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HomeMy WebLinkAboutResolutions - 1976.04.29 - 16915REPORT April 29, 1976 BY: PERSONNEL COMMITTEE - Dennis M. Aaron, Chairman. IN RE: MISCELLAUS RESOLUTION #7461 - AC,F7TANCF OF THE 1976 COOPERATIVE REIMURENT GRANT - PROSECUTOR'S OFFTCF TO THE OAKLAND CHINTY. BOARD OF COMMISSION Mr. Chairman, Ladies and Gentlemen: The Personnel Committee, by Dennis M. Aaron, Chair: ieports its concurrence with the Board of Commissioners' action of March 4, 1976, in adorting Misc. Resolution #7461. The Personnel Committee, by Dennis M. Aaron, Chairman, moves the acceptance of the foregoing report. PERSONNEL CON Dennl.s M. Chairm ".oved by fearon swIdorted by Simmons !hc report be aczedtee. !=s, scePFIcient ma .,7,ority haying voted therefor, the redort was accentede STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lynn D. Allen, Clerk of the County of Oakland and having a seal, do hereby certify that I have compared the annexed copy of Pt j99. VI LA]. .qqc?Rt.e.0—b.Y. .the..0Ak) amt County. Boa Commissioners at their meeting held on April 23 1976 with the original record thereof now remaining in my office, and that it is a true and correct transcript therefrom, and of the whole thereof. In Testimony [Thereof, 1 have hereunto set my hand and affixed the seal of said County at Pontiac, Michigan Lb is 2.0th Lynn D. Allen......................Clerk Clerk Miscellaneous Missellaneous Resolution 7461 February 19, 1976 Hubert Price, Jr., Chairman) FOREGOING RESOLUrON ive Dia* BY: PUBLIC SERVICE COMMITTEE, HUBERT PRICE, JR., CHAIRMAN RE: ACCEPTANCE OF THE 1976 COOPERATIVE REIMBURSEMENT GRANT-PROSECUTOR'S OFFICE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Mr. Chairman, Ladies and Gentlemen: WHEREAS, pursuant to Miscellaneous Resolution *7382, 1976 grant application was made for renewal of the Cooperative Reimbursment Program, Prosecutor's Office; and WHEREAS, grant funds in the amount of $236,851 have been awarded to the County of Oakland and required County matching funds are determined to be $8,850 In-Kind services; and WHEREAS, the Public Services Committee, recommends the said grant award he accepted; NOW THEREFORE BE IT RESOLVED that the County of Oakland hereby accepts the grant award for the renewal of the Cooperative Reimbursement Program, Prosecutor's Office for the period January 1, 1976 to December 31, 1976 in the amount of $236,851. The Public Service Committee, by Hubert Price, Jr., Chairman moves the adoption of the foregoing resolution. PUBLIC SERVICE COMMITTEE 'ERATIVE REIMBURSEMENT PROGRAM EEMENT State of Michigan Department of Social Services This agreement executed as of Oanuary 1 19 76 by and between THE COUNTY OF OAKLAND (hereinafter "County") and the Michigan Department of Social Services (hereinafter "Department'.'); WITNESSETH THAT WHEREAS, Department under the Social Security Act, Title IV-D, section 451, and under the Social Welfare Act, sections 10 and 14(m), has been delegated responsibility for the development and implementation of,a program to . establish paternity and secure support for children receiving ADC benefits, and WHEREAS, Department desires to enter into an agreement with County to: 1) assist Department in providing the services necessary to establish paternity and secure support for children receiving ADC benefits within the meaning of federal regulations pertaining thereto, and 2) assist in other matters of common concern to County and Department, including the providing of services to non-ADC individuals, and WHEREAS, County is desirous of entering into such an agreement with Department; z NOW THEREFORE; County and 'Department, in consideration of the promises and mutual convenants hereinafter contained, do hereby agree as follows: 1. Scope of Service Services will be provided to ADC assistance recipients, and shall also be provided to non-ADO individuals upon request, and the Department in compliance with the Program Narrative which is Part II of the Program Application, a copy of which is attached hereto and made a part thereof by reference. 2. Duration of Program This agreement shall be in effect for one (1) year from the date first above written provided, that an extension of up to two months may be granted by mutual agreement for the sole purpose of ensuring full implementation of the program. Also see paragraph 16 infra. . DSS-320 (Rev 11-75) Previous edition obsolete Page 1 of 4 B. Sch,o -lule, %..v.imt will F::24itYly upon receipt of itemized billing for 3. 1.arn,... o, 4,00 a S,,,,rv „p. of uentral Redlstry • The Staff of the Office of Central r will be assigned to work as liaison between County and Department and further, said s ta ff will lend technical assist- ance and advice to County. 