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HomeMy WebLinkAboutResolutions - 1979.12.06 - 16899..,,',.)cy-orn will amount to an additional 729 ex; amount of S4,697 as the ash colii-ri....on for f ron of the Oakland December 6, 1979 Resolution # 923/I BY: PUBLIC SERVICES COMMITTF Henry William Hoot, Chairperson IN RE: EXTENSION OF THE Cr: AL JUSTICE PLANNING GRANT TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairperson, Ladies and Gentlemen: \A the 'a.,z1County Board of C ssioners b ' Aaneous Resoli #877,5 ' r..ed the acceptance of the Fiscal Year 1979 Crirmna; Justice Plann..i9 Grant ._n nde Crime Control Act of 1976; and W - 7, the Justice Planning Grant for Fiscal 979 terminated September 30, 1979; and WHEREAS, a congressional 1, ( -ion of th(, C e Control Act of 1976 ° - g; and WHPREAS, funding i , availnhle to extend the criminal -:oordinating and pl ,11.7 * 7 , In in Oo' C rough December 31, 1979; and WHEREAS.. crninal justice coordinating and program in support of the Oakland County C H. t1 Justice Coordinating Council; and WHEREAS, the criminal justice coord.:,firt,3 and planning function is nece- comply with federal guidelines governing the allocation of LEAA mo to Oakland County; and WHEREAS, t. including $19,167 (federal), $1,065 (state), and $4,697 (county) for the iod October 1, 1979 through December 31, 1979; and WHEREAS, or or acceptance of the proposed revison does nooL the County to cont. ,af the program. F n NOW THEREFORE BE IT RESOLVED that the C funding for the extension of the Criminal Justice Pkr , amount of $24,929 of which $4,697 is the County' 7.,f Oakland apply for n the total corO BE IT FURTFIF.' RESOLVED that the County of C;,..Ty-;-: ,-.-c;:.:2,,apriate the County Criminal Justice Plr..g Grant. The Public Services C -ee„ by Henry VVilliam Hoot, C' erson, the •xf_,z,Ion of the foregoing resoturron. PUBLIC SERVICES COMMITTEE REPORT TO PUBLIC SERVICES COMMITTEE BY: FINANCE COMMITTEE, DENNIS MURPHY, CHAIRPERSON IN RE: CRIMINAL JUSTICE PLANNING GRANT - EXTENSION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairperson, Ladies and Gentlemen: The Finance Committee has reviewed the subject grant revision - extension and finds: 1) The proposed revision extends the Criminal Justice Planning Grant previously authorized by Miscellaneous Resolution #8775 for a period cc --ind October 1, 1979 and extending through December 31, 1979, 2) The grant as revised calls for total funding of $78,263 which is $24,929 greater than the grant as originally accepted, 3) The Sources of Funding for the $24,929 include $19,167 (Federal), $1,065 (State), and $4,697 (County), 4) Application for, or acceptance of the proposed revision does not obligate the County to continuation of the program. The Finance Committee, by Dennis Murphy, Chairperson, rec ,-mr-nd', acceptance of the foregoing report, and referral of the information contained to the Public Services Committee, in accordance with Miscellaneous Resolution #8145, revised "Federal and State Grant Application Procedures." FINANCE COWA.ITTEE Dennis Murphy, Chairperson Federal Share State Share County Share Total 48,000 2,667 2,667 53,334 19,167 1,065 4,697 24,929 67,167 3,732 7,364 78,263 Fiscal Year 1979 Criminal Justice Planning Grant Extension Funding Request Approved Revision Revised Budget Request Budget Totals Salaries 34,423 16,255 50,678 Fringe Benefits 12,408 5,859 18,267 Total Personnel 46,831 22,114 68,945 Contractual 354 (354) -L,-- Transportation 1,549 1,275 2,824 Travel and Conference 678 300 97 8 Total Travel 2,227 1,575 3,802 Communications 1,121 519 1,640 Copier Machine Rental 354 225 579 Printing 561 354 915 Office Supplies 295 135 430 Postage 