HomeMy WebLinkAboutResolutions - 1989.04.27 - 16953Danw L rvi6r6
1 HEjfEBY & PROVE THE FOREGOtArr 'RESOLUTION
April 27, 1989
Miscellaneous Resolution 4 89105
BY: FINANCE COMMITTEE-G. William Caddell, D.C., Chairperson
IN RE: MANAGEMENT & BUDGET-GRANT APPLICATION AND ACCEPTANCE AND REIMBURSEMENT
AGREEMENT PROCEDURES (REVISION #2)
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS, under the Provisions of Act 139 of 1973, the Board of Commissioners
has heretofore adopted Miscellaneous Resolution #8145 dated September I, 1977,
and Miscellaneous Resolution 482176 dated June 3, 1982, and Miscellaneous
Resolution 486186, dated August 7, 1986, revised procedures for federal and
state grant application and award and signator authorization procedures; and
WHEREAS, certain aspects of the previous policies have become obsolete
due to procedural changes on the part of the grantors; and
WHEREAS, the County's increased ability to include many continuous grants
in its adopted budget obviates the need for some of the present procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby adopts the attached Grant Application and Acceptance and Reimbursement
Agreement Procedures.
BE IT FURTHER RESOLVED that with adoption of this resolution, all previous
resolutions, in whole or in part, in conflict herewith, are hereby rescinded.
BE IT FURTHER RESOLVED that Management & Budget notify all departments of
these new procedures.
Mr. Chairperson, on behalf of the Finance Committee, I move the adoption
of the foregoing resolution.
FINANCE COMMITTEE
GRANT APPLICATION AND ACCEPTANCE
AND REIMBURSEMENT AGREEMENT PROCEDURES
I. Budget Division will bring all grant and reimbursement applications
and acceptances to the Board of Commissioners in accordance with
the following:
II. APPL ICATION
REIMBURSEMENT - APPLICATION
A. Budget Division forwards report to Board Chairperson.
B. Board Chairperson signs application.
ONGOING GRANTS LESS THAN 15% VARIANCE FROM ADOPTED BUDGET
A. Budget Division forwards report to Board Chairperson.
B. Board Chairperson signs application.
NEW GRANTS OR ONGOING GRANTS WITH 15% OR MORE VARIANCE FROM ADOPTED BUDGET
A. Liaison Committee (report from Liaison Committee prepared by
Budget Division).
B. Refer to Personnel Committee if applicable and Finance if County
match involved.
C. Board Chairperson signs application.
III. ACCEPTANCE
ALL GRANTS AND REIMBURSEMENTS LESS THAN 15% VARIANCE FROM APPLICATION
A. Finance Committee.
B. Refer to Personnel Committee if applicable.
C. Refer Finance Committee resolution (and Personnel report if
applicable) to Board.
D. Board Chairperson signs acceptance.
ALL GRANTS AND REIMBURSEMENTS WITH 15% OR MORE VARIANCE FROM APPLICATION
A. Liaison Committee (resolution prepared by Budget Division).
B. Refer to Finance (and Personnel if applicable).
C. Refer Liaison Committee resolution to Board with Fiscal Note
and/or Finance and Personnel committee reports attached.
D. Board Chairperson signs acceptance.
IV. AGREEMENT MODIFICATIONS - ALL GRANTS AND REIMBURSEMENTS
LESS THAN 15% VARIANCE FROM ORIGINAL ACCEPTANCE
A. Budget Division is informed and receives copy of modification.
B. Board Chairperson signs agreement modification.
WITH 15% OR MORE VARIANCE FROM ORIGINAL ACCEPTANCE
A. Liaison Ccumdttee (resolution prepared by Budget Division).
B. Refer to Finance (and Personnel if applicable).
C. Refer Liaison Committee resolution to Board with Fiscal Note
and/or Finance and Personnel Committee reports attached.
D. Board Chairperson signs agreement modification.
V. Budget Division shall maintain an ongoing schedule of all grants
and reimbursements and shall report same quarterly to the Finance
Committee.
REVISED: 1989
. nSOLUTION # 89 105 APRIL 27, 1989
Moved by Caddell supported by Crake the resolution be adopted.
AYES: Aaron, Bishop, Caddell, Calandro, Chester, Crake, Ferrens, Gosling, Hobart,
Johnson, R. Kuhn, S. Kuhn„Law, Luxon, McConnell, McCulloch, McPherson, Moffitt,
Oaks, Olsen, Pappageorge, Pernick, Price, Rewold, Skanritt, Wolf. (26)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
t'
STATE OF MICHIGAN) -
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland and having a seal, do
hereby certify that I have compared the annexed copy of the attached resolution,
adopted by the Oakland County Board of Commissioners at their regular meeting
held on April 27, , 19 89 with the original record thereof now remaining
on file in my office, and that it is a true and correct transcript therefrom,
and of the whole thereof.
