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HomeMy WebLinkAboutResolutions - 1979.05.03 - 16887May 3, 1979 Miscellaneous Resolution 8967 BY: PUBLIC SERVICES COMMITTEE - Henry William Hoot, Chairman RE: Summer Youth Employment Program FY-1979 TO: OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of _Commissioners by Miscellaneous Resolution #6546 applied for and was granted the designation as prime sponsor by the U. S. Department of Labor to administer the provisions of the Compre- hensive Employment and Training Act of 1973; and WHEREAS the Oakland County Board of Commissioners by resolution 8818 authorized the CETA fiscal year 1979 short form summer youth plan; and WHEREAS the U. S. Department of Labor has notified Oakland County that its planning estimate for the fiscal year 1979 Summer Youth Employment Program is $2,329,056; and WHEREAS the Summer Youth Employment Plan for fiscal year 1979 has been reviewed by the Youth Planning Council; and WHEREAS the effectiveness of the fiscal year 1978 summer youth program indicates service to 1,544 Oakland County youth with the second highest per- centage of youth entering unsubsidized employment upon termination from the program of all the 1978 summer youth programs in Michigan that were authorized by the U. S. Department of Labor; and WHEREAS no youth enrolled in the 1978 Oakland County summer youth program were determined ineligible as a result of a federal eligibility review. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accept $1,011,792.12 as the 1979 allocation and approve the utilization of the 1979 allocation and carry forward balance from 1978 according to the attached program design, budget, allocations, and subcontract for the fiscal year 1979 Summer Youth Employment Program contingent upon appropriations from the U. S. Department of Labor. BE IT FURTHER RESOLVED that a monthly written report for review of per- formance objectives will be submitted to the Public Services Committee and the Oakland County Board of Commissioners. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners be and is hereby authorized to execute said contracts for amounts not to exceed those indicated in the attached allocations. The Public Services Committee, by Henry William Hoot, Chairman, moves the adoption of the foregoing resolution. PUBL/C SERVICES COMMITTEE lb enry William Hoot, Cha hil War OAKLAND COUNTY PUBLIC SERVICES DEPARTMENT EMPLOYMENT AND TRAINING DIVISION SUMMER YOUTH EMPLOYMENT PROGRAM FY-1979 The Summer Youth Employment Program, formerly known as the Summer Program for Economically Disadvantaged Youth, is designed to provide part time tem- porary work experience for economically disadvantaged youth who are 14-21 years old. The work experience is complemented by classroom training in remedial reading or mathematics or vocational exploration as determined by assessment of individual participants' needs and interests. It is intended that the FY-1979 Summer Youth Employment Program be linked to a youth work experience activity during the fall, winter, and spring months during fis- cal year 1980 to provide an opportunity for youth to increase their employ- ability through continued work experience when needed. The purpose of this resolution is to obtain the Public Services Committee's approval and recommendation to the Board of Commissioners of the FY-1979 Summer Youth Employment Program design, budget, work experience allocations, and work experience subcontract. OAKLAND COUNTY PUBLIC SERVICES DEPARTMENT EMPLOYMENT AND TRAINING DIVISION SHORT FORM CETA FISCAL YEAR 1979 SUMMER YOUTH PLAN RESOLUTION 8818 PROGRESS REPORT 1. Preparation of the Oakland County grant application for the 1979 Summer Youth Employment Program has begun although final instructions for imple- menting the program which include directions for writing the application have not yet been received from the U. S. Department of Labor. 2. Sources for selecting prime sponsor staff to monitor the program operation have been identified and interviewing and selection will take place soon. A typist was hired on April 2, 1979. 3. Oakland County staff is in the process of reviewing the 1978 work site evaluation with prospective subcontractor staff to ensure the inclusion of the best work sites from 1978 in the 1979 program and elimination of the work sites that were least effective in 1978. 4. Subcontractor staff members have begun to identify prospective participants for the 1979 summer youth program. 5. A budget is currently being prepared so that transportation services may be provided to program participants. 6. The work site evaluation form used by prime sponsor staff has been revised to guide monitors in obtaining better information on which to base judgments regarding the quality of work sites. The revised form also includes a cor- rective action procedure for improving a work site of marginal quality. 7. The Youth Planning Council met on April 6, 1979 to review the proposed 1979 summer youth program design and budget. 8. several training sessions have been conducted for subcontractor staff. A. A session where each subcontractor shared one of the strengths of their 1978 summer youth program with the other subcontractors so that all could develop ideas for the 1979 program was held on March 23, 1979. B. A meeting was held with prospective subcontractors on March 30, 1979 to review the 1979 summer youth program design, allocations, and implementation. C. Another meeting was held with prospective subcontractors on April 6, 1979 to review the proposed work experience subcontract. D. A training session on how to develop and maintain quality work sites was conducted for prospective subcontractor staff members on April 11, 1979. 