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Home My WebLink AboutResolutions - 1970.04.28 - 16331Dated April 28, 1970 RESOLUTION NO, 5359 BY: HARRY HO.RTON . CHAIRMAN RE: 57th (1960 ANNUAL REPORT OF BOARD OF COUNTY ROAD COMMISSIONERS TO: THE OAKLAND COUNTY BOARD OF COMMISSIONERS MR. CHAIRMAN„ LADIES AND GENTLEMEN WHEREAS, Section 25 of Chapter IV of Act No. 283 of the Public Acts of 1909, as amended, (M. S. A. .9.125) requires the submission by the Board of County Road Commissioners to the Board of Commissioners of an accurate account of all monies received arid disbursed, a detailed statement of all work done, right-ofTway acquired and roads constructed, and WHEREAS, Said law requires the publishing of said Report in the proceedings of this Board, and WHEREAS, Said Report was filed with the Clerk of this Board on lie 27th day of Ap r " 1970, and WHEREAS, Your Public Works Committee has perused. and approved. this Report. NOW, THEREFORE, BE IT RESOLVED: 1. That the Report as filed by the Board of County Road. Com- missioners be accepted and filed. That it be recorded in the Journal of this meeting and published. ired by Law, Mr. Chairman, on behalf of the Public Works Committee, I move the adoption of the foregoing resolution: rec PUBLIC WORKS COMMITTEE W. liorton, Chairman Mahlon Benson, Jr%Wi otIlas FT. O'Donoginue IN .C 1)a. tierei)5 tat I, L) A1IOU t.t.!.<7:.:, Of Oak1aOd. SOte ga 15th . anti .Orc .LS of IA 'I:LAC DAILY PRESS 1970, j,...413t of of the d:uf Supervi6Qrs o1 th (1,out.ity of GkIaaJ, State of PLIBLICATIO. iod t 18th may f „ A C) 0 OAKLAND O.'”, § ..... '....in '''.7.- r::j. ''-ii.4'. 7, •;5o, 0) Cr:P. COUNTY MICHIGAN Form 2029 (Rev, 12/69) STATE OF MICHIGAN DEPARTMENT OF STATE HIGHWAYS LOCAL GOVERNMENT DIVISION 1969 CALENDAR YEAR ANNUAL FINANCIAL REPORT BOARD OF COUNTY ROAD COMMISSIONERS ACT 51, PUBLIC ACTS OF 1951, AS AMENDED 8,463,268„a 8 463 268.03 1,3.0„.015-5.1_ 193 462.42 la,3J4,267.10. 19, 311,267.1Q_ COUNTY HIGHWAY EXPENDITURES le Construction 2g Maintenance 3a Roadside Parks and Motor Parkways 4 Special Assessment Districts 5f Equipment Account 6d Interest 7f Administration 8 Loss on Sale of Surplus Properties 9 Total Operating Expenditures Non-Operating_Expenditures 10h Capital Outlay 11 Gain or Loss on Disposal of Equipment I2d Long Term Debt Payments 13 Total 14 Total Expenditures 15 Increase or Decrease in Available Operating Funds 16 Grand Total 10 247.281.87 1,321,044.79 X2.3149267.1 0 4,a6.3,L3L.1,5. 1 199.28 19 ,8j 638.27 535.83 378 156.25 990 398.18 BOARD OF COUNTY ROAD COMMISSIONERS ATTEST DATE County 6airman Oakland Page 1 of 15 1969 SUMMARY SHEET COUNTY HIGHWAY RECEIPTS Revenue ReceiPts State Funds Id State Funds - Sub-total • le Snow Removal Funds If Total Motor Vehicle Highway Funds 2a Federal Aid Secondary Funds 2 Receipts from Federal Funds (other) 3f County Raised Revenues 4h Miscellaneous Receipts 5 Total Revenue Receipts Other Receipt Items 8 Borrowings 9 Sale of Land and Buildings 10 Grand Total 4 165.00 5 000.00 -573 660,31 6,470,691.24 573 660.31 Laaz....516.,29 8 463 268.03 8 ,A63..