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Home My WebLink AboutResolutions - 1994.07.14 - 16860REPORT (Misc. #94210) July 14, 1994 BY: General Government Committee, Donald Jensen, Chairperson RE: MR 94210-DEPT. OF HUMAN SERVICES/COMMUNITY MENTAL HEALTH- TRANSFER OF FINANCIAL FUNCTION AND POSITIONS TO DEPARTMENT OF MANAGEMENT AND BUDGET THE OAKLAND COUNTY BOARD OF COMMISSIONERS: Chairperson, Ladies and Gentlemen: The General Government Committee, having reviewed the above- referenced resolution on June 27, 1994, reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing report. GENERAL GOVERNMENT/COMMITTEE REPORT (Misc. #94210) July 14, 1994 BY: Personnel Committee, Marilynn Gosling, Chairperson RE: MR 94210-Department of Human Services/Community Mental Health-Transfer of Financial Function and Positions to Department of Management and Budget TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS: Chairperson, Ladies and Gentlemen: The Personnel Committee, having reviewed the above- referenced General Government Committee resolution on June 29, 1994, reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the General Government Committee, I move acceptance of the foregoing report. 06/22/94 09:00 FAX 313 452 9215 OAK, CNTY, Mc, 444 BD. OF COMMISSIO e001/007 MISCELLANEO-JS RESOLUTION #94210 BY Shelly G. Taub, Commissioner, District #12 IN RE: DEPARTMENT OF HUMAN SERVICES /COMMUNITY MENTAL HEALTH - TRANSFER OF FINANCIAL FUNCTION AND POSITIONS TO DEPARTMENT OF MANAGEmENT s BUDGET TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS, with the adoption of full management, the budget of the Community Mental Health (CMH)program has increased to approximately $107,000,000; and WHEREAS the accounting and budgeting responsibilities for CMH programs have expanded and are considerably more complex; and WHEREAS it is sound management practice for CMH financial operations to be part of the county-wide accounting and budgeting functions within the Department of Management and Budget to ensure consistency with County fiscal management policies; and WHEREAS there are currently positions performing accounting and budgeting functions in CMH that do not have a direct reporting relationship to the County's Department of Management and Budget; and WHEREAS the Department of Human Services will retain primary liaison responsibility, however the Department of Management and Budget can provide on-going professional financial leadership and expertise to the CMH accounting and budgeting functions if these positions are organizationally located in Management and Budget; and WHEREAS financial services can be further enhanced by having those staff providing CMH financial support, reporting directly to the Director of Management and Budget; and WHEREAS the transfer of these positions to the Department of Management and Budget is consistent with an earlier resolution from the Board of Commissioners regarding the integration of CMH functions with County operations; and WHEREAS the Communty Mental Health Board, on June 21, 1994 approved and recommends this transfer of function and position. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the transfer of the financial functions from Commurity Mental Health to the Department of Management and Budget. BE IT FURTHER RESOLVED that the following CMH positions be transferred,. to a new unit within the Department of Management and Budget, Administration Division, entitled CMH Financial Services (fund #22200, org. #121-02): FO5itiOn 16501-03261 16601-00982 16601-07332 16601-0660:i 16601-05330 16601-0733:! 16608-03651 16608-04798 Classification Chief -CMH Operations (Retitle to Chief-CMH Financial Services, same salary grade, no OT) Auditor III (Reclassify to Financial Analyst II) Accountant I (Reclassify to Accountant II) Accountant IV Junior Accountant Accountant I Account Clerk II Account Clerk I 06/22/94 09:01 FAX 313 452 9215 OAK. CNTY. EXEC. 444 BD. OF COMMISSIO U002/007 16609-01829 Account Clerk II 18609-04796 Account Clerk I 16626-01483 Account Clerk II 16626-02724 Account Clerk II 16626-06604 Account Clerk I 16635-05961 Account Clerk II 16635-06605 Account Clerk I 16636-02919 Account Clerk II 16637-04800 Account Clerk I 18819-02051 Account Clerk II 16622-07439 Account Clerk I (1,000 PTNE) BE IT FURTHER RESOLVED that the following two (2) positions, currently located in the Accounting Division and providing services to Community Mental Health, be transferred the new unit within the Department of Management and Budget, Administration Division: 1238001134 Accountant III 1218001435 Junior Accountant BE IT FURTHER RESOLVED that the positions transferred from Community Mental Health to the Department of Management and Budget will continue to perform CMH responsibilities on a full- time basis. BE IT FURTHER RESOLVED that the reporting structure be reviewed in the 1998/1997 Biennial Budget process. BE IT FURTHER RESOLVED that the primary liaison responsibility between the Community Mental Health Services Board and the County Executive continues with the Department of Human Services, Chairperson, I move the adoption of the foregoing resolution. Reim. Salaries Account. Salaries Account. Fringe Accounting Serv. Salaries Fringe Benefits Salaries Fringe Benefits Salaries Fringe Benefits Salaries Fringe