4-11-79 OAKLAND COUNTY PUBLIC SERVICES DEPARTMENT-MANPOWER DIVISION SUMMER YOUTH EMPLOYMENT PROGRAM FY-1979 Activity/Cost Category Amount $ 116,452 150,000 Prime Sponsor Administration Training - Classroom Work Experience Participant Wages Fringe Benefits Client Services Outreach, Intake, Counseling, Placement $151,652 Transportation 166,951 $1,490,155 121,150 318,603 Administration (Subcontractor) 132,696 Total Work Experience $2,062,604 1 Total $2,329,056 'The amount allocated to prospective subcontractors for work experience is $1,895,653. This amount added to the amount designated for transportation, $166,951 equals $2,062,604. OAKLAND COUNTY PUBLIC SERVICES DEPARTMENT-MANPOWER DIVISION SUMMER YOUTH EMPLOYMENT PROGRAM ALLOCATION FY-1979 Community/ Subcontractor Allocation based on the number Minimum of economically disadvantaged FY-1978 Allocation youth in each community performance Total Berkley $ 100,000 $ 10,345 $ 29,792 $ 140,137 Birmingham 100,000 30,302 34,926 165,228 Ferndale 100,000 20,172 30,425 150,597 Hazel Park 100,000 33,017 133,017 Oak Park 100,000 16,983 17,178 134,161 Pontiac OLHSA 100,000 69,094 18,382 187,476 Pontiac Schools 100,000 69,094 29,221 198,315 Royal Oak 100,000 30,862 130,862 Southfield 100,000 37,500 30,425 167,925 Troy 100,000 27,457 30,425 157,882 Walled Lake 100,000 35,517 29,221 164,738 Waterford 100,000 50,689 18,382 169,071 TOTALS $1,200,000 $431,032 $268,377 $1,899,409 OAKLAND COUNTY PUBLIC SERVICES DEPARTMENT EMPLOYMENT and TRAINING DIVISION SUMMER YOUTH EMPLOYMENT PROGRAM FY-1979 WORK EXPERIENCE REALLOCATION Community/ Subcontractor Original Amount of Original Amount Requested Amount Allocation Allocation Accepted in Reallocation Reallocated TOTAL Berkley $134,252 $134,252 -0- -0- $134,252 Birmingham 164,824 -0- -0- -0- -0- Ferndale 146,602 146,602 $ 20,000 $ 20,000 166,602 Hazel Park 133,038 133,038 37,000 37,000 170,038 Oak Park 136,221 136,221 20,000 20,000 156,221 Pontiac OLHSA 194,118 194,118 194,118 193,705 387,823 • Pontiac Schools 195,735 195,735 -0- -0 - 195,735 Royal Oak 130,881 -0- -0- -0- Southfield 164,300 164,300 25,000 25,000 189,300- Troy 154,431 154,431 -0- -0- 154,431 Walled Lake 167,167 167,167 -0- -0- 167,167 Waterford 174,084 174,084 -0- -0- 174,084 $1,895,653 $1,599,948 $296,118 $295,705 $1,859,653 +1,895,653 Total amount of original allocation -1,599,948 Total amount of original allocation accepted $ 295,705 Total amount not accepted after first allocation Berkley City of Berkley City of Huntington Woods 355 56 2.07 .33 721 588 4.22 3.44 461 214 2.69 1.25 330 1.93 896 5.23 OAKLAND COUNTY PUBLIC SERVICES DEPARTMENT EMPLOYMENT AND TRAINING DIVISION SUMMER YOUTH EMPLOYMENT PROGRAM FY-1979 Community Agency Number of Economically Percent of Disadvantaged Persons Total 2.40 Birmingham Bloomfield Township 375 2.19 City of Birmingham 245 1.43 City of Keego Harbor 130 .76 City of Orchard Lake Village 18 .11 West Bloomfield Township 435 2.54 7.03 Ferndale City of Ferndale 532 3.11 City of Pleasant Ridge 55 .32 Royal Oak Township (1/2 of 428/2.50%) 214 1.25 4.68 Hazel Park City of Hazel Park City of Madison Heights 7.66 Oak Park City of Oak Park Royal Oak Township (1/2 of 428/2.50%) 3.94 Pontiac Addison Township 26 .15 City of Pontiac 4,885 28.54 Orion Township 214 1.25 Oxford Township 117 .68 Pontiac Township 247 1.44 32.06 Royal Oak City of Clawson City of Royal Oak 7.16 Southfield Cities of Farmington and Farmington Hills 785 4.59 City of Southfield (including Southfield Township) 704 4.11 8.70 SYEP page 2 Troy City of Rochester (including Avon Township) City of Troy Oakland Township 563 3.29 500 2.92 28 .16 6.37 Walled Lake City of Novi City of South Lyon (including Lyon Township) City of Walled Lake City of Wixom Commerce Township Highland Township Milford Township White Lake Township 351 2.05 93 .54 46 .27 72 .42 351 2.05 147 .86 147 .36 203 1.19 8.24 Waterford Brandon Township 124 .72 City of Sylvan Lake 21 .12 Groveland and Springfield Townships 127 .74 Holly Township 239 1.40 Independence Township 358 2.09 Rose Township 87 .51 Waterford Township 1,058 6.18 11.76 TOTAL 17,118 100.00% OAKLAND COUNTY PUBLIC SERVICES DEPARTMENT EMPLOYMENT AND TRAINING DIVISION SUMMER PROGRAM FOR ECONOMICALLY DISADVANTAGED YOUTH FY-1978 TARGET GROUP ACHIEVEMENTS Percent Percent of Target Group FY-1978 Plan FY-1978 Achievements of Plan Total Enrollment Handicapped 31 51 165% 3% Minorities 368 720 196% 47% Offenders 46 34 74% 2% Youth Aged 16-21 Not a target group in FY-1978 1 18 89 I. EUBCONTRACTOR TOTAL OF ALL WORK EXPERIENCE SUBCONTRACTS Nxnber of youth who are residents of the City of Pontiac enrolled under &Lis subcontract at work sites outside the City of Pontiac 144 Coomunity Residence Number of Participants Tcwnship of Addison 3 . Village of Leonard Township of Avon 2 ▪ Tbwnship of Bloomfield 1 Township of Brandon 11 DO Village of Ortonville 2 '2 Township of Commerce 11 .1.Y.1 Village of Wblverine Lake • Township of Groveland X lidwnship of Holly 27 Villagb of Holly 26 4 Township of independence 1 jC Village of Clarkston 8 Township of Lyon 