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Resolutions - 2011.03.09 - 15533
MISCELLANEOUS RESOLUTION #11045 March 9, 2011 BY: General Government Committee, Christine Long, Chairperson IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION - FISCAL YEAR 2010/2011 MICHIGAN DEPARTMENT OF NATURAL RESOURCES AND ENVIRONMENT (MDNRE) REIMBURSEMENT AGREEMENT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS for Fiscal Year 2010/2011, the Michigan Department of Natural Resources and Environment (MDNRE), formerly the Michigan Department of Environmental Quality (MDEQ) has awarded a reimbursement agreement to the Oakland County Health Division for services related to Non-community - Type II Water Supply, Long-Term Drinking Water Monitoring, Radon, Public Swimming Pool Inspections, Septage, On-Site Sewer and Campground Inspection; and WHEREAS the services referenced above are on-going; and WHEREAS the Fiscal Year 2009/2010 MDEQ Reimbursement Agreement reflected a total potential funding amount of $295,582; and WHEREAS the Fiscal Year 2010/2011 MDNRE Reimbursement Agreement reflects a total potential funding amount of $274,675, which is a $20,907 decrease in potential funding from the previous agreement; and WHEREAS no personnel changes have been requested for the reimbursement programs at this time; and WHEREAS this Reimbursement Agreement has been submitted through the County Executive's Contract Review Process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the Michigan Department of Natural Resources and Environment Agreement in the total amount of $274,675, beginning October 1, 2010 through September 30, 2011. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approval of the above-referenced contract is specifically conditioned and premised upon the Department's concurrence in the terms and conditions contained in Addendum A of the Agreement, as mutually agreed to by the County and the Michigan Department of Environmental Quality. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes its Chairperson to execute this Agreement subject to the following additional condition: That the County's approval for entering into this Agreement is specifically conditioned and premised upon the acceptance, approval and execution of the Agreement and Addendum A by the Michigan Department of Environmental Quality, and that the failure of the Michigan Department of Environmental Quality to execute the Agreement as specified shall, without any further act of the Oakland County Board of Commissioners, automatically negate and void the County's approval and/or acceptance of this agreement as provided for in this resolution. BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Reimbursement Agreement and approve changes and extensions not to exceed fifteen percent (15%), which is consistent with the agreement as originally approved. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution, GENERAL GOVERNMENT COMMITTEE GENERAL GOVERNMENT Motion carried unanimously on a roll call vote with Hatchett absent. C.456.4 I JJ Z. Donna Genre From: Fur, Gala [piirg@oakgov.com] Sent: To: Cc: Subject: Grant Review: Health Division - FY 2011 MDNRE - Local Health Department Agreement - Grant Acceptance Attachments: Grant Sign off pkg.pdf; ADDENDUM FY11 .pdf Please Note: The FY 2011 Addendum A is attached and should be included in all BOC packets. G • NT REVIEW SIGN OFF — Health Division GRANT NAME: FY 2011 MDNRF, — Local Health Department Agreement FUNDING AGENCY: Michigan Department of Natural Resources and Environment DEPARTMENT CONTACT PERSON: Tom Fockler 2-2151 STATUS: Grant Acceptance DATE: February 17, 2011 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be place on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (12/6/2010) Department of Human Resources: Approved, no I-I/R implications. — Karen Jones (12/6/2010) Risk Management and Safety: Approved by Risk Management contingent upon "FY2010 Addendum A" verbiage being added to FY2011 contract. Defer to Corporation Counsel regarding the following contract provisions, if applicable: 1) Item V. Grantee Responsibilities (D): Grantee is responsible for subcontractors. 2) Item VIII. Subcontracts: Grantee is solely responsible for all contractual activities performed under this contract. — Andrea Plotkowski (12/6/2010) Corporation Counsel: I approve the grant with the new addendum A. — Bradley Benn (2/16/2011) Thursday, February 17, 201111:45 AM 'Fockler, Tom '; 'Pisacreta, Antonio' Genre, Donna 2/18/2011 rage 2. cm z COMPLIANCE The grant agreement references an extensive number of federal and state regulations. Please refer to the agreement for specifically cited compliance requirements for this grant. Gaia V. Piir Grants Compliance and Programs Coordinator Oakland County Fiscal Services Division Phone (248) 858-1037 Fax (248) 858-9724 piirgeoakgov.com 2/18/2011 Kathy Forzley, Manager Name/II-Me Oakland County Health Division Organization 1200 N. Telegraph Rd Dept 432 Address Pontiac, MI 48341-0432 Address Telephone number E-mail address 38-6004876 Federal ID number Fax number Address Lansing, MI 48909-7741 Address 517.241.1261 Telephone number 517.373.2040 Fax number greenp3@rnichigan.gov E-mail address Name/Title Water Resource Manadement Division DivisionlBureau/Office P.O. Box 30241 Pam Green Date Date LOCAL HEALTH DEPARTF,'...101T GRANT CONTRACT BETWEEN THE MICHIGAN DEPARTMENT OF NATURAL RESOURCES AND ENVIRONMENT AND OAKLAND COUNTY HEALTH DIVISION This Grant Contract ("Contract") is made between the Michigan Department of Natural Resources and Environment, (MDNRE), Environmental Resource Management Division (ERIVID) ("State"), and Oakland County Health Division ("Grantee"). The purpose of this Contract is to provide funding in exchange for work to be performed for the project named below. The State is authorized to provide grant assistance pursuant to Michigan Safe Drinking Water Act, 1976, PA 399, as amended; Natural Resources and Environmental Protection Act, 1994, PA 451, as amended, Parts 117 and 201; Public Health Act, 1978, PA 368, as amended; and Federal Water Pollution Control Act, 33 U.S.C. 1251 et seq. Legislative appropriation of Funds for grant assistance is set forth in Public Act 189 of 2010. This Contract is subject to the terms and conditions specified herein. Project Name: Local Health Department Master Grant Contract Amount of grant: $$274,675 Vo of grant state $$237,248 / % of grant federal $$37,427 Start Date (date executed by MDNRE): 10/01/2010 End Date: 09/30/2011 GRANTEE CONTACT: STATE'S CONTACT: The individuals signing below certify by their signatures that they are authorized to sign this Contract on behalf of their agencies and that the parties will fulfill the terms of this Contract, including any attached appendices, as set forth herein. FOR THE GRANTEE: Signature Name/Title FOR THE STATE: Signature Liane J. Shekter Smith, P.E., Chief, Environmental Resource Management Division Namefritle I. PROJECT SCOPE This Contract and its appendices constitute the entire Contract between the State and the Grantee and may be modified only by written agreement between the State and the Grantee. (A) The scope of this project is limited to the activities specified in Appendix A and such activities as are authorized by the State under this Contract. Any change in project scope requires prior written approval in accordance with Section III, Changes, in this Contract. (B) By acceptance of this Contract, the Grantee commits to complete the project identified in Appendix A within the time period allowed for in this Contract and in accordance with the terms and conditions of this Contract. II. CONTRACT PERIOD Upon signature by the State, the Contract shall be effective from the Start Date until the End Date on page 1. The State shall have no responsibility to provide funding to the Grantee for project work performed except between the Start Date and the End Date specified on page 1. Expenditures made by the Grantee prior to the Start Date or after the End Date of this Contract are not eligible for payment under this Contract. III. CHANGES Any changes to this Contract shall be requested by the Grantee in writing and approved in writing by the State. The State reserves the right to deny requests for changes to the Contract or to the appendices. No changes can be implemented without approval by the State. IV. GRANTEE DELIVERABLES AND REPORTING REQUIREMENTS The Grantee shall submit deliverables and follow reporting requirements specified in Appendix A of this Contract. (A) The Grantee must complete and submit reports according to a form and format prescribed by the State. These reports shall be due according to the following: Reporting Period Due Date IMESIMEMEM111111 A ril 30 April 1 — June 30 Jul— September 30 Before October 15* October 1—December31 Janua 31 *Due to the State's year-end closing procedures, there will be an accelerated due date for the report covering July 1 — September 30. Advance notification regarding the due date for the quarter ending September 30 will be sent to the Grantee. If the Grantee is unable to submit a.report in early October for the quarter ending September 30, an estimate of expenditures through September 30 must be submitted to allow the State to complete its accounting for that fiscal year. The forms provided by the State shall be submitted to the State's contact at the address on page 1. (B) The Grantee shall provide a final project report in a format prescribed by the State (C) The Grantee must provide all products and deliverables in accordance with Appendix A. 2 V. GRANTEE RESPONSIBILITIES (A) The Grantee agrees to abide by all local, state, and federal laws, rules, ordinances, and regulations in the performance of this grant. (B) All local, state, and federal permits, if required, are the responsibility of the Grantee. Award of this grant is not a guarantee of permit approval by the State. (C) The Grantee shall be solely responsible to pay all taxes, if any, that arise from the Grantee's receipt of this grant. (D) The Grantee is responsible for the professional quality, technical accuracy, timely completion, and coordination of all designs, drawings, specifications, reports, and other services furnished by the Grantee or its subcontractor under this Contract. The Grantee or its subcontractor shall, without additional compensation, correct or revise any errors, omissions, or other deficiencies in drawings, designs, specifications, reports, or other services. (E)- The State's approval of drawings, designs, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Grantee of responsibility for the technical adequacy of the work. The State's review, approval, acceptance, or payment for any of the services shall not be construed as a waiver of any rights under this Contract or of any cause of action arising out of the performance of this Contract. (F) The Grantee acknowledges that it is a crime to knowingly and willingly file false information with the State for the purpose of obtaining this Contract or any payment under the Contract, and that any such filing may subject the Grantee, its agents, and/or employees to criminal and civil prosecution and/or termination of the grant. VI. USE OF MATERIAL Unless otherwise specified in this Contract, the Grantee may release information or material developed under this Contract, provided it is acknowledged that the State funded all or a portion of its development. The State retains an irrevocable license to reproduce, publish, and use in whole or in part, and authorize others to do so, any copyrightable material submitted under this grant whether or not the material is copyrighted by the Grantee or another person. The Grantee will only submit materials that the State can use in accordance with this paragraph. Unless otherwise specified in this Contract, the Grantee may not patent products or processes developed under this Contract. VII. ASSIGNABILITY The Grantee shall not assign this Contract or assign or delegate any of its duties or obligations under this Contract to any other party without the prior written consent of the State. The State does not assume responsibility regarding the contractual relationships between the Grantee and any subcontractor. VIII. SUBCONTRACTS The State reserves the right to deny the use of any consultant, contractor, associate, or other personnel to perform any portion of the project. The Grantee is solely responsible for all contractual activities performed under this Contract. Further, the State will consider the Grantee to be the sole point of contact with regard to contractual matters, including payment of any and all charges resulting from the anticipated Grant. All subcontractors used by the Grantee in performing the project shall be subject to the provisions of this Contract and shall be qualified to perform the duties required, IX. NON-DISCRIMINATION The Grantee shall comply with the Elliott Larsen Civil Rights Act, 1976 PA 453, as amended, MCL 37.2101 et seq., the Persons with Disabilities Civil Rights Act, 1976 PA 220, as amended, MCL 37.1101 et seq., and all other federal, state, and local fair employment practices and equal opportunity laws and covenants that it shall not discriminate against any employee or applicant for employment, to be employed in the performance of this Contract, with respect to his or her hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment, because of his or her race, religion, color, national origin, age, sex, height, weight, marital status, or physical or mental disability that is unrelated to the individual's ability to perform the duties of a particular job or position. The Grantee agrees to include in every subcontract entered into for the performance of this Contract this covenant not to discriminate in employment. A breach of this covenant is a material breach of this Contract. X. UNFAIR LABOR PRACTICES The Grantee shall comply with the Employers Engaging in Unfair Labor Practices Act, 1980 PA 278, as amended, MCL 423.321 et seq. Xl. LIABILITY (A) -The Grantee, not the-State, is responsible for all liabilities as a result of claims, judgments, or costs arising out of activities to be carried out by the Grantee under this Contract, if the liability is caused by the Grantee, any subcontractor, or anyone employed by the Grantee. (B) All liability as a result of claims, demands, costs, or judgments arising out of activities to be carried out by the State in the performance of this Contract is the responsibility of the State and not the responsibility of the Grantee if the liability is caused by any State employee or agent. (C) In the event that liability arises as a result of activities conducted jointly by the Grantee and the State in fulfillment of their responsibilities under this Contract, such liability is held by the Grantee and - the State in relation to each party's responsibilities under these joint activities. (D) Nothing in this Contract should be construed as a waiver of any governmental immunity by the Grantee, the State, its agencies, or their employees as provided by statute or court decisions. XII. CONFLICT OF INTEREST No government employee, or member of the legislative, judicial, or executive branches, or member of the Grantee's Board of Directors, its employees, partner agencies, or their families shall benefit financially from any part of this Contract. XIII. ANTI-LOBBYING If all or a portion of this Contract is funded with federal funds, then in accordance with OMB Circular A-21, A-87, or A-122, as appropriate, the Grantee shall comply with the Anti-Lobbying Act, which prohibits the use of all project funds regardless of source, to engage in lobbying the state or federal government or in litigation against the State, Further, the Grantee shall require that the language of this assurance be included in the award documents of all subawards at all tiers. 