„2.0„0_3_ 152,592.62 1,232.95 36,451..00 193,Aba4A2 Page 2 of 15 COUNTY HIGHWAY RECEIPTS County Oakland Calendar Year 1969 REVENUE RECEIPTS 1. State Funds - Motor Vehicle Highway Funds, Act 51 a. Engineering Services 1. Primary Road Fund 2. Local Road Fund 3. Total Engineering Services b. County Primary Fund 1. Amount of Allocation 2. Optional Transfer Sec. 12(e) Act 51 3. State Authorized Transfer 4. Net Receipts for Primary Roads C. County Local Road Fund 1. Amount of Allocation 2. Optional Transfer 3. State Authorized Transfer 4. Net Receipts for Local Roads d. Sub-Total (a b + c) e. Snow Removal Funds f. Total Motor Vehicle Highway Funds . 2. Federal Funds a. Federal Aid Secondary b. Submarginal Land Act c. National Forest Reserve d. e. Total Federal Raised Funds 3. County Raised Revenues a. Property Taxes b. Appropriations by Board of Supervisors c. Special Assessment Districts d. Township Contributions (Schedule A) e, Other Contributions f. Total County Raised Revenue 245 Ooo.00 85.348.59 731 731.26 1.309.015.59 4. Miscellaneous Receipts a. Salvage Sales b. Gain on Sale of Surplus Property C. Interest Earned d. Property Rentals e. Sundry Refunds f. Sale of Maps and Plans g. Permit Fees and Abandonment Fees h. Total Miscellaneous Receipts 5. Total Revenue Receipts 10.,a1.4..,2122,1D Page 3 of 15 1969 NON-REVENUE ITEMS 6. Proceeds from Bond Sale (Act 51) a, Primary Road Fund b. Local Road Fund c. Total 7. Long Term Notes Payable (Act 143) a. Primary Road Fund b. Local Road Fund c. Land and Buildings d. Equipment e. Other f. Total 8, Total of all Borrowings 9. Sale of Land and Buildings 10. Total of Receipts 10 314,267.10 2,h11,b2L57 1,39 1,25.2.8 8.A,L62,4.34,45 2,120,262.50 1_342,106.96 16.20 L556.06 60,523.52 198,638.27 198 638.27 1,2AL,511,03 99 104,218.44 1.JA1.4b22 .46 1,925,207.29 -83,535.83 Page 4 of 15 1969 COUNTY HIGHWAY EXPENDITURES County Oakland Primary Road Road System System OPERATING EXPENDITURES I. Construction (All costs except Administration) a. Roads b, Bridges C. d. e. Total Construction Expenditures 2. Maintenance (All costs except Administration) a. General Maintenance Roads b. General Maintenance Structures c. Snow-Removal, Ice Control, Snow Fence d. Traffic :Control, (Signs, Signals, Etc.) e. Maintenance Agreements f. 2 671,671.57 1,38.6. 180.20 9. Total Maintenance Expenditures 3 116 761.23 L,82,230..04 4,698,991,27 3. Roadside Parks and Motor Parkways a. Construction and Maintenance 1„199.28 4. Special Assessment Districts 5. Equipment Account - Expense a. Direct b. Indirect and Storage c. Operating d. Total Equipment Expense Credits to Equipment Account (Equipment Rental) e. Total Credits to Equipment Account f. Net Debit or Credit to Equipment Account Local 6. Interest Expenses Primary a. Roads and Structures U14116,21 b. Land, Buildings and Equipment c. Other Interest d. Total Interest Payments 378,156.25 119,790.99 9,1_0.14,P3 $.2.52.,2122,99 $232,690.19 _saa,aaaaa 740,a25,,,84 32 540.91 772.836.75 824 088.80 46,852.23 685,069.44 I31,0i9 aft 11. Gain or Loss on Disposal of Equipment -82 974.57 Primary 1,265,000.00 Local 1,265,000.00 1,321,044.79 11,568,326.66 Page 5 of 15 1969 7. Administrative Expense (Schedule B) Credits to Administrative Accounts a. Handling Charges on Materials Sold b, Overhead - State Trunkline Maintenance c. Purchase Discounts d. e. Total Credits to Administration - f. Net Administrative Expense Administration Proration - Primary System Local System 8. Loss on Sale of Surplus Properties 5. Total Operating Expenditures NON-EXPENSE DEBITS 10. Capital Outlay a. Land and Improvements