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HomeMy WebLinkAboutResolutions - 1972.03.15 - 15854Miscellaneous Resolution 5964 March 16, 1972 BY: PERSONNEL PRACTICES COMMITTEE -- William L. Mainland, Chairman IN RE: PROPOSED CHANGE IN MERIT SYSTEM RULES RE MATERNITY CASES TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairman, Ladies and Gentlemen: WHEREAS Section IV, Subsection A of the Merit System Resolution requires that copies of all changes in the rules and regulations of the Merit System shall be submitted to the Board of Commissioners at a regular meeting of the Board and shall become effective thirty days after such meeting unless objections are received in writing by the Chairman of the Board of Commissioners, in which case the objections shall become a matter of business at the next meeting of the Board; and WHEREAS it has become desirable to make certain changes in the wording of Rules 13, 21 and 24 as spelled out in the attachments to this resolution in order to establish a maternity leave procedure for County employees; and WHEREAS your Personnel Practices Committee reviewed and approved these changes at its meeting of March 6, 1972; NOW THEREFORE BE IT RESOLVED that the reading of this notice and the distribution of this notice and the attached forms labeled "Proposed Change in Merit System Rule", to all the Commissioners present and absent be considered as the official submission to the Board of Commissioners, of the described changes in Rules 13, 21 and 24. The Personnel Practices Committee, by William L. Mainland, Chairman, moves the adoption of the foregoing resolution. PERSONNEL PRACTICES COMMITTEE Wil-Piam L. Aiinland, Chairmcin SECTION TO BE CHANGEDi Section I, B -----1 ON PAGE ri OF El Oakland County Merit System PROPOSED CHANGE IN MERIT SYSTEM RUL RULE NUMBER RULE TITLE LEAVES OF ABSENCE WITHOUT PAY PRESENT WORDING PROPOSED WORDING Section I- Section I B. The fact that a Leave is possible under B. With the exception of covering time off these,regulations does not mean that the from work of a pregnant employee, for requested Leave must be granted. A Leave the immediate pre-natal, birth and of Absence deprives the employee's depart- immediate post-natal period under the ment of the services of an employee, who provisions of Rule 21, Maternity Cases, it is assumed is needed if the department the fact that a Leave is possible under is to properly do its job. Leaves of ,these regulations does not mean that the Absence Without Pay, except in the case of requested Leave must be granted. A disciplinary leaves, should be considered Leave of Absence deprives the employee's as a privilege and the best interests of department of the services of an employ- the department and the County Service must ee, who it is assumed is needed if the be the determining factors in whether department is to properly do its job. such leaves are granted or not. Leaves of Absence Without Pay, except in the case of disciplinary leaves, , should be considered as a privilege and the best interests of the department and the County Service must be the determining factors in whether such leaves are granted or not. REASON FOR CHANGE To allow,a maternity leave program. Change Submitted by: The Personnel Division of the Boar Board of Auditors: El Approved [I] Disapproved Personnel Practices Committee: •ig Approved [-] Disapproved Introduced to Board of CovInisionets: Date:3 col 7 Date: 1/31/72 Date: 3/3/72 Date: Section IV Subsection A of Merit System Resolution Copies of the rules and regulations developed by the Personnel Policies Committee and all future changes in such rules and regulations shall be submitted to the Board of Supervisors at a regular meeting of the Board of Supervisors and shall become effective thirty days after such meeting unless objection is received in writing by the Chairman of the Board of Supervisors in which case the objection shall become a matter of business at the nest meeting of the Board of Supervisors. Section III, A ON PAGE OF 15 SECTION TO BE CHANGED I 21 Change Submitted by: Date:_i=a3_722 he P Board of Auditors: Approved Disapproved by: - Date: 3 -3-72 z Date: '422. •= Oakland County Merit System PR "IP*SED CHANGE IN ME.R:i SYSTEM RULE. RULE NUMBER RULE TITLE LEAVES OF ABSENCE WITHOUT PAY PRESENT WORDING Section III 1 Section III • PROPOSED WORDING A. To cover time bff because of personal ill+ A. ness,beyond that covered by earned Sick Leave with pay. (Not to be used for ma- ternity purposes.) I. To be used when the employee has ex- hausted his accumulations of earned Sick Leave with pay, earned Annual Leave and earned Compensatory Time, :2. Not to exceed 60 calendar days for an One leave, but may be renewed. To cover time off because of personal ill- ness beyond that covered by earned Sick Leave with pay. 1 1. To be used when the employee has ex- hausted his accumulations of earned