HomeMy WebLinkAboutResolutions - 1984.02.23 - 16238February 23, 1984
Miscellaneous Resolution 84041
BY: PLANNING AND BUILDING COMMITTEE - ANNE M. HOBART, CHAIRPERSON
IN RE: AUTHORIZATION TO RECEIVE BIDS - PROSECUTOR'S RECORD STORAGE
TO: THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies, and Gentlemen
WHEREAS, the Prosecutor's Office has 36,225 active cases on file many
of which require almost daily access; and
WHEREAS, the storage and retrieval of these files can be most
efficiently handled by a mechanized filing system; and
WHEREAS, because of the combined weight of the records and equipment,
the only safe place to install the system is on a basement floor; and
WHEREAS, the purchase of the system has already been budgeted in the
Prosecutor's miscellaneous capital outlay; and
WHEREAS, installation of the system is estimated to cost $40,200; and
WHEREAS, funding for this project is available from the Miscellaneous
Remodeling line item of the 1984 Capital Program.
NOW THEREFORE BE IT RESOLVED that the Department of Central Services
be and is hereby authorized to receive bids for the Prosecutor's Record
Storage and a report thereon be made to this Board after receipt and
tabulation of such bids.
Mr. Chairperson, on behalf on the Planning and Building Committee,
I move the adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Anne M. Hobart, Chairperson
$ 1,000
1,500
OAKLAND.COUNTY EXECUTIVE,
DEPARTMENT OF CENTRAL SERVICES
FACILITIES ENGINEERING'DIVISION
PROSECUTOR'S RECORD STORAGE
Project 84-14 February 16, 1984
As part of the 1981 Courthouse remodeling project, the first floor of
the West Wing was completely devoted to the Prosecutor's operation. Part
of that remodeling was a centrally-located file and records room of
approximately 900 square feet. In addition to file cabinets, the room also
contains 10 workstations for file clerks. The clerks keep the files
updated and retrieve them as needed. In order to make efficient use of the
available space, a mechanized storage/retrieval system was proposed and
budgeted. The system makes use of the entire floor to ceiling distance and
allows retrieval at the push of a button. The cabinet itself measures
24 feet long by 11 feet deep by 10 feet high and has a place for the
operator to sit in front. Because of the sheer volume of records capable
of being stored, the system unfortunately taxes the structural capability
of the building. The purchase and installation of the system was delayed
accordingly until a suitable location could be found.
At present, there are files in Record Retention which, although
necessary, do not have to be retrieved very often and could be relocated to
a nearby area. The space thus created in the West Wing basement could then
be used for the installation of the Prosecutor's file storage/retrieval
system. A connecting dumbwaiter would then allow fast, efficient
transportation of the needed files to assistant prosecutors on the first
floor.
Remodeling to allow installation of the system (excluding the cabinet
itself) is estimated to cost:
I. GENERAL BUILDING TRADES
A. Dumbwaiter
B. Cutting and Patching
C. Finishes
$15,000
3,000
3,000
$21,000
2. MECHANICAL TRADES
A. Rework HVAC System
3. Fire Protection
$ 2,500
3. ELECTRICAL TRADES
A. Power for Cabinet and Dumbwaiter $ 4,000
B. Lighting 1,000
$ 5,000
Prosecutor's Record Storage-
Project 8444
February 16, 1984
Page 2 of 2
4. RELOCATING FILES
A. Record Retention Files
B. Prosecutor's File
$ 3,000
4,000
$ 7,000
CONSTRUCTION SUB-TOTAL $35,500
5. CONTINGENCY 3,500
6. CONSULTANT'S FEE 500
7. ADMINISTRATIVE EXPENSES 700
TOTAL PROJECT COST $40,200
Funding is available in the Miscellaneous Remodeling line item of 1984
Capital Improvement Program. At this time, authorization to prepare the
necessary bidding documents, advertise, and receive bids is being
requested.
• .
ebrt.iary 23, 1584 . #84 o41
Moved by Hobart supported by Gosling the resolution be adopted.
AYES: Doyon, Fortino, Gosling, Hobart, Jackson, R. Kuhn, S. Kuhn, Lanni
Law, McDonald, McPherson, Moffitt, Nelson, Olsen, Perinoff, Pernick, Price,
Rewold, Wilcox, Aaron, Calandro. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY or OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and having a seal,
do hereby certify that I have compared the annexed copy of
Miscellaneous Resolution adopted by the Oakland County Board of Commissioners at
their meeting held an February 23, 1984
cr ,7.ini2! ticir
In Testimony Whereof, I have hereunto set my hand and affixed the
seal of said County at Pontiac, Michigan
this ---ZsLday of 19 84
Countly C:crkiku,l;sLer oVwed.L,