HomeMy WebLinkAboutResolutions - 1984.06.28 - 16665nnfr/Gosling, Chairperson
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Miscellaneous Resolution_a_u32__ June 28, 1984
BY: HEALTH & HUMAN RESOURCES COMMITTEE-Marilynn E. Gosling. Chairperson
RE: PROBATE COURT-OXFORD AREA COMMUNITY SCHOOL DISTRICT
AGREEMENT FOR SERVICES PROVIDED CAMP OAKLAND
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS, providing a quality education for youngsters in care at Camp
Oakland Youth Programs, Inc. (Work Education) is an essential service to the
children residing therein; and
WHEREAS, the Oxford Area Community School District provides for the
staffing of the Work Education School; and
WHEREAS, representatives of the Oakland County Board of Commissioners,
Probate Court, the Oxford Area Community School District and Camp Oakland
have agreed to staff requirements, contract language and preliminary estimates
of revenue and expenditures: and
WHEREAS, the funding of this contract is subject to the County Board of
Commissioners budget process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the attached agreement with the Oxford Area Community
School District,
BE IT FURTHER RESOLVED that the Chairperson of the Oakland County
Board of Commissionrs be and is hereby authorized to sign the necessary document.
Mr. Chairperson, on behalf of the Health & Human Resources Committee,
I move the adoption of the foregoing resolution.
HEALTH & HUMAN RESOURCES COMMITTEE
1984-85 SCHOOL YER.
'AGREEMENT •
BETWEEti
OXFORD AREA COMMUNITY SCHOOL DISTRICT
OAKLAND COUNTY PROBATE COURT -- :JUVENILE DIVISION
AND THE
OAKLAND COUNTY BOARD OF COMMISSIONERS
This Agreement is made and entered into, by and between the Oxford Area
Community School District (hereinafter called the "District"), Oakland County Probate
Court — Juvenile Division (hereinafter called the "Court"), Oakland County Board of
Commissioners (hereinafter called the "County"), and the Camp Oakland Youth Programs,
Inc.
The purpose of this Agreement is to provide the framework for administering a
continuing educational program for children placed by the Court in the Camp Oakland
Work Education Program.
SERVICES OF COURT AND COUNTY
The Court and the County in cooperation with Camp Oakland Youth Programs, Inc.,
will provide the supplies and classroom sites without cost to the District for the Work
Education Program.
The school year is July I to June 30. The Court, County; and Camp Oakland Youth
Programs, Inc., will notify the District by April 30 of the required staff for the following
school year if this Agreement is to be renewed.
If the Court, County and Camp Oakland Youth Programs, Inc. decide it is necessary
to reduce staff, the District will receive notice of the reductions no later than forty (40)
days prior to the close of a semester, to be effective at the end of the 18 week semester.
•
SERVICES OF THE DISTRICT, .
In compliance with the laws of the State taf Michigan, the District shall provide an
appropriate educational program for eadh student assigned to the Work Education
Program- The appropriate educational program for each student shall be et..(!terrnined by
the professional staff with the approval of their Director of Special Education.
The District shall assign teachers to Work Education Programs on the basis of
appropriate certification, qualifications, and seniority. The Court and Camp Oakland
Youth Programs, Inc. will consult with the Director of Special Education regarding
specif IC (Dial f icA tions of staff members before assignments are made.
By May 15, the District will notify the Court and County of staffing and estimated
costs for salaries and fringe benefits for the next school year. in the event a contract
between the District and the Bargaining Unit for the teachers is not settled for the
following year, current costs will be identified with the understanding that increases may
occur. (The attached addendum identifies the estimated costs and revenues.)
By July 15, October 15, January 15 and April 15, of the school year the District will
submit a billing to the County for expenditures for personnel. State or federal revenue
applicable to the Work Education Program will be determined by the net amount received
from the state or federal government.
