifications
1. A Bachelor's degree in Business Administration, Public Administration,
_Accounting, Economies, or closely related field; AND
2. Have had at leastfive years of full-time paid working experience
subsequent to receiving the degree in a governmental agency with
experience in the areas of financial analysis, budgeting, and economic ,
forecasting, at least five years of which were in an increasing responsible ,
administrative capacity;
Executive Assistant - Auditor
Page 3
B. Additional Desirable Qualifications
1. Considerable knowledge of modern management principles and techniques
relative to governmental financing, budgeting, aecounting, and report- -
ing functions as required in the administration of a complex governmental
enterprise;
. Considerable knowledge of the laws, Ordinances, and regulations governing
the financial practices of County Government.
3. Considerable knowledge of long range financial planning processes and
economic forecasting techniques;
4. Considerable ability to plan and direct comprehensive research studies
and statistical analyses relative to fiscal and budgetary matters;
5. Considerable knowledge of the utilization of data processing techniques
as used in preparation and implementation of financial documents,
reports, and activities;
6. Considerable ability to analyze and interpret complex fiscal records
and reports to identify technical and operating deficiences and to
recommend appropriate corrective action;
7. Ability to cope with difficult and/or emergency situations requiring
immediate decisions in accordance with departmental policies and
objectives;
8. Ability to exercise mature judgement and initiative in analyzing problems
and recommending solutions;
9. Ability to compile statistics, decipher pertinent information, and present
oral and written financial, operational- and other types of departmental
reports to officials, committees and other interested groups or individuals.
'jt'-°\ et) a744„„,•, John Witherup
Director of Personnel
DATE: December 20, 1973
APPROVED BY:
#6517
Moved by Nowak supported by Berman the resolution be adopted.
Moved by Houghten supported by Richardson the resolution be amended
by changing the last paragraph to read:
"BE IT FURTHER RESOLVED that the effective date of these actions be
January 1, 1974, and the position shall be subject to review each year
for the necessity of such position."
A sufficient majority having voted therefor, the motion carried.
Moved by Houghten supported by Perinoff the rules be suspended for
immediate consideration of the resolution.
AYES: Walker, Wilcox, Berman, Brotherton,.Button, Coy, Dunleavy,
Hobart, Houghten, Kasper, Lennon, Montante, Nowak, Patnales, Perinoff,
Quinn, Richardson. (17)
NAYS: None. (0)
A sufficient majority having voted therefor, the motion carried.
Vote on resolution, as amended:
AYES: Wilcox, Berman, Brotherton, Button, Coy, Dunleavy, Hobart,
Houghten, Kasper, Lennon, Montante, Nowak, Patnales„ Per inoff, Quinn,
Richardson, Walker. (17)
NAYS: None, (0)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and
having a seal, do hereby certify that I have compared the annexed copy of
Resolution #6517 adopted by the Oakland County Board of Commissioners
O 000000000000000006.0a000.00000 B 000000 "0 0 0 .0 0000000000000040000000000000000
at their December 20, 1973 meeting
O 00 000 0 000•00 0 000•1100000000000•000 a.•n •moeve "WS go ea ores“Se gs • 11 e a 0
with the original record thereof now remaining in my
office, and that it is a true and correct transcript
therefrom, and of the whole thereof.
In Testimony Whereof, I have hereunto set my hand and
affixed the seal of said County at Pontiac, Michigan
21st Dec. ._73 e
Lynn D. Allen...... ..... ----Clerk
By ........•............•.......... Deputy. Clerk