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ROVE THE FOREGOING REioLUTION HIER
May 10, 1984
Miscellaneous Resolution # 84113
BY: HEALTH a HUMAN RESOURCES COMMITTEE - Marilynn E. Gosling, Chairperson
IN RE: AGREEMENT WITH WATERFORD SCHOOL DISTRICT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS, providing a quality education for youngsters in care at Children's
Village is an essential service to the children residing therein; and
WHEREAS, the Waterford School District provides for the staffing of the
Children's Village School; and
WHEREAS, the School Service Contract Executive Committee has developed a
satisfactory contract, a formula for determination for staffing requirements and
preliminary estimates of revenue and expenditures; and
WHEREAS, the funding of this contract is subject to the County Board of
Commissioners budget process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the attached agreement with the Waterford School District.
BE IT FURTHER RESOLVED that the Chairperson of the Oakland County
Board of Commissioners be and is hereby authorized to sign the necessary document.
Mr. Chairperson, I move the adoption of the foregoing resolution.
HEALTH s HUMAN RESOURCES COMMITTEE
-
OAKLAND COUNTY BOARD OF COMMISSIONERS
1200 NORTH TELEGRAPH ROAD - PONTIAC, MICHIGAN 48053 - (313) 858-0100
MEMORANDUM
TO: Marilynn E. Gosling, Chairperson
Health & Human Resources Committee
FROM James M. Brennan, Director - Program Evaluation & Operations Analysis
SUBJECT: Waterford School District Contract for Teacher Services at
Children's Village
DATE: April 20, 1984
The renewal contract for the 1984-85 School Contract has been
finalized. The following is a list of the differences from the current
contract.
1. All references to Camp Oakland have been deleted.
A separate contract will be negotiated with the
Oxford School District for services to Camp Oakland.
2. On Page 2 in the Second Paragraph, the following
sentence has been added. "The method used for
determining the staff allocations shall be indicated
in Addendum #1 attached." Addendum #1 contains
the formula or methodology agreed to by the Executive
Committee for determining student/teacher ratio.
3. Page 2, Third Paragraph, the words "staffing require-
ments" have been substituted for the words "personnel
assignments." The May 15 notification requirement
is to apprise the County of the number of positions
needed for the ensuing school year. Personnel
assignments are handled by the Waterford School
District in accordance with Paragraph 2, Page 2.
4. Page 2, Third Paragraph, the following sentence has
been added "Addendum #2 identifies estimated cost and
revenue." An addendum to the contract will contain
the best estimate of costs, revenues and net costs that
can be obtained at the time of contract approval. All
parties to the agreement, understand that these costs
would be rough estimates, and that more specific and
accurate estimates and comparison to the prior year
would be available at the time of the County's budget
review.
MEMORANDUM
April 20, 1984, Page 2
5. Page 6, the 90 day notification provision was
corrected to 60 days to be consistant with Page 5,
Second Paragraph.
In addition to the contract changes, the school district personnel
have agreed to reduce summer school to half days, thus reducing teacher
cost. They have also agreed to limit the budget for educational supplies
to $50 per student. (Using the same student count as utilized for staffing
requirements.) If new text book editions are required, it will be necessary
for Oakland County to budget up to $2,000 to cover the one time cost.
These budget changes are reflected in the estimated costs.
JMB:eb
Enclosures
1984185 SCHOOL YEAR
AGREEMENT
BE
WATERFORD SCHOOL DISTRICT
OAKLAND COUNTY PROBATE COURT -- JUVENILE DIVISION
AND THE
OAKLAND COUNTY BOARD OF COMMISSIONERS
This Agreement is made and entered Into, by and between the Waterford
School District (hereinafter called the "District"), Oakland County Probate
Court -- Juvenile Division (hereinafter called the "Court"), and the Oakland
County Board of Commissioners (hereinafter called the "County").
The purpose of this Agreement is to provide the framework for
administering a continuing educational program for children placed by the
Court in Oakland County Children's Village School.
SERVICES OF COURT AND COUNTY
The Court and the County will provide the facilities of the Children's
Village School without cost to the District.
The school year is considered to be July 1 to June 30. The Court and the
County will notify the District by April 30 of the school year of the required
staffing for the school for the following school year if this Agreement is to
be renewed.
If the Court and/or County decide it is necessary to reduce staff, the
District will receive notice of the reductions no later than forty (40) days
prior to the close of a semester, to be effective at the end of that semester.