In Testimony Whereof, I have hereunto set my hand and affixed the seal
of said County at Pontiac,Michigan this 27thday of April • 1989
. ,
LYNX D. ALLEN, County Clerk
Relister of Deeds
Deputy Clerk
Application approved for the 1989/90 Michigan Health Initiative Grant as
provided for under Miscellaneous Resolution #89105 - Revised Federal and State
Grant Application and Reimbursement Contract Procedures.
" G. Win. Caddel 1 . Chairperson-Finance
Roy Rewold, Chairperson
Oakland County Board of Commissioners
NAME: or DATE:
PROGRAM BUDGET SUMMARY Page 1 of .PH
Completion is a Condition Of Funding. Authority: PA:164 0 1973
-1-1Ct Cantrant No,
Va4 R.
lrograrn Code Budget Perrod Cate Prepared
Michigan Health Initiative 10/01/89 To 08/01/90 5/7/90
•ocal Agency Onginal Amended Amendment Oakland County Health Division Budget Budget Number
kddress City Slate ZIP Code Employer Identltioation N.
200 N. Telegraph Rd.- Pontiac MI 4a053 P98-6nO4R7511 _
AGREEMENT BUDGET LOCAL BUDGET
CATEGORY TOTAL CURRENT YEAR SUBSEQUENT CURRENT I SUBSEQUENT
' BUDGET PORTION YEAR PORTION YEAR 19 YEAR 19
1 Salaries & Wages 3,755
2 Fringe Benefits 399
3 Travel
4 Supplies & Materials 452
5 Contractual (Sub--Contracts) 1
l Equipment
7 lOther
1 Expenses:
8 TOTAL DIRECT 4,606
9 Indirect Costs ° 90 e 10.5% 394
Other Cost
10 Distributions
11 TOTAL EXPENDITURES
12 Less: Fees & Collections 1
3 !FUNDS REQUIRED 5,000
SOURCE OF FUNDS
1 14 State Agreement 100 r, 5,000
15 Local %
16 1Federal
17 Other
18 TOTAL FUNDING
5,000 1 1
CERT1RCATION: I cerUfy that I am authorized to sign on behalf of the local agency. This budget represents cost necessary for the
administration and operation of the program. Adequate documentation and records will be maintained to support all required program
expenditures.
NAME: TITLE: DATE:
PROGRAM BUDGET POSITION SCHEDULE Page of 3 CF-1.1
11414
A 368 0 Avmsniy
'rogra Code Budget Pedod Cate Prepared
Michigan Health Initiative 10/01/89 To 08/01/90 5/7/90
_aced Agency A
o mndd
Oakland County Health Division s,lin eati 1-7-1 E:ud egete r Ai-nendtnent Numtet
POSITIONS Nir
SALARY — SALARY
ANNUAL TOTAL -
POSITION DESCRIPTION COMMENTS REQUIRED P1/4 —
Auxiliary Health Worker 1.00 20,873 1,929 Budgeted 190 hrs. PT1T7
Auxiliary Health Worker 1.00 20,247 1,826 Budg '4 fe • 11..
—
I
-
'
TOTAL 2.00 3,755 i
Completion is a Condition of Funding
f.npie-tiort is a Condition ot Funding. ....mororPA3680flln
PROGRAM zUDGET - COST DETAIL SCHEDULE e 3 01 3
AFIev.
gram Code fiudtet Period _ Gase_Prepared
Michigan Health Initiative 10/01/89,0 09/30/9 5/7/90
CAL AGENCY 80,71siTzi 1 x, 1 Azdegnedted u Amendnegi
Oakland County Health Division Number
DESCRIPTION QUANTITY ITEM SUB -CATEGORY /
TOTAL CATEGORY
TOTAL
FRINGE BENEFITS
.. Worker's Compensation Insurance 107
Social Security 288
Unemployment Insurance 4
TOTAL 399
SUPPLIES & MATERIALS
Cholesterol Supplies 452 '
INDIRECT COSTS
1990 — 10.5% of Salaries — Wages of $3,775 394
REPORT TO CHAIRPERSON, OAKLAND COUNTY BOARD OF COMMISSIONERS
BY: GENERAL GOVERNMENT COMMITTEE, RICHARD G. SKARRITT, CHAIRPERSON
IN RE: DEPARTMENT OF INSTITUTIONAL AND HUMAN SERVICES/HEALTH DIVISION-
1990/1991 MICHIGAN HEALTH INITIATIVE GRANT APPLICATION
Pursuant to Miscellaneous Resolution #89105, the General Government
Committee has reviewed the proposed Health Initiative Grant application
and finds:
1) The Board of Commissioners, pursuant to Miscellaneous Resolution
#89240, accepted a $10,000 one-time grant from the Michigan
Department of Public Health (MDPH) to conduct appraisals of
individual and group health risks for the period October 1, 1988
through September 30, 1989.