The District will assume responsibility for payment of salaries and fringe benefits
for personnel in accordance with the agreement between the District and the Teachers'
Bargaining Unit. Fringe benefits are those provided in accordance with the union
contract, plus those required by existing state law. Those required by existing state law
are retirement, workman's compensation, and unemployment insurance.
PAYMENT FOR SERVICES
The annual budget estimating gross expenditures and revenues shall be furnished by
the District to the Court, the County and Camp Oakland Youth Programs, Inc. IR
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accozklance with the budget deadline, as set by the County and in accordance with the
County format for reporting.
Quarterly payments of the approved 'estimated annual budget of net expenditures
will be made by the County to the District on August 15, November 15, February 15 and
May 15 for the calendar quarters ending September 30„ December 31, March 31 and June
30.
Any disagreement that may arise as a result of a quarterly billing shall be resolved,
if possible, by a meeting of the parties. The party contesting the billing shall give the
other party or parties ten (10) days written notice of the meeting and delineating the
nature of the disagreement or dispute, and failure of the other party or parties to appear
will resolve the dispute in favor of the contestant. Any adjustments made to the
quarterly payment shall be reconciled through a separate billing.
Upon filing the final report for the year, the refund to the County or monies due the
District will be determined within thirty (30) days and reconciled as soon as possible.
GENERAL
I.
An Executive Committe shall be formed with the expressed purpose and function to:
A. Reach agreement on the nature of the educational program.
I. Review operating policies and procedures of the program.
C. Determine budget.
D. Develop methods for evaluating the program_
E. Recommend changes or modifications to program anaor budget.
Committee membership will be comprised of:
A. Associate Superintendent, Oxford Area Community Schools.
B. Assistant Superintendent, for Business Affairs (or designee), Oxford Area
Community Schools.
C. Director of Special Education, Oxford Area Community Schools.
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D. Management and Budget Department Director (or designee), Oakland
County Executive Offices. .
E. Director of Juvenile Services and designee, Oakland County Probate
Court, Juvenile Division.
F. Director of Program Evaluation and Operations Analysis, Oakland
County Board of Commissioners.
G. Executive Director of Camp Oakland Youth Programs, Inc.
Meetings may be called by a majority of the Executive Committee with five (5)
working days notice to all members.
Decisions must be by unanimous agreement of:
A. Associate Superintendent (or designee), Oxford Area Community Schools.
B. Management and Budget Department Director (or designee. ), Oakland
County Executive Offices.
C. Director of Juvenile Services (or designee), Oakland County Probate
Court, Juvenile Division.
D. Director of Program Evaluation and Operations Analysis, Oakland
County Board of Commissioners.
E. Executive Director of Camp Oakland Youth Programs, Inc.
• II. Duration:
This Agreement shall be for the fiscal school year of July I, 1984 to June 30, 1985.
In the event the parties wish to renew the Agreement, they will notify each other In
writing by April 30, of the school year and shall immediately begin negotiations for the
renewal of this Agreement.
In the event there is a significant population change due to program modification or
closure or renovation of the Work Education Program during the term of this Agreement,
the following will occur: the Executive Committee will convene to determine the level of
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services, staffing and appropriate contract cost adjustments which may be necessary as a
result of such program or building modification.. The Executive Committee will make
every effort to maintain program quality. •
The Agreement may be terminated during its term by either party upon written
notice of at least sixty (60) days. Upon such notice the parties agree to meet within
thirty (30) days to review and evaluate the program, and tza attempt to resolve the
problems or concerns that prompted the termination notice
MISCELLANEOUS CONDITION
In the event it is necessary to close the Oxford Area Community Schools because of
financial conditions, the District will assist with the operation of Work Education Program
in accordance with the laws of the State of Michigan and directives from the Mi chigan
Department of Education. -
In the event the above condition occurs, the County agrees to continue advanced
payment of the wages of those Oxford Area Community
continuing to provide educational services to the Work Education Program. The County
agrees to continue to do so until such time as the District can resume payme_nt of its staff
or until such time as the Agreement shall be =celled under the sixty (60) day
notification provision.