2 Township of Milford 18 L.:: Village of Milford 8 it Township of Novi • Township of Oakland Township of Orion Village of Lake Orion , 5 Township of Oxford 24 Pcl. Village of Oxford 1 • Township of Pontiac . c:". Village of Lake Angelus - P Township of Rose Township of Royal Oak 22 Township of Southfield .Village of Bingham Farms • Village of Franklin • Village of Beverly Hills 7 Township of Springfield Township of Waterford :7A Village of Lake Angelus - W Township of West Bloomfield Township of White Lake SUBCONTRACTOR TOTAL OF ALL WORK EXPERIENCE summurRiNcTs Page 2 of 2 Community Residence Number of Participants 04 City of Berkley 33 08 City of Birmingham 9 12 City of Bloomfield Hills 7 16 City of Clawson 9 20 City of Farmington 21 22 City of Farmington Hills 25 24 City of Ferndale 199 28 City of Hazel Park 67 32 City of Huntington Woods 3 36 City of Keego Harbor 7 40 City of Lathrup Village 44 City of Madison Heights 25 48 City of Northville 50 City of Novi 52 City of Oak Park 80 56 City of Orchard Lake Village 60 City of Pleasant Ridge 3 64 City of Pontiac 520 68 City of Rochester 22 72 City of Royal Oak 18 76 City of Southfield 100 80 City of South Lyon 36 84 City of Sylvan Lake 88 City of Troy 1 92 City of Walled Lake 56 Unknown 18 Total 1,544 This summary may contain errors since it was completed manually. OAKLAND COUNTY • COMPREHENSIVE EMPLOYMENT AND TRAINING ACT, TITLE IV, PART C SUMMER YOUTH EMPLOYMENT PROGRAM WORK EXPERIENCE FY-1979 WHEREAS, the County of Oakland, a constitutional corporation, hereinafter referred to as the contractor, has entered into a contract, said contract designated as contract number with the United States Department of Labor to provide for the planning and delivery of manpower services under its authority as a prime sponsor under the Com- prehensive Employment and Training Act of 1973 as amended and reauthorized in 1978 for the jurisdiction of Oakland County and; WHEREAS, it has been determined that delivery of activities authorized in the prime sponsor's grant requires the competent performance of manpower services of work exper- ience for economically disadvantaged youth as an activity under the contractor's manpower system, an agreement is entered into between the contractor, as represented by the con- tracting officer, executing this agreement on behalf of Oakland County as prime sponsor and as an agent of the Secretary of Labor and the following agency hereinafter referred to as the subcontractor. Name and Address of Subcontractor STATEMENT OF PURPOSE - PROGRAM DESCRIPTION The work experience funded under this subcontract will provide (number) jobs for (number) hours per week, (number) jobs for (number) hours per week, and (number) jobs for (number) hours per week at $2.90 per hour for eco- nomically disadvantaged youth. It is designed to introduce young people to the working world and to teach them good work habits and attitudes. The program will provide eligible youth with useful work in a structured and well supervised work setting. It will provide youth with an opportunity to obtain employment experience which can be used as a refer- ence when seeking future positions. The program is designed to allow youth to be assigned to positions representing their vocational interests thus providing them with a basis for making career decisions. The subcontractor will provide youth enrolled in work experience with counseling and labor market orientation. The program is intended to link with a youth work experience program funded by Title II-B of the Comprehensive Employment and Training Act during the fall, winter, spring months to provide additional work experience, counseling, and labor market orientation to those youth enrolled in the Summer Youth Employment Program for whom maximum, but unsuccessful, efforts have been made to find unsubsidized employment and who have been determined to need continued work experience to increase their employability. Requirements for participation are that the youth be 14-21 years, Oakland County residents, unemployed, and economically disadvantaged. Youth may receive only outreach, intake, assessment, counseling and orientation services prior to the close of the school year. According to the goals and purposes set forth in the contractor's approved plan the subcontractor agrees to hire individuals consistent with the target group goals. COMPENSATION The contractor will reimburse the subcontractor for the identifiable costs of manpower services in an amount not to exceed , contingent upon receipt by the con- tractor of United States Department of Labor CETA funds. The attached budget identifying staff classificatiOns and salaries and the list of positions to be filled by participants and funded by this subcontract will further define the provisions for compensation. 1. Compensation at $2.90 per hour for not more than 40 hours per week for each individual hired with the approval of the contractor. 2. Employer's contribution under the Federal Insurance Contributions Act for each approved youth work experience participant at 6.13% of wages. 3. Workman's Compensation at the rate designated by the subcontractor's insur- ance carrier for the positions funded by this subcontract. 