4 If all or a portion of this Contract is funded with state funds, then the Grantee shall not use any of the grant funds awarded in this Contract for the purpose of lobbying as defined in the State of Michigan's lobbying statute, MCL 4,415(2). "'Lobbying' means communicating directly with an official of the executive branch of state government or an official in the legislative branch of state government for the purpose of influencing legislative or administrative action." The Grantee shall not use any of the grant funds awarded in this Contract for the purpose of litigation against the State. Further, the Grantee shall require that language of this assurance be included in the award documents of all subawards at all tiers. XIV. DEBARMENT AND SUSPENSION By signing this Contract, the Grantee certifies to the best of its knowledge and belief that it, its agents, and its subcontractors: (1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or the state. (2) Have not within a three-year period preceding this Contract been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction, as defined in 45 CFR 1185; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. (3) Are not presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses enumerated in subsection (2). (4) Have not within a three-year period preceding this Contract had one or more public transactions (federal, state, or local) terminated for cause or default. (5) Will comply with all applicable requirements of all other state or federal laws, executive orders, regulations, and policies governing this program. XV: AUDIT AND-ACCESS TO RECORDS The State reserves the right to conduct a programmatic and financial audit of the project, and the State may withhold payment until the audit is satisfactorily completed. The Grantee will be required to maintain all pertinent records and evidence pertaining to this Contract, including grant and any required matching funds, in accordance with generally accepted accounting principles and other procedures specified by the State. The State or any of its duly authorized representatives must have access, upon reasonable notice, to such books, records, documents, and other evidence for the purpose of inspection, audit, and copying. The Grantee will provide proper facilities for such access and inspection. All records must be maintained for a minimum of five years after the final payment has been issued to the Grantee by the State. XVI. INSURANCE, (A) The Grantee must maintain insurance or self-insurance that will protect it from claims that may arise from the Grantee's actions under this Contract or from the actions of others for whom the Grantee may be held liable. (B) The Grantee must comply with applicable workers' compensation laws while engaging in activities authorized under this Contract. XVII. OTHER SOURCES OF FUNDING The Grantee guarantees that any claims for reimbursement made to the State under this Contract must not be financed by any source other than the State under the terms of this Contract. If funding is received through any other source, the Grantee agrees to delete from Grantee's billings, or to immediately refund to the State, the total amount representing such duplication of funding. XVIII. COMPENSATION (A) A breakdown of costs allowed under this Contract is identified in Appendix A. The State will pay the Grantee a total amount not to exceed the amount en page 1 of this Contract, in accordance with Appendix A, and only for expenses incurred. All other costs necessary to complete the project are the sole responsibility of the Grantee. (B) Expenses incurred by the Grantee prior to the Start Date or after the End Date of this Contract are not allowed under the Contract, [unless otherwise specified in Appendix A]. (C) The State will approve payment requests after approval of reports and related documentation as required under this Contract. (D) The State reserves the right to request additional information necessary to substantiate payment requests. (E) Payments under this Contract may be processed by Electronic Funds Transfer (EFT). The Grantee may register to receive payments by EFT at the Contract & Payment Express Web Site (hftpliwvvw. cpexpress. state. m I. us). XIX. CLOSEOUT (A) A determination of project completion, which may include a site inspection and an audit, shall be made by the State after the Grantee has met any match obligations, satisfactorily completed the activities, and provided products and deliverables described in Appendix A. (B)_Upon issuance of final payment from the State, the Grantee releases the State of all claims against the State arising under this Contract. Unless otherwise provided in this Contract or by State law, final payment under this Contract shall not constitute a waiver of the State's claims against the Grantee. (C) The Grantee shall immediately refund to the State any payments in excess of the costs allowed by this Contract. XX. CANCELLATION This Contract may be canceled by the State, upon 30 days written notice, due to Executive Order, budgetary reduction, other lack of funding, upon request by the Grantee, or upon mutual agreement by the State and Grantee. The State reserves the right to provide just and equitable compensation to the Grantee for all satisfactory work completed under this Contract. XXI. TERMINATION (A) This Contract may be terminated by the State as follows. (1) Upon 30 days written notice to the Grantee: 6 a. If the Grantee fails to comply with the terms and conditions of the Contract, or with the requirements of the authorizing legislation cited on page 1, or the rules promulgated thereunder, or other applicable law or rules. b. If the Grantee knowingly and willingly presents false information to the State for the purpose of obtaining this Contract or any payment under this Contract. c. If the State finds that the Grantee, or any of the Grantee's agents or representatives, offered or gave gratuities, favors, or gifts of monetary value to any official, employee, or agent of the State in an attempt to secure a subcontract or favorable treatment in awarding, amending, or making any determinations related to the performance of this Corktract. d. During the 30-day written notice period, the State shall also withhold payment for any findings under subparagraphs a through c, above. e. If the Grantee or any subcontractor, manufacturer, or supplier of the Grantee appears in the register of persons engaging in unfair labor practices that is compiled by the Michigan Department of Labor and Economic Growth or its successor. (2) Immediately and without further liability to the State if the Grantee, or any agent of the Grantee, or any agent of any subcontract is: a. Convicted of a criminal offense incident to the application for or performance of a State, public, or private contract or subcontract; b. Convicted of a criminal offense, including but not limited to any of the following: embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, or attempting to influence a public employee to breach the ethical conduct standards for State of Michigan employees; c. Convicted under State or federal antitrust statutes; or d. Convicted of any other criminal offense that, in the sole discretion of the State, reflects on the Grantee's business integrity. e. Added to the federal or state Suspension and Debarment list. (B) If a grant is terminated, the State reserves the right to require the Grantee to repay all or a portion of funds received under this Contract. FEDERALLY FUNDED PROGRAM-SPECIFIC BOILERPLATE XXII FEDERAL FUNDING REQUIREMENTS A maximum of $ $37,427 or 14 % of total disbursements, is funded with Federal Funding. See Program Funding Section >00(1 for funding by individual program. By accepting this contract, the , grantee agrees to comply with the requirements of the Statutory Authority and the requirements of the Regulatory Authority found in the Program Funding Section )0(Xl. These regulations include, but are not limited to the following: (A) Grantees receiving $500,000 or more in federal funds in their fiscal year shall have a single audit performed in compliance with OMB Circular A-133, Revised June 24, 1997, "Audits of State, Local Governments, & Non-Profit Organizations. This audit must be performed and copies provided to the appropriate agencies within nine months from the end of the grantee's fiscal year. The Grantee must submit a copy of the Audit Report to the Michigan Department of Natural Resources and Environment at the following address: Michigan Department of Natural Resources and Environment Finance and Business Services Division Federal Aid Section P.O. Box 30473 Lansing, Mt 48909 Or, the grantee may also submit the single audit report electronically to the Michigan Department of Treasury website (http://vvww.michigan.gov/treasury/0,1607,7-121- 1751 31038---1.) It is the responsibility of the Grantee to report the expenditures related to this grant on the Grantee's annual Schedule of Expenditures of Federal Awards. (8) The Grantee agrees to fulfill conditions that the Federal Government has imposed on the State as a condition of Federal funding as indicated herein and in all appendices. (C) The Grantee will comply with the Hatch Political Activity Act, as amended, 5 USC §§ 1501- 1508, and the Intergovernmental Personnel Act of 1970 as amended by Title (6) of the Civil Service Reform Act, 42 USC § 4728, which states that employees working in programs financed with federal grants may not be a candidate for elective public office in a partisan election, use official authority or influence to affect the result of an election, or influence a state or local officer to provide financial support for a political purpose. XXIII CONSULTANT CAP Payment to consultants. EPA participation in the salary rate (excluding overhead) paid to individual consultants retained by recipients or by a recipient's contractors or subcontractors shall be limited to the maximum daily rate for a Level IV of the Executive Schedule (formerly GS-18), to be adjust annually. This limit applies to consultation services of designated individuals with specialized skills who are paid at a daily or hourly rate. As of January 1, 2009, the limit is $587.20 per day and $73.40 per hour. This rate does not include transportation and subsistence costs for travel performed (the recipient will pay these in accordance with their normal travel reimbursement practices), Sub agreements with firms for services which are awarded using the procurement requirements in 40 CFR 30 or 31, as applicable, are not affected by this limitation unless the terms of the contract provided the recipient with responsibility for the selection, direction, and control of the individuals who will be providing services under the contract at an hourly or daily rate of compensation. See 40 CFR 31.36(j) or 30.27(b). )0(IV COPYRIGHTED MATERIAL In accordance with 40 CFR 31.34 for State, local and Indian Tribal governments or 40 CFR 30.36 for other recipients, EPA has the right to reproduce, publish, use and authorize others to use copyrighted works or other data developed under this assistance agreement for Federal purposes. Examples of a Federal purpose include but are notlimited to: (1) Use by EPA and other Federal employees for official Governmental purposes: (2) Use by Federal contractors performing specific tasks for the Government; (3) Publication in EPA documents provided the document does not disclose trade secrets (e.g. software codes) and the work is properly attributed to the recipient through citation or otherwise; (4) Reproduction of documents for inclusion in Federal depositories; (5) Use by State, tribal and local governments that carry out delegated Federal environmental programs as "co-regulators' or 8 act as official partners with EPA to carry out a national environmental program within their jurisdiction and; (6) Limited use by other grantees to carry out Federal grants provided the use is consistent with the terms of EPA's authorization to the other grantee to use the copyrighted works or other data. Under Item 6, the grantee acknowledges that EPA may authorize another grantee(s) to use the copyrighted works or other data developed under this grant as a result of: a. the selection of another grantee by EPA to perform a project that will involve the use of the copyrighted works or other data or; b. termination or expiration of this agreement. In addition, EPA may authorize another grantee to use copyrighted works or other data developed with Agency funds provided under this grant to perform another grant when such use promotes efficient and effective use of Federal grant funds. XXV DRUG-FREE WORKPLACE CERTIFICATION FOR ALL EPA RECIPIENTS The recipient organization of this EPA assistance agreement must make an ongoing, good faith effort to maintain a drug-free workplace pursuant to the specific requirements set forth in Title 40 CFR 36.200-36.230. Additionally, in accordance with these regulations, the recipient organization must identify all known workplaces under its federal awards, and keep this information on file during the performance of the award. Those recipients who are individuals must comply with the drug-free provision set forth in Title 40 CFR 36.300 The consequences for violating this condition are detailed under Title 40 CFR 36.510. Recipients can access the Code of Federal Regulations (CFR) Title 40 Part 36 at http://www.access.gpo.gov/nara/cfr/waisidx_08/40cfr36_08.html XXVI MBE/WBE REQUIREMENTS In accordance-with the USEPA's Program for Utilization-of Small, Minority and Women's - Business Enterprises (MBE/VVBE) in procurement under assistance programs, contained in 40 CFR, Part 33, the Grantee agrees to: (1) Accept the applicable "fair share" goals negotiated with USEPA by the Michigan Department of Environmental Quality as follows: MBE 3% WBE 5% Pursuant to 40 CFR, Section 33.301, the recipient agrees to the following good faith efforts whenever procuring construction, equipment, services and supplies under this agreement, and to ensure that sub-recipients, loan recipients and prime contractors also comply. Records documenting compliance with the six good faith efforts shall be retained: (a) Ensure Disadvantaged Business Enterprises (DBEs) are made aware of contracting opportunities to the fullest extent practicable through outreach and recruitment activities. For Indian Tribal, State and Local government recipients, this will include placing DBEs on solicitation lists and soliciting them whenever they are potential sources. (b) Make information on forthcoming opportunities available to DBEs and arrange time frames for contracts and establish delivery schedules, whether the 9 requirements permit, in a way that encourages and facilitates participation by DBEs in the competitive process. This includes whenever possible, positing solicitations for bids or proposals for a minimum of 30 calendar days before the bid or proposal closing date. Consider in the contracting process whether firms competing for large contracts could subcontract with DBEs. For Indian Tribal, State and local government recipients, this will include dividing total requirements when economically feasible into smaller tasks or quantities to permit maximum participation by DBEs in the competitive process. (d) Encourage contracting with a consortium of DBEs when a contract is too large for one of these firms to handle individually. (e) Use the services and assistance of the Small Business Administration and the Minority Business Development Agency of the Department of Commerce in finding DBEs. (f) If the prime contractor awards subcontracts, require the prime contractor to take the steps in paragraphs (a) through (e) of this section. The recipient agrees to complete and submit EPA Form 5700-52A, "MBEA/VBE Utilization Under Federal Grants, Cooperative Agreements and Interagency Agreements" beginning with the Federal fiscal year reporting period the recipient receives the award, and continuing until the project is completed. The reports must be submitted to the Project Manager semiannually for the periods ending March 31 and September 30. Final MBENVBE reports must be