4. Payment-Schejule and Amount A. Amount. Payacnt will be made on the . basis of the Program Budget which is Part III of the Program Appltion, a copy of which application is attached hereto and made a part hereof by reference, provided that no more then $ 236,8i:PO shall be paid from combined County anti State Fund::.. the life of this egrr,-:-Pent; provided further teat $ 8,850.00 of the ahnv C;MOTIt is the County appro;:iation contributed to the IV-D progro. actual e•:oeniiure5 incurred r ,-!.,ant to this L. All payments will be used only fur the conduct of the progrm as encompassed by this affcemnt. 5. Ecuinm An Inventory shall be maintained of all equipment purchased by County pursuant , to this areuent. County shall take the necessary action to assure that title to all aforesaid equipment shall be vested in the State of Michigan upon expiration of this agree=t, or in the event oT t is p:.irchad with combined county and program funds, the pro rata share of title to said equipment shall be vested in the State of Michigan or otherwise protected. 6. Cancellation, Termination and This agreement may be torminate:', canclled, revoked and annulled by either party upon written notice of at least sixty (60) days if through any cause County shall fail to fulfill in timely and proper manner its obligations under this agreP7:,!t, or if County shall violate any of the covenants, agreements, or stipulations of this agreement, Department shall thereupon have the right to terminate this agreement by giving written notice to County of such termination and specifying the effective date thereof. This agrernent y be amended in whole or in part by tea l consent, provided that said amendment be reduced in writing, properly executed and made a part of this agreement. I)SS-320 (Rev 3-73) PreviOua editton obsoletL= Page 2 of 4 audit purposes to Departent, the :5 1itor or any authorized entative of the State of ic and will be retained fo ,r. fiv,r: years after the Program funds (State 7ederal) will not be used as a substitute for local 10. Confidentiality Information provided rtment or the loc '.:1„met of Social SE:,-vices 7. Records County shall ma eh records as are deemed nec•ssry by Depa: to aT• a proper accounting for all costs. These records will be made avpilThlE for expiration of this contract -,:mloss permission to destroy them is grnted by both Department and the State of Michigan. 8. Reports and Inspections County shall make financial, program progress and other re:erts as rested by Department. 9. Maintenance of Fiscal Eff fuTvls that would normally have been m .f.de Ilvailable for the items covered by this agreement County will maintain its pre-agrt fiscal effort relative to agreement items. in covrati with Cpunty and in furtherence of the aims and purposes of this agre?mant will be used only for the purposes intended. 11. Political Activities None of the funds, materials, property, pcsonel or services conrthuted by Department or Cont::. ulicir this agrec-m shall be used in the performa-f:e of this a7reement for any partisn political activity, or to further the election or defeat of any candidate for public office, 12. Religious Activity There shall be no religlo,s worship, instruction or proselytization as part of or in connection with the performance of this agre:Irient 13. Non-Discrimination In connection with the performance of services under this agreement County DSS-320 (Rev 3-73) Previous edition obsolete Page 3 of 4 This oy1L-5- day a JoAa/T. Dempsey, Dirktor / By - =:::: Chai, Oak17.1nd. County Board of Commission agrees to comply with the provisions of the Constitution of the State of Michioan, Article I, Section 2. County further agrees to comply with the Civil Rights Act of 1964 (78 Stat. 252), the Regulations of the Department of Health, Education and Welfare issued pursuant to that act, and the provisions of Executive Order 11246, Equal Employment Opportunity, dated September 24, 1965. 14. Royal_ties_ Der'ent reserves a royalty-free nonexclusive license to use and authorize others to use all copyrightable or copyrighted material resulting from this program. 15. Studies and Investigations All reports of investigations, studies, etc., made as a .result of this agreement shall acknewlejre the support provided by Department, 16. Anything to the contrary in paragraph 2 suOra notwithstanding, in the event this agreement shall lapse, and the county has submitted an application for re- funding, said agreement shall continue in effect as if no lapse occurred, and reimbursement shall be made at the level of said agreement, unless Department notifies County in writing of its intention not to .refund nor to enter into a new agromEnt. IN WITNESS WHEREOF Department and County have caused this agreement to be executed by their respective officers duly authorized so to do. Dated at Lansing , Michigan STATE OF MICHIGAN DEPARTMENT OF SOCIAL SERVICES For Dated at Pontiac. , Michigan This Ar day of In the presence of: STATE OF MICHIGAN For DEPARTMENT OF SOCIAL SERVICES OAKUNU COUNTY Page 4 of 4 DSS-320 (Rev 9-75) Previous edition obsolete 3 - Prosecutor len. - Duties and 'Responsibilities .: Three Prosecutor investigators are required to aSsist the Support Division of the Prosecuting Attorney's Office. in performing the duties assigned to it They will he -responsible for service of process in all .Famil 1 Support matters. These positions are fully. funded _by. the State. 