4. costs resulting from the purchase of safety clothing that is for the benefit and ownership of the participant, can be worn only by the individual parti- cipant for whom it is purchased, and is necessary to job performance as described in the job descriptions submitted to the prime sponsor. Costs for such safety clothing are allowable only if written approval is granted by the prime sponsor for the specific items prior to purchase and request for reimbursement from the Contractor. A minimum of 85% of the total subcontract amount must be budgeted for parti- cipant wages and benefits. 5. Client services in an amount not to exceed 15% of the total subcontract amount. A minimum of 8% of the total subcontract amount must be budgeted for client services. -2 - Client services may include services to,applicants (outreach and intake) and manpower services (orientation, counseling, employability assessment, job development, job placement, and transportation). Allowable services costs include salaries and fringe benefits and travel costs of personnel engaged in providing services to participants. Transportation of parti- cipants is properly chargeable to services. Costs not properly chargeable to services include administrative costs of the services provided, supervision and clerical support not directly in- volved in providing services, travel of supervisory staff, and costs of supplies, materials, and equipment not used directly in providing services to participants. 6. Administration in an amount not to exceed 7% of the total subcontract amount. Administrative costs shall be limited to those necessary to effectively operate the program. Allowable administrative costs include salaries and fringe benefits of personnel engaged in executive,fiscal,personnel, and legal functions and related supplies. Salaries and fringe benefits of such administrative positions as supervisors and project directors may be included as administrative costs. In addition, costs of clerical personnel, materials, supplies, and travel which are identifiable with these program administration positions may be charged to administration. Administrative costs may also include the salary of a clerical assistant to a supervisor and desk top supplies used by supervisors. Purchase of equipment is not an allowable cost under this subcontract. Costs incurred by leasing equipment through methods of comparison pricing are allowable. Services normally charged to administration when performed by staff per- sonnel shall be charged to wages or fringe benefits, as appropriate, when performed by program participants. All planned costs under client services and administration will be itemized as part of the attached budget. All costs incurred by the subcontractor for which reimbursement is requested must be documented as actual expenditures by the subcontractor. Costs for client services and administration may be incurred in accordance with allowable costs as specified above by the subcontractor beginning the day following the date this subcontract is signed by both the contractor and subcontractor. Costs for participant wages and participant benefits may not be incurred by the subcontrac- tor prior to June 18, 1979 or prior to the close of the school year, whichever is later. Youth may not be compensated for participation prior to the close of school nor may participants work full time after the beginning of their school year. Any costs incurred by the subcontractor prior to the signing of the subcontract by both the contractor and the subcontractor or after September 30, 1979 are not allowable. The payment under this subcontract shall be made monthly to the subcontractor by the con- tractor upon receipt of the subcontractor's reimbursement request. Reimbursement requests not received within 45 days of the end of the month in which the costs were incurred may not be honored. Any funds planned for expenditures under this subcontract but unexpended by the subcon- tractor on October ], 1979 will be forfeited to the contractor. GENERAL PROVISIONS The subcontractor will abide by all applicable terms and conditions imposed and required by any such contract between the contractor and the United States Department of Labor, to be known as the prime contract, and further, will abide byall subsequent revisions and modifications of the prime contract, as published, to set forth administrative and stet- UtOry changes imposed on or by the United States Department of Labor. The subcontractor agrees to perform as a subcontractor and acknowledges that the con- tractor is not free to divest responsibility for the performance called for by the prime contract. This subcontract in no manner affects the subcontractor's obligation to comply with all applicable laws, ordinances, and codes of the federal, state, or local governments. ASSURANCES AND CERTIFICATIONS The assurances and certifications enclosed with this subcontract are incorporated and made part of this subcontract and the subcontractor agrees to comply with the requirements and provisions contained therein. -3-- The names and qualifications of the subcontractor's officers, directors, and managing personnel including the names and qualifications of officers, directors, and managing personnel of any affiliate or subsidiary who have operational or fiscal responsibilities for the summer program are enclosed with this subcontract and incorporated and made part of this subcontract. Copies of resumes for each of these officers, directors, and man- aging personnel will be determined to meet this requirement. The