b. Buildings c. EquiPment Road Other d. Depletable Assets 1,110,189.17 10,247,281.87. Less: Non-Revenue Credits e. Equipment Retirements f, Depreciation and Deplethn g. Total Nun-Revenue Credits h. Net Capital Outlay Expenditures 12. Long Term Debt Payments a. Roads and Bridges b. Land, Buildings and Equipment c, Expressway Participation d. Total Long Term Debt Payment 13. Total Non-Expense Debits 14. Total Expenditures 15. Increase or Decrease in Available Operating Funds (from closing books) -1,254,059.56 16. Total Expenditures and Fund Equity Adjustment (This figure must agree with line 10 - Page 3) Page 6 of 15 1969 Schedule - A Contributions by Townships Township • Advances Earned in 1969 Only Cash Contributed Due on County Road Agreements Only Total Contributions Addison 79.91 79.97 _____ Avon 13,881.91 13,881.91 Bloomfield aza2A1..aa_ 14,2.a.31___ v.19,007 10 Brandon 27,354.32 861,23 2,085.76 "i0,101.11 Commerce 87,100.00 2.5_52_225__.1 __ZLILL.Ei 121j-117_9i ljarzliaslan___ 29,713.93 23,434.00 1 _.5241A2-93___ Groveland - 1,702._80___ 1,707_P0 Highland 9,967.45 9,967.45_ 15,816.78 15,816.n TrIrlepoi,derrF. 2,169.29 2,169.29 , Lyon 11,272.82 4,570.71 15,843.53 Milford 2,129.82 l' 2,129.82 Oakland 2,632.74 2,632.74 5,417.90 ! 611.84 14,939.74 , Oxford 1 455.54 1,455.54 Pontiac.4 783.10 : 4,783.10 Sorimqield 899.53 - 1,013.03 , . -1,912.56 Waterford __2.221,0_1_ Ja.,......3225._ 5,694.66 27,014.71 W. B 1 oomfje1d 100.00 i _.:LL,112...4l 75,912.42 Total Item 3d 501,036.22 86„876.54 1L.L118,90 731.731,26 Other Contributions For Work on County Roads *Farmington School Dist, 4,850.00 County Service Center 83,357.26 Oakland Community Colleg e 7,028.78 Individuals Corporations Cities & Villages (See page 6a) Others Total 251,845.21 244.98 * 9736.04 347,326.23 1,500.00 Total 4,842.'18, 50n on City or Village Page 6-A of 15 Schedule - A Supplement 1969 Contributions by Incorporated Cities and Villages For Work Performed on County Roads Primary Local Primary Local Road Road Road Road Construction Construction Maintenance Maintenance aamkiax______ Clawson 6,830.46 Eammington Franklin Lathrup Vi1lje 3,120.17 Qak TP.rk 3143.26 Royal Oak 71,294.94 Southfield 179 196.46 Tyov 257,726.07 5cc instructions. 00 NOT INCLUDE ACCOUNTS RECEIVABLE, ! Page 7 of 15 1969 Schedule B Administrative Expense Account # 8500 Commissioner Salaries Administrative Salaries Postage Telephone & Telegraph Travelling Expenses Office Supplies Office Bldg. EXpense Office Equipment Expense Office Equipment Depreciation Distributive Expense Other - itemize 36,500.00 ZU2,31L1-1.1 24.1.32.e03 4 ‘881.91 7,369.30 25,490.08 40 473.17 18 455.46 ..5_41,12111. Total Administrative Expense 1 110 189.17 Attorney Service Other Professional Service Data Processing - Accounting Data Processing - Engineering General Engineering Advertising & Recording Fees Books, Subscriptions & Publications Medical Exams., New Hires Hospitalization and Life Insurance Insurance - Compensation Pension Fund - County Contribution Old Age Benefits - County Contribution Special Training Equipment Rental - Administrative Cars Engineering Expense Annual Report Association Memberships and Fees Miscellaneous Bills 19,557.19 28,249.25 34,335.84 5,733.81 208,058.72 3,837.09 3,293.36 657.00 48,015.93 9,158.22 62,092.22 56,151.96 1,065.00 5,537.13 24,253.52 