2.- Clerk II: • Duties and Responsibilities: . • The personnel In this classification are assigned as clerical . . help to the investigators and are responsible for typing . . come-in. letters, follow-up letters, and other general correspon- dence as necessary_ Additional duties -will include but not limited to filing, maintehance of all records relating to welfare _fraud, screening telephone calls, and the r&ceiving and typing of all in-coming anonymoUs:telephone.complaints. These positions to be fully funded by the State.' 1 - Clerk I • Duties and Responsibilities: This Individual is assigned as clerical help to the investigators and is responsible for typing come-in letters, follow-up letters, and other general .correspOndence as necessary. Additional duties will include but not limited to filing, maintenance of all records relating to welfare fraud, screening telephone calls, and the receiving and typing of all in-coming anonymous telephone complaints. This position to be fully funded by the State. ,4 - Typist II , Duties and Responsibilities: The personnel in this classification are responsible for the bulk of the typing that is necessa,ry in this, office and includes typing . letters, legal documents for court filing, mgtions and miscellaneous- typing. Ohher related duties include interviews, telephone screeping, and general clerical duties as assigned. In addition, they will be responsible for processing the necessary paperwork involving Family Support, URESA, Paternity, Emancipation of Minors, and other actions. Other duties include interviewing, filing maintenance of records, and other related clerical duties as assigned. Page '3 of Salary Increases 'That in recognition that the County. is, 1.-;o ,Jr,c1 to pay the salary rates as - established' by iihe County Board, said rate or rates establisbc(f ., for any of the above -personnel, -therefore, incilid.,4ng any raises, cost • . of liviiTicT„ fringe increases or step-increases which arise or may arise • during the period of .this contract are hereby adthc.),rized to be paid: - it is understood that the forlowing is not ro71 gh. the Co(veratiye. Rt7b-ur7,e.ment Proorzm! Welfare fraud prosectu inn and avesti pa;1,1 on net Jr1 010 [1g. child support or paternity, child ctody,_Tieglect a.nd abuse .h;?arings, 'administrative hearings and all other activities not involving tile use of the - following statutes: FamilySnppGrt A“., Emancipation of Jklins Act, Paternity Act, general 'ciivor -ce statute, Uniform Reci-procal tnfnrcsnnic of 'Support Act, Poor Law, Disorderly Persons ..(non-support), felony non ,•supvrt,..and Federal Law PL. • . 937547. Pa..7e 4 of 7 COOPE:TT RE URSEbE , PROGRAM APP AT;CN (Coro' ,J`., • PART 11 - PROGR1=11=TIVE PRRAb SliFT_PVISOR (List official ti tle and address of the person who Dill set _persornPl policies, aoint. new emp1oyr2es and will otherwise exercise super ,;nsory ' powers and duties.) The Prosecuting Attorney for the County of Oakland, L. Brooks Patterson, will be responsible for the hiring .and supervision of all personnel under this program. It will be the Prosecuting Attorney's responsibility to .e x ecute the policies for the admin- istration of this p=gr,:im which policies will be developed by him in cooperation 'with the Department. of Social Services. PR000„A:1 PERSCEL• (List ti tle., re.sponsi hi ii ties , duties and emp•loyment prerequisites such as education, experience, etc.)' - Assistant. Prosecutor III (APA Duties and Responsibilities: The APA Ill will act' as' the Chief of the Support Division of the - 1 Oakland County Prosecutor's Office and will be the imm ed iate super- 1 visor of all legal, investigative, secretarial and canrical staff • of the division.. He will report directly to the Chief Assistant - F Prosecutor. He will devote his full time to the' Support Division . which, has the.responsibility of processing all complaints under the Family Support, URE-SA, Paternity, and the Emanciphtion of Minors I Acts. The Support Division also has responsibility for processing 1 all welfare fraud cases. The Chief of the Support Division will also be responsiblefor'representing the D/SS. in client -D/SS di.sputes He will assign investigators to perform their related ,d.ties with regard to investigations' of 'matters coming under the jurisdiction of the Support- Division'. This positiOn will be fully funded -by the State. 