subcontractor assures that none of the aforementioned officers, directors, or man- aging employees have been convicted of defrauding the federal government or of obstructing an investigation with respect to such fraud during the past three years. It Should be noted that nothing herein will prohibit the participation of otherwise eligible ex-offenders in the program. A list of all united States Department of Labor, Department of Health, Education, and Welfare, and Department of Agriculture programs under which the subcontractor has re- ceived financial assistance during the last three years is enclosed with this subcontract and made part of this subcontract. The subcontractor, to the best of its knowledge, has substantially complied with the requirements, procedures, and objectives of such programs. The subcontractor will provide written notice to the contractor of any exception to this statement. The subcontractor assures that no information is available to them showing substantial noncompliance with the Comprehensive Employment and Training Act and regulations in operation during the terms of the previous year's summer program for which corrective action has not been taken. The subcontractor assures that all proposed work sites will be evaluated in terms of the requirements of the summer program, and that such work sites will be adequate according to the work site standards enclosed and those issued in the federal regulations. Adequate skilled supervisors will be provided participants at each work site. The subcontractor assures that all sites where participants will be assigned, have the capability and facilities to provide services to summer youth in a sanitary and safe environment and that all site personnel will be trained with regard to duties and respon- sibilities. The subcontractor will compile and continually update a list of work sites and positions to be made available to the public on request. The subcontractor assures that all its personnel will have had basic training in the pro- gram and regulations before the summer program begins. The subcontractor will inform each participant of the purposes of the program, the con- ditions and standards (including such items as hours of work, pay provisions, and complaint procedures) for work activities in the program. The subcontractor will not continue the enrollment of a participant in the Summer Youth Employment Program who has been enrolled in a subsidized program in Oakland County for more than 18 months. Exceptions must be approved in writing by a prime sponsor super- visory staff person. The subcontractor will receive approval from the contractor prior to departure for any field trips planned for participants for which they will receive payment, transportation, or for which program staff receive payment from funds authorized by this subcontract. MODIFICATIONS All modifications to this subcontract shall be in writing. Requests from the subcontractor for interpretations, modifications, or changes must be made in writing to the contractor. In the event of any failure of the subcontractor to achieve the performance objectives set forth the contractor reserves the right to require replanning or modifications, or other corrective action within (10) business days of receipt of written notice from the contractor. The subcontractor shall cooperate fully and promptly in such aforementioned program modi- fication as may be required by the contractor. CONTRACTOR HELD HARMLESS 1. The subcontractor agrees to indemnify and save harmless the contractor, its officers, agents, and employees from any and all claims and losses accruing or resulting to the -4- • subcontractor in connection with the performance of this subcontract, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the subdontractor in the performance of this sub- contract. Such indemnity shall include, but not necessarily be limited to, attorney's fees and administrative costs. 2. The federal government, represented by the United States Department of Labor, is not a party hereto, and that no legal liability on the part of the federal government is implied under the terms and conditions of this subcontract. PERFORMANCE OBJECTIVES 1. The subcontractor will be responsible for providing outreach, recruitment, intake, assessment, eligibility determination, counseling, orientation and labor market infor- mation to youth eligible for participation in work experience as funded by this grant. In addition, the subcontractor will develop work sites, assign youth to work sites, provide supervision, issue payroll checks in accordance with the records and reporting section of this subcontract, and provide general administration of the wOrk experience activity developed by the subcontractor. Requirements for participation are that the youth be 14-21 years, Oakland County residents, unemployed, and economically disadvan- taged. Unemployed shall mean a person who is (1) without a job for at least seven consecutive days prior to application for participation or (2)(a) a client of a shel- tered workshop, (b)institutionalized in a hospital, prison or similar institution whose status is documented by a letter from the workshop or institution, or (3) eighteen years of age or older whose family receives public assistance, or (4) a veteran who has not obtained permanent unsubsidized employment since being released from active