SERVICES OF THE DISTRICT
In compliance with the laws of the State of Michigan, the District shall
provide an appropriate educational program for each child assigned to
Children's Village School. The appropriate educational program for each child
shall be determined by the professional staff of the building with the
approval of the building principal.
The District shall assign teachers to Children's Village School on the
basis of appropriate certification, qualifications, and seniority. The method
used for determining the staff allocations shall be as indicated in Addendum
#1 attached. The principal of the School will be consulted regarding specific
qualifications of staff members before assignments are made.
By May 15, the District will notify the Court and County of staffing
requirements and estimated costs for salaries and fringe benefits for the next
school year. In the event a contract between the District and the Waterford
Education Association (WEA) Is not settled for the following year, current
costs will be identified with the understanding that increases may occur.
(Addendum #2 identifies the estimated costs and revenues.)
By July 15, October 15, January 15 and April 15, of the school year the
District will submit a billing to the County for expenditures for personnel.
State or federal revenue applicable to Children's Village School will be
determined by the net amount received from the state or federal government.
The District will assume responsibility for payment of salaries and
fringe benefits for personnel in accordance with the agreement between the
District and the WEA. Fringe benefits are those provided in accordance with
the union contract, plus those required by existing state law. Those required
by existing state law are retirement, workman's compensation, and unemployment
insurance.
-2-
PAYMENT FOR SERVICES
The annual budget estimating gross expenditures and revenues shall be
furnished by the Waterford School District to the Court and the County in
accordance with the budget deadline as set by the County and in accordance
with the County format for reporting.
Quarterly payments of the approved estimated annual budget of net
expenditures will be made by the County to the District on August 15, November
15, February 15 and May 15 for the calendar quarters ending September 30,
December 31, March 31 and June 30.
Any disagreement that may arise as a result of a quarterly billing shall
be resolved, if possible, by a meeting of the parties. The party contesting
the billing shall give the other party or parties ten (10) days written notice
of the meeting and delineating the nature of the disagreement or dispute, and
failure of the other party or parties to appear will resolve the dispute in
favor of the contestant. Any adjustments made to the quarterly payment shall
be reconciled through a separate billing.
Upon filing the final report for the year, the refund to the County or
monies due the District will be determined within thirty (30) days and
reconciled as soon as possible.
GENERAL
1. An Executive Committe shall be formed with the expressed purpose and
function to:
A. each agreement on the nature of the educational program.
B. Review operating policies and procedures of the program.
C. Determine budget.
D. Develop methods for evaluating the program.
-3-
E. Recommend changes or modifications to program and/or budget.
Committee membership will be comprised of:
A. Director of Children's Services, Waterford School District.
B. Assistant Superintendent (or designee), Waterford School
District.
C. Principal, Children's Village School.
D. Management and Budget Department Director (or designee),
Oakland County Executive Offices.
E. Director of Juvenile Services and designee,
Oakland County Probate Court, Juvenile Division.
F. Director of Program Evaluation and Operations Analysis,
Oakland County Board of Commissioners.
Meetings may be called by a majority of the Executive Committee with
five (5) working days' notice to all members.
Decisions must be by unanimous agreement of:
A. Assistant Superintendent (or designee), Waterford School
District.
B. Management and Budget Department Director (or designee),
Oakland County Executive Offices.
C. Director of Juvenile Services (or designee),
Oakland County Probate Court, Juvenile Division.
D. Director of Program Evaluation and Operations Analysis,
Oakland County Board of Commissioners.
II. Duration:
This Agreement shall be for the fiscal school year of July 1 to June 30.
In the event the parties wish to renew the Agreement, they will notify each
other in writing by April 30, of the school year and shall immediately begin
negotiations for the renewal of this Agreement.
In the event there is a significant population change due to program
modification or closure or renovation of a residential unit at Children's
Village during the term of this Agreement, the following will occur: the
-4-
Executive Committee will convene to determine the level of services, staffing
and appropriate contract cost adjustments which may be necessary as a result
of such program or building modification. The Executive Committee will make
every effort to maintain program quality.
The Agreement may be terminated during its term by either party upon
written notice of at least sixty (60) days. Upon such notice the parties
agree to meet within thirty (30) days to review and evaluate the program, and
to attempt to resolve the problems or concerns that prompted the termination
notice.
Procedure for notification is as follows: The Superintendent of the
District will notify by regular mail the Chief Probate Judge and the Chairman
of the Board of Commissioners (with copy to the County Executive). Address:
1200 N. Telegraph, Pontiac, Michigan 48053.
The Chief Probate Judge and the Chairman of the Board of Commissioners
will notify by regular mail the Superintendent of the District (with copy to
the County Executive). Address: 6420 Pontiac Lake Road, P.O. Box 547,
Waterford, Michigan 48095.