443 204 647 M. D. and Publications 148 68 216 Equipment Rental --- 1,050 1,050 Total 2,922 2,555 5,477 Capital Outlay 1,000 9 1/ 39 TOTAL 53,334 24,929 78,263 Source of Funds: Prepared by: Budget Division #9234 December 6, 1979 Moved by Hoot supported by Fortino the report be accepted and the resolution be adopted. AYES: Fortino, Gabler, Gorsline, Hobart, Hoot, Kasper, Kelly, Lewand, McDonald, Moffitt, Montante, Moore, Moxley, Murphy, Patterson, Perinoff, Pernick, Peterson, Roth, Wilcox, Caddell, DiGiovanni, Doyon, Dunaskiss, (24) NAYS: None. (0) A sufficient majority having voted therefor, the report was accepted and the resolution was adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lynn D. Allen, Clerk of the County of Oakland and having a seal, do hereby certify that I have compared the annexed copy of Miscellaneous Resolution #9234 adopted by the Oakland County Board of Commissioners at their meeting held on December 6, 1979 with the original record thereof now remaining in my office, and that it is a true and correct transcript therefrom, and of the whole thereof. In Testimony Whereof, I have hereunto set my hand and affixed the seal of said County at Pontiac, Michigan Lynn D. Clerk Benefit Tuitition Reimb, Sick Leave Workman's Comp. Hospitalization Life Insurance Empl. Bet. Adm. Empl. Pet. Fund Social Security Sal. Cont. Ins. Unemployment Dental Longevity Annual Leave % of Salary 0.18 0.47 1.64 7.85 0.82 0.11 14.19 6.06 0.31 1.24 1.17 1.79 0.22 I. Personnel Supplemental costs for Personnel total $22,114 for the period. We are requesting the full amount be budgeted financial report for September shown on Form 137A does for one pay period at the end of the month. A. Salaries and Wages three month since the not account Position Manager Technician Secretary II Annual Salary $27,861 19,563 13,178 Supplemental Costs $7,473 5,247 , 3,535 _ $16,255 Annual Salaries include all regularly scheduled merit increases and salary adjustments through 12/31/79. The supplemental costs have been calculated on the basis of seven pay periods occurring between 10/1/79 and 12/31/79: B. Fringe Benefits Position Manager Technician Secretary Annual Rate $10,044 7,052 4,751 Sworlementel Costs $2,694 1,891 1,274 $ 5,859 Annual rates were established on the basis of salaries. The supple- mental costs have been calculated on the bases of seven pay periods occurring between 10/1/79 and 12/31/79. The breakdown listed below is consistent with County policy. Supplemental Costs Manager Technician 13.45 9.44 35.12 24.66 122.55 86.o5 586.58 411.87 61.27 43.02 8.22 5.77 1060.32 744.52 452.82 317.95 23.16 16.27 92.66 65.06 87.43 61.38 133.75 . 93.92 16.44,, 11.54 ,4 Secretary II 6.36 16.61 57.96 277.45 28.98 3.87 501.52 214.18 10.96 43.83 41.35 63.26 7.78 2. Contractual - Transfer $3524 remaining in this category to Supplies and Operating as it will not be needed for contractual purposes. Apply towards Printing. 300 ft Supplemental Cost $ 204 dr/ Supplemental Cost $ 68 -3. Travel Supplemental costs for the three month period will require an additional $1,575. A. Transportation Supplemental Cost Based on current mileage for manager and technician in personal cars; 7,500 miles at 7¢ per mile per County policy. B. Training and Conference ' • Supplemental Cost Based on travel to OCJ - sponsored conferences, training, and meetings only. - $1,275 4. Supplies and Operating Supplemental costs of $1,2 110 for operating expenses will he reauired for the three month period. In addition, we are requesting the transfer of $354 from Contractual and $961 from Equipment into Supplies and Operating to be used as described below. A. Telephone Supplemental Cost Based on current