duty. Eco- nomically disadvantaged shall mean a person who (1) is a member of a family which re- ceives public assistance (2) is a member of a family whose income during the previous six months on an annualized basis does not exceed the poverty level or 70% of the lower living standard income level whichever is higher (3) a foster child on whose behalf state or local government payments are made (4) where such status presents significant barriers to employment, (a) a client of a sheltered workshop whose status is documented by a letter from the workshop (l) a handicapped individual whose status is documented by state certification (c) a person residing in an institution or facility providing 24 hour support such as a prison or a hospital, or (d) a regular out patient of a mental hospital, rehabilitation facility or similar institution whose status is documented by a letter from the institution. The following charts indicate the poverty level and 70% of the lower living standard income level for various family sizes for Oakland County. Poverty Income Guidelines for All States Except Alaska and Hawaii Family Size Non Farm Family Farm Family 1 $3,140 $2,690 2 4,160 3,550 3 5,180 4,410 4 6,200 5,270 5 7,220 6,130 6 8,240 6,990 For family units with mare than six members, add $1,020 for each additional member in a non-farm family; add $860 for each additional member in a farm family. Lower Living Standard Income Level 70% Lower Living Standard Family Size Income Level 1 $ 2,640 2 4,320 3 5,930 4 7,320 5 8,640 6 10,100 For families larger than six persons, add $1,460 for each additional person for 70% of the lower living standard income level. Any changes or, revisions in the definition of economically disadvantaged or the in- come guidelines will be forwarded in writing to the subcontractor. 2. The subcontractor will provide the contractor with written job descriptions for each position funded by this subcontract. 3. A minimum of percent of the total enrollment will enter unsubsidized employment upon termination from the program. Each participant 16 years or older will interview for at least one unsubsidized employ- ment position. This will be documented in the participant's counseling record by noting the employer's name, address, and telephone number and the date, time and outcome of the interview. 4. A minimum of percent of the total enrollment will be placed in unsubsidized employment by the subcontractor upon termination from the program. 5. A minimum of percent of the total terminations will be for positive reasons. -5- 6. The subcontractor will enroll a minimum of (number) eligible youth who are residents of the City of Pontiac. 7. The subcontractor will enroll individuals according to the following target group percentage goals. Handicapped Offenders Minority 16-21 year olds (at time of Application) 8. The subcontractor will operate this work experience program at a (amount) cost per enrollee. 9. The subcontractor will spend its entire budget amount. 10. The participants enrolled in the work experience activity funded under this subcon- tract will have a worthwhile work experience. This will be measured by a survey of participants conducted by prime sponsor staff. 11. The participants will receive adequate supervision while at their work stations. This will be measured by work site visits by the prime sponsor staff. 12. The quality of the work experience positions will be measured in part by the number of youth who receive academic credit for their participation in the activity. The prime sponsor intends to allocate additional funds for the 1980 Summer Youth EMploy- ment Program work experience to subcontractors who have a ninimum of 30% of their total enrollment enter unsubsidized employment upon termination. RECORDS AND REPORTS 1. The subcontractor must maintain such records as are required by CETA legislation, the United States Department of Labor, and the contractor to insure the integrity of financial transactions, to provide the ability for the contractor to evaluate the effectiveness of program activities, and to meet federal reporting requirements. 2. The subcontractor must maintain financial records as follows. a. The subcontractor must maintain a special account for this youth work exper- ience activity and identify expenditures by the appropriate cost categories for each service activity provided under this subcontract. b. The subcontractor staff shall record all costs incurred in the discharge of this agreement, as incurred, and report these costs monthly, on or before the fifth business day of the subsequent month, in the manner and format prescribed by the contractor and in conformance with applicable CETA requirements. Reim- bursement requests not received within 45 days of the end of the month in which the costs were incurred may not be honored. c. Upon termination of this subcontract, the subcontractor will provide the con- tractor with a final accounting of all expenditures made in performance of this subcontract within thirty (30) calendar days of the termination of this agreement. d. The subcontractor agrees to maintain books, records, documents, and other evidence pertaining to all costs and expenses of this subcontract to the extent and in such detail as will properly reflect all net costs and ex- penses of whatever nature for which payment is claimed under the provisions of this subcontract. e. The sUbcontractor's accounting procedures and internal financial controls must be determined to be acceptable to the contractor, and said procedures and controls must conform to generally accepted accounting practices in order that the costs properly applicable to this subcontract can be readily ascer- tainable therefrom. f. Payroll procedures for this activity are as follows: 1. Time sheets are completed and signed by the work site supervisor and the participant. Time sheets must be signed by a regular budgeted adult (over 18 years) employee in an unsubsidized position at the work site. If the work site supervisor meets these criteria his/her signature on the time sheet will meet this requirement. 