submitted within 90 days after the project period of the grant ends. EPA Form 5700-52A may be obtained from the program manager or on the Internet at www.epa.gov/ogdfforms/forms.htm The recipient agrees to comply with the contract administrations provisions of 40 CRF, Section 33.302, which establishes that a prime contractor must pay its subcontractor by 30 days after the grant recipient has made payment. XXVII PROCUREMENT OF RECYCLED PRODUCTS Any State agency or agency of a political subdivision of a State which is using appropriated Federal funds shall comply with the requirements set forth in Section 6002 of the Resource Conservation and Recovery Act (RCRA) (42U.S.C. 6962). Regulations issued under RCRA Section 6002 apply to any acquisition of an item where the purchase price exceeds $10,000 or where the quantity of such items acquired in the course of the preceding fiscal year was $10,000 or more. RCRA Section 6002 requires that preference be given in procurement programs to the purchase of specific products containing recycled materials identified in guidelines developed by EPA. These guidelines are listed in 40 CFR 247. XXVII RECYCLED PAPER In accordance with the policies set forth in EPA Order 1000.25 and Executive Order 13423, Strengthening Federal Environmental, Energy and Transportation Management (January, 24, 2007,) the recipient agrees to use recycled paper and double sided printing for all reports which are prepared as a part of the agreement and delivered to EPA. This requirement does not apply to reports prepared on forms supplied by EPA, or to Standard Forms which are printed on recycled paper and are available through the General Services Administration. (c) 10 III SMALL BUSINESS IN RURAL AREAS By accepting this agreement, the recipient agrees to comply with Section 129 of Public Law 100-590, the Small Business Administration reauthorization and Amendment Act of 1988. Therefore, if the recipient awards a contract under this assistance agreement, it will utilize the following affirmative steps relative to Small Busiriess in Rural Areas (SBRAs): a. Placing SBRAs on solicitation lists: b. Ensuring the SBRAs are solicited whenever they are potential sources; c. Dividing total requirements when economically feasible, into small tasks or quantities to permit maximum participation by SBRAs; d. Establishing delivery schedules, where the requirements of work will permit, which would encourage participation by SBRAs. e. Using the services of the Small Business Administration and the Minority Business Development Agency of the U.S. Department of Commerce, as appropriate; and f. Requiring the contractor, if it awards subcontracts, to take the affirmative steps in subparagraphs a. through e. of this condition. )0(.1X HOTEL-MOTEL FIRE SAFETY Pursuant to 40 CFR 30.18, if applicable, and 15 USC 2225a, the recipient agrees to ensure that all space for conferences, meetings, conventions or training seminars funded in whole or in part with federal funds complies with the protection and control guidelines of the Hotel and Motel Fire Safety Act (PL 101-391, as amended). Recipients may search the Hotel- Motel National Master List at http://www.usfa.dhs.gov/applications/hotel/ to see if a property is in compliance (FEMA ID is currently not required), or to find other information about the Act. SUBAWARDS a. The recipient agrees to: -(1} Establish all subaward agreements in writing; (2) Maintain primary responsibility for ensuring successful completion of the EPA- approved project (this responsibility cannot be delegated or transferred to a subrecipient); (3) Ensure that any subawards comply with the standards in Section 210(a)-(d) of OMB Circular A-133 and are not used to acquire commercial goods or services for the recipient; (4) Ensure that any subawards are awarded to eligible subrecipients and that proposed subaward costs are necessary, reasonable, and allocable; (5) Ensure that any subawards to 501(c)(4) organizations do not involve lobbying activities; (6) Monitor the performance of their recipients and ensure that they comply with all applicable regulations, statutes, and terms and conditions which flow down in the subaward; (7) Obtain EPA's consent before making a subaward to a foreign or international organization, or a subaward to be performed in a foreign country; and (8) Obtain approval from EOA for any new subaward work that is not outlined in the approved work plan in accordance with 40 CFR Parts 30.25 and 31.30, as applicable. 11 11 Any questions about subrecipient eligibility or other issues pertaining to subawards should be addressed to the recipient's EPA Project Officer. Additional information regarding subawards may be found at http://vvww.epa.gov/ogd/guide/subaward-policy- part-2.pdf Guidance for distinguishing between vendor and subrecipient relationships and ensuring compliance with Section (a)-(d) of OMB Circular A-133 can be found at http://www.epa.gov/ogd/guide/subawards-appendix-b.pdf and http://www.whitehouse.gov/ornb/circulars/a133/a133.aspx#b c. The recipient is responsible for selecting its subrecipients and, if applicable, for conducting subaward competitions. PROJECT-SPECIFIC REQUIREMENTS — APPENDIX A Title to equipment or other nonexPendable personal property supported in whole or in part by the State with categorical funding and having a unit acquisition cost of less than $5,000 shall vest with the Grantee upon acquisition. The State reserves the right to retain or transfer the title to all items of equipment and nonexpendable personal property having a unit acquisition cost of $5,000 or more to the extent that it is determined that the State's proportionate interest in such equipment and personal property supports such retention or transfer of title. The Grantee, if a Local Health Department, shall comply with the local public health accreditation standards and follow the accreditation process and schedule established by the Michigan Department of Community Health (MDCH) to achieve full accreditation status. A Grantee designated as "not accredited" may have their State allocations reduced for costs incurred in the assurance of service delivery. 13 XXXI PROGRAM FUNDING Program A - Noncommunity (Type 11): Index 33600 1. Water Supply Requirements —PCA 48048; Amount $152,248 Funding Source: State Restricted 2. Operator Certification - PCA 48403; Amount $33,677 is funded with Federal Funding. The Catalog of Federal Domestic Assistance (CFDA) title is °Operator Certification Expense Reimbursement Grant", and the CFDA number is 66.471. The Federal Grant Number is CT975861 and the grant is funded with Federal funds from the EPA awarded in 2002. By accepting this contract, the grantee agrees to comply with the requirements of the Safe Drinking Water Act, Sec. 1419(d) Amended 1996, PL 104-182 and the requirements found in the regulatory authority 40 CFR PART 31. CApanity Development. — Pnik 48037; Amount $3,750 iR funded with Fpcipral Funding. The Catalog of Federal Domestic Assistance (CFDA) title is "Cap Grant for the Drinking Water Revolving Fund", and the CFDA number is 66.468. The Federal Grant Number is FS97548707 and the grant is funded with Federal funds from the EPA awarded in 2005. By accepting this contract, the grantee agrees to comply with the requirements of the By accepting this contract, the grantee agrees to comply with the requirements of the Safe Drinking Water Act, Sec. 1419(d) Amended 1996, PL 104-182 and the requirements found in the regulatory authority 40 CFR PART 31 & 35, subpart L. Program B - Long-Term Monitoring: Index 33600 PCA 30744-454789-00; Amount $48,000 Funding Source: State Restricted _ Program C — Great Lakes Beach Monitoring:. Index, PCA , Amount $0; is funded with Federal Funding. The Catalog of Federal Domestic Assistance (CFDA) title is "Beach Monitoring and Notification Program Grant", and the CFDA number is 66.472. The Federal Grant Number is CU00E259- 01 and the grant is funded with Federal funds from the EPA awarded in 2007. By accepting this contract, the grantee agrees to comply with the requirements of the Beaches Environmental Assessment and Coastal Health Act of 2000, PL 106-284 and the requirements found in the regulatory authority 40 CFR PART 31. Program D - Public Swimming Pool Requirements: Index 33600 PCA 48804; Amount $32,000 Funding Source: State Restricted Program E - Septage Requirements: Index 33600 PCA 48602, Amount $4,500 Funding Source: State Restricted Program H — Campground Requirements: Index 33600 PCA 48905; Amount $500 Funding Source: State Restricted 14 PROJECT-SPECIFIC REQUIREMENTS — APPENDIX A Title to equipment or other nonexpendable personal property supported in whole or in part by the State with categorical funding and having a unit acquisition cost of less than $5,000 shall vest with the Grantee upon acquisition. The State reserves the right to retain or transfer the title to all items of equipment and nonexpendable personal property having a unit acquisition cost of $5,000 or more to the extent that it is determined that the State's proportionate interest in such equipment and personal property supports such retention or transfer of title. The Grantee, if a Local Health Department, shall comply with the local public health accreditation standards and follow the accreditation process and schedule established by the Michigan Department of Community Health (MDCH) to achieve full accreditation status. A Grantee designated as not accredited" may have their State allocations reduced for costs incurred in the assurance of service delivery. DEPARTMENT OF NATURAL RESOURCES AND ENVIRONMENT ENVIRONMENTAL RESOURCE MANAGEMENT DIVISION PROGRAM A OCTOBER 1, 2010 THROUGH SEPTEMBER 30, 2011 NONCOMMUNITY (TYPE II) WATER SUPPLY REQUIREMENTS A. Statement of Purpose This agreement is intended to establish responsibilities for both the Local Entity and the State in the conduct of complete noncommunity water supply program services required under the Safe Drinking Water Act, 1976 PA 399, as amended, and the Administrative Rules, hereinafter referred to as "Act 399." B. Local Entity Requirements The Local Entity shall perform the following services including but not limited to: 1. Conduct sanitary surveys, issue well permits, and have inspections for compliance or enforcement purposes performed by qualified individuals classified as sanitarians or equivalent. 2. Assign one individual to be responsible for operational training and reporting aspects of this agreement and to coordinate communication with the assigned State staff. 3. Maintain a current inventory of all noncommunity public water supplies within its jurisdiction using the WaterTrack Data System. 4. Provide program oversight for required water quality monitoring and reporting at noncommunity public water supplies in accordance with Act 399. The water supply owner shall be advised of the applicable monitoring requirements at the time of completion of a sanitary survey or final approval of a well permit or the effective date of the requirement. Notices of violation of required monitoring, maximum contaminant level (ItvICL) violations, or the occurrence of unregulated compounds shell be - provided to the owner and the State in a timely manner. Notices of violation shall include the contaminant, public health effects information, specific precautionary measures, and public notice requirements where applicable, as required in Act 399. 5. Insure that repeat samples are collected promptly where initial sample results indicate a potential violation of state drinking water standards or where the sample analyses are unreliable due to overgrowth, excessive transit time, or where the presence of organic chemical contamination is indicated. 6. Complete sanitary surveys on a minimum of 20 percent of the number of noncommunity public water supplies on the contract inventory so that each supply is surveyed every five years. 7. Conduct sanitary survey inspections by performing an an-site evaluation of noncommunity public water supplies at regular intervals in accordance with procedures established by the State. An accurate and complete sanitary survey form, water well record where available, and transmittal letter to the owner regarding compliance status and monitoring requirements shall be considered a completed sanitary survey as required in Act 399. 8. Provide a notification to the owners of a noncommunity public water supply found to be in noncompliance that includes the deficient items, outlines corrective action, establishes a specific time schedule for making corrections, and establishes an appropriate monitoring schedule, interim precautionary measures, or public notice requirements, where applicable. 9. Conduct a reinspection within ten days of the expiration date of the compliance schedule to ensure that all violations have been corrected and provide documentation of the results of the reinspection to the owner. If compliance has not been achieved, initiate enforcement in accordance with procedures established by the State. 10. Consult with the State in situations where the noncommunity public water supply provides treatment for public health purposes, utilizes a surface water source, or is found to be providing water that exceeds a MCL or contains unregulated organic compounds. Assist treatment operators, review operation reports, and conduct surveillance visits as required. 11. Take prompt action to protect the public health and pursue compliance with applicable construction, public notice, and water quality standards when an inspection establishes that sewage, surface water, chemicals, or other serious contamination can gain entrance into the noncommunity public water supply or there is a confirmed MCL violation. 12. Review permit applications and issue permits prior to the construction of any new or altered noncommunity water well as required in Act 399 and in accordance with procedures established by the State. Noncommunity well permits shall be issued on forms provided by the State. 13. Complete a review of the Capacity Development Application to determine if each new nontransient noncommunity water system demonstrates adequate technical, managerial, and financial capacity in accordance with procedures established by the State prior to authorizing construction of the water system. Withhold the construction permit if the owner does not demonstrate adequate capacity in accordance with procedures established by the State. 14. Perform at least one post-construction inspection of all new noncommunity water wells for which a permit has been issued. Final inspection and authorization for use of the noncommunity public water supply by the public shall be accomplished in accordance with Act 399 and procedures established by the State. 2 15. Provide the well owner with notification of the results of the final inspection report and status of compliance and establish the appropriate future monitoring schedule as required in Act 399. 16. Obtain requests for deviations from suppliers of water where necessary and evaluate and approve or deny deviations prior to the construction in accordance with procedures established by the State and as required in Act 399. 17. Provide technical assistance to noncommunity owners and certified operators for noncommunity systems and program oversight for noncommunity owners to maintain compliance with operator certification requirements where applicable. 18. Local entities designated to provide continuing education for certified operators shall: Attend train the trainer workshop for each module to be presented. Provide adequate training, facilities, mailing, copying, etc., as needed at no charge to the operator. Schedule and train level 5 operators as needed. Use the prepared material to sufficiently cover each module's subject matter in approximately 3 to 4 hour sessions. Distribute, and collect evaluation forms at each session. Use the "Program Participant Roster" program provided by the Department of Natural Resources and Environment (DNRE) to electronically send the participant list created by this program to the DNRE via e-mail. 19. Maintain appropriate noncommunity program records, including sanitary surveys, well permits, records of water sampling, and correspondence as required in Act 399. Maintain individual noncommunity public water supply files indexed according to water supply serial number for each inventoried noncomm unity water supply. 