expenditures of approximately $173 per month for these lines. B. Printing Supplemental Cost *Transfer Cost --- $ 519 $ 225 $ 354 Based on current use; estimate 7,500 xerox copies at 3O each. *Request addition of $354 to current budget for copying due to miscalculation in estimating use; to be transferred from con- tractual services. C. Supplies Supplemental Cost $ 135 Based on current expenditures; includes all necessary office supplies at approximately $45 per month. D. Postage B.ased on current expenditures of approximately $68 per month. E. Memberships, Subscriptions- to Professional Journals, Reference Materials Based on current expenditures. • 14, Supplies and Operating (continued) F. Equipment Rental Supplemental Cost $ 89 *Transfer Cost $ 961 Based on current expenditures for rental of typewriter, 2 cal- culators, 2 dictaphones, and transcriber (maintenance con- tracts included) at approximately $70 per month. *Request transfer of $961 from Equipment to Supplies and Oper- ating to be used for Equipment Rental, Together with Supple- mental cost of $89 we will be able to cover Equipmental Rental for 10/1/79 - 12/31/79. This item was erroneously written in the Equipment category. Similar problem last year resolved through grant adjustment by OCJ.., County traditionally pur- chases equipment used by its departments out of an Equipment Fund. Included in purchase price is maintenance agreement. Equipment is then leased with maintenance to County departments for eight years. When the rental period elapses, the contract is renewed. Based on ,transfer granted last year, County has charged rental of equipment to Supplies and Operating category of FY 79 grant. This is responsible for over budget expendi- tures noted on Form 137A in Supplies and Operating category. 5. Equipment Transfer $961 remaining in this category to Supplies and Operating to be used for Equipment Rental as described. 6. Construction No change )1. .,....... FrT.r`n SUBGRANTEE oakia County Criminal:Justice C ..inating Council •'ciol.R:J. Rhodes; Diredtar. 1200:North.. relegx -a Pontiac, , Mi- 4 8 s- 48,000 2,667 2,667 SUBGRANT AMOUNT .FEDERAL STATE BUY--,i - LOCAL 3THER t'7 53 TYPE OF FUN! Part _C Part E 0 Part CONTROL NUMBER OCJP 2j:=1:1379-,L LEAA c...,t.c..rdirn;rtaine;n1 s ADJUSTMENT NO One (1) EFFECTIVE DATE r. .6/27/79 PERID OF FUNDING - SUBCRANT TYPE Discreti Pl anni ng , I STATUf, Active I 1:1'Conpleted Cancelled .. Pursuant to samialtassemeseadiv$MENtTga Ot:jP bSrant cri -amend tre nk-j .; b e I ow s a-pp rc)ven st.rb I. to such contii t or's .7? or 1 ;r[,'.2 tat ions LI: may Ord „••=z `7-'s ._ • • . •- • - ° • •'' your request recf.,... ved by Cf7,,F — f-obcrant, c'r adjustment Ind". ea '..ed tot.ruRc or The subgrarit period_ of ,furiding iextencle.::4, .".-7 three resulting-, :in -,a7revised."iterminati.:- cf December 31 Supp1eenta1 furs for the :period of October 1, 1979 to 1.ecemoel:-., 1979,-J1 -;needed, ,-ill be awarded after receipt and reviehr, of ,a detailed budgc.. narrative,- to be 'submitted by your -agency nrs7 later than .October • 31 ,-.11979 „-,- . Any such supplemental funding will -pecessarily be determined by -.0CJ,- based on the availabilil „ total pi Ogran.- needs e .incurred fo Salary and fri7ge benefits, as necessary, for agency personnel - previously approved by °ICJ for charging against LEAA subgrant funds, except that vacancies of such po. itio s th-'t existed as of -September 25, 1979, if filled, will flit b chargeable to " ' this subgrant; : Vacancies of such pos4in ccu ing after - September 25, 1979, if filled, likewis i4lflro. e chargeable •to this subgrant: ,...,..