Benefits .1994/199a (S 48.000) ($ 59,119) ( 30,138) ( 48,000) ( 237,559) ( 112,575) ( 53,564) ( 25,983) ( 54,664) ( 28,678) ( 9,673) ( 1,025) Revenue 3-10100-123-01-00 -2531 xpenditures 4-10100-123 -80-00 -1001 4-10100-123-80 -00 -2070 4-22200-166 -01-00 -3201 4-22200-166-01-00 -1001 4-22200-166-01 -00 -2070 4-22200-166-08-00 -1001 4-22200-166 -08-00 -2070 4-22200-166-09 -00 -1001 4-22200-166-09 -00-2070 4-22200 -166 -22 -00 -1001 4-22200-166 -22 -00 -2070 July 14, 1994 FISCAL NOTE (Misc. #94210) BY: FINANCE COMMITTEE, JOHN P. McCULLOCH, CHAIRPERSON IN RE: DEPARTMENT OF HUMAN SERVICE/COMMUNITY MENTAL HEALTH - TRANSFER OF FINANCIAL FUNCTION AND POSITIONS TO THE DEPARTMENT OF MANAGEMENT AND BUDGET TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XI-G of this Board, the Finance Committee has reviewed Miscellaneous Resolution #94210 and finds: 1. The Full Management Transition Team and the Community Mental Health Services Board (CMH) recommends the transfer of the financial function and nineteen (19) positions to the Department of Management and Budget under a new unit in the Administration Division entitled "CMH Financial Services" (#121-02). 2. Two (2)positions currently assigned to the Accounting Division, providing services to CMH, will also be transferred to the new unit. 3. Two (2) positions scheduled for transfer are also recommended for reclassification, an Auditor III to Financial Analyst II and an Accountant I to an Accountant II, annual cost of the reclassification equals $3,966. Sufficient funds exists in the CMH budget to cover the increase. A. 100'36- of the individuals' time assigned to this unit will be spent on CMH services, all activity will be a direct charge to the Community Mental Health Fund(#22200). 5. For accounting purposes, the transfer of the budgets related to the positions will be retro -active to January 1, 1994. 6. The 1994/1995 Biennial Budget should be amended, as specified below, to transfer the salary and fringe benefits of all twenty-one (21) positions to the new CMH Financial Services Unit, and to eliminate $48,000 in anticipated Accounting Division revenue and CMH expense related to payment of services for the two Accounting positions to be transferred to the new unit: 1 , 4-22200-166-26-00-1001 4-22200-166-26-00-2070 4-22200-166-35-00-1001 4-22200-166-35-00-2070 4-22200-166-36-00-1001 4-22200-166-36-00-2070 4-22200-166-37-00-1001 4-22200-166-37-00-2070 4-22200-166-39-00-1001 4-22200-166-39-00-2070 4-22200-121-02-00-1001 4-22200-121-02-00-2070 Salaries Fringe Benefits Salaries Fringe Benefits Salaries Fringe Benefits Salaries Fringe Benefits Salaries Fringe Benefits M & B Admin. Salaries M & B Admin. Fringes ( 82,624) ( 44,208) ( 45,479) ( 26,155) ( 22,406) ( 12,755) ( 24,811) ( 12,056) ( 22,406) ( 12,722) 612,305 306,295 ($ 48,000) $ 0 S. FINANCE COMMITTEE 16609-01829 Account Clerk II 16609-04796 Account Clerk I 16608-03633 Account Clerk 11 16608-04798 Account Clerk 1 $29,715 $12,295 $42,010 2.164. 13 688 37 537 $53,564 525,983 $79,547 $29,853 $15,167 545,020 24811 13.511 3.8_322 $54,654 $28,678 $83,342 16622-07439 Account Clerk 1(1,000 PTNE) $9,673 $1,025 $10,698 12380-01134 Accountant 111 12380-01435 Jr. Accountant $34,490 $16,687 $51,177 24.62Q 11451 S38.080 TOTAL ACCOUNTING DIVISION $59,119 $30,138 $89,257 _ oomMUNITY MENTAL HEALTH/MANAGMENT AND BUDGET TRAVSFER POSITIONS TO BE TRANSFERRED . Position Classification Salary Fringes Total Community Mental Health 16601-03261 Chief - CMH Operations (Retitle to Chief - CMH $61,115 525,889 $87,004 CMH Financial Svs., Same salary grade, no ()T) 16601-00982 Auditor III (Reclassify to Financial Analyst II) 38,289 18,429 56,718 Reclass 2,113 767 2,880 16601-07332 Accountant I (Reclassify to Accountant II) 30,553 15,748 46,301 Reclass 798 290 1,088 16601-06603 Accountant IV 51,052 22,617 73,669 16601-05330 Junior Accountant 24,629 13,451 38,080 16601-07333 Accountant I 79.01Q 15.384 44 394 5237,559 5112,575 5350,134 16626-01483 Account Clerk II $29,715 $15,615 545,330 16626-02724 Account Clerk II 29,348 14,999 44,347 16626-06604 Account Clerk I 23.561 J3.594 37.155 $82,624 $44,208 $126,832 16635-05961 Account Clerk 11 $25,281 $14,159 $39,440 16635-06605 Account Clerk 1 20.198 11.996 32.194 $45,479 526,155 $71,634 16636-02939 Account Clerk II $22,406 $12,755 $35,161 16637-04800 Account Clerk 1 $24,811 $12,056 $36,567 16639-02051 Account Clerk II $22,406 $12,722 $35,128 TOTAL CMH POSITIONS $553.186 5276.157 $_829.Z43 Accounting Division TOTAL TRANSFER $612.305 $306295. $918.605 Prepared by: Budget Division 06/28/94 Tr' FOREGOING RES0771 7 blAl I HEREBY L. Brooks P son, County Executive Date RUM • • • 1. n••• Resolution #94210 July 14, 1994 Moved by Jensen supported by Taub the General Government Committee and Personnel Committee Reports be accepted. A sufficient majority having voted therefor, the reports were accepted. Moved by Jensen supported by Taub the resolution be adopted. AYES: Johnson, Kaczmar, Kingzett, McCulloch, McPherson, Miltner, Moffitt, Newby, Oaks, Obrecht, Palmer, Pernick, Powers, Schmid, Taub, Wolf, Crake, Dingeldey, Douglas, Garfield, Gosling, Huntoon, Jensen. (23) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 14, 1994 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 14th day lo9rnly `, / • •' LynYD. Allen, County Clerk