2) The MDP11 is now offering an additional $5,000 for the period
October 1, 1989 through August 1, 1990, to continue these
appraisals.
3) Grant revenue will cover 100% of the project cost, current staff
will be utilized to conduct the appraisals, no additional County
resources are required.
4) Application or acceptance of this grant does not obligate the
County to any future commitment.
General Government Committee
ts4/my9038fn
Approved by General Government Committee 5/14/90
OAKLAND COUNTY HEALTH DIVISION
MICHIGAN HEALTH INITIATIVE GRANT
1990/1991 APPLICATION
LINE-ITEM AMOUNT
SALARIES $3,755
FRINGE BENEFITS 399
INDIRECT COST 394
SUPPLIES & MATERIALS 452
TOTAL $5,000
PREPARED BY:
BUDGET DIVISION-TS
MAY 14,1990
??,,c4,41,
Application approved for the 1989/90 HIV Seroprevalence Surveys - STD Blinded;
STD Non-Blinded; Women's Health Blinded Grant as provided for under
Miscellaneous Resolution 1189105 - Revised Federal and State Grant Application
and Reimbursement Contract Procedures.
NAME G. Win. Caddell, Chairperson-Finance for DATE:
'Roy Rewold, Chairperson
Oakland County Board of Commissioners
PROGRAM BUDGET SUMMARY Page_ MDPki 3 of
Completion is a Condition of Funding. A111000t27 RA-168 of 1978
,IN-110 Contract No.
12184 Rev
'" iCode Budget erted Date Prepared HIV SEROPREVALENCE SURVEYS —
STD BLINDED . STD NON—BLINDED° WOMEN'S HEALfH 5/1/90 To 4/30/91 4122/90
Local Agency BLINDED Original ali Amended Amendment
Oakland County Health Division Budget irriM Budget Number
Address City State ZIP Code Employer Identification No.
1200 N. Telegraph Rd. Pontiac - ilichigan, 48053-1082 P38-6004876 W
AGREEMENT BUDGET Ii LOCAL BUDGET
CATEGORY TOTAL CURRENT YEAR SUBSEQUENT CURRENT SUBSEQUENT
• BUDGET PORTION YEAR PORTION YEAR 19 YEAR 19
1 Salaries & Wages 71,142
Fringe Benefits 7,283
3 Travel
4 Supplies & Materials 1,315
5 Contractual (Sub-Contracts)
6 Equipment --
Other
7 Expenses: Liability Ins. 1,010
8 TOTAL DIRECT 80,750
9 Indirect Costs 7,470
Other Cost
10 Distributions
11 TOTAL D<PENDITUR ES 88,220
12 Less: Fees & Collections
. 13 FUNDS REQUIRED 88,220
SOURCE OF FUNDS
SEMHA
14 ,at:oitx Agreement 100 % 88,220
,
15 Local We
16 Federal
I
17 Other
I
18 TOTAL FUNDING 88,220
CERTIFICATION: I certify that I am authorized to sign on behalf of the local agency. This budget represents cost necessary for the
administration and operation of the program. Adequate documentation and records will be maintained to support all required program
expenditures.
NAME: , TITLE: DATE:
Completion is a Condition of Funding AulNonly- PA 258 o
NIC/PH
FIN-114
12./54 Rev.
PROGRAM BUDGET - POSITION SCHEDULE Page 2 of 3
IlDr°9 mHIV SEROPREVALENCE SURVEYS - STD BLINDED; Code
eudg0 Period Date Prepared
STD NON-BLINDED- WOMEN'S HEALTH - B INDED • # To s • #
Local Agency OrIginal Amended FlAendment Oakland County Health Division Budget I
rn
x Budget Number
POSITIONS v ANNUAL TOTAL
POSITION DESCRIPTION COMMENTS
REQUIRED I\ SALARY SALARY
Filled with Several PINE
Public Health Nurse II 1.00 30,046 30,046 Persons; Budgeted at 2,088 h :
Filled with Several PTNE
Public Health Nurse II 1.00 30,046 30,046 Persons; Budgeted at 2088, h ,
NOTE: The above nursing cots for performing this survey are shown here for
informational purpos-s only. To
t
a1 Family P alining and linic staff will
be performing the sp-cified surv ys and staf placed in tthese positions
w ill be participatin in the performance of he surveys iJi addition to
performing regular C inic and Fairily P1annin services.