-Yre-gra.m . _ - • RPUiLPO LEAA ure Date ......... ........... ....... SUBGRANTEE -Oakland COunty : Criminal -Justice Council: car,,72 ,-1-nr,3 Form 142A R4/76 ' agez_ of z CONTROL NUMBER - `• OCJP 27273-1P7.9 and attendance se sponsored ,.SUBGRNir . ADJUSTST 'ADJUSTMENT #: • • One (I - - EFFECTIVE DATE: 9/27/79 PROJECT NAME: Lrllunal C•3 1-'.i2rTLY tractual±.Servic es . :ha ninial in state travel only, no out-o conferences , etc oCJ • : -,SUpplies and- operating expenses will be limited to only those existing cost types as previously approved by OCJ. ' - - 'Equipment charges. f . No remodeling enovation charges. 4:- No -commitment- of funding 'support beyond December31 1979 can ,-;made ..by OCJ until I- • passage of an authorization act and an appropriatio - a _ - for FY 1980, . , availability- of- pertinent LEAA guidelines developed as -result of a. above - - identification of eligible jurisdictions opting for entitlement, and subsequent OCJ determination of reasonable funding support , _- levels, and . . d, determination by OCJ of funds availability, total program needs and most effective total program delivery system. CT PERIOD EXTENSION: DATE OAT FORM 137 STATE OF MICHiGAN OFFICE OF CRIMINAL JUSTICE PROGRAMS Second Floor, Lewis Cass Building Lar=sing, Michigan 48913 SUBGRANT ADJUSTMENT REQUEST SUBGRANTEEINameand Addres SUBGRANT TYPE j RPU/LPU USE County of Oakland .ActRon 1200 North Telegraph Road H Adju , 0- Pontiac, M Discretionary ichi7an 48053 Number : Tlanntng PROJECT NAME SUBGRANT ,7 7 T Criminal Justice Plann-h-. • $46.oc CONT OCV LEAA OL ,'!U=-R 27213-1P79 FOR INSTRUCTIONS SEE REVERSIi SIDE DATE OF REQUEST 7 9 The following cSange, amendment, nr ri PROGRAM 1“71DIFICATIO", - nt to the above referenced project is req FI NEW PRO 77CT ERSONNii. BUDGET P7VISION: Ai 'm 137 A or B) Extension of subgrant period of funding from 9/30/79 to 12/31/79 per OCJ subz ,- ment dated 9/27/79 (atGacherl) will require supplemental funding. i Transfer of fun Contractual to Operating "Exp ,i.F.e7 will be required to reimburse expenditures fc Transfer of funds from Equipment to Operating F -Tc‘rses will be required to reimbu;• rental rather than purchase. Effective date of adjustment: SUBMITTED BY: PROJECT DIRECTOR TITLE SIGNATURE COUNTERSiC;NFDBY: FINANCIAL OFFICER__ TITLE Director of SIGNATURE R.J. Rhodes, Director ng CC: FWD TA V EL OP TiNG QUIP,VtE.,\,;.T i. COr4OT2itfCTIO: + 1,575 2,555 39 1,000 - 961 r , TOTAL SOURCE OF FUNII3 AMOUNT 45,620 90 $48,000 91_ $19,167 2,534 5 2,661 5 . 1,065 3, 2. Sta.: uy In % AMOUNT 76.9. $67,167 : II .3 3,732 % 85.8 1,8 / 77 STATE OF MIC—.:1AN OFFICE OF CRIMINAL JU; CE PR-LRAMS Second Floor, Lewis _ 3$ Boi 1g Lansing, 48913 FOnts4 BUDGET REVISION REQUEST FUNDING YEAR 1974 AND FOLLOWIP USGRANT AMOUNT [CONTROL NUME' minty of Oakland ;`,."7-73-1P79 $88,000 tT7.0 AS Ad DAT', FOR INSTRUCTIONS SEE BE. •-;•,LJE -ST ED PVISlON 77-1- BUDO:ET C;V771,::vO'rrl I $,45,314 - 2. f7.0N`2ACqi.“,i„ •p.in or_ :" If a greert l-,)etwee,-, any o; the budget categ‘sri3 ,t required, The 10% or 52.500 Ilmit:ation applies whether a budr.i , ,s nr cHcreased. also required for line item expenditures not authorize,' categiries by the approved Application, changes in the sources of the subgran ,t tching and budget -I', scope or intent of the project. A formal request for app.,- ,al of a ' dc ' rE isbn requeTt Adjustment Request form and the Budget Revision Requost form. TL rms are app:ical- Discretiony, and Planning Subgrants, II. Distriburir,r The Budget form is to be attached to the Subgrant Adjustment Revis: • ,Submit the originals The R/LPU will submit: ,directly to OCJP, — Form Completion: Ind the date on .-.mounts are ba, :n amou.Y for funds e ,".;.C o dale, approved budget, r,Fyqu4.ed luested revis&j. ,,t .21.5 for c.'"