4,693.51 31,700.00 1 409.93 547,799.68 - Schedule C Distributive Experise Account # 8000 Page 8 -A Life 5 Acc. Insurance Total Other ,34,372.31 7.240.54 • 44,920.66 9,462.55 9.8 9,31.14.16 zalo99.39 481,060.99 101,335.65 1,049.81 2,658,74 1,371.97 3 474.67 14,692.65 37 210.63 1,463,71 1,912.90 A2,12a-.210 20,485.48 .29.1,945-22 7,618.07 XXX XXX XXX XXX Original Labor Charge Vacation Holiday & Comp. Retirement Hospital Sick Leave Ins. Soc. Sec. Insurance •89.74 .12,502-56 117.28 • aL211,32 2,582_92 174,9aa.07.- Primary Construction Local Construction Primary Maintenance Local Maintenance Inventory Equipment Expense Direct 22_,1ZI,42 5a,247,B5 .7.720 11,552,111L Ja,16.4.L.:11___, 659.96 Equipment Expense Indirect 1 99,12 1 ?10 41,45.01 6,U1,6115,,A02.18 8,479.38 _Iii,a/ Equipment Expense Operating 9,200.82 1,938.16 281.01 711.69 391,81 24.12 *Administration 20 943.81 4 411.82 639.67. 1,620.03 891,al_ 54,68 State Trunkline Maint, 519,939.52 XXX XXX XXX XXX XXX Sundry'Acct. Rec. - 2Q.8-9.....11...5.3 ,XXX XXX XXX XXX XXX Capital Outlay Other Other Other Other 2,760,585.52 Total Total Fringe Benefits **Less: Benefits Recovered Benefits to be distributed Applicable Labor Cost Factor 1 543,548.24 80,610.7903 337.03 109,517.96 10,658.84 947,672.86 115 567.36 18 557.86 46,181.71 22,999.60 5,354-41 208,660..4 .) ; 27.980.88 J 62,052.931157,1155.32 86,518.36 5.304.43 . i1.92 2031,712.4712,031.712.4712,01.712.4712,031,712.47 2,031.712.47 2,031,712.47 .210650319 .030542181 .077351161 .042583958 .002610817 - .363738436 * See special note in instruction for Administrative Expense ** Charged to various Accounts Receivable during year. -100.70 406,71G -51.10 206,398.35 Page 8-8 of 15 1969 Schedule C Distributive Expense Account # 8000 Liability Insurance Cost of Small . Inventory Operations Road Tools Adjustment Other Other Other Distributive Gravel from Expenses Depleted Pits Total Primary Construction Local Construction Primary Maintenance 2,711,196.86 28,802,68 -22,904.11 400,912.35 Local Maintenance 1,375,885.12 14,616.86 -11,623.43 203,456.02 Inventory Equipmen/ Expense Administration Total Cost of Operations 4„087,081.98 Total Adjustments Factor 43,419.54 -34,527.54 604,368.37 -151.80 613,108.57 .147872827 -.000037141 .150011321 .010623603 -.008447968 Schedule D Reconciliation Between Reports of 1968 and 1969 Available Operating Fund after closing Dec. 31, 1968 (Balance Sheet Dec. 31, 1968) Adjustments made during year of 1969 1968 State trunkline Audit Adj. Ace. Rec. for Deceased Employee Ace. Rec. for Traffic Signal Maint. 1967 Equipment Rental Adj. • 2,162,897.85 -38,714.40 -7.50 -745.42 29,523.91 Total Adjustments Closing Adjustment (Line 15-Page 5) Available Operating Fund (Balance Sheet Dec. 31, 1969) -9,943.41 -1254O59.56 898,894.88 56 416J1-5 109 456.69 1 )925,207.29 Page 10 of 15 1969 Schedule E Analysis of Equipment Rental Account 800 Charges to Primary Construction Charges to Primary Maintenance Charges to Local Construction Charges to Local Maintenance Charges to Inventory Operations Charges to State Highway Department Charges to Other Reimbursable Accounts Other Total Equipment Rental Account #7000 Labor Parts Depreciation Total - Direct Expense Schedule F Analysis of Equipment Expense 2S5,309.70 413,838.45 575 362.88 1 244 511 ga_ Account k7100 Shop Expenses 263,12.2,_„03 -Depreciation - Shop Equipment 10.574.79 Depreciation - Buildings 24,073.52 Total - Indirect & Storage Expense 492,941.99 AccaUlt172119. Total of Operating Expense 104,218.44 Total Equipment Expense 1 0.211401.A.E._ Note: These figbres will agree with corresponding totals on • page 4, paragraph 5. 