MISCELLANEOUS CONDITION
in the event it Is necessary to close the Waterford School District
because of financial conditions, the District will assist with the operation
of Children's Village School in accordance with the laws of the State of
Michigan and directives from the Michigan Department of Education.
In the event the above condition occurs, the County agrees to continue
advanced payment of the wages of those Waterford School District employees
assigned and continuing to provide educational services to the Children's
-5-
Date:
Witnesses: WATERFORD SCHOOL DISTRICT
SUPERINTENDENT
Date:
Witnesses:
OAKLAND COUNTY
BOARD OF COMMISSIONERS
CHAIRMAN OF THE BOARD
Village School. The County agrees to continue to do so until such time as the
District can resume payment of its staff or until such time as the Agreement
shall be cancelled under the sixty (60) day notification provision.
IN WITNESS WHEREOF the Parties hereto have caused this Agreement to be
signed by their duly authorized representatives:
Witnesses:
OAKLAND COUNTY PROBATE COURT
JUVENILE DIVISION
CHIEF PROBATE JUDGE
Date:
No of
Positions Descri_ption
School Expenses Paid Directy by
Oakland County
Professional Services
Equipment Repair & Maintenance
Field Trips
Membership, Dues & Publications
Travel & Conference
Auto Shop Supplies
Education Supplies
Office Supplies
Postage
Provisions
Recreation Supplies
Capital Outlay
Building Cost Allocation
Leased Vehicles
Equipment Rental
Convenience Copier
Print Shop
Telephone Communication
Total Direct Expenses
Total Education Costs
Estimated Costs/
Revenues
1984-85
School Year
3,500
2,700
2,200
200
1,200
1,000
8,300
400
900
400
1,000
5,000 To purchase
118,421
2,300
1,600
3,000
300
1,000
153,421
704,741
a computer
State Child Care Fund Match
(State Reimburses Child Care
Fund Expenses @50% up to a
Cap of $3,105,000. Cureently
Oakland County Expenses Exceed
the Cap, thus Reimbursement is
approximately 48%)
Net Total Education Cost
to Oakland County
No. of
Positions
1
1
19
4
2
Estimated Costs /
Revenues
1984-85
School Year
49,019
36,102
647,441
30,679
27,028
790,269
156,769
-0-
947,038
Description
Salaries :
Principal
Assistant Principal
Teachers
Teacher Aids
Clerical
Total Salaries
Fringe Benefits
Operating Expense
(Detail by Type of Expense)
Gross Expense
Rate$_ 504 65,520
54,000
276,198
-0-
-0-
-0--
395,718
551,320
ADDENDUM II
Less Revenue Credit to Oakland County :
State Aid (Head Count) No. of Students 130 x
Special Education
Court Placed Children Reimbursement
Vocational Education
Prior Year Adjustment (State)
CETA Overrun
Total Revenue Credits-- Children's Village
Net Cost of Children's Village Portion
of Contract
ADDENDUM 141
Description
Formula for determing Staff Allocation
Number of students x 6 Z (predetermined average pupil/teacher contact) = number of staff members.
Basis for determining:
A. Student population = 175 (utilizing the chart showing the frequency distribution of membership days,
the mid point of the 1st step less than the median will be used for determining
the student population count)
B. Average pupil teacher contact per day 55:1 Average class size ratio 11:1
May 19 84 10th day of
ALLEN
#84113 May 10, 1984
Moved by Gosling supported by Richard Kuhn the resolution be adopted.
AYES: Moffitt, Moore, Nelson, Olsen, Page, Price, Rewold, Wilcox,
Calandro, Doyon, Foley, Gosling, Hobart, Jackson, R. Kuhn, S. Kuhn, Lanni, Law,
McConnell, McDonald. (20)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY or OAKLAND)
1, Lynn D. Allen, Clerk of the County of Oakland and having a seal,
do hereby certify that I have compared the annexed copy of
Miscellaneous Resolution #84113 adopted by the Oakland County Board of Commissioners
t their meetin held on May 10, 1984
with the orginial record thereof now remaining in my office, and
that it is a true and correct transcript therefrom, and of the
whole thereof.
In Testimony Whereof, 1 have hereunto set my hand arid affixed the
seal of said County at Pontiac, Michigan
Coun iEy Clerk/Register of Deeds
this