_,ch budget On the narrative page, provide a detailE .ti of requestec approved budget., what WI b9 a.71c! -id why this change ",,-•: -Hi for achie‘-rnent of pr ct objec. Continue the narrative on nw!..)c....-ez continuation page: as m,?eded. U rec. ;ted revisions :rt ,7 p _rsonnel be sure to specify wage and nn !costs and itemize irt --.ficrit co s arately, as on the t•uci(J --.. ' portion of the approved applicatic),- .:J(E) sure that column or 1_, :s.olumn three, eq•,...-.1:L=. !our. *Complete the detailed exptnndon on the revers side of this form "Revised F)Jciget must equal thc: A;„,;.:•ovet: "I',;:ciget plus or minus the requested revision two :.oples -to the cognizant Regional/Local Planning Unit. -or4nal and one copy to OCJP. State Agencies submit be delt:...!cl from the BUDGET REVISION REQUEST NARRAHVE . 5TA E OF IMICHF7:41 -OFFICE OF CRIMINAL JUSTICE PROGRAMS rd Floor, Lewis Cass Building L..ansing, Michl9an 48913 . — , PROJECT NAME - CT irna1 Jus+. nir cr 1. Personnel Supplemental coats for personnel total 522,114 for the three month period. We are requesting the full amount be budgeted since the financial report for September shown on Form 137A does not account for one pay period at the end of the month. A. Salaries and Wages Position Annual Salary Manager Technician Secretary II Supplemental Costs S7,473 5,247 3,535 S27,861 19,563 13,178 $16,255' Annual salaries include all regularly scheduled merit increases and salary adjustments through 12/31/79. The supplemental costs have been calculated on the basis of seven pay periods occurring between 10/1/79 and 12/31/79. B. Fringe Benefits Position Manager Technician Secretary Annual Rate $10,044 7,052 4,751 Supplemental Cost $2,694 1,891 1,274 $ 5,8 59 Annual rates were established on the basis of salaries. The supple- mental costs have been calculated on the bases of seven pay periods occurring between 10/1/79 and 12/31/79. The breakdown listed below is consistent with County policy. % of Supplemental Costs Benefit Salary . Manager Technician Secretary II Tuitition Reimb. 0.18 Sick Leave 0.47 Workman's Comp. 1.64 Hospitalization 7.85 Life Insurance 0.82 Empl. Het. Adm. 0.11 Empl. Ret. Fund 14.19 Social Security 6.06 Sal. Cont. Ins. 0.31 Unemployment 1.24 Dental 1.17 Longevity 1.79 Annual Leave 0.22 13.45 35.12 122.55 586.58 61,27 8.22 1060.32 452.82 23.16 92.66 87.43 133.75 16.44 9.1111 24.66 86.05 411.87 43.02 5.77 744.52 317.95 16,27 65.06 61.38 93.92 11.54 6.36 16.61 57.96 277.45 28.98 3.87 501.52 214.18 10,96 43.83 41.35 63.26 7.78 2. Contractual Transfer $354 remaining in this category to Supplies and Operating as it will not be needed for contractual purposes. Apply towards Printing. 225 Supplemental Cost ------ *Transfer Cost ---------- $ 354 . Travel Supplemental costs for the three month period will require an additional S1,575. A. Transportation Supplemental Cost Based on current mileage for manager and technician in personal cars; 7,500 miles at 7¢ per mile per County policy, B. Training and Conference SupplementP1 Cost Based on travel to OCJ - sponsored conferences, training, and meetings only. 1,275 300 4. Supplies and Operating Supplemental costs of $1,240 for operating expenses will be required for the three month period. In addition, we are requesting the transfer of $354 from Contractual and $961 from Equipment into Supplies and Operating to be used as described below. A. Telephone Supplemental Cost $ 519 Based on current expenditures of approximately $173 per month for these lines. B. Printing Based on current use; estimate 7,500 xerox copies at 3 each. *Request addition of $354 to current budget for copying due to miscalculation in