644 854 72 95,481.02 At2,L122,14 651,427.14 Page 11 of 15 1969 Schedule G Analysis of Matching Funds Required For Local Road Construction Local Road Construction (From Page 4, line le) • Source of Matching Money: a. Property Taxes b. Appropriation by Board of Supervisors c. Special Assessment Districts d. Township Contributions e. Other - Contributions f. Other g. Other Total of Locally Raised Funds (Amount Used) Motor Vehicle Highway Funds (Amount Used) Borrowings for which Motor Vehicle Highway Funds are pledged (Amount Used) Total Highway Construction Funds (Act 87) (Amount Used) Total Local Road Construction 1,391,762.88 12L762.88 Reconcilement of Special Assessments Due on Special Assessments January 1, 1969 Special Assessment Levies January 1, to December 31, 1969 Total Less: Special Assessment Revenues January 1 to December 31, 1969 Due on Special Assessments December 31, 1969 28.84 1.-11,45 81.44 2,023.46 55,529.01 t_a23,..24_ 2,144,434.33 1_2 022,069.64! 140 965.03 2,6/671.57 I 391,762.84),117,960.5111,582,230.04i198 638.27 Schedule H ANALYSIS OF CONSTRUCTION .Construction Maintenance Primary Local Primary Local Performed by county: Special Assessmen Labor Fringe Benefits Small Tools, etc. Equipment Rental Materials Engineering Right of Way Sub Total Performed by contractor: Total 34,372.31 44,891.82 907 052.29 448 225.21 124_51aaa 1-6,2232,17 325,99832 10,021,61 .06,763.65 206,344.92 35„187.95 5Z,670.85 71v3 162.63 489 953.92 51,912.35 51,968.50 740 983.62 274,735.38 2-77,-07.52 177,039.59 115,671.98 25,790.21 512÷232.4 3.0,9.124\-, Schedule I ANALYSIS OF ACCOUNTS RECEIVABLE Trunk] Inc Maintenance State Highway Other Due on County Road Agreements Sundry Receivables Labor Fringe Benefits Small Tools & etc. Equipment Rental Materials •Overhead & Handling Charges Other Less Credits Ending Balance 176 914.21 7,25_7.75 399,409.41 311,866.13 79,835.08 1,671,783.83 221,904.40 54 385.83 • 17,365.42 867.04, 24,10960 76,824.89 10,235.97 183,788.75 41,462./48 107,074.74 118,176.49 20 ,531.44 286,056.08 237,482.86 255,104.66 908,841.62 23,554.02 888,403.81 43,991.83 Total Charges for Current Year 1,529,351.57 Beginning Balance 364,336.66 Sub Total 6,474,156,2A 835 .0P Page 13 of 15 1969 Reconcilement of Restricted State Funds by Road Systems Jay Road System Receipts and Unexpended Balances Motor Vehicle Highway Funds Engineering Primary Road Fund (Net) Highway Construction Fund (Amount Used) Borrowings Unexpended Restricted Balance 1-1-69 Total Expenditures and Unexpended Balances Administration Construction Maintenance Redemption Account _ Interest Debt Disbu .rsemepts Unexpended Funds Total Local Road System Receipts and Unexpended Balances Motor Vehicle Highway Funds Engineering Local Road Fund (Net) Highway Construction Fund (Amount Used) Borrowings Unexpended Restricted Balance 1-1-69 Total Expenditures and Unexpended Balances Administration Construction Maintenance Redemption Account Debt Service Disbursements Unexpended Funds Total 4 1 .65.09 6,61Q,L21_,2L 2.5,Jzi17,19 3,36.L.a.L2s) an,156 25 8 .533,..6.5... 