2. Time sheets are collected by a subcontractor staff member and Checked for accuracy. The subcontractor assures that payment is only requested for time actually worked by the participants. 3. The hours worked are recorded in a pay log by name, social security number, and work station. 4. The subcontractor retains the time sheet and supportive records of the participant's work. 5. Payroll checks are distributed only to participants. 6. No person handles more then one payroll function. Any other payroll pro- cedure to be used in this program must be approved by the contractor and will be fully described in writing and Signed by both the subcontractor representative and a supervisory staff person representing the contractor. g. The subcontractor shall maintain applicant and enrollee records and other re- cords consistent with CETA requirements. A copy of a signed grievance procedure will be maintained for each applicant/enrollee. All records are to be maintained in a file alphabetically by applicant's/participant's last name. Applicant records are to be stored separately from participant records. Active par- ticipant records are to be stored separately from records for inactive or terminated participants. The participant record indicating the participant's initial entry into the prime sponsor's CETA program and all activity change forms indicating changes in the participant's status are to be stored in the front of the participant folder with the most current or recent status re- flected on the first form. All records shall be open to the inspection and audit by the contractor and/or contractor's representative, and the United States Department of Labor. h. The subcontractor shall preserve and make available its records for a period of three years or a period of time established by the United States Department of Labor from the date of the final accounting submitted by the subcontractor to the contractor after completion of the work under this subcontract and de- signated by the subcontractor as the final accounting. 3. The subcontractor will have the following information available on request. A. Types of labor market orientation available to subcontractor's enrollees such as employability skills, occupational information (Computerized Vocational Information System, or Michigan Occupational Information System), vocational interest survey, career oriented values clarification, guest speakers (prac- titioners of various occupations providing occupational information), career information publications, field trips, and lists of current unsubsidized job openings. B. Number of enrollees participating in or receiving each type of Libor market orientation available. C. Number of labor market orientation sessions per participant for each type of labor market orientation, if applicable. D. Number of participants who are in school, out of school, high school dropouts, potential dropouts, or high school graduates (or GED) in each activity. E. Number of applicants who are in school, out of school, high school dropouts, potential dropouts, high school graduates (or Gil)), handicapped, minority, offenders, and/or 16-21 year olds (at time of application). F. Total number of individuals who applied for participation in the program and total number of individuals who enrolled in the program. G. Number of different work sites. 4. The subcontractor will review all CETA participant applications with the prime spon- sor prior to requesting reimbursement for the participants' wages and fringe benefits. The subcontractor will submit participant registration and information records, signed grievance procedures, activity change records, and termination records as required to the contractor on a timely basis. The subcontractor may not receive reimbursement for wages and fringe benefits for applicants/participants for wham these records are not completed accurately and received by the subcontractor by October 3, 1979. The contractor intends to complete termination records indicating non-positive, cannot locate for any participant for wham a record to exit the participant from enrollment under this subcontract has not been received by the contractor by October 3, 1979. RESPONSIBLE STAFF MEMBERS of Name and Title of Subcontractor Staff Member Name of Subcontractor will be responsible for meeting the performance objectives and reporting requirements of this subcontract and submitting reports to Sharon Whiting or Tim Soave of the con- tractor staff. The subcontractor staff person will telephone either of the two con- tractor staff members each Friday afternoon between 2:00 p.m- and 4:00 p.m. for the duration of this subcontract and provide the total number