Budgeted 0 1,270 hours -
Student 1.00 9,083 5,525 1Clinic
'Budgeted 0 1,270 hours -
Student 1.00 9,083 5,525 Clinic
_
TOTAL 2.00 71,142
Completion is a Condition of Funding. AutNonty: P A 356 cf 197B
Page 3 of 3 PROGRAM BUDGET - COST,DETAIL SCHEDULE ?AWN
FIN-115
12/84Rev
""'"HIV SEROPREVALENCE SURVEYS - STD BLINDED; Code fludger Period Cale Prepared
STD NON-BLINDED; WOMEN'S HEALTH - BLINDED 5/1/89 TO 4j30/91 4/22/90
'LOCAL AGENCY
(7m'lI XI Amd"
Amendment
Oakland County Health Division SoZet r
Number
SUB - CATEGORY / ITEM DESCRIPTION QUANTITY TOTAL CATEGORY
TOTAL
-
FRINGE BENEFITS .
Worker's Compensation 1,760
Social Security 5,442
Unemployment Insurance 81
TOTAL FRINGE BENEFITS 7,283
SUPPLIES & MATERIALS
Office Supplies 1,315
OTHER EXPENSES
Liability Insurance 1,010
INDIRECT COSTS
1990 - 10.%5 of Salaries & Wages of $47,665 5,005
1991 - 10.57 of Salaries & Wages of $23,477 2,465
TOTAL INDIRECT COSTS 7,470
4
REPORT TO CHAIRPERSON, OAKLAND COUNTY BOARD OF COMMISSIONERS
BY: GENERAL GOVERNMENT COMMITTEE, RICHARD G. SKARRITT, CHAIRPERSON
IN RE: DEPARTMENT OF INSTITUTIONAL AND HUMAN SERVICES/HEALTH DIVISION-
1990/1991 HIV SEROPREVALENCE SURVEY GRANT APPLICATION
Pursuant to Miscellaneous Resolution 1/89105, the General Government
Committee has reviewed the proposed HIV Survey application and finds:
1) This is an on-going program, funded 100% by the Michigan
Department of Public Health.
2) The current budget, as detailed on page 441 of the 1990/1991
Biennial Budget, and on the attached schedule, equals $36,539.
3) The proposed budget for the period May 1, 1990 through April 30,
1991 equals $88,220, as detailed on the attached schedule. The
variance reflects increased funding for the two positions funded
by the grant from part-time to full-time.
The two grant positions are budgeted as full-time, thus no
additional County resources are requested.
5) Application and/or acceptance of this grant does not obligate the
County to any future commitment.
General Government Committee
ts4/my9037fn
Approved by General Government Committee 5/14/90
• OAKLAND COUNTY HEALTH DIVISION
HIV SEROPREVALENCE SURVEY GRANT
APPLICATION, AWARD, AND BUDGET COMPARISON
LINE-ITEM 1989/1990 1990 ,VARIANCE 199011991 VARIANCE
AWARD BUDGET AWD-BUD APPLICATION APP.-BUD.
EXPENSES
SALARY $26,956 $28,483 $(473) $71,142 $42,659
FRINGE BENEFITS 2,652 3,593 941 7,283 3,690
PERSONNEL TOTAL $31,608 $32,076 $468 $78,425 $46,349
INDIRECT COST $2,576 $2,991 $415 $7,470 • $4,479
SUPPLIES & MATERIALS 1,309 1,400 91 1,315 (85)
LIABILITY INSURANCE 374 72 • (302) 1,010 938
OPERATING TOTAL $4,259 $4,463 $204 $9,795 $5,332
GRAND TOTAL $35,867 $36,539 $672 $88,220 $51,661
PREPARED BY:
\BUDGET DIVISION-TS
MAY 14,1990
Application approved for the 1989/90 Venereal Disease Reimbursement Grant as
provided for under Miscellaneous Resolution #89105 — Revised Federal and State
Grant Application and Reimbursement Contract Procedures.
NAME54;ieill DATE:
Roy Rewold, Chairperson
Oakland County Board of Commissioners
PROGRAM BUDGET SUMMARY Page of MOPH
Completion is a Condition of Funding. Authonty7 P A_368 of 1979
rfri-1;u Co1-5tract No. 12/34 Pee.
Program Cade Budget Period Date Prepared
Venereal Disease Reimbursement 10/1/89 To 9/30/90
Local Agency
.Origin Amended I 1 Amendment al
Oakland County Health Division Budget Budget . Number_
Address City State ZIP Code Em ployer Identification No.