estimating use to be transferred from con- tractual services. C. Supplies Supplemental Cost $ 135 Based on current expenditures; includes all necessary office supplies at approximately $45 per month, D. Postage $ 2o4 Supplemental Cost Based on current expenditures of approximately $68 per month, E, Memberships, Subscriptions to Professional Journals, Reference Materials Supplemental Cost . $ 68 Based on current expenditures, 4. Supplies and Operating (continued) F. Equipment Rental -- Supplemental Cost *Transfer Cost --- Based on current expenditures for rental of typewriter, 2 cal- culators, 2 dictaphones, and transcriber (maintenance con- tracts included) at approximately $70 per month. *Request transfer of $961 from Equipment to Supplies and Oper- ating to be used for Equipment Rental. Together with Supple- mental cost of $89 we will be able to cover Equipmental Rental for 10/1/79 - 12/31/79. This item was erroneously written in the Equipment category. Similar problem last year resolved through grant adjustment by OCJ, County traditionally pur- chases equipment used by its departments out of an Equipment Fund. Included in purchase price is maintenance agreement. Equipment is then leased with maintenance to County departments for eight years. When the rental period elapses, the contract is renewed. Based on transfer granted last year, County has charged rental of equipment to Supplies and Operating category of FY 79 grant. This is responsible for over budget expendi- tures noted on Form 137A in Supplies and Operating category. Equipment Transfer $961 remaining in this category to Supplies and Operating to be used for Equipment Rental as described. 6. Construction No change dfintt,,,d Rt ipy-ro MICHIGAN OFFICE OF CRIMINAL JUSTICE PROGRAMS saw ADJUSTINT SUBGRANTEE Oakland County Criminal justice mating Couvji c/o R.J. Director 1200 No7t!. Pont';. TYPF P5 : M CODE CONTRO NI OCJP 2 Planning LFAA TYPE OF FUNDS 5- Part C Part E TI Part I; JD Coord- Eli Dr,IV -7/ , P R. 0 jUStli ) Fursu our ird:cd below i ch ° P 7ubgt-, UBGRANT AMOUNT FEDERAL L 4 °92 STATE BUY-IN 2,667 LOCAL 2,667 0 OF A,A.,o5ENT: The ' nt period c.L undin is by tl-rce mon res ,1 - .g in a evised termination date of December 31, 1979. Supp1'talfds for the period of October 1, 1979 to : 1979, H,H. ' will be awarded lEfor rceoi -:''' and rev i w -)f a detailed :wd narrative, to I *ubmi.H.-,1 by you,: no later 0‘t,!)-c 31, 1979. Any ' 3ur will 'ily b. min - I by OCJ, ' ,r to Si to Dc a. :,'_,.,,--; ,Ln - ,t!fr_. ', '_ii- .ls q ces ;f, for ,g,.' , .evio -vsl y apirol.A 1, 0:j fol charging against L funds, except that vvcar•-ies of such po itiols t' ,-E September 25, 1979, if filled, will 11 t 1)1 ch - is subgrant. Vacancies of such pos' -1 h--- -ember 2, 1979, if filled, lily-wi i s cu rrrqr,t. pr,-, -, ' - , e 1 i • • É P S 0-Igor 0 ccu: ncy; S q27/79 ure . '-hRte SUBGRANTEE Oakland Court Criminal .T.7_7r. Ciuncji CONTROL NUMBER OCJP 27273-11)79 VF DATE: 727/79 Form 142A R 4/76 b. ces c Minima aL confe by OCJ, a only, ings, out-o ited to _Supplies and opera -Lng expenses will be limited to Only those existing cost types as previously approved by OCJ. No Equipment charges. No remodeling or-renpVation'charges.- ' . No commitment of fprding support beyond December 31, 1,9 -1 can 1),7, madcby OCJ unti' a. passage of au thorizatm. act A - for FY 1980, .availability of pertinentJEAA guidelines developed as result of a_above, c. identification of eligible jurisdictiOns opting for entitlement and Subsequent OCJ determination of reasonable funding support ilevels, and d. determination by OCJ of funds availability, total program needs, and most effective total, program delivery system.