of positions, total number of eligible youth identified, total cumulative enrollment, and total number of terminations. If changes occur in the assignment of the responsible staff members as specified in this section of the subcontract, written notification will be provided to identify the newly assigned people. It will be the responsibility of the subcontractor to notify the con- tractor of any change in the assignment of the subcontractor staff member. It will be the responsibility of the contractor to notify the subcontractor of any change in the assignment of the contractor staff members that may affect the responsibilities as specified in this section of the subcontract. MONITORING AND CORRECTIVE ACTION Performance by the subcontractor will be measured monthly against goals and performance standards as described. Measured performance which does not meet allowable CETA variance criteria (within 10% of plan) will constitute non-compliance with the terns of this subcontract. However, it is the responsibility of the contractor, immediately upon receipt of such a monthly performance report to bring any performance not within the allowable variance to -7- the attention of the subcontractor, and to request in Writing that the subcontractor either develop a corrective action plan or provide a written report that justifies modification of goal and performance standards within ten (10) business days of receipt of the written notice. If an adjustment in standards or goals is deemed appropriate by the contractor, such modification will be made in accordance with the modification sec- tion of the subcontract. TERMINATION This subcontract may be terminated for default or noncompliance on the part of the subcontractor and said termination may be exercised by the contractor whenever the subcontractor shall default in performance of this subcontract in accordance with its terms and shall fail to remedy such default within a period of ten (10) business days after receipt from the contractor of a notice specifying default or noncompliance. The Secretary of the United States Department of Labor, for good cause, may order this subcontract suspended or terminated in whole or in part effective on the date of the Secretary's order or on such other date as the Secretary determines. In case of ter- mination, the Secretary may allow the subcontractor to expend further funds only for purposes of closing out the subcontract, including the transfer of participants into another subcontractor's summer program in accordance with the Secretary's directions. Whenever the Secretary orders a termination or suspension of a subcontract, the Secretary may take whatever action is necessary including direct legal action against the glib- contractor, or issue an order to the prime sponsor that it take such legal action, to reclaim misspent funds or to otherwise protect the integrity of the funds or ensure the proper operation of the summer program. Where a subcontract is suspended or terminated in whole or in part, the Secretary shall offer the contractor or subcontractor an opportunity for a hearing. INSURANCE The subcontractor is bound to maintain workman's compensation for all participants. The subcontractor shall immediately notify the contractor if this insurance policy is cancelled by the insurer or discontinued by the insured. CONCURRENCE OF COLLECTIVE BARGAINING -UNIT The classifications in which work experience is being offered are not subject to a collec- tive bargaining agreement. If occupations become a subject to a collective bargaining agreement during the performance period of this subcontract, the subcontractor will pro- vide a list of the names of those unions and the occupations covered including the name, title, and union affiliation of the bargaining representative(s) for each occupation to the contractor. This list and a written statement indicating concurrence of the collec- tive bargaining unit with this subcontract will be forwarded to the contractor. IN WITNESS WHEREOF, the foregoing provisions of the subcontract have been examined by the undersigned and the parties have caused this subcontract to be executed by their duly authorized agents. Typed Name of Authorized Officer Name and Address of Subcontractor Date Signed Authorized Signature Wallace F. Gabler, Jr. Witness Witness Oakland County Board of Commissioners 1200 North Telegraph Road Pontiac, Michigan 48053 Typed Name of Authorized Officer Name and Address of Contractor Date Signed Authorized Signature Witness Witness #8967 May 3, 1979 Moved by Hoot supported by Fortino the resolution be adopted. AYES: Wilcox, Doyon, Fortino, Gabler, Gorsliie, Hobart, Hoot, Kasper, Kelly, Lewand, McConnell, Moffitt, Montante, Moxley, Murphy, Patterson, Perinoff, Pernick, Peterson, Roth. (20) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lynn D. Allen, Clerk of the County of Oakland and having a seal, do hereby certify that I have compared the annexed copy of Miscellaneous Resolution #8967 adopted by the Oakland County Board of Commissioners at their meeting held on May 3, 1979 with the original record thereof now remaining in my office, and that it is a true and correct transcript therefrom, and of the whole thereof. In Testimony Whereof, I have hereunto set my hand and affixed the seal of said County at Pontiac, Michigan 3rd May this day of. l9.7. Lynn D. Allen Clerk By Deputy Clerk