1200 N. Telegraph-Rd., Pontiac Micb_ilan . 48053 P38-6004876W
AGREEMENT BUDGET LOCAL BUDGET
CATEGORY TOTAL CURRENT YEAR SUBSEQUENT CURRENT SUBSEQUENT
BUDGET PORTION YEAR PORTION YEAR 19 YEAR 19
-1 Salaries & Wages 47,454
2 Fringe Benefits 17,739
3 Travel
4 Supplies & Materials
5 Contractual (Sub-Contracts)
6 Equipment
Other
7 Expenses:
8 TOTAL DIRECT 65,193
8.9% for 89 I I
9 Indirect Costs 0.5% for '90 4,802
Other Cost
0 Distributions
11 TOTAL EXPENDITURES 69,995
12 Less: Fees & Collections
• .13 FUNDS REQUIRED 69,995
SOURCE OF FUNDS
14 State Agreement
15 Local 010
16 Federal
17 Other
18 TOTAL FUNDING
-
CERTIFICATION: I certify that I am authorized to sign on behalf of the local agency. This budget represents cost necessary for the
administration and operation of the program. Adequate documentation and records will be maintained to support all required program
expenditures.
NAME: TITLE: DATE:
ample/fon is a Condition of Funding AutRonty: P_P-165 of 717
WWW
FIN -114
12/84 Sev.
PROGRAM BUDGET - POSITION SCHEDULE Page 2 of 3
rnom Co e Budget Period Date Prepared
i Venereal Disease Reimbursement 10/1/89 To 9/30/90 3/14/90
Local Agency Oakland County Health Division oeuriLineal, Ej AB,u-ridesnedted [ I ANrnumenbdernr ent
POSITIONS ANNUAL TOTAL POSITION DESCRIPTION y — COMMENTS REQUMED /‘ SALARY -- SALARY
Mill1111111111111111 1.00 18,551 18,551
Medical Technologist 1.00 28 903 28,903
IIIIIIIMIIIIINIIIIIMIIIIMIIIIIIIIII 111111111111111111111.11111101111111.1 IIIIIIIIIIMMMIIIIMIIIIIMIIMIIII 11111.11111111111111111111111111111111.1111111111111 11111111111.1111111111.111111111 11111111111111111.111MMIMMIS
1111111111111.111 1.11.111111.111.1.1111.11111.111 111.1111111111111111111 1.111111111111111111MES
1111111111111111 IIIIIIIIIIIIIIIIIIIIIMIIIIIIIIIIM 1111111111111111.11111.11111111 111111111.11111111111111111111
111.111111111111.11.11111111111111111.11 IIIMIMIIIIIIIMIIIIMIMMIIIIIII 0.11.111111111111111111111.1111111
MIIIIIMMIEIMIMIIIIIII_. TOTAL -2.00 I –"wI40111 47,454 1 –maillMikn_.
Page 3 of 3 PROGRAM BUDGET - COST DETAIL SCHEDULE FADPH
F1N-11 5
12/84 Rev.
P ran, Code udget FLeriod Dale Prepared
; Venereal Disease Reimbursement 10/1/89 To 9/30/90 3/14/90
LOCAL AGENCY Ornal Amended Arnend-ne i
Oakland County Health Division Budget I 5i i Nurrber .
ITEM SUB - CATEGORY /
DESCRIPTION QUANTITY TOTAL CATEGORY
TOTAL
FRINGE BENEFITS
_ Worker 's Compensation 463
Hospitalization Insurance 3,647
Life & Accident Insurance 145
Retirement 8,968
Social Security 3,630
Salary Continuation Insurance 399
Unemployment Insurance 54
Dental Insurance 373
Optical Insurance 60
TOTAL FRINGE BENEFITS 17,739
INDIRECT COSTS
8.9% of Salaries & Wages of $11,285 for 1989 1,004
10.5% of Salaries & Wages of $36,169 for 1990 3,798
TOTAL INDIRECT COSTS 4,802
Compietion is a Condition of Funding. AutPA3S8oflgra
REPORT TO CHAIRPERSON, OAKLAND COUNTY BOARD OF COMMISSIONERS
BY: DEPARTMENT OF MANAGEMENT AND BUDGET
IN RE: DEPARTMENT OF INSTITUTIONAL AND HUMAN SERVICES/HEALTH DIVISION
1989/1990 VENEREAL DISEASE REIMBURSEMENT AGREEMENT APPLICATION
Pursuant to Miscellaneous Resolution #89105, the Department of
Management and Budget has reviewed the proposed Venereal Disease
Reimbursement Agreement application and finds:
1) This is an on-going reimbursement agreement funded by the
Michigan Department of Public Health.
2) The agreement covers the period October 1, 1939 through September
30, 1990, requesting reimbursement in the amount of $69,995.
3) Estimated revenue in the amount of $55,000 has been budgeted for
1990, and is located as a portion of the Health Division charge
for services revenue listed on page 5 of the 1990/1991 Biennial
Budget document.
4) No additional County resources are required to implement this
agreement.