2 - Assistant Prosecutor II .(APA II) Duties and P,TTonsibilirtieS:' The two APA II's will he assigned to the Support Division and assist the Division Chief on a full time basis in processing cases which come within the jurisdiction of the Support Division. These positions will be fully funded by the State. Employment Prerequisites: All attorneys mull he persons with a law degree from an accredited law school who hare passed the State bar examination andho are active members of the state Bar of - Michigan. PROGRAM -jMATIVE (Contid). PROGRAM F;UJION (P-ascribe the nature. and extent of the expansion of present services and the nature and extent Of services created pursuant to the program, • includfl how these services Will be provided, where they will be provided and . other putinont facets of the program, use continuation sheets if necessary: Also refer to partjcular statutes to be .used. The oVerall purpose of this ,program is to -assist. the Department of Social Services in all matters relating to welfare assistan,ce. Personnel. funded by this grant will be aSsigned :full time to the Support Division of. the Prosecutor's Office which, is responsible for all of the following types of proccedir -,.gs: ORESA, Paternity, Support, Emancipation of Minors complaints and welfare fraud. It is contemplated that Prosecutor Investigators assign -,,,d to the Support Division will work .closely with investigators of the Inspector - 'Cleaeral's . Office- in order toinvestigLte and successfully prosecute' those who are fraudulently receiving :funds from the Department of Social Services, The Department, through the office of Central Registry,. IV-D Agency) shall provide thp -courts, pros -ecutino attorneys, and friends of the court with pertinent information needed in locating absent parents, establishing paternity and securing support, including the 'immediate transfer of information obtained under 45 CFR 235,70, to court or law enforcement officials; to the extent that such information is relevant to the duties to be performed pursuant to the agrecmont; and the County, through the offices of the Prosecuting Attorney and Friend of the Court shall provide assistance to the IV-0 Agency in carrying out the program, The investigation and prosecution of fraud shall also be purned, PROVIDED it is directly related to paternity and/or child support. DSS-3l9 ,(Rev 3-73) Pre'.7ious edition dbsolet_e PART 5 of PART III F,UROLi FOR 1976 YEAR 0 7 00ATI74 Oakland/PA 1/1/76 - 12/31./76 - 5,600 j $ 5,600 • .500 1 500 .6,100 7 5 67100 County Funds - • State Funds 21,83,9 37,070 47,600 1 17,4 -03 27,607 j ,Total Estimated Costs (3 ) $ 21,839 37,-070 47,600 17,403 27,607 7.,064 1 53 913 $ 51,918 - 212,501..1 $212,501 1.L.1 !General 2,900 1 $. 2,900 A. EQUIPMENT (Itemize.) ! • • , SUO .Le*Ual I L,. '2,900 - • • ` _ . , < flp r") 1 • -73 ---57 5.070- ! ,500 8,850 $ 8,850 Subtotal T' • - : • ' 1 8,850 ' TOTAL COSTS • r-vnl nn $236,851.00 $ 8,850 • COQ;717 Y.71,M3H;RSEME . ROC, R,.kH or (Cont'd) n LA;,-.; f Ll. r' PLRDNAilL J.1St al) positiens 1 Percent 1 by title and annual salary; 1 time on use continuation sts, if job 1 • 1 necessary.) . { 1 1 - Asst. Pros. III 100% 1 j2 -• Asst. Pros', 11 1 100% 3 - Pros. 1 Investigators 1L 100% 12 7 Clerk II - ` 100% 14 - Typist III 1 100% L].. - Clerk 1 100% . I. 1 FRINGE BENEFITS • cn1-)tnepl 2.. TRAVEL (Itemize by major purpbes.) 3 - Investigators . IVO kcjejicy•opprTp:,c1 seminars.and. ,L conferPnces • Subtotal - [3. SUPPLIES (Itemize by major typos,) Subtotal 15.- OTHER ,EXPEDITURES citethize.) Postage Prelephone Installation (4 new:phones) Monthly Telephones : Subtotal • 16.. RENT (Total area and cost per sq. it-.) approximately 1230 sq. ft. '0 $7,00 Sq. ft. , #7461 March 4, 1976 Moved by Price supported by Montante the report be accepted and resolution #7461 be adopted. AYES: Patterson, Perinoff, Pernick, Price, Roth, Simmons, Wilcox, Wilson, Aaron, Daly, Dearborn, Dunleavy, Fortino, Gabler, Hoot, Houghten, Kasper, Lennon, McDonald, Moffitt, Montante, Nowak, Olson, Page. (24) NAYS: None. (0) A sufficient majority having voted therefor, the report was accepted and resolution #7461 was adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lynn D. Allen, Clerk of the County of Oakland and . having a seal, do hereby certify that I have compared the annexed copy of Resolution #7461 adopted by the Oakland County Board of Commissioners at their meeting held on March 4, 1976. ...... e.va Os. g. 0 0 PC e“ ...... Is*stsop•ae eo, 00 4 "0.1,0 with the original record thereof now remaininQ in my office, and that it is a true and correct transcript therefrom, and of the whole thereof. in Testimony Whereof, I have hereunto set my hand and affixed the seal of said County at Pontiac, Michigan 8th March Lynn Pe Allen... 4 0 0.O. • e p &Clerk ./ n -.. - ,- .... Clerk i - .