20. Maintain records for reporting water quality_monitoring violations, sanitary survey inspections and compliance status, issuance of well permits, MCL violations, and issuance of public notice. Requests for payment shall be submitted upon completion of violation determinations and required WaterTrack data entry no later than 15 days following the end of the quarter. 21. Notify noncommunity public water supply owners regarding monitoring requirements that includes language clearly stating that they may use any certified drinking water laboratory including the DNRE laboratory for compliance monitoring. C. State Requirements The State shall perform the following services including but not limited to: 1. Provide noncommunity public water supply data and WaterTrack Data System information upon request of the Local Entity. 2. Provide designated local entities with slide presentations and master copies of materials to be used for certified operator continuing education. Provide train the trainer workshops and ongoing assistance as needed. Notify operators of the local entities that are continuing education providers. Provide local entities with operator lists upon request. Provide additional training opportunities if needed to insure statewide coverage. 3. Provide training and guidance to the Local Entity in the form of procedural manuals, rules, policies, handouts, training meetings, joint inspections, and consultations. 4. Provide necessary forms or a data management program for sanitary survey reports, well permits, operator certification, capacity development, water quality monitoring, reporting of violations, and maintaining survey frequencies. Provide program consultation and direct staff assistance where necessary in pursuing compliance with applicable construction, monitoring, treatment, public notice, and water quality standards. 6. Provide administrative oversight of the Local Entity's noncommunity program to determine whether the work performed is satisfactory according to the terms and conditions of the agreement. Assess_the status of the Local Entity's noncommunity program relative to meeting the agreement requirements and overall program goals and provide a report outlining the assessment with an opportunity for Local Entity input. 8. Provide for the analyses of water samples at the DNRE Laboratory. Payment of laboratory fees for the analyses of water samples required through the provisions of this agreement will be the responsibility of the water supply owner. Provide a listing of all laboratories certified to perform drinking water analyses in Michigan. 4 D, Payment Schedule Program Activity Standard Treatment Operator Assistance Certified Operator Training Allocation Bas Inventory based on active transient and nontransient noncommunity water supplies (TNC1NS & NTNCWS). Inventory based on active transient and nontransient noncomm unity water supplies (TNCWS & NTNCWS) required to submit monthly operation reports. Service based Continuing Education Training provided by local entity, $75 per 5 level certified operator completing a 'DNRE approved course Payment Reques (a) E-mail request for payment to DNRE- WaterTrack@michigan.gov. Subject to DNRE verification. Payment is included with verified WaterTrack e-mail request per (A). Additional report/request not required. (b) E-mail DNRE the DNRE participant roster, evaluation forms and request for payment. Submit WaterTrack report for completed capacity assessment and e-mail request per (A). Capacity Development Service based, $150 per completed assessment for new NTNCWS a. E-mail request for payment to DNRE-WaterTrack@michigan.gov within 15 days after the end of each quarter. Treatment Operator Assistance reimbursement is inventory based and will be included with the standard payment allocation. Attach WaterTrack Capacity Development reports to the WaterTrack e-mail to request payment for Capacity Development Assessments completed. b. Designated local entities providing continuing education services for certified operators e-mail the "Education and Training Program Participant Roster" for each training session and send copies of course evaluation forms within 15 days of the end of each quarter to: Noncommunity Drinking Water Unit, Lansing Operations Division, Environmental Resource Management Division, DNRE, P.O. Box 30241, Lansing, Michigan 48909-7741. The contact person is Ms. Sue Grinwis, who can be reached at 517-241-1339 or by e-mail at GrinwisS@michigan.gov. The final September payment will be made by the State upon the Local Entity's fulfillment of its responsibilities under this agreement. 5 E. Accountability The Local Entity shall maintain adequate accounting and employee activity records to reflect that all funds granted under this contract have been expended for the program activities as approved by the State. These records shall be made available upon request for audit by the State. Records will be retained by the Local Entity until an audit has been completed by the State or permission has been granted by the State to dispose of the records. 6 APPENDIX A- NONCOIVIMUNITY PROGRAM ALLOCATION SCHEDULE FY 2011 11/1/2010 LOCAL HEALTH 4 NT STANDARD 1 8W ' C 1 F OPER CONTRACT PER QUARTER PP CPT _CA ' ITE LZED DEPARTMENT ARSNC ASSIST SID AMOUNT SID PAYMENT :. MAX V \ TOTAL ALLEGAN 1 'r. - $46,824 _4.S 974 47,798 $ 1l949 St_ 850 6,750 BARRY-EATON 232 ;:3 $47,391 E4-::::4 ::- 7 48,266 12,067 5.4 Z' 0 6,150 - BAY .1 51,845i I r01,:;:::01 il0 $ 461 BENZIE-LEELANAU F11831 -21 $34,905 0 17Ig: 0 5 3,719 38,624 ,656 0 4 BERRIEN 1501. $29,371 -013I1ij.0i0 1 29,887 7,472 0, 450 BRANCH-HILLS-ST,JOE :...190 ... 29 543,5601 0 '6 0 44,873 $ 11,218 86300 $900 7200, CALHOUN .103 : 321 $28,236 r-,--- 1 1 1 28,554 $ 7.138 80 $750 750 CENTRAL MICH. 544 75 $109,113t 0 i3 0 2, 111,957 $ 27,989 $12,225 $1,65013,875 f - -148 , ,. .-0 0 4 20,617 $ 5,154 60 150 CHIPPEWA $20 - , 1241.:- 61 1 DELTA-MENOMINEE .::;25::..i.51 1! 1,125 $ 19,571 4893 $4,275 4,57 - DETROIT 0 0', 801. ;:0-11 $- - $ DICKINSON IRON 4 ,2161.7.7.. ---01 $ 219 $ 104351$ 2,609 80 6150 150 DISTRICT #2 ,_325 :.' 4E, 7,1 2 -.1 4 57,619 14,40 60 60 !STRICT #4 , :276! '- 24 $49,378 u 01 49,378 12,344 01 600 DISTRICT #10 Fl.:8-92; --: 91 $165,302 Oh .5 1,094 $ 166,396 41,599 01 $2100 8 2,100 GENESEE ,.3-t;12466 $79,45 i -_,, :32 ': 7 87,349 2 $1 500 S 1 500 GRAND TRAVERSE '' -1.4.0 23 $29,655i It 1 700 S 2 29,874 7,468 $450 S 450 - HOLLAND Ir '0 50 ,.., ":::0- 01 :-.:01 - I - HURON 71I 1.01 $171690 :1301i•21 1,594 8,762 4, $0 $300 300 INGHAM _ c3 ..:20 $17,878 - 01 18 18,198 4,549 0 $450 450 ON IA ' .82 221 $2 000 21 0i 4 21,437 5359 $450 6 450 JACKSON 195 $45,547' .' 3 0 8 656 46,203 1 551 5 900 !KALAMAZOO 4 251 $31,074 ., 2.'21.0.- 635 $ 31,709 027 63,900 4,500 ilLKENT .298 '4 $60,587 :;:'' 'A ' 41 .i0 974 61,561 15390 00 90 LAPEE 2471:::,;,22, $44412 1 ." 61:.:-.0 1,849 $ 46,261 11 5 $450 450 LENAV EE I,:11431:74723i $ 0,081 I 2 :0 438 6 30518 7630 53 6 0 $450 $ 4050 LI INGSTON -2 2 ,44° 0,242 ": 19 -0 4,849 $ 95,091 $ 2317 19,125 $2,700 $ 21,825 L 286 1 46 114 13 0 0 1, 6 48,08 12,021 50 0 300 MAC MB Ti 2 $ 9 72 ,_ :DI i;-:: bn 0 1, 21,035 $ 5,2 $0 4 45 AROUETTE 47f 510 500 ol 31 0 65 11156 .2.78 $0 1 MIDLAND 8 372 ' 0' -, 1' :f:: 11 29 $ 8590 2148 $0 51 $ MID-MICHIGAN 27& 1341 .2 .I 01 3 854 64988 1 247 $8,925 50 10,27 MONROE :9 12 $19 1551. 0 2219 2 374 4 $2,475 U KEGON -- 1661 2 9 532,4 438 2 2 $0 450 4 NORTHWEST 3.9'9 -,621 $83,006 i0I00I0i lj'2001. 9 $ 83,224 20,80 $0 $1,350 $ 1,350 OAKLAND -:,578 f1651 $152,24-8161'..: 261 7,052 159.30 39825 $26,625 3 75 $ 30,375 OTTAWA :: 182 $40,722 T --. '31 C'. 56 41,378 0 $750 $ 750 SAGINAVV .5 _.:,:111 $9,5490-..10.0-T:0 -$ 9,649 2,412 0 $ SAINT CLAIR I: I 15,182 1) 46 $ 15.651 $ 3,913 $0 $ 150 SANILAC 2 13,62 1125 4,746 3,687 $0 $150 150 SHIAVVASSEE , :.1:129 1,074 17 0 0 32 7 4 8,176 2 $750 5,775 TUSCOLA -:- 95 i:::; $16,885 1 :Or 0 9 16984 $ 4,246 $1,200 $150 1 350 VAN BUREN /CASS 125528 $48,101 0 2 43 48,538 $ 12,135 0 60 $ 600 VVASHTENAVV :::173 ::',50 $45,8301:- 1 11 0 2,50$ $ 48,336 $ 12,084 $8 325 51 200 9,525 WAYNE 1 986' 0 0 $ - $ 1,986 S 497 50 $0 - WESTERN U P. '1271. $19,723I: 0 01 2,344 1 $ 22,066 S 5,517 975 $150 $ 1125 CONTRACT TOTALS 18578113871 51,807,5371 47I218 12 $579641 ,865,500 $466,375 $114,228 6 3 I $145,575 1 I I KEY: TN = TRANSIENT NONCOMMUNITY SYSTEM NT = NONTRANSIENT NONCOMMUNITY SYSTEM L ' I OPERATOR ASSISTANCE: 1 I BW = SYSTEMS UNDER 2008 ARSENIC BOTTLED WATER AGREEMENT 0 $98.96 I . , D=.- LIMITED TREATMENT SYSTEM CLASSIFICATION (ARSENIC ,NITRATE CHLORINATION ETC) © $218.75. AS D or F LEVEL' = COMPLETE TREATMENT SYSTEM CLASSIFICATION (SURFACE WATER TREATMENT RULE) © $468,75 I I F-1- i I SOURCE OF DATA IS ACTIVE SYSTEMS IN VVATERTRACK AS OF: 9/29/2010 ' INVENTORY TOTAL = 8578 TN-'- 1386 NT = 9964 ACTIVE TOTAL CONTRACT TOTAL = TN+(3xNT) x $141.89 1 i 1 STANDARD REPORTING ALLOCATION : Requires standard request for payment each quarter I 1 1 I 1 I I i I 1 I ITEMIZED REPORTING : Payment will be based on documented services reported up to maximum .OPERATOR CERTIFICATION: $75 ©5 LEVEL OPERATOR TRAINED BY DELEGATED LHD I 1 MAXIMUM AMOUNT: Prey yrs highest numbers +20% OR NTx 2 + D + F (MAY BE INCREASED WITH CONTRACT AMENDMENT) -----i ' L I I I I I I CAPACITY DEVELOPMENT: $150 @ COMPLETED ASSESSMENT ON EACH NEW NT 1 1 MAXIMUM AMOUNT: NT x 15%( MINIMUM OF 2 (MAY BE INCREASED WITH CONTRACT AMENDMENT) 1 No. of Counties 1 2 1 6 1 2 0 2 4 4 10 1 Grant 46,824.00 47.391.00 $ 1,845.00 34,905 00 29,371.00 43,560.00 $ 28,236.00 109,113.00 20,148.00 18,446.00 10,216.00 57,182.00 49,378.00 165,302.00 79,458.00 29,655.00 1 0 1 Lapeer County Health Department 44,412.00 $ 30,081.00 19,723.00 10,500.00 5- .64I34.00 8,372.00 19,155.00 32,493.00 83,006.00 152,248.00 40,722.00 9,649.00 15,182.00 13,621.00 31,074.00 16,885.00 48,101.00 45,830.00 1,985.00 $ 19,723.00 3 1 1 4 1 2 1 PROGRAM A - ALLOCATION SCHEDULE NON-COMMUNITY (TYPE II) WATER SUPPLY FY 2010-2011 LHD NONCOMMUNITY (TYPE II) WATER SUPPLY LHD Allegan County Health Department Barry-Eaton Distric Health Department Bay County Health Department Benzie-Leelanau District Health Department Berrien County Health Department Branch-Hillsdale-St Joseph District Health Department alhoun County Health Department Central Michigan District Health Department Chippewa County Health Departmen Delta-Menominee District Health Department City of Detroit Health Departmen Dickinson-Iron District Health Departme District Health Department No. 2 District Health Department No. 4 I Distr;ct Health Department No. Genesee County Health Departmen Grand Traverse County Health Department City of Holland Department of Environmental Health Huron County Health Dopartmen Ingham County Health Department Ionia County Health Department Jackson County Health Department County of Kalamazoo (Human Services Department) Kent County Health Department 1 1 7,169.00 7,878.00 21,000.00 45,547.00 Lenawee County Health Department Livingston County Health Department Luce-Mackinac-Alger-Schoolcraft District Health Department Macomb County Health Department Marquette County Health Department . Mid-Michigan District Health Department - -- Midland County Health Department onroe County Health Department Muskegon County Health Department Northwest Michigan Community Health Department Oakland County Health Department Ottawa County Health Depart Saginaw County Health Department 1 Saint Clair County Health Department Sanilac County Health Department Shiawassee County Health Department Tuscola County Health Department Van Buren-Cass District Health Department Washtenaw County Health Department Wayne County Health Department Western Upper Peninsula District He lth Department 1 1 Totals: ,807,537.00 3 (+2 cities MICHIGAN DEPARTMENT OF NATURAL RESOURCES AND ENVIRONMENT ENVIRONMENTAL RESOURCE MANAGEMENT DIVISION PROGRAM B OCTOBER 1,2010 THROUGH SEPTEMBER 30, 2011 DRINKING WATER LONG-TERM MONITORING PROGRAM A. Statement of Purpose This agreement is intended to establish responsibilities for both the Local Entity and the State in the conduct of completing work for drinking water long-term monitoring. Funding is approved under Part 201, Environmental Remediation, of the Natural Resources and Environmental Protection Act, 1994 PA 451, as amended. B. Budget and Agreement Requirements The Local Entity will be paid on a quarterly basis at a rate of $40 for each well sampled/sample event and associated work. The State will also reimburse the Local Entity on a quarterly basis for all reasonable costs associated with transmitting the water samples/forms to the laboratory. All requests for payment must be submitted to the Michigan Department of Natural Resources and Environment (MDRE) by October 6 to allow time for processing before the State's year-end closing. C. Local Entity Requirements The Local Entity shall perform the following services, including but not limited to: 1, Provide qualified staff for completion of all of the required activities. 2. Collect samples from drinking water supplies ideritified -WIWStf6-.--Te samples must be collected according to appropriate sampling protocol . within the sample collection period prescribed by the State while - - maintaining a minimum time period between collections. The minimum time periods between collections are as follows: MONITORING PERIOD MINIMUM TIME BETWEEN COLLECTIONS Quarterly (3 months) 1 month Triannual (4 months) 2 months Semiannual (6 months) 3 months Annual (1 year) 6 months Biennial (2 years) 12 months 3. Complete MDRE Laboratory's Request for Chemical Analysis forms or the analysis forms for other laboratories designated by the State. 4. Transmit water samples and completed forms to the MDNRE Laboratory or other laboratory designated by the State. (All laboratory costs will be the responsibility of the State). Use appropriate preservation and handling techniques for transmittal of sample. 5. Generate and send health advisory letters after each sampling event to the well owner and to the well users, if the property is being rented. The letters will meet form and content criteria acceptable to the State. Advisory letters are to be sent within six weeks of receipt of all sample results for a specific site monitoring event. A copy of each health advisory letter must be sent to the designated MDNRE, Environmental Resource Management Division, representative. A copy of each health advisory letter and sample result must be sent to the respective MDNRE, Remediation Division district office. D. State Requirements The State shall perform the following services, including but not limited to: 1. Provide the Local Entity with the names and addresses of supply owner to be monitored and the sample collection frequency for each address. 2. Provide assistance to the Local Entity in drafting health advisory letters. 3. Provide instruction on sample collection protocol to Local Entity staff when requested. 4. Provide the Local Entity with changes in the site monitoring program. Documented notification of changes, such as additions and deletions of sites or sample Ecations withib a site, and—ch-anges to sample collection frequency will be made by mail, fax, or electronic mail. 5. Provide payment in accordance with the terms and conditions of this agreement based upon appropriate reports, records, and documentation maintained by the Local Entity. Required reports and documentation shall be sent to: Drinking Water and Environmental Health Section, Environmental Resource Management Division, MDNRE, P.O. Box 30241, Lansing, Michigan 48909-7741. Payment will be made on a quarterly basis after the State receives the letter(s) specified in Local Entity Requirement No. 5. The contact person is Ms. Carrie Monosmith, who can be reached at 517-241-2853 or by e-mail at monosmithc@michigan.gov . 