5) Application or acceptance of this agreement does not obligate the
County to any future commitment.
ts4/my9036fn
OAKLAND COUNTY HEALTH DIVISION
VENEREAL DISEASE REIMBURSEMENT AGREEMENT
1988/1989 AWARD VS. 1989/1990 APPLICATION
LINE-ITEM
1988/1989 1989/1990
AWARD APPLICATION VARIANCE
SALARIES $37,344 $47,454 $10,110
FRINGE BENEFITS 14,419 17,739 3,320
INDIRECT COST 3,237 4,802 1,565
TOTAL $55,000 $69,995 $14,995
PREPARED BY:
BUDGET DIVISION-TS
MAY 14,1990
NAM 44.411_ DATE:
Application approved for the 1989/90 Reimbursement for Environmental Health
Inspections of Adult and Child Care Facilities Licensed by the Michigan
Department of Social Service as provided for under Miscellaneous Resolution
#89105 — Revised Federal and State Grant Application and Reimbursement
Contract Procedures.
Roy Rewold, Chairperson
Oakland County Board of Commissioners
AGREEMENT BETWEEN
MICHIGAN DEPARMENT OF PUBLIC HEALTH
hereinafter referred to as the "Department"
AND
OAKLAND COUNTY HEALTH DIVISION
hereinafter referred to as the "Agency"
FOR
Environmental Health Inspections of Adult and Child Care Facilities
Licensed by the Michigan Department of Social Services
For the period October 1, 1989 through September 30, 1990
1. . PURPOSE.
To provide funding for environmental health Inspections of facilities to be licensed by the Michigan Department
of Social Services.
OBJECTIVES.
The primary objectives of the Agency's environmental health Inspection program under this agreement are:
A. To ensure a safe and healthful environment for Individuals occupying these facilities through provision .of
effective environmental health inspections.
B. To effect timely responses to requests for inspections.
C. To provide effective follow-up investigations.
III. METHODOLOGY AND PROGRAM CONTENT.
The Agency will ensure the availability of inspection services to all Michigan Department of Social Services'
licensed facilities within Its jurisdiction through the utilization of trained and competent personnel.
Inspections will be conducted and the program operated in accordance with the procedures established for this
program.
IV. PROGRAM BUDGET AND AGREEMENT AMOUNT.
The payment for environmental health inspections of the Michigan Department of Social Services' licensed
facilities under the terms of this agreement may not exceed $73.89 per hour for services provided between
October 1, 1989, and September 30, 1990, with a maximum of $52,455 provided by the state. This maximum amount
may be increased through the redistribution of available funds. A final adjustment will be made based upon a
statewide ratio of available 1989-20 fiscal year funds to actual allowable local expenditures for October 1,
1989, through September 30, 1990. The allocation of these funds shall be at the discretion of the Department.
V. RESPONSIBILITIES - AGENCY.
The Agency, In accordance with the general purposes and objectives of this agreement, will:
A. Conduct Investigations and make reports on Michigan Department of Social Services' licensed facilities.
D60 Authority: Act 280, 1939;
3/90 - Act 116, 1979; and Act 218, 1979
B. Provide the necessary administrative, professional, and technical staff for operation of the program.
C. Utilize all report forms and reporting formats required by the Department. Service summaries accompanied by
necessary and appropriate service data shall be prepared and submitted to the Department, Division of
Environmental Health, on a monthly basis not later than the fifteenth (15th) of the following month.
D. Provide Information as required by the Department that will enable the Department to obtain reimbursement
for support from all available fund sources and to evaluate program performance.
E. Maintain adequate program and fiscal records and files including source documentation to support program
activities and all expenditures made under the terms of this agreement, as required.
Permit upon reasonable notification and at reasonable times, authorized representatives of the Department,
the Michigan Department of Social Services, Federal Grantor Agency, Comptroller General of the United States
or any of their duly authorized representatives, to review all records, flies, and documentation related to
this agreement.
G. Assure that all terms of the agreement will be appropriately adhered to; and, that records and detailed
documentation for the project or program Identified in this agreement will be maintained for a period of not
less than three years from the date of termination, the date of submission of the final expenditure report
or until audit findings have been resolved.
H. Not charge fees for services rendered under this agreement.
1. Participate in administrative or court hearings to provide expert testimony in respect to environmental
health issues in accordance with Act 218, Public Acts of 1979, as amended; Act 116, Public Acts of 1973, as
amended; and Act 280, Public Acts of 1939, as amended. Preparation for hearings may require on-site
reinspect ions.
J. Assure that all applicable federal and state laws, guidelines, rules, and regulations will be compiled with
In carrying out the terms of this agreement, Including submission of a copy of any audit report related in
whole or part to this program.