Sick Leave with pay, earned Annual Leave and earned Compensatory Time. 2. Not to exceed 60 calendar days for arty one leave, but may be renewed. To allow a maternity leave program. a. To cover time off from Work of ai pregnant employee, for the imme-1 diate pre-natal, birth and imme-: diate post-natal period, such a leave, used alone, or in combinal tion with other forms of earned I leave, shall not exceed ninety calendar days from the date the Iemp REASON FOR CHANGE purpose and shall comply with the provisions of Rule 21, Maternity Cases. Personnel Practices Committee: 13 . Approved Disapproved Introduced to Board of Commissioners: Date: 3100‘172. Section IV Subsection A of Merit System Resolution Copies of the rules and regulations developed by the Personnel Policies Committee and all future changes in such rules and regulations shall be submitted to the Board of Supervisors at a regular meeting of the Board of Supervisors and shall become effective thirty days after such meeting unless objection is received in writing by the Chairman of the Board of Supervisors, in which case the objection shall become a matter of business at the next meeting of the Board of Supervisors. RULE NUMBER RULE TITLE LEAVES OF ABSENCE WITHOUT PAY OF —1 ON PAGE SECTION TO BE CHANGED! Section IV Board of Auditors: E Approved [I] Disapproved by Personnel Practices Committee: rlid Approved Introduced to Board of Comtts4'ionets: Date: Disapproved by: Li Oakland County Merit System 7A% p..L4 • 7.7 C IN Tr") SYSTEM RULE. Fr PRESENT WORDING PROPOSED WORDING Section. IV LEAVES OF ABSENCE WITHOUT PAY ARE Section IV NOT GRANTED FOR MATERNITY PURPOSES A. Employees may use accumulated unused (delete) Annual. Leave and Compensatory Time for . this purpose, but not Sick Leave. B. When these sources are exhausted, the employee must be separated from County employment. . If the employee desires to return to County employment, she may apply for re-employment under the provisions of Rule 12. REASON FOR CHANGE To allow .a Maternity Leave Program, ; Date: 1131/72 Date :3/3/72 Dds°4 Date: Th Section IV Subsection A of Merit System Resolution Copies of the rules and regulations developed by the Personnel Policies Committee and all futuPe changes in such rules and regulations shall be submitted to the Board of Supervisors at a regular meeting of the Board of Supervisors and shall become effective thirty days after such meeting unless objection is received in writing by the Chairman of the Board of Supervisors, in which case the objection shall become a matter of business at the next meeting of the Board of Supervisors. Change Submitted by: The Personnel Division of the Boardrn Auditors 21 MATERNITY CASES RULE NUMBER RULE TITLE See next page See next page PRESENT WORDING PROPOSED WORDING Change Submitted by: he Personnel Diviaion 0 he Boar uditors pate: 1-31-7 Board of Auditors: Approved Ell Disapproved by: Date: 3-3-72 X Personnel Practices Committee: Approved Disapproved by Date:sajdza, Oakland County Merit System PROPOSED CHANGE IN MERIT SYSTEM RULE SECTION TO BE CHANGED Section I, B, 2, A and all of remainder of the Rule. ON PAGE 1 0 REASON FOR CHANGE To allow a Maternity Leave Program. Introduced to Board of comissioners: Date: Section IV Subsection A of Merit System Resolution Copies of the rules and regulations developed by the Personnel Policies Committee and all future changes in such rules and regulations-shall be submitted to the Board of -Supervisors at a regular meeting of the Board of Supervisors and shall become effective thirty days after such meeting unless objection is received in writing by the Chai rman • of the Board of Supervisors, in which case the objection shall become a matter of business at the next meeting of the Board of Supervisors. (Present Wording) (Proposed Wording) (continued) Section IV RETURN TO WORK AFTER TIME OFF FOR THE IMMEDIATE PRE-NATAL, BIRTH AND IMMEDIATE POST-NATAL PERIOD - A. An employee will not be allowed to return to work after this period until she has supplied her Department Read with a statement from her physician that she is physically and medically able to return to her duties as a County employee. 1. A copy of this statement shall be forwarded to the Personnel Division. B. Employees failing to return to work at the end of the ninety day period may request a further Leave of Absence Without Pay of up to ten months, the granting of which shall be at the discretion of the employee's Department Head. I. Employees who do not return to work at the end of the ninety day period, and who do not receive an additional Leave Without Pay, will be separated from their County employment, but may qualify for re-employment under Rule 12. (Present Wording) RULE 21-- MATERNITY CASES (Proposed T,qerdie3) RULE 21 - NATr ITY CASES Section I NOTIFICATION OF DEPARTMENT HEAD Section I NOTIFICATION OF DEPARTMENT HEAD A. -Pregnant employee's must notify their Department Head of their pregnancy as soon as Medical confirmation of the pregnancy is received. B.Each month of pregnancy, starting with the -beginning of the fourth month, the pregnant employee must supply her Depart- ment Head with a statement from her physician that she can continue her duties as a County employee for another month. 