1,288 411.79 .232 690.19 1,391,762.88 1 ).02./11,0 3,206,683.11 757 707.99 378.156.25 1,265,00100 8 190 496.32 Page 13 of 15 . 1969 Reconcilement of Restricted State Funds by Road Systems P rimer ste Receipts and Unexpended Balances Motor Vehicle Highway Funds Engineering Primary Road Fund (Net) Highway Construction Fund (Amount Used) Borrowings Unexpended Restricted Balance 1-1-69 Total Expenditures and Unexpended Balances Administration' Construction Maintenance Redemption" Account- Interest: Debt Service Disbursements Unexpended Funds Total Local Road System Receipts and Unexpended Balances Motor Vehicle Highway Funds Engineering Local Road Fund (Net) Highway Construction Fund (Amount Used) Borrowings Unexpended Restricted Balance 1-1-69 Total Expenditures and Unexpended Balances Administration Construction Maintenance Redemption Account Debt Service Disbursements Unexpended Funds Total 4 165.00 1,982,516/3 1 988 411:,7,9 221,10,19 1,19_42124313 1,512„2aQ,D.4 3 206 683.11 1,22JU14.12. 300.00 2.,500AQ_ 118 laaLl 255 104.66 _iad/Laa. 1.111ZEIAVIUMenglANMV.,179* 112,21 on, Qz 521,501, 0-6 611,786.08 1.5dZi.J„al..Ja L.,222,11L01 43 556 92 Poge 14 of 15 BALANCE SHEET December 31, 1969 ASSETS: County Treasurer's Cash Account 1mprest Cash - Office Payroll - Bank Account Accounts Receivable: State Trunkline Maintenance State Highway Department - Other Due on County Road Agreement Due on Special Assessment Sundry Account Receivable Due on Sale of Land and Buildings Inventories: Equipment Materials and Parts Road Materials Investments Surplus Properties Prepaid Insurance Redemption Account Deferred Expense F.A.S. Other Total General Operating Fund Fixed Asset Fund Land and Improvements Buildings Laaa....5.al„51 Less Reserve for Depreciation ...293,81,/, 33 Equipment Road 3 933 Less Reserve for Depreciation 2,975.7.9 Equipment Shop 140 902,05 Less Reserve for Depreciation _L 0286 Equipment Office Less Reserve for Depreciation 88,154-49 Equipment Engineers 20,619.75 Less Reserve for Depreciation B kfL68 Depletable Assets 113,999,45 Less Reserve for Depreciation _1112.,.E2,28 Yard and Storage Equipment Less Reserve for Depreciation Total Fixed Assets Long Term Fund Amount to be Provided for the Retirement of Bonds Amount to be Provided for the Retirement of Long Term Notes Total Long Term Funds TOTAL ASSETS 2.111a.211,11 laad„LaaL_ 1SLAILlaL,Ba___ 88 Total Operating Fund Equities Total Operating Liabilities & Equities 898 896 88 3 Plant & Equipment Equity 3,672,053.74 . 0 0 Bonds Payable Long Term Notes Payable Total 2.1a11,25 0 .00 Page 15 of 15 1969 BALANCE SHEET - Continued LIABILITIES AND_FUND EQUITIES: ra LO er atind Liabilities Accounts Payable Notes Payable (Short Term) Accrued Liability Advances - Townships and Others Emergency Advances - M.V.H. Funds 'Advances - Special Assessment District Deferred Revenue - Special Assessment District Deferred Revenue - Sale of Surplus Properties Other - Deposits by Subdividers & Contractors ,56,5,,806.74 11.E29.00 810 327.32 Available Operating Funds M.V.H. Funds Highway Construction Funds. County Road Commission Funds.... Fixed Asset Fund Long Term Debt Fund TOTAL LIABILITIES & FUND EQUITIES 14.1115.M,A,P Moved by Horton supported by Gabler the report be accepted and filed. A sufficient majority having voted therefor, the motion carried.