K. Inform the Department of any employee assigned to this program who has retired from State of Michigan
employment under Acts 2 and 3, Pubilc Acts of 1984 (Early Retirement Program). A monthly report shall be
required on the first of each month reporting the names of State early retirants who performed work in the
previous month on the program covered under this agreement. Such reports are not required for any State
early retirant who reaches the age of 62 years.
L. Submit examples of all proposed subcontracts to the Department as part of the original plan and budget, for
authorization under this master agreement. Signed copies of subcontracts must be submitted within 30 days
of execution and will become attachments to this master agreement. The Agency furthermore shall:
(a) Require the contractor to comply with all applicable terms and conditions of this master agreement. In
the event of a conflict between this master agreement and provisions of a subcontract, the provisions
of this master agreement shall prevail.
(b) Assume all responsibility for any work performed under a subcontract Including appropriate compliance
with all terms and conditions of the master agreement.
(c) Assure that any billing or request for reimbursement for subcontract costs Is supported by a valid
subcontract and adequate source dcamentation on costs and services.
M. Assure that all purchase transactions, whether negotiated or advertised, shall be conducted openly and
competitively in accord with the principles and requirements of OPB Circular A-102 common rule or A-110 as
applicable and that records sufficient to document the significant history of all purchases are maintained
for a minimum of three years after the end of the agreement period.
2
N. Assure that the requirements of the federal single audit act of 1984 are complied with.
0. To Immediately notify the Department in writing of any action by its governing board or any other funding
source which would require or result In significant modification in the provision of services or funding or
compliance with operations procedures.
VI. RESPONSIBILITIES - DEPARTMENT.
The Department In accordance with the general purposes and objectives of this agreement will:
A. Provide staff for appropriate program and administrative consultation.
B. Assist In the training of program staff.
C. Provide payment In accordance with this agreement In an amount not to exceed $52,455 based upon appropriate
reports, records, and documentation maintained by the Agency and confirmed by the Department and in
accordance with Appendices A and B.
D. Outline data required for evaluation and operation of the program and assist the Agency in identifying and
securing the data.
E. Provide any special report forms and reporting formats required by the Department and the Michigan
Department of Social Services for operation of this program.
VII. STATUTORY AUTHORITY
The appropriate parts of the statutory authority for the Inspections of Adult Foster Care Facilities, Act 218,
P.A. 1979; County Infirmaries, Act 280, P.A. 1939, as amended; and Child Care Organizations, Act 118, P.A. 1973,
as amended, are contained in the most recent edition of the "Sanitarians' Field Manual for Envircrimental Health
inspections of Department of Social Services' Licensed Facilities."
The licensing rules to be followed when providing inspections and related services are those contained in Act
218, P.A. 1979; Act 280, P.A. 1939, as amended; and Act 116, P.A. 1973, as amended.
VIII. ASSURANCES,
Assurance is hereby given to the Michigan Department of Public Health, that in accordance with Title VI of the
Civil Rights Act of 1964 (42 U.S.C. 2000 et seq.), Section 504 of the Rehabilitation Act of 1973, as amended (29
U.S.C. 794), Title IX of the Education Amendment of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686), the Age
Discrimination Act of 1975, as amended (42 U.S.C. 6101 et seq.), the Regulations Issued thereunder by the U.S.
Department of Health and Human Services (45 CFR Parts 80, 84, 86, and 91), the Michigan Handicapper's Civil
rights Act (1976, PA 220), and the Michigan Civil Rights Act (1976 PA 453), no individual shall, on the ground of
race, creed, age, color, national origin or ancestry, religion, sex, marital status, or handicap be excluded from
participation, be denied the benefits of, or be otherwise subjected to discrimination under any program or
activity provided by this Agency. Additionally, In accordance with the Governors Executive Directive 1989-1,
assurance Is given to the Department of Public Health that appropriate affirmative action will be taken to
Identify and encourage the participation of minority, women, and handicapper owned business in contract
solicitations,
IX. PAYMENT PROCEDURES AND REPORTING PROCEDURES.
Reimbursement will be calculated and made by the Department on a quarterly basis from Invoices received. The
amount of reimbursable time will be determined by multiplying the total number of partial Inspection reports by
one hour and the total number of full Inspection reports by two hours. The total calculated hours will then be
multiplied by the appropriate reimbursement rate. Invoices shall be prepared and submitted to the Michigan
Department of Public Health, Grant and Contract Management, P.O. Box 30195, Lansing, Michigan 48909, on a
3
Signature Title Date
Date Title
quarterly basis, not later than 15 days after the close of each quarter. The quarterly invoice must reflect the
total number of partial and full Inspections completed during the quarter and charges for these services.
X. AGREEMENT PERIOD.
This agreement Is In full force and effect from October 1, 1989, through September 30, 1990. This agreement may
be terminated by either party by giving sixty (60) days written notice to the other party stating the reasons for
termination and effective date or on the failure of either party to carry out the terms of the agreement, by
giving ten (10) days written notice to the other party stating cause and effective date.