6. Provide any report forms and reporting formats required by the State at the effective date of this agreement, and with any new report forms and reporting formats proposed for issuance thereafter, at least ninety (90) days prior to required usage, to afford the Local Entity an opportunity for review and comment. 2 7. Assure that all terms of the agreement will be appropriately adhered to and that records and detailed documentation for the project or program identified in this agreement will be maintained for a period of not less than ten (10) years from the date of termination, the date of submission of the final expenditure report, or until audit findings have been resolved. 3 PROGRAM B - ALLOCATION SCHEDULE DRINKING WATER LONG-TERM MONITORING ILapeer Lenawee Livingston Van Buren/Cass District Totals Western Upper Peninsula District Shiawassee Tuscola Was htenaw Oakland Ottawa Saginaw Saint Clair Mid-Michigan District 3 $3,300 Midland 1 $420 Monroe 1 , $460 Muskegon -1 $3,000 Northwest Mict-Agan Community Health Agency 4 $4,000 Luce-Mackinac-Alger-Schoolcraft District Mrnb — Mara uette Dickinson-Iron District District #2 District #4 District #10 Grand Traverse Holland, City of Huron Ingham Ionia Detta-Menominee District Megan Barry-Eaton District Bay Benzie-Leelanau District Berrien Branch-Hillsdale-St. Joseph District Central Michigan District Calhoun Local Health Department FY 2010-2011 LHD LONG-TERM MONITORING No. of Counties 83 (+ 2 Cities) 0 $0 2 $660 4 $2,000 4 $1,000 10 $5,000 Allocation $48,000 $126 $2,200 $14,100 $16.904 $10.264 $12,000 $4,800 $126 $1,110 $1,700 $3,600 $1,000 $1,430 $7,258 $1,300 $6,600 $6,000 I $6,000 $420 $000 $230 I MICHIGAN DEPARTMENT OF NATURAL RESOURCES AND ENVIRONMENT • WATER RESOURCES DIVISION PROGRAM C OCTOBER 1, 2010 THROUGH SEPTEMBER 30, 2011 GREAT LAKES BEACH MONITORING PROGRAM REQUIREMENTS A. Statement of Purpose This agreement is intended to establish responsibilities for both the Local Entity and the State in the conduct of the Great Lakes Beach Monitoring Program (Program) services required under the Beaches Environmental Assessment and Coastal Health Act (BEACH Act), the Public Health Code, 1978 PA 368, as amended, and Part 4 Water Quality Standards, promulgated under Part 31, Water Resources Protection, of the Natural Resources and Environmental Protection Act, 1994 PA 451, as amended. B. Budget and Agreement Requirements The Local Entity will be paid up to the allocated amount. The allocated amount is based on a formula that includes an allocation per health department and an allocation per beach. The Local Entity must use funds to monitor beaches listed in the attached table. The allocated amounts will vary from year to year depending on available funding. The State will reimburse the Local Entity for all reasonable costs associated with monitoring beaches according to the Quality Assurance Project Plan (QAPP). All payment requests for services for Great Lakes beaches must be submitted in writing. C. Local Entity Requirements The Local Entity shall perform the following services for beaches located along the Great Lakes that are used by the public for recreational use: 1. Obtain user id and password from the beach monitoring program manager. Identify and update organization information on the DNRE beach monitoring web site at http://wvwv.deb.state.mi.us/beach/. 2. Identify beaches or similar points of access located along the Great Lakes that are used by the public for recreation. Report location information on the DNRE beach monitoring web site; information includes location name, location description, waterbody name, waterbody type, site type, if located in a state park, coordinates for latitude and longitude in decimal degrees for the endpoints and center point of each location, an 8-digit hydrological unit code, beach length in meters, the county and township location, facilities available, and optional description of amenities. 3. Notify the city, village, or township in which the beach or point of access is located prior to conducting monitoring activities. 4. Submit a QAPP to the beach monitoring program manager prior to monitoring beaches. The QAPP must be consistent with requirements in the Public Health Code, the Part 4 Water Quality Standards, and the BEACH Act, and must be approved by the State prior to initiation of monitoring. QAPPs that have been approved and have current approval letters from the DNRE will satisfy this requirement. 5. Monitor beaches according to approved QAPP. 6. Beaches will be monitored according to R 323.1062 of the Part 4. Water Quality Standards (VVQS) promulgated under Part 31, Water Resources Protection, of the Natural Resources and Environmental Protection Act, 1994 PA 451, as amended. Subrule 62(1) of the WQS states, "All waters of the state protected for total body contact recreation shall not contain more than 130 Escherichia coil (E. cob) per 100 milliliters (m1), as a 30-day geometric mean. Compliance shall be based on the geometric mean of all individual samples taken during 5 or more sampling events representatively spread over a 30-day period. Each sampling event shall consist of three or more samples taken at representative locations within a defined sampling area. At no time shall the waters of the state protected for total body contact recreation contain more than a maximum of 300 E. coil per 100 ml. Compliance all be based-on the geomet mean of three or more samples taken during the same sampling event at representative locations within a defined sampling area." This rule is consistent with the requirements of the BEACH Act. 7. Report the current monitoring plan for each location on the DNRE beach monitoring web site. Each monitoring plan will include the start and end dates for the swimming season, and the monitoring season and the frequency that the location will be monitored. Locations can be updated individually or in groups by county. A goal for a monitoring season is to have at least 16 sampling events per beach. Usually, the sampling events are regularly scheduled throughout the swimming season. The DNRE acknowledges that some beaches may have fewer sampling events due to financial limitations. Report location of at least three monitoring points per site on the DNRE beach monitoring web site prior to reporting monitoring data. Report individual monitoring results for E. coil and status of beach (open/closed/advisory) within 36 hours of the test or evaluation to the DNRE via the web site, the city, village, or township in which the site is located, and the owner or operator. The DNRE beach monitoring web site can calculate daily and 30- day geometric means as individual results are reported. 9. Conduct a beach sanitary survey for each location that will be monitored. The USEPA has provided the following beach sanitary survey tools that may be used to conduct an annual or a routine beach sanitary survey: an annual beach sanitary survey form, a routine beach sanitary survey form, a beach sanitary survey database, and a guidance document Please contact the program manager for instructions to get this informiation. It is recorninended that a beach sanitary survey also be conducted at nonmonitored locations when possible. The sanitary survey will indicate whether beach owners have posted signs that indicate whether the site is monitored or not and where the results can be found if the site is monitored. The Local Entity may purchase signs with grant funds that will be posted as described in the Public Health Code for publicly owned beaches. Open stretches of beach or beaches at road ends that are not advertised or posted as public bathing beaches do not need to have signs posted. Notify the beach monitoring program manager, the city, village, or township in which the site is located, and the owner or operator of the beach of the results or findings of the sanitary survey. 10. Report beach sanitary survey results to the MIRE -beach monitoring web site. 11. The DNRE is interested in comparing the results of composite samples with the results obtained from taking the geometric mean of three individual samples. If you are interested, please contact the program manager for information and guidelines on selecting beaches. Composite samples can be compared to but not replace the three individual samples at this time. Please note that a revised beach monitoring QAPP will be required to include the procedures for composite sampling. Please contact the program manager for more information about revising the QAPP. The revised QAPP must be approved prior to composite sampling. 12. Provide training for staff involved in the Program as necessary to maintain knowledge of current regulations and internal policies and procedures to keep staff informed of technological improvement 51, and advancements as approved by the state. Recommended training opportunities include the Annual Education Conference (Tuesday, March 17, 2011 in Traverse City), the Annual Great Lakes Beach Conference (October 19-21, 2010 in Erie, PA), and the National Beach Conference (being planned for a location in the region of the Gulf of Mexico in the Spring of 2011). 13. Submit a final report to the beach monitoring program manager. The final report shall include a list of monitored beaches, a summary of monitoring results, a summary of beach sanitary survey reports, and a description of the public notification plan, outreach activities, public education effort, and effort to receive public comment about beach monitoring activities. D. Payment Schedule and Reporting Requirements Reimbursement will be based upon the approved requests up to the amount of the allocation schedule. The Program allocation schedule is attached depicting the funding amount for the services required in this agreement. 1. A final programmatic report shall be sent to: Surface Water Assessment Section, Water Resources, DNRE, P.O. Box 30273, Lansing, Michigan 48909-7773. The contact person is Shannon Briggs, who can be reached at 517-335-1214 or by email at BRIGGSS4@michigan.gov . 2. The final payment will be made by the State based upon the Local Entity's fulfillment of its responsibilities under this agreement. E. Accountability The Local Entity shall maintain adequate accounting and employee activity records to reflect that all funds granted under this contract have been expended for the Program activities, as approved by the State. These records shall be made available upon request for audit by the State. Records will be retained by the Local Entity until an audit has been completed by the State or permission has been granted by the State to dispose of the records. FY11 List of Great i-i!:al. Fntitvi Allegan County Allegan County Alleoan Coun Allegan Coun Bay Coun Bay Coun Bay Coun Bay Cou Bay Coun Berrien Coun Berrien Coun Berrien County Berrien County Berrien County Berrien County Berrien County Berrien County Berrien County Berrien County Berrien County Berrien County Berrien County Berrien Coun Central Central entral M Central entral Central entral M CeatraLM.1 Central MI entre! MI Chippewa County Chippewa County Chippewa County Chippewa County Chippewa County Chippewa County City of Detroit Delta/ Menominee Delta/ Menominee Delta- Menominee Delta- Menominee DHD #10 DHD #10 DHD #10 DHD #10 Alte.an AIle.an Ailei.an All- Gan Bay Bay jBay IBay iBay Berrien Berrien Berrien Berrien Berrien Berrien Berrien Berrien Berrien Berrien Berrien Berrien Berrien Berrien Are nac Arenac Are nac Arenac Arenac Arenac Arenac Arenac Arenac _ _ Arenac Arenac Chippewa Chippewa Chippewa Chippewa Chippewa Chippewa Wayne Delta DHD # 10 Manistee Menominee Menominee Manistee Manistee Manistee Manistee kes Beaches aches 4 Oval Faach Wes: Side County Park Beach Dougas Beach Pier Cove Beach VVenona Beach Bay City State Recreation Area Brissette Beach Township Park South Linwood Beach Township Park Pinconning Park Cheny Beach 5 14 Grand Beach Hagar Township Park Harbert Beach Jean Klock Park Lincoln Township Park Lions Park Mid-liana Village New Buffalo City Rocky Gap Silver Beach Tiscomia Park Warren Dunes Weko Beach Four Mile Beach 1 11 Foster Rd. Beach Hammel Beach Rd Access Twining Rd. Beach Singing Bridge Beach Dyer Rd. Beach Bessinger Rd. Beach Arenac County Park Whites Beach 16th Street Beach 28th Street Beach Cemetery Beach eiFour Mile Beach 'Sugar island Township Park Bayview Campground Big Pines Beach Sherman Park IBrimley State Park Belle Isle Beach 4lEsoanaba Bathing Beach 22 Gladstone Bathing BeachNan Cleve Park Memorial Beach 1-lenes Park I Orchard Beach State Park rMagoon Creek Sunreing_Park First Street Beach Fifth Avenue Beach 2 [Manistee Bar Lake Outlet DHD# 10 Manistee Onekarna DHD #10 [Manistee DHD# 10 Pierport Manistee Arcadia Park DHD #10 Mason South Summit Beach DHD# 10 Mason Bass Lake Outlet Beach #10 Mason Summit Township Beach DHD # 10 I losco I los= OS SCO DHD # 10 DHD# 10 DHD#10 DHD # 10 DHD # 10 Dl-ID #10 DliD # 10 DFID # 10 DHD# 10 DHD#10 DHD# 2 DHD#2 DHD# 2 DHD# 2 DHD# 2 DHD# 2 DHD# 2 DHD # 2 Mason Mason [Mason Mason IOceana Oceana Oceana Oceana Oceana Oceana Alcona losc SCO 12 DHD# 4 DHD# 4 DHD# 4 DHD# 4 DHD # 4 DHD#4 OHD# 4 Ossineke Beach Michekewis Beach Stadite Beach Blair Street Park Thompson Park Chebaypn State Park Cheboygan City Park Alpena Alpena Alpena Alpena ipena heboygan heboygan Wawatam City Park Mackinaw City Lighthouse Park akesicle_ Park(Rogers_CitY) Hoeft State Park Presque Ilse Harbor Beach Harbor Beach C4 Park Caseville Countypark Sleeper State Park Thompson Park Phibp County Park Oak Beach County Park Port Crescent State Park - Day Use McGraw County Park Port Crescent State Park - Camping Area Jenks County Park Lighthouse County Park 13 IDHD # 4 Chebo .an DHD #4 Cheboygan -DHO t RresqueFsla DHD #4 Presque Isle DHD# 4 , Presque Isle Huron County Huron Huron County Huron Huron County , Huron Huron County Huron County Huron County Huron County 'Huron I Huron County Huron I Huron County Huron I 1 I Huron County Huron 1 Huron Huron Huron Huron Coun Huron Huron Bird Creek County Park Huron Coun Huron Coun Huron Veteran's Park uce-Mackinac-Schoolcraft-Alge Schoolcraft Rogers Beach 4 mac uce-Mackinac-Schoolcraft-Alger Lake Michigan - US 2 Roadside East of Brevor choolcraft Roadside Park Beach Kiwanis Beach uce-Mackinac-Schoolcraft-Alg Luce-Mackinac-Schoolcraft-Alger Butte(sville Park Beach South Pier Beach Stems Park Beach Ludington State Park Claybanks Township Park Whiskey Creek Stony Lake Channel Lighthouse Beach at Silver Lake State Park Silver Creek Channel Mears State Park Hanisville State Park Alabaster Township AuSable Township Park Tawas Point State Park - Day Use area MDOT Roadside Park Tawas Point State Park campground Tawas City Park East Tawas City Park Oscoda Township Beach Macomb County Macomb Macomb Counv Mac Macomb County IMac Macomb County Macomb Monroe County Monroe County Monroe County Monroe County Monroe Monroe Monroe Monroe 4 Luna Pier City Beach Sterling State Park Estal Beach Neighborhood Association ,Woodland Beach Neighborhood Association 31 Antrim Antrim Antrim Antrim Antrim Charley° Antrim County Day Park Banks Twp Park Barnes Park Elk Rapids North Beach Veterans Memorial Park Depot Beach Northwes Northwes Northwes No rthwes Northwes rtarquette County Marquette ilarquette County Marquette /larquefte County Marquette ilarquette County Marquette Aarquette County Marquette 4 SCS Blossom Heath Beach St. Clair Shores Memorial Park Beach HCMA - Metropolitan Beach Metropark New Baltimore Park Beach 5 North of Picnic Rocks North Beach Picnic Rocks McCa Cove Marquette South Beach 3 Muskegon County Muskegon Muskegon County Muskegon Muskegon County Muskegon Muskegon County Muskegon Muskegon County Muskegon Muskegon County Muskegon Muskegon County Muskegon Muskegon County Muskegon Muskegon County Muskegon Muskegon County Muskegon Muskegon County Muskegon Muskegon County Muskegon 12 PJ Hoffmaster