PROCEDURE FOR NOTIFICATION
Procedure for notification under the terms of this agreement is as follows: The
Superintendent of the District will notify by regular mail the ,Chief Probate Judge and the
Chairman of the Board of Commissioners (with copy to the County Executive). Address:
1200 N. Telegraph, Pontiac, Michigan 48053 and the resident agent of Camp Oakland
•
Youth Programs, Inc. Address: 930 E. Drahner Road, Oxford, Michigan 48051.
The Chief Probate Judge and the Chairman of the Board of Commissioners will
notify by regular mail the Superintendent of the District (with copy to the County
Executive). Address: 105 Pontiac Street, Box 168, Oxford, Michigan 48051.
Schools employees assigned and
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IN WITNESS WHEREOF the Parties hereto have caused this Agreement to be signed
by their duly authorized representatives:
OAKLAND COUNTY PRO3ATE COURT
Witnesses: CHIEF PROBATE JUDGE
Date:
*do
Witnesses:
OXFORD AREA COMMUNITY
SCHOOL DISTRICT
SUPERINTENDENT
Date:
Witnesses:
OAKLAND COUNTY
BOARD OF COMMISSIONERS
CHAIRPERSON OF THE BOARD
Date;
CAMP OAKLAND YOUTH PROGRAMS, INC.
Witnesses:
Date:
WPC-Forms
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ADDENDUM
No. of
Positions Description
2 Teachers Salaries
Fringe Benefits
Administrative Expenses
Sub Total
Less: Revenue Credited to Oakland County:
State Aid (Head Count) (15 x 337)
Special Education
Court Placed Children Reimbursement
Total Revenue Credits
Net Cost of Contract •
School Expenses Paid Direct by
Oakland Casa
Equipment Repair a: Maintenance
Field Trips
Education Supplies
Estimated Costs/
Revenues
1984-85
School Year
48,750
11,660,
„000‘ I ••n•••n nn 66,410
5,055
5,325
16,988
368
-39,042
300
200,
2,90001
(1) Estimate, reimbursement will be based on actual expenses.
(2) Education supplies is increased by $1900 for requested start-up materials.
No. of
Positions Description
Capital Outlay
Equipment Rental
Convenience Copier
Total Direct Expenses
Total Education Costs
Less: State Child Care Fund Match
(State Reimburses Child Care
Fund Expenses @ 50% up to a
Cap of $3,105,000. Currently
Oakland County Expenses Exceed
the Cap, thus Reimbursement
is approximately 48%)
Net Total Education Cost
to Oakland County
Estimated Costs/
Revenues
1984-85
School Year
1,100(I)
100
30
6,250
43,692
20684
23,008
(1) Capital Outlay request is for one Apple lie microcomputer and one printer.
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WPC-Forms
this 28th day of 1984
ALLEN
County Clerk/Register of Deeds
IJ11
#84I82 June 28, 1984
Moved by Gosling supported by Rewold the resolution be adopted.
AYES: Olsen, Page, Perinoff, Pernick, Price, Rewold, Wilcox, Caddell,
Calandro, Doyon, Foley, Fortino, Gosling, Hobart, R. Kuhn, S. Kuhn, Lanni, Law,
McDonald, McPherson, Moffitt, Moore, Nelson. (23)
NAYS: Aaron. (1)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and having a seal,
do hereby certify that I have compared the annexed copy of
Miscellaneous Resolution #84182 adopted by the Oakland County Board of Commissioners
at their meeting held on June 28, 1984
with the orginial record thereof now remaining in my office, and
that it is a true and correct transcript therefrom, and of the
whole thereof.
In Testimony Whereof, I have hereunto set my hand and affixed the
seal of said County at Pontiac, Michigan