XI. AMENDMENTS.
Any changes to this agreement will be valid only if made In writing and accepted by all parties to this
agreement.
XII. LIABILITY.
a. All liability, loss, or damage as a result of claims, demands, Costs, or judgments arising out of activities
to be carried out by the Agency In the performance of this Agreement shall be the responsibility of the
Agency, and not the responsibility of the Department. if the liability, loss, or damage Is caused by, or
arises out of, the actions or failure to act on the part of the Agency, any subcontractor, anyone directly
or indirectly employed by the Agency, provided that nothing herein shall be construed as a waiver of any
governmental immunity that has been provided to the Agency by statute or court decisions.
b. All liability, loss or damage as a result of claims, demands, costs, or judgments arising out of activities
to be carried out by the Department in the performance of this contract shall be the responsibility of the
Department, and not the responsibility of the Agency, If the liability, loss, or damage is caused by, or
arises out of, the actions or failure to act on the part of any Department employee or agent, provided that
nothing herein shall be construed as a waiver of any governmental immunity by the Department, its agencies
or employees as provided by statute or court decisions.
XIII. SPECIAL CERTIFICATION.
The Individual or officer signing this agreement certifies by his or her signature that he or she Is authorized
to sign this agreement on behalf of the responsible governing board, official, or agency.
XIV. SIGNATURES.
FOR THE AGENCY:
FOR THE DEPARTMENT:
State Health Director
Signature Raj M Wiener Title Date
RECOWENOED BY:
Chief, Shelter Environment Section
Signature Marvin G. Johansen
4
REPORT TO CHAIRPERSON, OAKLAND COUNTY BOARD OF COMMISSIONERS
BY: DEPARTMENT OF MANAGEMENT AND BUDGET
IN RE: DEPARTMENT OF INSTITUTIONAL AND HUMAN SERVICES/HEALTH DIVISION-
1989/1990 ENVIRONMENTAL HEALTH INSPECTIONS OF MICHIGAN
DEPARTMENT OF SOCIAL SERVICES LICENSED FACILITIES AGREEMENT
APPLICATION -
Pursuant to Miscellaneous Resolution #89105, the Department of
Management and Budget has reviewed the proposed Environmental Health
Inspection Agreement application and finds:
1) This is an on-going agreement which reimburses the County Health
Division for cost of inspections conducted on Michigan Department
of Social Services licensed facilities.
2) The agreement covers the period October 1, 1989 through September
30, 1990, requesting reimbursement in the amount of $52,455.
3) Estimated revenue An the amount of $54,222 has been budgeted for
1990, and is located as a portion of the Health Division charge
for services revenue listed on page 5 of the 1990/1991 Biennial
Budget document.
4) No additional County resources are required to implement this
agreement.
5) Application or acceptance of this agreement does not obligate the
County to any future commitment.
ts4/my9035fn
NAME(S)/POSITION S*TT.TRE
(PRINT)
Board of Commissioners
Chairperson Roy R4wold
-OR-
vice-Chairperson
Coordinator
Substance Abuse Services Ruth' Evens
Board Chairperson
Chairperson, Oakland County
Board of Commissioners June 29 L 1989
Date
AAP-2
GENCY SIGNATURE CERTIFICATION
Coordinating Agency Oakland County Health Division/Substance Abuse Control
In order to be certain that the persons signing legal documents
for coordinating agencies are authorized to do so, please list
your authorized signatures and the documents for which each has
authority to commit your agency. (Examples of authorization
include but are not limited to: all documents, all contracts, all
amendments, amendments that affect less than 15% of the amount
under contract, financial status reports, OSAS Counselor
certification, licensing applications, and State of Michigan
Assurances.)
By board action, the following person(s)
legal documents for our agency:
are designated to sign
DOCUMENTS
*(Application For Grant
ManacierL_Health Division
Nancy Mcc6nne
Thomas Cl. Go don, Ph.D.
( Prime Contract (
(Amendments to Prime Contrac
Subcontractual Agreements
—5'-Amendments to Prime Contrac
(witb_m_fundino change)
J4,6411-cat
Manager, Accollagja_piv. ThomasN. Duncan Financial Status Reports
Intradepartment Agreements
Certification of Creeentialing
Licensing Review & Comment
*These documents require approval of the Board of Commissioners
except for amendment with less than 15% change in total funding amount.
the same format.
whenever any of these
If necessary, attach an additional sheet in
(Please submit an updated copy of this list
.authorizations cha
7
n,ge.)
APPHOVE3) piti TO l'UTrJ:'
arlartrilttnt .:771tMlral t:r7i,a3 im •