State Park - Campground Old Channel Beach PJ Hoffmaster State Park - Public Beach Area Lake Harbor Park Bronson/Kruse Park Pere Marquette Park Muskegon State Park Duck Lake Channel Beach Lighthouse/Sylvan Beach Medbury Park Beach Meinert County Park Pioneer County Park Northwest Charlevoix Northwest Charlevoix Northwest Ch—a-r1WitriR Northwest Charlevoix Northwest Charlevoix Northwest Charlevoix Northwest Charlevoix Northwest Charlevoix Northwest Charlevoix est Charlevoix Northwest Charlevoix Northwest Charlevoix Northwest Charlevoix Northwest Charlevoix Northwest Emmet Northwest Emmet Northwest Emmet Northwest Emmet Northwest Emmet Northwest Emmet Northwest Emmet Northwest Emmet Northwest Emmet Northwest .Emmet East Jordon Tourist Park Elm Point Ferry-Reach- Fisherrnan's Island State Park Glenwood Beach Hayes Township Park Lake Mpn Beach Michigan Avenue Norwood Park Peninsula Beach Tannery Beach Washington Street Park Whiting Park Young State Park Cross Village Beach Mackinaw City Beach #1 Mackinaw City Beach #2 Magnus Park Middle Village Pad< PetoskeyState Park Readmond Township Beach [Sturgeon Bay Township Beach Wilderness State Park Zoll Street Beach Sanilac County Sanilac County Sanilac Sanilac North et Ottawa County Ottawa County Ottawa County Ottawa County Ottawa County Ottawa County Ottawa County Ottawa Ottawa Ottawa Ottawa Ottawa Ottawa Ottawa Ottawa County Ottawa Ottawa County Sanilac County Sanilac County Sanilac County Ottawa Sanilac Saniiac Sanilac St Clair Count, ,St. Clair St Clair County St Clair Coun St. Clair Coun St. Clair County St. Clair St. Clair St. Clair St Clair St. Clair County St. Clair St Clair County St. Clair St Clair Coun St Clair St. Clair County St Clair St. Clair County St. Clair St Clair County St. Clair St. Clair County St Clair St Clair County St Clair Coun ty St Clair St. Clair St. Clair CounV St. Clair Van Buren- Cass Van Buren- Cass Van Buren Van Buren Van Buren- Cass Van Buren Van Buren- Cass Van Buren Wayne County Wayne 15 arine City Diving Area rine City Beach oh Chrysler Pa 91Frankfort Anchor Road Beach 'Empire Municipal Beach Suttons Bay Park !Northport Bay Marina East Bay Beach at Traverse City State Parka East Bay Park-aka Milliken Beach Clinch Park Baraga Houghton Houghton Houghton Houghton Houghton Houghton Houghton Western UP Western UP Western UP Western UP Western UP Western UP Western UP We tern UP L'Anse Waterfront Park Agate Beach Chassell Beach Dollar By Beach Houghton City Beach Hancock City Beach Lake Linden Campground BeaOl.; McLain tate P k Beach Zorn Park - Harbor Springs Beach 9IKouw Pa rndsnest P Rosy Mound Recreation Ar Holland State Park Tunnel Park Kirk Park Grand Haven City Beach rand Haven State Park North Beach Pa 5 Lexin.tort Coun Park Lexin.ton Beach Port San ilac Park Forester Coun Park Forestville Beach Conger-Lighthouse Beach Holland Road Beach Lakeside Beach Road Beach Keewadhin Road Beach Metcalf Road Beach Lakeport State Pa Washington Street Park Lakeport State Campground Burtchville Township Park Jeddo Road Beach Fort Gratiot County Park 44South Haven South Beach South Haven North Beach Covert Township Park VarTRiferi Stare-Pa-A-- 11Pier Park 4 Watershed Center Grand Traverse Bay Watershed Center Grand Traverse Bay Watershed Center Grand Traverse Bay VVatershed Center Grand Traverse Bay Watershed Center Grand Traverse Bay Watershed Center Grand Traverse Bay Watershed Center Grand Traverse Bay / Grand Traverse 1Watershed Center Grand Traverse Bay Watershed Center Grand Traverse Ba! y_ Grand Traverse [Bryant Park Beach West End Beach Benzie Leelanau Leelanau Leelanau Grand Traver Grand Traverse Grand Traverse, !Grand Traverse Western UP Keweenaw Ontonagon Western UP • Ontorlaion 5 4 1 1 1 2 1 1 5 83 (+3 Cities and +1 Nonprofit) 6 2 0 2 4 Calhoun antral Michigan District Chippewa Delta-Menominee District APPENDIX C - ALLOCATION SCHEDULE FY 2011 LHD GREAT LAKES BEACHES BEACH Act funding available is $207,539 Project # • Local Health Department Allegan Barry-Eaton District Bay Benzie-Leelanau Berrien Branch-Hillsdale-St. Joseph No. of Counties 1 2 1 2 1 3 Allocation 2011 $8,313.00 $0,00 $5,954.00 $0.00 .11,819,00 $0.00 , Detroit, City of Dickinson-Iron District District #2 District #4 ,District #10 ,Genesee Grand Traverse Holland, City of 'Huron Ingham Jackson Kalamazoo Kent Lapeer Lenawee Livingston ice-Mackinac-Alger-Schoolcraft District Macomb Marquette (Marquette, City of) Mid-Michigan District Midland Monroe Muskegon Northwest Michigan Health Agenc Oakland Ottawa Saginaw Saint Clair Sanilac Shiawassee Tuscoloa Van Buren/Cass District Washtenaw .*Watershed Center (Grand Traverse, Benzie & Leelanau) Wayne Western Upper Peninsula District $0.00 $9,155.00 $7,266.00 $5,763.00 $2,690.00 30.00 $8,399.00 $9,532.00 $18,409.00 $0,00 $0.00 0.0 $9,910.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0. $0.00 $5,763.00 $5,763.00 $5,954.00 $0.00 $0.00 $5,763.00 $12,082.00 $16,709.00 $0 00 $8,399.00 $0.00 $10,666.00 $5,954.00 $0.00 $0.00 $5,763.00 $0.00 $15,668.00 $2,690.00 $9,155.00 Total $207,539.00 MICHIGAN DEPARTMENT OF NATURAL RESOURCES AND ENVIRONMENT ENVIRONMENTAL RESOURCE MANAGEMENT DIVISION PROGRAM D OCTOBER 1,2010 THROUGH SEPTEMBER 30, 2011 • PUBLIC SWIMMING POOL REQUIREMENTS A. Budget and Agreement Requirements This agreement is intended to establish a payment schedule to the Local Entity for an initial license and renewal license when fees are collected from the respective Local Entity's jurisdiction in accordance with Section 12532 of the Public Health Code, 1978 PA 368, as amended. The State will reimburse the Local Entity on a lump sum basis according to the following criteria: ct n Initial license for a public swimrning pool/spa* ND I V License renewal prior to December 31 $30 License renewal after December 31 $45 License renewal after lapse beyond April 30 without a $70 license *Applies only to those local jurisdictions that are certified by the Michigan Department of Natural Resources and Environment (MDNRE) to conduct the initial inspections. Payment for inspections will be made for those public swimming pools/spas that have — all fees paid in full. B. Local Entity Requirements • The Local Entity will conduct an inspection of all public swimming pools/spas under its jurisdiction, investigate complaints, conduct meetings and/or conferences relative to compliance issues, and complete a Public Swimming Pool Inspection Report (Form EQP 1735), as provided by the State, or other report form approved by the State.. Only public swimming pools that have a valid license in place should be inspected. All indoor pools should be inspected during the months of January, February, and March 2010, with the exception of public swimming pools located at schools. It is acceptable to inspect pools at schools during September and October 2010. All outdoor pools should be inspected during May, June, and July 2010. in no case should inspections be completed later than December 31, 2010. Completed inspection reports should be forwarded to the MDNRE within two to four weeks following the inspection, but in no case later than January 1, 2011. Reports should be sent to: Drinking Water and Environmental Health Section, Environmental Resource Management Division, MDNRE, P.O. Box 30241 Lansing, Michigan 48909-7741. The contact person is Mr. Paul Sisson, who can be reached at 517-241-1350 or by e-mail at sissonp@michigan.gov . C. State Requirements By January 31, 2011, the State will provide the Local Entity with a list of public swimming pools from that jurisdiction that have been inspected and paid the license fees. If the list needs modification, the State will provide the Local Entity a 30-day period to request any adjustments. The State will furnish periodic status reports to each Local Entity indicating the number of license applications, fees, and inspection reports received. The State will reimburse the Local Entity according to the license criteria listed in paragraph A for those public swimming pools inspected during the year ending December 31, 2010, by the Local Entity's staff or designated representative. The State will provide technical assistance, when requested, and periodic oversight. 2 2 Benzie-Leelanau District $1,300 Berrien 5,200 Branch-Hillsdale-St, Joseph District Calhoun Central Michigan District $1,300 1 $2,800 6 3,400 1 0 2 2 4 10 1 1 1 1 1 1 1 1 1 1 1 4 Chippewa City of Detroit City of Holland Delta-Menominee District Dickinson-Iron District District #2 District #4 District #10 Genesee Grand Traverse Huron Ingham Ionia Jackson Kalamazoo Kent Lapeer Lenawee Livingston Luce-Mackinac-Alger-Schoolcraft District Macomb $1,000 4,600 ,300 $600 $800 $1,200 $3,600 $5,900 $6,100 $3,400 $800 $5,900 $400 $2,100 $6,400 $12,600 $900 $900 $2,300 $2,900 $11,100 !Monroe Ct.", enn PROGRAM - ALLOCATION SCHEDULE PUBLIC SWIMMING POOLS 1------ FY 2010-2011 LHD PUBLIC SWIMMING POOLS Local Health Department Allegan Bar-Eaton District ay No. of Counties 1 2 Allocation $2,900 $2,400 1,400 Marquette 1- $17300 Michigan State University 0 $0 Mid-Michigan District 1 $2,100 , Midland i 3 $1,300 Muskegon Northwest Michigan Community Health Agency Oakland Ottawa Sa_ginaw Sanilac Shiawassee St. Clair Tuscola University of Michigan Van Buren/Cass District Washtenaw !Wayne Wayne State University Western Upper Peninsula District Totals 1 1 1 1 1 1 0 83 (+2 Cities and +3 Universities) $3,700 $7,000 $32,000 $4,100 $3,500 $300 $600 $2,400 $300 $200 $3,000 $9,000 $19,400 $100 $1,400 $189,800 MICHIGAN DEPARTMENT OF NATURAL RESOURCES AND ENVIRONMENT , ENV1ROMENTAL RESOURCE MANAGEMENT DIVISION PROGRAM E OCTOBER 1, 2010 THROUGH SEPTEMBER 30, 2011 SEPTAGE WASTE PROGRAM A. Budget and Agreement Requirements This agreement is intended to establish a payment schedule to the Local Entity for an initial septage land disposal site inspection, annual land disposal site inspection and septage vehicle inspection in accordance with Section 324.11716 of part 117, Septage Waste Servicers, of the Natural Resources and Environmental Protection Act, 1994 PA 451, as amended. The Department of Natural Resources and Environment (DNRE) will reimburse the Local Entity on an annual lump sum basis according to the following criteria: Initial inspection of a septage land disposal site (per $500.00 site) Annual authorized land disposal site inspection (per $430.00 site) including septage waste storage facility inspection Annual inspection of septage vehicles (per vehicle) $50.00 Receiving facility inspection $100.00 The annual payment for land disposal sites will be made for one inspection of each site. Please note that each site may contain more than one disposal locations known as "fields". The disposal site inspection and reimbursement payment includes inspectkin of the septage waste storage facility (if applicable). Annual payment for septage vehicle inspections will be based on the number of vehicles inspected. B. Local Entity Requirements 1. The Local Entity shall investigate complaints and conduct meetings and/or conferences relative to compliance issues. The Local Entity will provide a timely and appropriate response to all violations in a manner described in a DNRE Septage Waste Program document entitled, "Enforcement Policy". 2. The Local Entity shall conduct inspections of all DNRE licensed septage waste land disposal sites and septage waste vehicles on an annual basis in accordance with part 117 and as established in a DNRE Septage Waste Program document entitled, "Compliance Inspection Policy". The Local Entity shall use checklists and other septage program forms provided by the DNRE. 3. The DNRE shall notify the Local Entity to conduct inspections of new land application sites and new vehicles. The Local Entity shall conduct inspections of new land application sites and new vehicles and submit the material to the DNRE Septage Program within 3 weeks from the date of receipt of DNRE notification. The inspections are conducted to verify that the new sites, the new septage waste vehicles, and the servicing methods are in compliance with part 117. The Local Entity shall use checklists and other Septage Waste Program forms provided by the DNRE. 4. The Local Entity shall conduct annual inspections of all DNRE authorized receiving facilities in their jurisdiction using DNRE checklists developed. 5. The Local Entity shall conduct inspections of all DNRE authorized septage waste storage facilities on an annual basis. The Local Entity shall use checklists and other Septage Waste Program forms provided by the DNRE. 6. The Local Entity shall submit reports on a quarterly basis using the reporting spreadsheet provided by the DNRE Septage Waste Program. The inspection forms shall be submitted along with the quarterly report unless previously submitted. This and other program forms can be downloaded from the program website by clicking on 'Health Department Information' located under 'Downloads' at www.michioan.gov/septaoe 7. The Local Entity shall complete all inspections no later than August 31, 2011, and shall submit the Request for Payment (RFP) to the .. _ Septage Waste Program no Wier -th-an Inspection requirement details are outlined in a document entitled, "Septage Waste Program — Compliance Inspection Policy". Program policies, inspection checklists, reports and forms are posted on the program website at www.michioan.gov/septaoe. C. DNRE Requirements The DNRE has a current list of permitted land disposal sites by jurisdiction available at www.michioan.00v/cleoseptaqe and clicking on "Septage Haulers Directory" located under "Online Services". Application materials are also available on the above link and can be found under "downloads". The DNRE will review all septage waste firm applications to ensure administrative completeness before forwarding them to the local entity for inspection. Inspection checklists are provided by the DNRE and are available online. The checklists include; Land Application Site/Location (EQP 5900), Septage 2 Program Vehicle (EQP 5901), Receiving Station (EQP 5911), and Storage Facility checklists. The DNRE will provide technical assistance, training, and program support. D. Payment Schedule and Reporting Requirements Reimbursement will be based upon the remittance of standardized information in a spreadsheet format providing information summarizing inspections performed and the remittance of the appropriate checklists referenced above (EQP 5900, EQP 5901, and EQP 5911). 1. Quarterly reports and year end requests for payment (RFP) submissions should be sent to: Solid Waste and Land application Section, Environmental Resource Management Division, P.O. Box 30241, Lansing, MI 48909-7741. The contact person is Mr. Matthew Campbell, who can be reached at 517-335-4178 or by e-mail at campbellm4@michigan.dov 2. The annual payment will be made by the State upon receipt of the RFP from the Local Entity and based upon the Local Entity's fulfillment of its responsibilities under this agreement. The RFP and inspection checklist copies are due by September 30. The reimbursement request shall be sent to: MDNRE, Environmental Resource Management Division, Administration Section, P.O. Box 30241, Lansing, Michigan 48909-7741. E. Accountability The Local Entity shall maintain adequate accounting and employee activity records to reflect that all funding granted under this contract have been expended for the Program activities, as approved by the State. These records shall be made available upon requesffor audit by the St-at. Records will be retained by the Local Entity until an audit has been completed by the State or permission has been granted by the State to dispose of the records. Name of Inspector-. Name of Health Dept.: Department of Environmental Quality Water Bureau Septage Program Septage Receiving Facility Inspection • Completion of this form is voluntary RECEIVING STATION CHECKLIST 't3EIDEiVING::,F:ACILITY:1'NF.600ATID4.(p-iease, print ortype .: : , - , : .. . „ NAME RECEIVING FACILITY OWNER ADDRESS MAINTAINER OF THE RECEIVING FACILITY CITY STATE ZIP HOURS OF OPERATION L'PLEASE:::C6MPLEtEI:ALLOF:TkE",,FOLLOWINaINEORMATIOW ' 1. Are individual septage firm accounts established and tracked? 