1. A copy of this statement should be forwarded to the Personnel Division each month. The pregnant employee shall not be allowed to continue her County employ- ment Without the submission of this estatement. ea. Failure to submit this monthly _statement shall be cause for dismissal. Section II USE OF SICK LEAVE IN MATERNITY CASES A. Sick Leave shall not be used to cover time off from work by pregnant employees for the birth and recovery period. B. -'Sick Leave may be used to cover time off from work for medical examinations and treatment during pregnancy. Section III USE OF LEAVES OF ABSENCES WITHOUT PAY IN MATERNITY CASES A. Leaves of Absence Without Pay shall not be granted pregnant employees for the birth and recovery periods. B. Leaves of Absence Without Pay May be used to cover time off from work for medical examinations during pregnancy only if the employee has exhausted her Sick Leave, Annual Leave and Compensatory Time eaccumulations. A. Pregnant employees must notify their Department Head of their pregnancy as soon as medical confirmation of the pregnancy is received. 1. This notice shall include the estimated date of delivery. . Each month of pregnancy, starting with the beginning of the fourth month, the pregnant employee must supply her Department Head with a statement from her physician that she can continue her duties as a County employee for , another month. 1. A copy of this statement should be forwarded to the Personnel Division each month. 2. The pregnant employee shall not be allowed to continue her County employment without the submission of this statement. a. Failure to submit this monthly statement may be cause for dismissal. Section II TIME OFF . FROM WORK FOR MEDICAL • EXAMINATIONS AND TREATMENT DURING PREGNANCY - (Not including the immediate pre-natal, birth and immediate post-natal period.) A. Subject to the Merit System Rules covering Sick Leave, Annual_ Leave, Accumulated 'Compensatory Time and Leaves of Absence Without Pay, such methods may be used to cover time off from work by a pregnant employee for medical examinations and treatment during pregnancy. Section III TIME OFF FROM WORK FOR THE IMMEDIATE PRE-NATAL, BIRTH AND IMMEDIATE POST-NATAL PERIOD A. Subject to the Merit System Rule covering Sick Leave, Annual Leave, Accumulated Compensatory Time and Leaves of Absence Without Pay, such methods may be used to cover time off from work by a pregnant employee for the immediate pre-natal, birth and immediate post-natal period, for a length of time not to exceed ninety consecutive calendar days from the date the employee first leaves for this purpose. 1. This ninety day period shall begin at least thirty days prior to the estimated date of delivery and shall extend at least thirty days after the birth. _PROPOSE! IN MERIT SY..,ENI RULE 24 SICK LEAVE -RULE . NUMBER RULE TITLE Change Submitted by: The Personnel Division of the Board,of Auditors Board of Auditors: E Approved 0 Disapproved by:01 7M7'f i Personnel Practices Committee: 1:1 Approved I-1 Disapproved gy: Introduced to Board of CommisSionets: Date: ,......V..A.V.22.. Section IV Subsection A of Merit System Resolution Date: 1/31/7 Date: 3/3/72 Date:3 Oftk7,and County Merit System SECTION TO BE CHANGED Section IV, G, 1, a. PRESENT WORDING Section IV USE OF SICK LEAVE G. Sick Leave may be used for the following purposes: 1. Acute personal illness or 'incapacity over which the employee has no reasonable control. a. See Rule 21, II - "Use of Sick Leave in Maternity Cases". ON PAGE OF PROPOSED WORDING IV USE OF SICK LEAVE Sick Leave may be used for the following purposes: 1. Acute personal illness or incapacity over which the employee has no reasonable control. a. See Rule 21 for the uses of Sick Leave in maternity cases. REASON FOR CHANGE To allow a maternity leave program. Copies of the rules and regulations developed by the Personnel Policies Committee and all future changes in such rules and regulations shall be submitted to the Board of Supervisors at a regular meeting of the Board of Supervisors and shall become effective thirty days after such meeting unless objection is received in writing by the Chairman of the Board of Supervisors, in which case the objection shall become a matter of business at the next meeting of the Board of Supervisors. Moved by Mainland supported by Aaron the resolution be adopted. Mrs. Dearborn read an Attorney General's Opinion regarding maternity cases. Discussion followed. A sufficient majority having voted therefor, the resolution was adopted.