0 YES 0 NO Ii N/A 2. Are individual septage firms tracked on a per discharge basis? 0 YES 0 NO MI N/A This would include the volume discharged on a per visit basis. 3. Are firms and septage waste volumes tracked separately for all users 0 YES 0 NO 0 N/A disposing septnge wnste at this facility? Please attach a copy of the list of septage haulers using the facility and the number of gallons of septage disposed at the plant per hauler. 4. Are the volumes totaled for each firm on a daily, weekly, monthly and yearly • YES 0 NO 0 N/A basis? . How many gallons of septage waste are received annually at this facility? gallons . Does the design of the receiving facility readily accommodate the septage 0 YES 0 NO D N/A hauler? If not, please explain. . Is the dump station ramp sloped resulting in the complete drainage of the OYES I NO 0 N/A septage waste vehicle? . Is the dump station maintained on a regular schedule? IVES 0 NO 0 N/A . Is staffing adequate to maintain the receiving facility? -- EYE —DO 0 N/A --"---- _ 10. Is the receiving facility/dump station free of noxious odors? IVES 0 NO 0 N/A 11. Are odor control measures in place? OYES I NO 0 N/A 12. Describe how the screenings are managed and where they are disposed. 13. Can the receiving facility be gated and locked to limit access? 0 YES M NO • N/A 14. Are there any safety issues? If so, please describe. OYES 0 NOR N/A Please send a copy of completed inspection to: Department of Environmental Quality Water Bureau, DWEHS-Septage Program P.O. Box 30273 Lansing, MI 48909-7773 Date of Inspection: No enforcement action is to be taken by the health department. Please use the back or attach sheets as necessary for additional inspection comments. EQP 5911 (Rev, 5/2007) DEC Department of Environmental Quality Water Bureau Septage Program Land Application Site/Location Inspection Printed by aathority e Part 117, 1.c.94 PA 451, as amended Business Name Land Site Address City Township Land Owner License No. Site ID No. Field No. County Section Type of Inspection 0 Regular/Annual 0 Follow up LII Complaint 0 Other: Type of Site 0 Existing Site 0 New Site Land Site Characteristics Yes No NA 1 Is this a DEQ licensed land site, verified by accessing the DEQ Septage Hauler directory on the website at www.michician.govideeseptage? If not, stop inspection, notify hauler not to use the land site until it is properly licensed. 2 Is this site/location actively used for septage disposal? Are isolation distances being met? (Sec. 117101* — ix]) lniection Surface Distance to nearest residence or business: feet 150 ft 800 ft Distance to nearest drinking water well: feet 150 ft 800 ft Distance to nearest surface water (lake, stream, pond, drainage ditch, etc.) feet 150 ft 500 ft Distance to roads or property lines: feet 150 ft 200 ft Please be aware that there are isolation distances for public water supplies. 4 Are the site/location slope requirements being met? (Sec. 11710.[e]) Is the septage waste being disposed at the location authorized by the DEQ? 6 Is the water table 30 inches or deeper below the applied septage waste? (Sec. 11710.[f]) Ill= Are the corners or boundaries of the disposal location or field clearly marked? MEE Does the hauler have a current soil sample analysis report for this site/location? MIMI (Sec. 11709 e 11710 k 9 i Are the soils suitable for septage waste disposal at this site/location? The Agronornic Application Rate for this site/location is: gallons/acre/year 11 Is the annual agronomic application rate limit exceeded? (Sec, 11710 [a]) 12 Is the soptage volume/applieatiunicli4iel ley book available and complete? 13 Does the septage firm have an up-to-date cropping plan? (Sec. 11710.[i]) 14 Is public access restricted to this site? (Sec. 11710,[g][ii]) 15 Are farm animals allowed to graze on the site? (Sec,11710,[g][ii]) 16 If yes, are the animals meant for human consumption? (Sec. 11710,[h]) General Septage Waste Management Practices 17 Is the septage screened or passed through a septage grinder *? (Sec. 11710.[I]) Required beginning 10/12/06. 18. If yes, is the mesh or particle size 1/2 inch or less and/or slats 3/8 inch or less? 19 is the septage applicator vehicle calibrated for surface or injection application? 20 Are odors evident at the disposal site? 21 Is septage waste applied to fallow and (without planted vegetation/crops)? 22 Is septage waste land applied over existing planted vegetation/crops? EQP 5900 (Rev. 11/2007) Site/Location Inspection Form Page 2 Surface Application . Yes No NA 23 Is septage waste surface applied? 24 Is septage uniformly applied using splash plate or other device? (Sec. 11710.1all 25 Is septage waSte incorporated within 6 hours of application or lime stabilized and incorporated within 48 hours of application to fallow land? (Sec. 11710.[g]) _ 26 Is there septage waste accumulation/or ponding beyond 6 hours after application? Subsurface Injection 27 Is septage waste subsurface injected? 28 Is the septage waste uniformly applied using application injection knives? 29 Is there septage waste accumulation and/or ponding on the soil surface that is present more than one hour after injection? Land Application of Septage Waste in Winter Months** 30 Is septage waste land applied during winter months? 31 Is a written plan for land application of septage waste in winter months available? Septage Waste Lime Stabilization 32 Is septage waste pH alkali tested? (Sec. 117114* 33 Are relevant accessories available to monitor septage waste pH? 34 Is an accurate pH log kept? Food Establishment Waste 35 Is food establishment septage (FES) land applied on this site/location? _ 36 Is the FES mixed with domestic septage at a 1:3 ratio? (Sec. 11710a) 37 Is a separate log kept by the septage firm to track the land application of FES? Septage Waste Storage Facility 38 Does a septage waste storage facility (SWSF) exist? 39 F If yes, what is the total capacity of the tank(s) or lagoon? -------------- -- --------------------- -gal ons--- - 40 Is the septage waste storage facility: El above grade • below grade II other 41 Are leak monitoring devices installed to detect leaks of the SWSF? MOM 42 Is there evidence that the SWSF is leaking? 43 Are odors evident? Action Recommended Ej Not In Compliance. If not in compliance, complete reinspection information. Other Action (If Applicable) Reinspection (or Follow up) Reinspection Date: Warning Letter Sent 1-1_ Referral to DEQ El Complaint E Other Inspector (Print): Signature: Inspector's e-mail address: Date of Health Dept/County: Inspection: EQP 5900 (Rev. 11/2007) 0 In Compliance Site/Location Inspection Form Page 3 In Compliance means that the management of the land site has met the minimum requirements of the law based on the overall assessment of the inspection points stated above. A site "In Compliance" may or may not require reinspection. If reinspection is not required, document action taken for any minor violations observed under "comments" below. Not In Compliance means that the management of the land site has not met the minimum requirements of the law based on the overall assessment of the inspection points stated above. A site "Not In Compliance' shall require reinspection in not more than 60 days from the date of the initial inspection. Screening: A requirement to screen septage before land application took effect on October 12, 2006. **Winter Septage Disposal: Septage waste can still be land applied when the ground is not frozen, if proper incorporation or injection is possible. Submit a written plan describing how winter disposal can be properly managed. Frozen Soil Dibpubal: A ban on septage waste disposal on frozen ground took effect on October 19, 9006, You may use additional sheet(s) for comments. EQP 5900 (Rev. 11/2007) Name of Inspector Septage Program Quarterly_Repprt . Septage Program FY— 2011 Septage Business Name and DEQ License No. County Name Septage Truck License Plate Number & Sticker No. Land ApplicatiOn Sites Inspected (include State site and field ID #) Septage Program Quarterly Report Septage Program FY - 2010 *Insert the health department specify quarter (first, second, third or fourth). oPlease note that the land application site ID can be found on the septage haulei' directory located on the Septage Program Website wwvv.michigan.qovideoseptage. An approved site may have more than 1 field location that is used. The septage firm will typically identify those fields as A, B, C, etc. for a particular site. This report and the final request for payment (RFP) is mandated per the Department of Environmental Quality Septage Program contract with local health departments participating in the program. If you have any questions you can call Matt Campbell, Septage Program Coordinator at 517-335-4178. Please remember to include a copy of the inspection report. If e-mailing, address to: campbellm4amichigan.00v. If mailing, address the completed form to: Matt Campbell Septage Program Coordinator DEQ - Water Bureau P.O. Box 30273 Lansing, MI 48909-7773 First quarter; October 1 — Decembeil 31. Report due January 22. Second quarter; January 1 — March 81. Report due April 23. Third quarter; April 1 — June 30. Reiport due July 23. Fourth quarter; July 1 — September 80. Report and RFP Sept. 30, 2010 No Comments NA Yes Department of Environmental Quality Water Bureau Septage Waste Program Vehicle Inspection Checklist Printed by autrlority of Part 117 of Act 451, PA 1094, as amended Business Name: Owner Name: County: DEQ License No.: License Plate No.: Make & Year of Vehicle: • Decal Number: Decal Expiration Date: VIN No.: Li Annual Inspection Type Li Reinspection 0 Complaint n Other Check us Is this a DEQ licensed vehicle, verified by accessing the DEQ Septage Hauler directory on the website at www,michidan.dovideqseptade? If not, stop inspection, notify hauler that vehicle cannot be used until properly licensed, and mark "Not in compliance." 2. The operator carries a septage waste vehicle license in the vehicle (Sec.11704. [2]). 3. Vehicle Identification Number (VIN) matches the one on the DEQ septage waste vehicle license kept in vehicle and the website. 4. The operator has documentation that the vehicle passed the annual Federal Motor Carrier Safety Regulations (Part 396.17, 21) inspection. Weight limit: Over 10,000 lbs. 5. *Daily volume records are available. 6. The words "licensed septage hauler and the septage license number are on both sides of the vehicle and in 2-inch lettering or larger (Sec.11707). If not, a reinspection is necessary after correction. 7. Is there a current year decal on the vehicle? No old year decals should be on the vehicle and no decals should be on the tank, only on the cab of the vehicle. (Check current year decal number and color on DEQ Septage website listed above.) 8 . The vehicle_and_accessory_equipmentare__cleari.andin_good condition. (Sec. 11705). 9. Observed noticeable odors or leaks (Sec. 11705). 10. The tank holds a vacuum. (Check pressure gauge) 11. Sight gauges or other devices are used to measure in gallons what is pumped from a septic tank. Describe the type, 12. The capacity of the tank in gallons. Action Recommended fl In Compliance Not In Compliance. If not in compliance, complete reinspection information when appropriate. Other Action (If Applicable) LIII Reinspection Reinspection Date: E] Warning Letter Sent El Referral to DEQ Ell Complaint 0 Other Inspector (Print): Signature: Inspector's e-mail address: Health Department: Date of Inspection: EQP 5901 (Rev. 11/2007) In Compliance means that the septage waste vehicle has met the minimum requirements of the law based on the overall assessment of the inspection points stated above. A vehicle "In Compliance" may or may not require reinspection. Not in Compliance means that the septage waste vehicle has not met the minimum requirements of the law based on the overall assessment of the inspection points stated above. A vehicle "Not In Compliance" shall require reinspection in not more than 60 days from the date of the initial inspection. The driver should be able to produce inspection documentation on request. It may be the original or copy of the original inspection form. Inspection details are attached below. *The volume record shall include the date and volume pumped and where disposed. If disposed on land, vector/pathogen controls and the U.S. Environmental Protection Agency certification statement shall be included on the "Land Application of Domestic Septage Report" form, EQP 5921. 'Federal Motor Carrier Safety Regulations The following information can be found on the annual federal motor carrier inspection report. Part 396.21 Periodic inspection recordkeeping requirements. (a) The qualified inspector performing the inspection shall prepare a report which: (a)(1) Identifies the individual performing the inspection; (a)(2) Identifies the motor carrier operating the vehicle; (a)(3) Identifies the date of the inspection; (a)(4) Identifies the vehicle inspected; (a)(5) Identifies the vehicle components inspected and describes the results of the inspection, including the identification of those components not meeting the minimum standards set forth in appendix G to this subchapter; and (a)(6) Certifies the accuracy and -completeness of the impe-cti-orras complyirrg - - requirements of this section. (b) (1) The original or a copy of the inspection report shall be retained by the motor carrier or other entity who is responsible for the inspection for a period of fourteen months from the date of the inspection report. The original or a copy of the inspection report shall be retained where the vehicle is either housed or maintained. (b)(2) The original or a copy of the inspection report shall be available for inspection upon demand of an authorized Federal, State or local official. (b)(3) Exception. Where the motor carrier operating the commercial motor vehicles did not perform the commercial motor vehicle's last annual inspection, the motor carrier shall be responsible for obtaining the original or a copy of the last annual inspection report upon demand of an authorized federal, state, or local official. [54 FR 50725, Dec. 8, 1989] For additional information, check the following links: Federal Site: http://www.fmcsa.dot.00v/ Michigan State Police Site: http://www.michigan.cov/rnso/0,1607,7-123-1564-17161--,00.html Name of Inspector: After inspection is complete, please send a copy to: Name of Health Department: Date of Inspection: Department of Environmental Quality Water Bureau, DWEHS-Septage Program P.O. Box 30273 Lansing, MI 48909-7773 Department of Environmental Quality Water Bureau Septage Program Septage Receiving Facility Inspection Completion of this form is voluntary SEPTAGE WASTE STORAGE FACILITY CHECKLIST STORAGE .FAcILITYTINFORMATION:,(PieaSa print pOyPe - -. _ - • -- ..-- _L , BUSNESS NAME STORA 3E FACILITY OWNER NAME ADDRESS ADDRESS/LOCATION OF SWSF CITY I STATE ZIP DATE OF DEC/ AUTHORIZATION I . : PLEASECOMPLETEALLOP:THEFOLLOWING INFORMATIONt; . . . . , , ,. , - ., • _. 1. Does the firm have written approval from the local unit of government to 0 YES D NOD N/A construct, maintain, and operate this facility? . Does the storage facility volume exceed 10,000 gallons? 0 YES 0 NO 0 N/A 3. What is the total volume of this storage facility? _gallons 4. Does the facility have an operation and maintenance (0 &...) manual? 71 YES n NO 1—I NIA _ 5. Is the SWSF located in accordance with the approved site plan? U YES 0 NO 0 N/A . Are firms and septage waste volumes tracked separately for all users 0 YES 0 NO • N/A disposing septage waste at this storage facility? Please attach a copy of the list of septage haulers using the facility and the number of gallons of septage disposed at the SWSF per hauler. 7. Are the volumes totaled for each firm on a daily, weekly, monthly, and 0 YES 1111 NO i N/A yearly basis? 8. Is the firm performing leak monitoring and keeping a written log of these 0 YES 0 NO M N/A inspections (required quarterly at a minimum)? . Does the design of the storage facility readily accommodate the septage 0 YES 0 NO • N/A hauler? If not, please explain. 10. Does the firm screen or grind their septage prior to discharge into the 0 YES n NO • N/A storage facility? 11. Is the septage discharged by gravity flow from the vehicle? 0 YES LI NO 0 N/A ----127-1s-the dump S[atitn-rmp s4ed-resulting in th-e-comple e-drainage-cf t-re---- - tj-YES-E1-140-ErNIA— - - - septage waste vehicle? 13. Is the septage pumped from the vehicle into the storage facility? D YES r-i NO D NIA 14. Is the dump station maintained on a regular schedule? 0 YES D NO 0 N/A 15, is the storage facility/screening station free of noxious odors( 0 YES D NO 0 N/A 16. Are odor control measures in place? 0 YES D NO D N/A 17. Describe how the screenings are managed and where they are disposed. 18. Can the storage facility be gated and locked to limit access? I n YES 0 NO 0 N/A 19. Are there any safety issues? If so, please describe. , 0 YES n NOD N/A NO ENFORCEMENT ACTION IS TO BE TAKEN BY THE HEALTH DEPARTMENT Please use the back of this form or attach sheets as necessary for additional inspection comments, EQP 5956 PROGRAM E ALLOCATION SCHEDULE SEPTAGE WASTE PROGRAM FY 2010-2011 LHD SEPTAGE WASTE PROG Local Health Departmen No. of Counties Allegan BarDr-Eaton District Bay Benzie-Leelanau District Berrien Branch-Hillsdale-St. Joseph District Calhoun Central Michigan District Chippewa Delta-Menominee District Detroit, City of Dickinson-Iron District District #10 District #2 District Genese Grand Traverse Holland, City of Huron Ingham Ionia Jackson Kalamazoo Lenawee [Livingston Luce-Mackinac-Alger-Schoolcraft Distric Macomb quette Midland nnnn 1 1 Kent 1 Lapeer 2 1 2 1 3 1 6 1 2 0 2 1U 4 4 0 1 1 1 1 1 $10,500 $2,000 $2,000 $15,000 $4,50 $950 $1,80 0 $2,200 $1,000 $5,200 $6,00 $1,000 $1,500 $2,500 3 1 1 4 1 1 1 1 1 1 2 1 Mid-Michigan District Monroe Muske•on Northwest Michigan Community Health Agency Oakland Ottawa Saginaw Sanilac Shiawassee St. Clair Tuscola Van Buren/Cass Distric Washtenaw Wayne Western Upper Peninsula District Allocation 4,500 $2,500 $0 $5,500 $2,500 8,000 0 15,000 $3,500 $6,5001 $0 $1,000 $13,500 ,000 $8,000 $0 1,000 $0 $4,0001 0 $4,500 $850 0 0 $2,700 $4,000 $1,100 3,500 1,500 2,000 $3,500 83 (+ 2 Cities) $161,300 !Totals MICHIGAN DEPARTMENT OF NATURAL RESOURCES AND ENVIRONMENT ENVIRONMENTAL RESOURCE MANAGEMENT DIVISION PROGRAM H OCTOBER 1,2010 THROUGH SEPTEMBER 30, 2011 CAMPGROUND REQUIREMENTS A. Budget and Agreement Requirements This agreement is intended to establish an inspection payment schedule to the Grantee for the renewal of an annual license when fees are collected from the respective Grantee's jurisdiction in accordance with Section 12510 of the Public Health Code, 1978 PA 368, as amended. This agreement is also intended to establish a reimbursement schedule to the State for the issuance of a temporary license when fees are collected by the Grantee in accordance with Section 12510 of the Public Health Code, 1978 PA 368, as amended, The State will reimburse the Grantee on a lump sum basis at $25 for each annually license campground inspection. The Grantee-will reimburse the State on a lump sum basis all but $25 of the fee for each temporary license. Annual payments will be made for those campgrounds which have all fees paid in full and an inspection report has been submitted. B. Grantee Requirements The Grantee will collecf license fees for temporary campgrcarid -s-withi-n-its-juris-di-ctto-rr [n- accordance with Section 12506a of the Public Health Code, 1978 PA 368, as amended, issue or deny the temporary campground licenses, and provide a copy of the approved or denied license to the Drinking Water and Environmental Health Section (DWEHS), Environmental Resource Management Division (ERMD), MDNRE . The Grantee will conduct an inspection of all campgrounds under its jurisdiction, investigate complaints, conduct meetings and/or conferences relative to compliance issues, and complete a Campground Inspection Report (Form EQP 1715) as provided by the Drinking Water and Environmental Health Section (DWEHS), ERMD, MDNRE or other report form approved by the MDNRE. Only campgrounds that have submitted a license application and paid appropriate licensing fees should be inspected. All campgrounds should be inspected during the months of May, June, July, August, and September 2010. Completed inspection reports should be forwarded to the MDNRE within two to four weeks following the inspection, but in no case later than September 30, 2010. Reports should be sent to: MDNRE, DWEHS, 525 West Allegan, P.O. Box 30241, Lansing, Michigan 48909. The contact person is Ms. Nancy Alien who can be reached at 517- 241-1340. C. State Requirements For annual campground licenses, the State will provide the Grantee with a list of campgrounds from that jurisdiction that have submitted the appropriate fee and annual license application. The State will furnish periodic status reports to each Grantee indicating the number of annual license applications, fees, and inspection reports received. The State will reimburse the Grantee $25 for each of those campgrounds inspected during the year ending September 30, 2010, by the Grantee's staff or designated representative. The payment shall be on a lump sum basis. The State will provide technical assistance when requested and periodic oversight. For temporary campground licenses, the State will provide the Grantee with a list of temporary campground license applications received from the Grantee's jurisdiction and an invoice for the appropriate lump sum charge in accordance with Section 12506a of the Public Health Code, 1978 PA 368, as amended, less the $25 portion of the fee intended for the Grantee in accordance with Section 12510. 2 Privies: (Rules fia and 16) Adequate Number Properly Constructed Located >50 ft, from Campsites Proper Maintenance Sewage Collection & Treatment System: (Rules 11, 12, and 13) Sewer Risers 2 inches Above-Grade Closed on Vacant Sites 5 ft. or More to Water Riser Sanitary Connection to Recreational Vehicles Septic Tank Properly Maintained, Last Pumped / J (Date) No Buried Storage Tanks (Rule 19) Seepage Pits (Rule 18) Lagoon: (Rules 10 and 14) Berms Maintained Weeds Under Control No Evidence of Muskrats No Dike Erosion Gate & Fence Warning Signs Certified Operator Proper Access Road No Nuisance Conditions Disposal: (Rules 10 and 14) No Evidence of Failed Tile Field, Irrigation Area, Seepage Cells Properly Maintained and Operated Discharge Monitoring and Flow Reports Submitted Current Discharge Permit or Authorization Sanitary Station; (Rule 26) Required Properly Constructed and Maintained Garbage and Refuse Disposal: (Rule 31) • Sufficient Number Emptied as Required __Ereperly_Mairgelme_d_ Disposal ________ With _Law Miscellaneous Requirements: Roadways Maintained Vehicle Parking Off Roads (Rule 8) Manager Available Emergency Phone fts Posted (Rule 7) Electrical Installation No Buried Extension Cords (Rule 33) wimrning Rnthing Ranch (R..la 15) Measures taken to Reduce Mosquito Population (Rule 31) Service Building, Grounds, Facilities Maintained/Clean (Rule 27) No Changes without LH D/MDEQ Construction Approvals (Rule 3) At the time of inspection, the facilities were found lobe in substantial compliance with the law and rules; therefore, a license is recommended. This facility is NOT in substantial compliance, a follow-up inspection will be made on / / . All violations must be corrected at this time. This facility is NOT in substantial compliance and licensure cannot be recommended. Violations are as indicated above; additional comments below: MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY WATER BUREAU CAMPGROUND INSPECTION REPORT Issued undo!' authenty of Pad 125 of Act 368, PA 1578, as amended. An annua!Inspedlon is required tor licensure. Campground Name: Inspection Date: L - Location: County: Owner's Name and Address: MODERN TYPE OF CAMPGROUND Number of Individual Sites Equivalent No, of Group Sites Number of Sites w/ Electrical Service Number of Sites w/ Seepage Pits PRIMITIVE TOTAL TOTAL NOTE: 1 Indicates Satisfactory Compliance x Indicates Noncompliance - Indicates Item Does Not Apply Number of Sites w/ Water Connections Number of Unthreaded Water Outlets Number of Sites w/ Sewer Connections Sites - General: (Rule 6) License Fee Paid Construction Affidavit, Plumbing & Electrical Approvals for New Facilities or Sites Site Layout Complies with Approved Plan Sites Numbered Boundaries Designated 4 ft. Unobstructed Path Around RVs No Permanent Structures on Campground Sites Drainage One RV per Site No Unlicensed Sites/Areas Group Sites: (Rule 6b) Area Boundaries Designated Signs Posted Record Kept 4 ft. Path Around RVs Emergency Vehicle Access Maintained Water Supply: (Rule 9) Municipal Type It Type III Well: Proper Construction Adequate Capacity Isolation Properly Maintained & Operated Above-Grade Well House Sample Tap, Pump-to-Waste, Cl2 Distribution: (Rule 9) Disinfected Before Opening. Last Sampled / / (Date) Result (Coliform/100 ml) No Stop & Waste Valves No Burled Hoses One RV per CG Outlet Proper Operation & Maintenance Water Treatment: (Act 399) Type: Certified Operator Monthly Operation Reports Submitted Service Building: (Rule 21) - --Ventilation-- Windows-Screened- Self-Closing Exterior Exterior Doors Fixtures in Working Order Lighting Proper Plumbing, No Cross Connections _____ Hot Water 120°F or Less Maintenance Adequate Number of fixtures . No. of Service Buildings: r ' MALE 1 FEMALE i UNISEX I Number of Lavatories (Sinks) — Number of Toilets Number of Urinals Number of Showers 1 RECOMMENDATION REGARDING LICENSURE Additional Comments: LHD or MDEQ Rep.: Person Interviewed: NOTE: Use Campground Inspection Report Supplement (Form EQP 1715-1) for additional remarks. DISTRIBUTION: WHITE - DEQ CANARY - CAMPGROUND OWNER PINK- LOCAL HEALTH DEPARTMENT Barry-Eaton District Bay Benzie-Leelanau District erne Branch-Hillsdale-St. Joseph District Calhoun Central Michigan Distric Chippewa Delta-Menominee District Detroit, City o Dickinson-iron Distric District #2 District #4 District #10 Genesee Grand Traverse olland, City of Huron Ingham Ionia Jackson Kalamazoo Kent Lapeer Lenawee Livingston e-Mackinac--Arger--Schoolcraft-Distri! Macomb !Marquette 200 70 500 $1,600 2,500 $700 $600 I 34 00 2 18 3 00 28 25 1 $0 25 $600 58 $1,500 61 1 $1,500 238 I $6,000 10 1 $600 29 I $700 10 $300 10 $200 30 $800 10 $300 22 $500 20 $500 20 $500 10 I $300 2 1 $600 1 I $0 17 I $500 2 2 6 1 2 2 4 4 10 1 0 1 1 1 1 1 1 1 1 1 1 1 1 1 8400 $600 4 1 $1,300 7 22 1 1 1 $300 $200 $200 1,500 12 9 To Midland Monroe uskegon Northwest Michigan Community Health Agen akland awa Saginaw Saint Clair Sanilac Shiawassee Tuscola Van Buren/Cass District Washtenaw Wayne Western Upper Peninsula Distric Totals PROGRAM H • ALLOCATION SCHEDULE CAMPGROUND INSPECTIONS FY 2010-201 HD INSPECTION OF CAMPGROUND ITH AN ANNUAL LICENSE No. of CGs No. of Counties Allocation Local Health Departm 1 800 2 Allegan id-Michigan District 3 I 32 I $800 9 $200 22 $50 21 $500 9 I $200 14 $300 1 10 $200 4 $100 36 $9001 83 (+ 2 Cities) 1,351 I $33,90 ADDENDUM A to CONTRACT BETWEEN STATE OF MICHIGAN, DE, .RTMENT OF ENVIRONMENTAL QUALITY AND OAKLAND COUNTY HEALTH DIVISION FOR THE PERIOD OF OCTOBER 1, 2010 THROUGH SEPTEMBER 30, 2011 This Addendum modifies the intergovernmental agreement entitled, "CONTRACT BETWEEN STATE OF MICHIGAN, DEPARTMENT OF ENVIRONMENTAL QUALITY AND OAKLALND COUNTY HEALTH DIVISION FOR THE PERIOD OF OCTOBER 1, 2010 THROUGH SEPTEMBER 30, 2011" for Non-community Drinking Water Long Term monitoring, and other monitoring services, as follows: • Article XI LIABILITY shall read: (A) Except as otherwise provided by law neither Party shall be obligated to the other or indemnify the other for any third party claims, demands, costs, or judgments arising out of activities to be carried out pursuant to the obligations of either party under this Contract, nothing herein shall be construed as a waiver of any governmental immunity for either party or its agencies, or officers and employees as provided by statute or modified by court decisions. Paragraphs B, C, and D shall be omitted. • Article XVI INSURANCE PARAGRAPH A shall read: (A) The Grantee must maintain insurance or self insurance that will protect it from claims that may arise from the Grantee's actions under this contract. Paragraph B shall remain unchanged. • Article XX CANCELLATION a new paragraph shall be inserted after the first paragraph and it shall read: The State shall notify Grantee in writing within thirty (30) calendar days of becoming aware of the need for any modifications in agreement funding commitments made necessary by action of the Federal Government, the Governor or Legislature or the Department of Management and Budget on behalf of the Governor or Legislature. Grantee and the State shall work together to determine if Grantee's obligations under the Contract can be modified to accommodate a decrease in funding. Grantee shall have the right to terminate this Contract if the State provides notice that funding shall cease. Addendum to Contract between the Michigan Department of Environmental Quality and Oakland County Health Division Page 2 of 2 The individual or officer signing this Agreement and Addendum certifies by his or her signature that he or she is authorized to sign the Agreement and Addendum on behalf of the responsible board or agency. For the Grantee: MICHAEL J. GINGELL, CHAIRPERSON OAKLAND COUNTY BOARD OF COMMISSIONERS DATE For the State: DATE WATER BUREAU FISCAL NOTE (MISC #11045 ) March 9,2011 BY: FINANCE COMMIT1EE, TOM IVIIDDLETON, CHAIRPERSON IN RE; DEPARTMENT OF HEALTH AND HUMAN :SERVICES/HEALTH DIVISION — FISCAL YEAR 2011 MICHIGAN DEPARTMENT OF NATURAL RESOURCES AND ENVIRONMENT (MDNRE) REIMBURSEMENT AGREEMENT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. The Michigan Department of Natural Resources and Environment (MDNRE) has awarded $274,675 to the Oakland County Health Division for services related to Non-Community (Type II) Water Supply, Long-Term Drinking Water Monitoring, Radon Program, Swimming Pool Program, Septage Program, and Campground Inspections. 2. The grant award of $274,675 is a $20,907 decrease from the previous agreement. 3. Due to a lack of operators requiring certification this Fiscal Year for Public Water, the Health Division estimates actual reimbursements to be $258,976. 4. The estimated reimbursement of $258,976 is $18,079 less than the FY 2011 budget of $277,055. 5. The On-Site Sewerage Permits is experiencing a favorable increase in revenue due to a rate increase and is expected generate sufficient revenue to offset the $18,079 shortfall from this grant reimbursement. 6. The FY 2011 budget is amended as follows: HEALTH FUND (20221) State Grants Revenues; 1060220-134190-615571 1060220-134210-615571 1060220-134220-615571 1060220-134230-615571 1060220-173080-631400 Water Supp. Require. Public Swimming Pool Long Term Monitoring Campground Require. On-Site Sewerage Permits FY 2011 Amendment ($ 3,199) (700) (14,130) (50) 18,079 $ FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Runestad absent. Resolution #11045 March 9,2011 Moved by Scott supported by McGillivray the resolutions (with fiscal notes attached) on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Crawford, Dwyer, Gershenson, Gingell, Gosselin, Greimel, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Nash, Nuccio, Potts, Quarles, Runestad, Scott, Taub, Weipert, Zack, Bosnic, Covey. (24) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted (with accompanying reports being accepted). 'APPROV: TH 7 FO2E3OING RESOLUTION ACTING PURSUANT TO 1973 PA 139 STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Bill Bullard Jr., Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March 9, 2011, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 9th day of March, 2011. F,L(2_v 094, Bill Bullard Jr„ Oakland County